318-bpp-en-yard management for inbound deliveries

EHP4 for SAP ERP 6.0June 2010English

Yard Management for Inbound Deliveries (318)

SAP AGDietmar-Hopp-Allee 16

Business Process Documentation

69190 WalldorfGermany

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SAP Best Practices Yard Management for Inbound Deliveries (318): BPD

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

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Type Style Description

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Cross-references to other documentation.Example text Emphasized words or phrases in body text, titles of graphics and tables.EXAMPLE TEXT Names of elements in the system. These include report names,

program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

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Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

1 Overview ........................................................................................................................................... 6

2 Prerequisites ..................................................................................................................................... 6

2.1 Master Data and Organizational Data ........................................................................................ 6

2.2 Business Conditions ................................................................................................................... 7

2.3 Defining Queries for Personal Object Worklist (POWL) ............................................................. 7

2.4 Roles .......................................................................................................................................... 8

2.5 Preliminary steps ........................................................................................................................ 9

3 Process Overview Table ................................................................................................................. 12

4 Process Steps ................................................................................................................................. 14

4.1 Creating Purchase Order ......................................................................................................... 14

4.2 Approving / Releasing Purchase Orders ................................................................................. 16

4.3 Creating Inbound Delivery with Reference to thePurchase Order .............................................................................................................................. 17

4.4 Creating an Unassigned Vehicle .............................................................................................. 18

4.5 Assigning Vehicle to Inbound Delivery ..................................................................................... 19

4.6 Checking Vehicle into the Yard ................................................................................................ 20

4.7 Scheduling a Dock Door ........................................................................................................... 21

4.8 Moving Vehicle Using Mobile Device ....................................................................................... 22

4.9 Checking Vehicle Out of Yard .................................................................................................. 23

4.10 Viewing Activities on Vehicle Checked Out ............................................................................ 24

4.11 Packing Receipt and Creating Transfer Order ....................................................................... 25

4.12 Confirming Transfer Order ..................................................................................................... 26

4.13 Posting Goods Receipt for Inbound Delivery .......................................................................... 27

4.14 Checking Stock for Material GK-500 ...................................................................................... 28

4.15 Capture Excise Invoice ........................................................................................................... 29

4.16 Invoice Receipt by Line Item .................................................................................................. 30

5 Follow-Up Processes ...................................................................................................................... 31

6 Appendix ......................................................................................................................................... 31

6.1 Reversal of Process Steps ....................................................................................................... 31

6.2 SAP ERP Reports .................................................................................................................... 33

6.3 Used Forms .............................................................................................................................. 34

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Yard Management for Inbound Deliveries

1 OverviewA yard can be a physically enclosed area outside the warehouse where trucks and vehicles are processed, stored or available for put away by an external carrier. The yard my also be virtual where trucks and vehicles are only visible for planning.Inbound deliveries and shipments can be monitored along with the trailer and vehicle information. In addition, users can branch to an alert monitor to view activities that have exceeded the configured threshold within the system (that is, arrival time, departure time, and so on).In this scenario we will show a vehicle being checked into the yard, moved within the yard, scheduled to a dock, loaded with an inbound delivery, and checked out of the yard. These processes will be accomplished using a combination of the new Yard Management transaction, the Yard Monitor, and Mobile Yard transactions.

2 Prerequisites

2.1 Master Data and Organizational DataDefault ValuesEssential master and organizational data was created in your ERP system in the implementation phase. Such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

The business process is enabled with this organization-specific master data, examples are provided in the next section.

Additional Default ValuesYou can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master DataYou can also use customized values for any material or organizational data for which you have created master data. For detail about how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Master / org. data

Value Master / org. data details Comments

Material GK-500 TradingGood,Reg.Tr.

no Serial no.; no batch

Material GP-300 Trailer

no Serial no.; no batch

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Master / org. data

Value Master / org. data details Comments

Material GP-600 Pallet (Packaging Material)

no Serial no.; no batch Vendor 300000 Vendor domestic 00

Plant 1100 Plant 2

Storage Location

11G3

1140

CP: WM -Yard Mgm

Shipping w/o LWM

Shipping Point 1100 Shipping Point 1100

2.2 Business ConditionsThe business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:

Business Condition Scenario

You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154).

