abbott prism retest server training presentation, software...

ABBOTT PRISM Retest Server Training

Presentation, Software Version 1.11

Document Control Number 205096-102

©2008, Abbott Laboratories, Abbott Park, Illinois 1

ABBOTT PRISM Retest Server, version 1.11

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ABBOTT PRISM Retest Server, version 1.11



Document Control Number Revision or Release Date Content or Pages Revised, Added or Deleted

205096-101 09/2008 New Release

205096-102 Rev. 2.0 1. Moved revision table to a new slide.

2. Added new Host Status Information Window screen.

3. Replaced the following screens:

1. PRISM Report Window.

2. Configurable Report Window

3. Local Event Report Window

4. PRISM Event Report Window

5. User Report Window

6. PRISM Information Window

7. Diagnostics Communication.

4. Updated font – the text box on the left of the PRISM

Information window slide.

5. Removed last bullet from the text box in the Archive database

Window slide.

6. Added new Select and Load Archive Database Window slide.

7. Removed last two bullets in the text box of the Configuration

Users slide.

8. Removed text box regarding information on map network

drive in the Batch and Group auto export setting slide.

9. Added new slide for Map Network Drive.

10. Added text regarding default drive for the “A” button.

11. Updated all slides with new revision number.

12. Re-numbered all slides.

ABBOTT PRISM Retest Server

The ABBOTT PRISM Retest Server (APRS) is a

computer system capable of transferring and

receiving data from multiple ABBOTT PRISM

systems and on-site laboratory computers.

The APRS is designed to provide a common database

for sample retest management and report

generation for those laboratories with more than one

ABBOTT PRISM system.



System Function

The ABBOTT PRISM Retest Server is a computer system that assists laboratories:

To manage the sample retest function for multiple ABBOTT PRISM systems (up to 8 systems).

To view sample results while the ABBOTT PRISM instrument is processing samples.

To provide a central location to obtain ABBOTT PRISM instrument reports.

To collect, track, and collate test results for each sample tested on the interfaced ABBOTT PRISM

instrument(s).

To maintain an audit trail for each interfaced ABBOTT PRISM instrument and ABBOTT PRISM

Retest Server.

To determine and communicate sample test requirements based on sample results received from

each of the interfaced ABBOTT PRISM instrument(s).

To communicate with an ASTM compatible laboratory computer system to obtain test order

information from the laboratory computer system, and to collect test results from the interfaced

ABBOTT PRISM instrument(s).

Overview



System Function

Test Management:

The ABBOTT PRISM Retest Server (APRS) manages ABBOTT PRISM test and retest scheduling for all

samples statuses across multiple ABBOTT PRISM instruments.

The ABBOTT PRISM Retest Server test recommendations are based on the criteria defined in the

ABBOTT PRISM assay-specific package inserts.

CAUTION: Overriding of the test recommendations by the operator at either the ABBOTT PRISM instrument

or the site laboratory computer may result in processing a different number of replicates than what is

stated in the ABBOTT PRISM assay-specific package inserts.

View Sample results:

The ABBOTT PRISM Retest Server enables the user to view valid sample results while the ABBOTT

PRISM instrument is processing samples.

ABBOTT PRISM Reports:

The ABBOTT PRISM Retest Server can print any of the ABBOTT PRISM system Reports , including the

Event Log.

Configurable Reports:

The ABBOTT PRISM Retest Server allows the user to create, view, and print configurable sample,

controls, and calibration reports using pre-defined options.



System FunctionWorkflow



Test scheduling:

– Information can be downloaded from the laboratory computer prior to loading sample racks onto

the ABBOTT PRISM instruments.

– Definition for each sample ID can be stored in the ABBOTT PRISM Retest Server database.

Test replicate status:

– Test replicate status for each ABBOTT PRISM assay type is maintained for every sample ID in the

ABBOTT PRISM Retest Server database.

– The replicate status is updated when:

• Sample results are sent to the ABBOTT PRISM Retest Server.

• The testing laboratory overrides the ABBOTT PRISM Retest Server test replicate

assignment using the laboratory computer.

• The ABBOTT PRISM operator overrides the ABBOTT PRISM Retest Server test replicate

assignment using the sample editing option on the ABBOTT PRISM instrument.

System FunctionTest Scheduling



System Function

User Interface – Log-on Screen

Show PRISM Status

Show HOST Status

Open HOST Status Info

Open Printer Status

Function Menu

Options

A new Function Menu button was added to every screen to allow user access to:

•View the ABBOTT PRISM or Host port status indicators

•View the status of batches sent to the Host computer and resend or delete batches as necessary

•Manage documents that are scheduled for printing



System Function

The function menu window allows access to the following functions:

– Show PRISM Statuses – Click, to show PRISM Port Status(es).