Prereq. Process Steps (154)

2.3 Defining Queries for Personal Object Worklist (POWL)The following queries must be defined to test this scenario in the SAP NetWeaver Business Client (NWBC). You only need these queries if you are using the NWBC interface. You do not need these queries if you are using the standard SAP GUI.

The queries are necessary to access role specific worklists in the SAP NetWeaver Business Client (NWBC).

For more information on the creation of queries, see the section Creation of Queries in Personal Object Worklists (POWLs) in the Quick Guide to Implementing the SAP Consumer Products / Wholesale Package (IN) document.

Business Role

Application Object Type

Variant Name

Variant Selections

Selection Criteria

Query Name

Warehouse Clerk

Goods receipt;

All Purchasing Documents Ready for Goods Receipt;

- - Company Code: 1000Plant: 1100

All Purchasing Documents Ready for Goods Receipt

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2.4 Roles

UseThe following roles must have already been installed to test this scenario in the SAP Netweaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business Role Technical Name Process Step

Employee (Professional User)

SAP_NBPR_EMPLOYEE-S Assignment of this role is necessary for basic functionality.

CPWD: Yard Specialist

SAP_NBPR_YARDSPECIALIST_CPWD-S

Defining RF User

Warehouse Manager

SAP_NBPR_WAREHOUSEMANAGER-M

Checking Stock for Packing Material GP-600

Warehouse Clerk SAP_NBPR_WAREHOUSECLERK-S

Creating the Initial Stock

Purchaser SAP_NBPR_PURCHASER-S Creating Purchase Order

Purchasing Manager

SAP_NBPR_PURCHASER-M Approving / Releasing Purchase Orders


Create Inbound Delivery with Reference to thePurchase Order



Creating an Unassigned Vehicle



Assign Vehicle to Inbound Delivery



Checking Vehicle into the Yard



Scheduling a Dock Door



Moving Vehicle Using Mobile Device



Checking Vehicle Out of Yard



Viewing Activities on Vehicle Checked Out


Packing Receipt and Creating Transfer Order


Confirming Transfer Order

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Business Role Technical Name Process Step


Posting Goods Receipt

Warehouse Manager

SAP_NBPR_WAREHOUSEMANAGER-M

Checking Stock for Material GK-500

Accounts Payable Accountant

SAP_NBPR_AP_CLERK-S Invoice Receipt by Line Item

Excise Clerk SAP_NBPR_IN_EXCISECLERK-S Capture Excise Invoice

2.5 Preliminary steps2.5.1 Defining RF User

UseThe purpose of this activity is to define the RF users for the RF monitor.

Procedure1. Access the activity using one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Logistics Logistics Execution Yard Management Yard Monitor

Transaction Code LYRDM

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role CPWD: Yard Specialist(SAP_NBPR_YARDSPECIALIST_CPWD-S)

Business role menu Warehouse Management Yard Management Yard Monitor

2. On the Yard: Selection Screen, check your yard number and choose Execute.

Field name Description User action and values Comment

Yard Y503. In the Classes Hierarchy section of Yard Monitor screen, under the Yard folder and right-click

the yard Y50 and then choose Define RF users.

4. Create your RF user (must be a defined user) on Define RF user screen and assign to your presentation device, if other user name exist, choose Insert and assign your presentation device.

User Name Status Pres. Device Personal.

[your user name] [checked] PD01 ** MAIN

5. Choose Confirm to save your data.

6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI)

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Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

2.5.2 Checking Stock for Packing Material GP-600

UseYou can use this step to check stock quantity of the material GP-600 in the storage locations of a plant.

Procedure1. Access the transaction choosing one of the following navigation options:


SAP menu Logistics Materials Management Inventory Management Environment Stock

Transaction code MMBE


Business role Warehouse Manager (SAP_NBPR_WAREHOUSEMANAGER-M)

Business role menu Warehouse Management Inventory Control Environment Stock Overview

2. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, make the following entries:


Material GP-600Plant MERGEFIELD

Plant_Variant001_Plant\* MERGEFORMAT 1100

Storage location

1140

3. Choose Execute.

4. If no quantity appears, inventory is not present and must be created. Proceed next step Creating the Initial Stock.

5. Otherwise, go directly to step, 4.1 Creating Purchase Order.6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI)

Or


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2.5.3 Creating the Initial Stock

PrerequisitesYou have already maintained materials GP-600 in plant 1100 and storage location 1140.

Procedure1. Access the activity using one of the following navigation options:


SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Movement(MIGO)

Transaction code MIGO


Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)

Business role menu Warehouse Management Receiving Processing Order Goods Movement

2. Enter the following data:


Business Transaction A01 Goods ReceiptBusiness Transaction R10 OtherMovement Type 561

3. Choose Enter.

If Tip dialog box appears, choose the Skip this in future check box and choose Enter.

This needs to be done only once and next time when you execute same process, this dialog box does not appear.

4. On the Goods Receipt Other - screen, choose Material tab page, make the following entry and choose Enter:


Material GP-6005. On the Goods Receipt Other - screen, choose Quantity tab page, make the following entry

and choose Enter.


Qty in Unit of Entry

10 NOS you can enter a different quantity

6. On the Goods Receipt Other - screen, choose Where tab page, make the following entries and choose Enter.




Plant 1100Storage Location

1140

7. Choose Check.

8. Choose Post.


Or


ResultYou have posted stock for materials GP-600.

Financial postings:

Material Debited Account Credited Account Note

Packing Goods (VERP)

22501100 Stock of delivery packing materials

L3500000 Legacy bal transfer of packing materials stocks

3 Process Overview TableProcess step

External Process Reference

Business condition

Business role

Trans-action code Expected results

Create Purchase Order

Purchasing Administrator

ME21N Purchase Order is created

Approving / Releasing Purchase Orders

Purchasing Manager

ME29N Purchase Order is approved

Create Inbound Delivery with Reference to Purchase

WarehouseClerk

VL31N Inbound Delivery is created



Process step


Business condition

Business role


Order

Create an Unassigned Vehicle


LYRDM Vehicle is created

Assign Vehicle to Inbound Delivery


LYRDM Vehicle successfully assigned to document.

Check Vehicle into the Yard


LYCHP Vehicle is checked into Yard

Schedule a Dock Door


LYRDM

Move Vehicle Using Mobile Device


LPYRD

Check Vehicle Out of Yard


LYCHP Vehicle has been checked out of the yard.

View Activities on Vehicle Checked Out


LYRDM Vehicle and corresponding activities are displayed.

Packing Receipt and Creating Transfer Order

Warehouse Clerk

VL32N



Process step


Business condition

Business role


Confirm Transfer Order

Warehouse Clerk

LT24 Transfer Order is confirmed

Goods Receipt for Inbound Delivery

Warehouse Clerk

VL32N Goods receipt was posted. Check the stock level in LS26.

Checking Stock for Material GK-500

Warehouse Manager

LS26

Capture Excise Invoice

Excise Clerk

J1IG

Invoice Receipt by Line Item

Accounts Payable Accountant

MIRO The Goods Receipt / Invoice Receipt account is balanced

Outgoing Payment

AP Accounts Payable (158)

See scenario no. 158

4 Process Steps

4.1 Creating Purchase Order

UseThis activity first creates purchase order as a prerequisite; an inbound delivery is created in late step.



SAP ECC menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known

Transaction code ME21N




Business role Purchaser (SAP_NBPR_PURCHASER-S)

Business role menu Purchasing Purchase Order Purchase Order Create Purchase Order

2. On the Create Purchase Order screen, make the following entries and choose Enter:


PO type NB Standard POVendor 300000Header Expand the header

if it is hided on the screen

Purch Org (Org. Data) 1000 Tab page Org. Data

Purch. Group (Org. Data)

100 Tab page Org. Data

Company Code (Org. Data)

1000 Tab page Org. Data

3. On the Item Overview section, make the following entries:


Material GK-500PO Quantity For example, 10 Enter a quantityPlnt 1100 Enter relevant

plant

Stor. Location 11G34. Choose Enter.

5. Choose Save and note the PO number here: ______________________________.


Or


Result1. A purchase order is created.