– Show HOST Statuses – Click, to show HOST port status(es).

– Open HOST Status information – Click, to open the HOST Status Information window, which

allows users to resend batches to the host or delete batches.

Resend Procedure:

– A Complete Batch (indicated in black) is a batch that was completely received by the APRS, but

not completely sent to the host.

– A Batch In Process (indicated in green) is a batch that is currently being received by the APRS.

– An Incomplete Batch (indicated in red) is a batch that was not completely received from a

ABBOTT PRISM instrument.



System Function

Place for the logo

PRISM Port Status Indicators

ABBOTT PRISM port status indicators

provide information to the user about the

condition of the communication ports that

connect the APRS to each ABBOTT

PRISM instrument.

ABBOTT PRISM Port

Status Indicators



System FunctionHOST Port Status Indicators

HOST port status indicators provide

information to the user about the

condition of the communication ports that

connect the APRS to each laboratory

computer.

HOST Port

Status Indicators



System FunctionHOST Status Information Window



The Open the HOST Status Information

window allows the user to resend batches to

the host or delete batches.

A new Export status indicator provides a shortcut to exporting the database.The colors of the Backup, Archive and Warning status indicators were modified and a shortcut for viewing the Backup and Archive batch information was providedDouble click on the indicator and the report is displayed

Status Indicator

1. Export Status Indicator:

• Informs users of the export status.

2. Backup Status Indicator:

• Informs users when to perform a

backup.

3. Archive Status Indicator:

• Informs users when to archive and

remove data from the APRS based on

sample life interval.

4. Warning Status Indicator:

• Notifies users that an event type is a

warning.

1 2 3 4


©2008, Abbott Laboratories, Abbott Park, Illinois14

1. Export Status Indicator:

• A color change from yellow to green indicates the APRS is exporting results and/or batches.

• Double click on the Export Indicator and it displays the Exported Batch Report.

• Set the system to automatically export results and/or batches using Configuration.

2. Backup Status Indicator:

• Orange color indicates it is time to perform a database backup.

• A color change from orange to green indicates backup has been performed.

• Double click on the Backup Status Indicator and it displays the Backup Preview Batch Report.

• Right click on the Backup Status Indicator and it displays the Database Maintenance Wizard to perform a backup.

• Set the time for Backup using Configuration.

• Orange/Green (flashing) indicates a Hot Backup was taken.

3. Archive Status Indicator:

• Orange color indicates that data is available to be archived and removed from the system.

• A color change from orange to green indicates an archive has been performed.

• Double click on the Archive Status Indicator and it displays the Archive Review Batch Report.

• Right click to access Database Maintenance Wizard to perform archive.

• Set up the sample life interval to archive sample using Configuration.

4. Warning Status Indicator:

• A color change to orange for an event code type that is a warning.

• When an Event report is created, the color of the indicator changes from orange to green.

• Double click on the Warning Status Indicator and it displays a Local Events Report showing all event codes types that are warnings.

System FunctionStatus Indicator


©2008, Abbott Laboratories, Abbott Park, Illinois15

Document Control Number 205096-102©2008, Abbott Laboratories, Abbott Park, Illinois

ReportABBOTT PRISM Report Window

Users can export reports to a CD or mapped network drive (limited to Adobe Acrobat,

HTML, and Excel formats).

Users have the capability to print to a printer connected to the shared network.

Report criteria are displayed on the ABBOTT PRISM Retest Server screen and printed on

the ABBOTT PRISM Retest Server reports.

Run Control results that are determined to be “In Range” are displayed as “I” in the Notes

column of ABBOTT PRISM Retest Server reports.

The Reactive Sample History Report replaces the Sample Retest Summary Report and

lists the testing result history for initially reactive samples.

Group Reports can be generated prior to batch completion.

Multiple assays can be selected for configurable reports

ABBOTT PRISM Event Reports can be selected and printed for specific batches.

Specific date ranges can be selected when generating Local or ABBOTT PRISM Event

Reports.

An Incomplete Batch Report was added that lists the ABBOTT PRISM batches not

completely received by the ABBOTT PRISM Retest Server.

The addition or deletion of a user is logged as an event that appears in the Local Event

Report.

16

ReportABBOTT PRISM Report Window



•The Report tab allows users to access the

report window to create a report.

•The ABBOTT PRISM Report Option window

pop-ups when the user selects Create Report.

Only one report type can be selected at any one

time.