2. Option A: If the purchase order is accurate, is a purchase order approval required?

A PO approval is only required with a value higher than 25000.00 INR

If Yes, go to section 4.2 Approving/Releasing Purchase Orders.

If No, go to section 4.3 Create Inbound Delivery with Reference to the



Purchase Order.

Option B: If the purchase order is not accurate, update the purchase order first and then continue with Option A (see above).

4.2 Approving / Releasing Purchase Orders

UseThe purchase orders that require approval are listed and require release by a release authorization person.



SAP ECC menu Logistics Materials Management Purchasing Purchase Order Collective Release

Transaction code ME29N


Business role Purchasing Manager (SAP_NBPR_PURCHASER-M)

Business role menu Purchasing Approval Purchasing Documents Release Purchase Order Individual

2. On the Release Standard PO XXX screen, choose (NWBC: More)Purchase Order Other Purchase Order (Shift + F5).

3. Enter the purchase order, which you noted before, and then choose Other Document.

4. On the Release Standard PO XXX screen, on the Header section, you can find the tab of Release strategy appears.

Release procedure is required when the total value of the PO is larger than 25000.00 INR.

5. Go to the Release Strategy tab.

6. Choose Release to release the order.

The purchase order may need to be released by multiple people depending on its value. Once the last person has released the purchase order, the Purchasing Administrator or planner can output the purchase order (print, fax, EDI), if required.

7. Choose Save.


Or




ResultThe purchase order has been released. But the purchase order may need to be released by multiple people depending on its value (customizing). Once the last person has released the purchase order, the Purchasing Administrator/planner can output (print, fax, EDI) the PO as necessary.

4.3 Creating Inbound Delivery with Reference to thePurchase Order

UseIn this activity you create an inbound delivery for purchase order created in the above step



SAP ECC menu Logistics Material Management Purchasing Purchase Order Inbound delivery Create

Transaction code VL31N


Business role Warehouse Clerk(SAP_NBPR_WAREHOUSECLERK-S)

Business role menu Warehouse Management Receiving Inbound Delivery Create Inbound Delivery

2. On the Create Inbound Delivery screen, enter the following header data:


Vendor 300000Purchase Order

Purchase Order number from previous step

Delivery date External ID leave empty

Means of trans.

leave empty

3. Choose Enter.

4. On Inbound Delivery Create: Overview screen, choose Save (Ctrl+S).

5. The inbound delivery was created. Record the delivery number: _________________________.




Or


ResultThe inbound delivery is generated.

4.4 Creating an Unassigned Vehicle

UseIn this scenario, we have an empty vehicle that has arrived to the yard. This could be a return vehicle or one that was ordered for an inbound load. The vehicle has arrived at the checkpoint and will be checked into the yard by a checkpoint operator or guard.

Procedure1. Access the transaction by choosing one of the following navigation options:



Transaction code LYRDM


Business role CPWD: Yard Specialist

(SAP_NBPR_YARDSPECIALIST_CPWD-S)


2. On the Yard: Selection Screen, check yard number Y50 and choose Execute.

The Yard Monitor is a user interface designed to provide a real-time view of the status of yard and to allow the yard functions to be formed. This keeps the yard manager up-to-date on the current situation of the yard and enables a central point to centrally respond to situations, which may occur. In this scenario, we will be using a combination of screens, the monitor and mobile to complete the transaction for our process.

3. Right-click the Vehicles folder and choose Create.

4. On the Create Vehicle dialog box, make the following entries:


Vehicle Category Transport Equipment

Vehicle Type GP-300



License Plate User defined. Note since you will be using this number throughout the process.

5. Choose Confirm. System display information Vehicle XXXXXXX successfully created.


Or


ResultAn unassigned vehicle is created in this step.

4.5 Assigning Vehicle to Inbound Delivery

UseAssign vehicle to inbound delivery.








2. On the Yard: Selection Screen, check Yard Number Y50 and enter your inbound delivery number in Delivery field on the Inbound Deliveries tab page.

3. Choose Execute.

4. On the Yard Monitor screen, right-click on your delivery number under the Inbound Deliveries folder object class and choose Assign vehicle.

5. The Assign Vehicle to Document dialog box appears. Select your vehicle created in last step and choose Confirm.


Or




ResultVehicle successfully assigned to document.

4.6 Checking Vehicle into the Yard

UseYou must first check in the vehicle before moving it around the yard.



SAP ECC menu Logistics Logistics Execution Yard Management Checkpoint

Transaction code LYCHP



Business role menu Warehouse Management Yard Management Check-in / Check-out transaction

2. In the Location dialog box, make the following entries:


Yard Y50Location Check Point

3. Choose Confirm.4. On the Check-in Registration screen, enter your license plate number created in the previous

step in License Plate field and then choose Execute.

The traffic light in the status field means the following:

Red: The vehicle has been created

Yellow: The vehicle has been checked in

Green: The vehicle has been moved to a parking space.

5. Select your vehicle on the lower half of the page and choose Check-in. Your status light should move to Yellow.

6. To move the vehicle into a parking space until ready to use for an inbound delivery, select your vehicle once again and then choose Move.

7. A Create Movement Activity dialog box will appear with an empty parking space (indicated by Destination Location P01 or other available parking space) already assigned. Choose Confirm to complete the move. You will note the status is now green.




Or


ResultChecking Vehicle into the Yard step is successfully done.

4.7 Scheduling a Dock Door

UseTo start unloading the vehicle, you must first schedule a dock door and move the vehicle from the parking place to the door.









2. On the Yard: Selection Screen, check Yard Number Y50 and enter your inbound delivery number in the Delivery field on the Inbound Deliveries tab page.

3. Choose Execute.

4. Right-click your vehicle under Vehicles folder and choose Create scheduling activity.

5. In the Create Scheduling Activity dialog box, enter the following data and confirm your entries:


Time From Enter a time in the future(now + 3h)

Loc. Class 05Location Pick an available door

(001)

Duration Optional system will use configuration as default



6. Choose Confirm.

7. The system will then indicate that the vehicles schedule was successfully created.

8. Choose Scheduling Chart and then Execute to check if the dock door was scheduled successfully. Ignore the warning message and look at the door and time, which you selected in your scheduling activity for a graphical representation of your door availability. You will see your activity represented by the license plate number. You can select this icon, which stand for license plate and choose Display details for information on your vehicle/delivery.


Or


ResultScheduling a Dock Door step is finished.

4.8 Moving Vehicle Using Mobile Device

UseThis activity shows how a yard jockey might perform vehicle movements within the yard on a mobile device.



SAP ECC menu Logistics Logistics Execution Yard Management Mobile Execution

Transaction code LPYRD



Business role menu Warehouse Management Yard Management Yard Management

2. On the Enter Location screen, check yard Y50 and choose F1 Save.

If message No active definition for user xxxx show, execute the step Create RF User in Prerequisite part.

3. Choose Logon to confirm the presentation device (PD01).

4. Choose 3. Move from the mobile menu.

5. Choose 2. Select by Tr. equipm.

6. In the License Plate field, enter your license plate number and choose Next.



7. The system displays the destination for the vehicle. Choose NewDst.

8. Choose Yes to ignore warning message Door 001 is scheduled from XX.XX.2009 XX:XX:00 to XX.XX.2009 XX:XX:00; do you want to continue? if appear.

9. Enter door number that was scheduled in previous step and choose Save.

10. The system displays the destination for the vehicle. Choose Save.

11. Choose Yes to ignore warning message Door 001 is scheduled from XX.XX.2009 XX:XX:00 to XX.XX.2009 XX:XX:00; do you want to continue? if appear.

12. Choose Back twice to return to the main menu.

13. Choose 6. Load/Unload to unload the vehicle that is now at the door.

14. Choose 1. Unload Start and then enter your license plate number.

15. Choose Next and then Save to unload the vehicle.

16. Choose Back to return to the unloading menu and then choose 2. Unload end.

17. Enter your license plate number and then choose Next.

18. Choose Save to finish unloading the vehicle.

19. Choose Back twice to return to the main menu.

20. To move the vehicle from the door to the checkpoint, choose 3. Move and then 2. Select by Tr.equipm.

21. Enter your license plate number and then choose Next.

22. Choose NewDst and enter(Checkpoint) in the Checkpoint field.

23. Choose Save and then choose Save once again to confirm that you have taken the vehicle to the (Checkpoint) destination.