•There are various criteria that can be selected

for a report, such as:

Date Range

Sample IDs

ABBOTT PRISM ID Number

Report Type

Assay

Batch

ReportConfigurable Report Window



1. Only Sample, Control and

Calibration reports types are

configurable.

2. Different fields can be selected to

be included in the configurable

report.

3. Different criteria can be set under

Report Criteria File Manager. The

user can save specific created report

options with a different report title

and comments.

Note: Only one report type can be

selected at any one time.

StatusLocal Event Report Window



• ABBOTT PRISM Retest Server Local Event Reports

that occur during APRS operations can be created,

viewed and printed by accessing the Status Menu.

• Reports are created based on the events in the current

database.

• To update from the database the “Refresh” feature can

be selected to provide the user with the most current

event log.

StatusABBOTT PRISM Event Report Window



• ABBOTT PRISM Events Reports that occur during the

ABBOTT PRISM instrument operations can be created,

viewed and printed by accessing the Status Tab.

• Reports are created based on the events in the current

database.

• To update from the database the “Refresh” feature can be

selected to provide the user with the most current event log.

• The Export icon sends the report information in a different

format to a destination file for the purpose of off-line lab use

external to the ABBOTT PRISM Retest Server.

StatusUser Report Window



• The User Report provides a list of users that have

logged onto the APRS.

• The addition or deletion of a user is logged as an

event that appears in the Local Event Report.

StatusPRISM Information Window



In-process Sample ID’s and

current number of tests in

progress are displayed in

the List Box.

The ABBOTT PRISM Information window displays

information about the channel and assay status for

each ABBOTT PRISM, along with a list of samples

that were run on each connected ABBOTT PRISM

instrument.

MaintenanceDatabase



Archive database: Copies data files from the ABBOTT PRISM Retest Server database to an external storage media or a network drive, and removes the archived data files from the APRS database.

Select and Load Archive database: An existing archived database from a removable storage media or a network drive can be reloaded onto the APRS.

Backup database: Data and system files can be copied from the APRS to a removable storage media or a network drive.

Restore database: Data and system files can be replaced with files from an external storage media or a network drive.

Rebuild database: Optimizes hard drive storage media space by eliminating unused sectors of the database on the hard drive.

Export database: Provides the ability to export ABBOTT PRISM data onto a local network-shared drive and copy to a removable storage media.

MaintenanceArchive Database Window

Archive Status IndicatorDocument Control Number 205096-102


• The color of the Archive Status Indicator turns

orange when an archival of data is required.

• Batches or sample data are tagged as due for

archival according to the archival notification time

previously set.

• Archive time and storage location for the archive

media is set under “Miscellaneous Parameters

Window”.

Step 1 If archiving a database to a removable storage media,

insert the formatted, removable storage media into the

archive drive.

MaintenanceSelect and Load Archive Database Window



Previously archived database can be

reloaded on the APRS for report generation.

MaintenanceBackup Database Window

Backup Status IndicatorDocument Control Number 205096-102


• The color of the Backup Status Indicator

turns orange when a backup of data is

required.

• Data is tagged as due for backup according

to the backup notification time previously set.

• It is recommended that backup files be

stored using a minimum of 2 CD-R/CD-RW

disks, alternating between the disks.

If backing up a database to a removable storage media,

Insert the formatted, removable storage media into the

Backup drive.

Step 1

MaintenanceExport Database Window

Export Status IndicatorDocument Control Number 205096-102


To export data the following options are available:

• Export database will export data to the shared drive

• Copy after the database exported subsection will allow

the user to specify a destination to copy data automatically

after the export is finished.

• Copy exported database from shared location. Data

can be selected from the shared drive and copied to a

destination of choice.

• Delete exported database from shared location. The

desired data from the shared drive can be selected and then

deleted.

• Move exported database from shared location. The

desired data from a shared drive can be selected and then

moved to a destination of choice.

MaintenanceOther



Restore a database: Existing data on the ABBOTT PRISM Retest Server will be deleted during a restore operation. It is recommended that a printout of the Backup Preview Batch Report be obtained in order to compare with Backed-Up Batch Report. All batches must be re-sent (listed on the Backup Preview Batch Report) from the ABBOTT PRISM instruments that were not restored onto the APRS. The APRS will not accept data from the ABBOTT PRISM instruments or respond to the laboratory computer during a restore operation.

Rebuild a database: Rebuilding the database optimizes hard drive storage media space by eliminating unused sectors of the database on the hard drive. The APRS will not accept data from the ABBOTT PRISM instruments or respond to the laboratory computer during a restore operation.