24. Choose Back twice and then choose LOff exit Yard Management model.

If you do not follow each step in this step (transaction code: LPYRP) the button Back may not work, in order to back to the main menu you could type /n in the Transaction Code field.


Or


ResultVehicle Moving has been finished by using mobile device.

4.9 Checking Vehicle Out of Yard

UseCheck the vehicle out of the yard.

Procedure



1. Access the transaction by choosing one of the following navigation options:


SAP ECC menu Logistics Logistics Execution Yard Management Checkpoint

Transaction code LYCHP




Business role menu Warehouse Management Yard Management Check-in / Check-out transaction

2. In the Location dialog box, check yard Y50, location Checkpoint, and then choose Confirm.3. Choose Check-out mode at the top of the screen.

4. Enter your license plate number in License Plate field and choose Execute.

5. Choose your vehicle at the bottom of the screen and then choose Check-out on the lower half of the screen.


Or


ResultYour vehicle has now been checked out of the yard.

4.10 Viewing Activities on Vehicle Checked Out

UseView checked-out vehicle in departed vehicles folder along with all associated activities that were performed with this vehicle.











2. On the Yard: Selection Screen, check Yard Number Y50 and choose Execute.

3. View vehicle in departed vehicles folder and other activities performed with this vehicle by expending the folder and the sub-folders.


Or


ResultYour vehicle and corresponding activities are displayed.

4.11 Packing Receipt and Creating Transfer Order

UseYou will need to pack your receipt because this warehouse is handling-unit managed.



SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Inbound Delivery Inbound Delivery Change Single Document



Business role Warehouse Clerk

(SAP_NBPR_WAREHOUSECLERK-S)

Business role menu Warehouse Management Receiving Inbound Delivery Change Inbound Delivery

2. On the Change Inbound Delivery screen, enter your delivery number and choose Enter.

3. On the Inbound Delivery: 18xxxxxxx Change: Overview screen, Choose Pack (Shift + F6).

4. Enter GP-600 in the Packaging Materials field and then choose Enter. You will note that the system generates a handling unit number automatically.

5. Select both the material line and the handling unit line item and choose New HU if full.

6. The system will create additional handling units.

7. Choose the Back button once to return to Inbound Delivery: 18xxxxxxx Change: Overview screen and then select (NWBC: More) Subsequent Functions Create Transfer Order. Choose Yes in the dialog box to save your delivery.



8. The system will automatically go to the Create Transfer Order for Delivery Note: Initial Screen. From the drop-down list for the Foreground/Backgrnd field, choose Background. Choose Enter.

9. The system will indicate how many transfer orders were created or, if one was created, it will display the transfer order number.

10. If several transfer orders are created, the numbers can be displayed from the document flow view of the inbound delivery.

11. To display document flow, use transaction code Vl33N (Display Inbound Delivery).


SAP ECC menu Logistics Materials Management Purchasing Outline Agreement Scheduling Agreement Inbound Delivery Display




Business role menu Warehouse Management Warehouse Monitoring Monitor Inbound Delivery Process Display Inbound Delivery

12. On the Display Inbound Delivery screen, enter inbound delivery number and choose Enter.13. Select the line item, go to (NWBC: More) Environment Document Flow.

14. Write down all of WMS Transfer Order numbers.


Or


ResultTransfer Order created.

4.12 Confirming Transfer Order

UseThis activity confirms the transfer order.



SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Inbound Delivery Putaway Display Transfer Order For Material



Transaction code LT24



Business role menu Warehouse Management Consumption and Transfers Display Transfer Order / Material

2. On the Transfer Order for Material screen, make the following entries and then choose Execute.


Warehouse No. YG1Material GK-500Only open TO items

Choose

3. On the Transfer Orders: List for Material screen, select item number of the transfer order and then choose Confirmation in Background.


Or


ResultTransfer Order confirmed.

4.13 Posting Goods Receipt for Inbound Delivery



SAP ECC menu Logistics Logistics Execution Inbound Process Goods receipt for Inbound Delivery Post Goods Receipt Inbound Delivery Ind Document



Business role Warehouse Clerk(SAP_NBPR_WAREHOUSECLERK-S)

Business role menu Warehouse Management Receiving Inbound Delivery Change Inbound Delivery

2. On the Change Inbound Delivery screen, enter an inbound delivery number and choose Post Goods Receipt.

3. Choose Document flow



4. On the Document flow screen, record the GR goods receipt number 5XXXXXXX.5. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI)

Or


ResultThe goods Receipt was posted. Check the stock level in LS26. Financial postings:


Trading Goodes(HAWA)

22111100 Stk TG 18729001 PL-Vnd-Mtl

4.14 Checking Stock for Material GK-500

UseIn order to have a delivery to load, you will need to check stock.



SAP ECC menu Logistics Logistics Execution Internal Warehouse Processes Bins and Stock Display Total Stock per Material

Transaction code LS26



Business role menu Warehouse Management Warehouse Monitoring Bins and Stock Display Warehouse Stocks of Material

2. On the Stock Overview screen, make the following entries:


Warehouse Number YG1Material GK-500Plant 1100

3. Choose Enter.

4. On the Stock Overview screen, inventory already exists.




Or


Result Checking Stock for Material GK-500 finsihed.

4.15 Capture Excise Invoice

UseCapture excise invoice from vendor base on the material document.



SAP ECC menu Indirect taxes Procurement Excise Invoice For Depot Create/ Change / Display

Transaction code J1IG


Business role (SAP_NBPR_IN_EXCISECLERK-S)

Business role menu CIN RG23D register receipt at depot

2. On the Capture excise invoice at depot screen, choose Capture. Make the following enteries


Excise Group 51Material Document

5XXXXXXX You note down GR document No. in step 4.13

3. Choose Enter, you will see the excise invoice basic information come out.

4. Choose Detail.

5. On the Capture excise at depot screen, choose the item, then choose More documents (F8).

6. On the Capture excise at depot screen, Enter the following entries:


Ex.Invoice No. 318-X External invoice number.Year Current fiscal yearChallan. Qty. 10 As your invoice qty.

7. Choose Enter to ignore the warning message.

8. Choose Back.

9. Choose Save



Result Incoming excise invoice is captured.

4.16 Invoice Receipt by Line Item

UseThe invoice verification is done here.



SAP ECC menu Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice

Transaction code MIRO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)

Business role menu Accounts Payable Posting Invoices Enter Incoming Invoice w/ PO Reference

2. If a popup Enter Company Code appears, enter company code 1000 and choose Enter. select the Basic data sub-screen and make the following entries or actions:


Transaction Invoice Choose the entry using the input help.

Invoice Date

Calculate Tax select With the purchase order information displayed, enter the invoice amount, including taxes

Tax Code MD Select same one as Tax Code on PO reference tab in lower screen area

PO number

On PO reference tab page in lower screen area

Amount

3. Choose Post.

4. System display information Document no. xxxx created.




Or


Result Financial postings:


18729001 PL-Vnd-Mtl

18719000 PL-Vnd-CENVAT

300000 Vendor domestic 00

5 Follow-Up Processes

Outgoing Payment

For this activity, run the 158 Accounts Payable scenario document in its entirety, using the master data from this scenario document.

6 Appendix

6.1 Reversal of Process StepsCreate Return Purchase Order

Transaction code (SAP GUI) ME21N

Reversal: Change Purchase Order

Transaction code (SAP GUI)

ME22N

Business role Purchaser (SAP_NBPR_PURCHASER-S)

Business role menu Purchasing Purchase Orders Purchase OrderChoose the purchase order need to be change in the list of all purchase order, choose More Display Purchase Order

Comment If the shown purchase order number is wrong, enter the relevant PO by choosing Other Purchase Order. Select the relevant items or select all items by choosing Select All. After that choose delete and save the purchase order.