Incomplete Batches: The maintenance option provides a means to create an Incomplete/Invalid Batch Report. The report provides a list of all the incomplete (non-terminated or invalid) batches currently on the APRS, which need to be resent from an ABBOTT PRISM instrument.

Insert the removable storage mediaStep 1

DiagnosticsCommunication



•The Diagnostics option allows the user to verify communication

between the ABBOTT PRISM Retest Server (APRS) and one or

more connected ABBOTT PRISM Instruments.

• Communication can also be verified between the Retest Server

and a connected laboratory host computer.

• There are 2 options of running Diagnostics:

• LIVE – allows the user to capture the frame messages sent

between the APRS and any ABBOTT PRISM/laboratory

computer,while the APRS is processing real batches.

• SIMULATED – captures the frame messages sent between

the APRS and any connected ABBOTT PRISM. However, the

data will not be stored in the APRS database or sent to the

Host.

ConfigurationCommunication

The Configuration option allows:

• Setting of the communication parameters of the

APRS connected to the ABBOTT PRISM and

laboratory computer.

• Activation and deactivation of current assays

from the ABBOTT PRISM instruments.

• Users to be added or deleted, and passwords

can be modified.

• System tab allows the user to:

•Set the date and time

•Select a keyboard

•Map a network drive

•Disconnect a network drive

•Setup a printer

•Set other miscellaneous parameters



ConfigurationAssays



•Allows users with administrator access to enable/disable

existing assays in the database.

• New assays are introduced to the database the first time

results are sent from the ABBOTT PRISM instrument(s) to

the ABBOTT PRISM Retest Server.

• The status of each assay in the assay list is configurable

to either Active or Inactive.

ConfigurationUsers

• Users can be added or deleted from

the ABBOTT PRISM Retest Server

system.

• Every user is assigned to a user group

where each user group has a pre-

configured set of privileges that allow

access to certain system function tabs.



ConfigurationSetting Miscellaneous Parameters

Life of samples/batches, password expiration,

and auto logoff settings.

Specifies the number of days

that sample and batches can

remain in the database without

signaling to archive.

Sets the password expiration.

The default is 90 days.

Sets the time required before

auto logoff. The default is 10

minutes.




Batch and Group Auto Export Settings

By enabling Batch

Exporting On the

batch data will be

automatically

exported at the end

of each batch

By enabling Release

Group Exporting On

sample results will be

automatically exported at

the end of each release

group

NOTE: Batch(s) without a release control will not be automatically exported to the shared drive (until the batch ends).



ConfigurationMap Network Drive



Optional: Click on the Browser button to display the

optional folders for selection. A Make New Folder

option is also available for creating a folder. The user

can also check the Reconnect at logon box, if the

user wants the system to remember the map folder.


Backup and Archive Settings

To change the path to the

backup media click on the “B”

button to browse/select a new

backup drive and path. Default

setting is a D Drive.

The number of days for a

backup and /or archive

notification can be set anywhere

from 1 to 60 days.

To change the path to archive

media, click on the “A” button to

browse/select the new archive

drive and path. Default setting

is a D Drive.



ConfigurationSetting Miscellaneous ParametersLog Events and Confirmatory Rack Messages

• When the Confirmatory Rack Data Msg On

switch is enabled Confirmatory Rack Data

messages will be forwarded from the ABBOTT

PRISM instruments to the Host

• When switch set to Log All Events

all APRS events will be logged in

the Local Event Log

• When switch set to Log Some

Events only fatal errors, warnings,

and some informational events will

be logged



System Function

Communication Interface:

• Users can send batches from the APRS that have not been received by the Host. In

previous software, batches could only be resent from the ABBOTT PRISM after

completion of a run.

• A backup of the database can be performed even when the APRS communication ports

are busy.

• The APRS accepts a ABBOTT PRISM Channel Offline message allowing the user to

process samples from the failed channel on a different PRISM instrument.

Miscellaneous Features:

• Users have print screen capability using the “F3” or “Print Screen” keys.

• Users can display the assay and sample status for each ABBOTT PRISM channel.

• The ability to perform a System Shutdown while the communication ports are busy is

limited to users with Supervisor level access.

• A screen saver is available to disable the monitor image after 20 minutes of inactivity.



User Interface – Keyboard functionality

F1 – Help

F2 – Function Popup Menu

F3 – Print Screen

F4 – Exit

F5 – Report

F6 – Status

F7 – Maintenance

F8 – Diagnostics

F9 – Configuration

Print Screen - <F3>

CTRL left arrow – Move to Left Tab Selection

CTRL right arrow – Move to Right Tab Selection

End of Document



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