Sales Order Entry

Transaction code (SAP GUI) ME28

Reversal: Cancel Release of Purchase Order

Transaction code (SAP GUI) ME28

Business role Purchasing Manager (SAP_NBPR_PURCHASER-M)

Business role menu Purchasing Approval Purchasing Documents Release Purchase Order - List

Comment Select the Release Code 01 and set Cancel Release. Fill the document number into the field document number (optional). In the following view Release Purchasing Documents with Release Code 01 screen, select the PO line and the button Cancel Release.

Sales Order Entry

Transaction code (SAP GUI) MIGO

Reversal: Cancel Material Document

Transaction code (SAP GUI) MBST


Business role menu Warehouse Management Consumption and Transfers Cancel Material Document

Comment If the material document number is not known, you can find it out by watching into the PO item line tab Purchase Order History (Transaction code ME22N: Materials Management Purchasing Purchase Order Change).

Sales Order Entry

Transaction code (SAP GUI) MIRO

Reversal: Cancel Invoice Document

Transaction code (SAP GUI) MR8M

Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S))

Business role menu Accounts Payable Posting Invoices Cancel Invoice Document

Comment If the invoice number is not known, you can find it out by watching into the PO item line tab Purchase Order History (Transaction code ME22N: Materials Management Purchasing Purchase Order Change).



6.2 SAP ERP Reports

UseThe table below lists the most frequently used reports that help you to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reports for Accounting (221)

Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

ReportsReport title Transacti

on codeRole (NWBC) Role Menu

(NWBC)Comment

Material Documents

MB51 Purchaser (SAP_NBPR_PURCHASER-S)

Purchasing Goods Movement and Stocks Material Documents Material Doc. List

Sequence of stored documents

Purchasing Group Analysis

MCE1 Purchaser Manager (SAP_NBPR_PURCHASER-M)

Purchasing Order Analysis Purchasing Group Analysis

A list with summarized data.

Vendor Analysis

MCE3 Purchaser (SAP_NBPR_PURCHASER-S)

Purchasing Vendors Vendor Analysis

Direct access to vendor-related data.

Stock Overview

MMBE Warehouse Manager(SAP_NBPR_WAREHOUSEMANAGER-M)

Warehouse Management Inventory Control Stock Overview

Very detailed overview for one material

Release Purchasing Documents

ME28 Purchaser Manager (SAP_NBPR_PURCHASER-M)

Purchasing Purchasing Documents Release Purchase Order

A list with all purchasing orders.



6.3 Used Forms6.3.1 Procurement

Common Form Name Form Type Used in Process step

Output Type

Form Technical Object

Purchase Order Smart Form Create Purchase Order

NEU YBIN_MMPO

6.3.2 Goods ReceiptCommon Form Name

Form Type Used in Process step

Output Type

Form Technical Object

GR1 (Individual Item)

Smart Form Post Goods Issue Inbound Delivery

WE01 YBIN_MMGR1

GR2 (Individual Item with inspection text)

Smart Form Post Goods Issue Inbound Delivery

WE02 YBIN_MMGR2

GR3 (Multiple Items) Smart Form Post Goods Issue Inbound Delivery

WE03 YBIN_MMGR3

6.3.3 Invoice verificationCommon Form Name

Form Type Used in Process step

Output Type Common Form Name

Complaint Smart Form Invoice Receipt by Line Item

REKL YB_MM_MR_REKL


1 Overview2 Prerequisites2.1 Master Data and Organizational Data2.2 Business Conditions2.3 Defining Queries for Personal Object Worklist (POWL)2.4 Roles2.5 Preliminary steps2.5.1 Defining RF User2.5.2 Checking Stock for Packing Material GP-6002.5.3 Creating the Initial Stock

3 Process Overview Table4 Process Steps4.1 Creating Purchase Order4.2 Approving / Releasing Purchase Orders 4.3 Creating Inbound Delivery with Reference to thePurchase Order4.4 Creating an Unassigned Vehicle4.5 Assigning Vehicle to Inbound Delivery4.6 Checking Vehicle into the Yard4.7 Scheduling a Dock Door4.8 Moving Vehicle Using Mobile Device4.9 Checking Vehicle Out of Yard4.10 Viewing Activities on Vehicle Checked Out4.11 Packing Receipt and Creating Transfer Order4.12 Confirming Transfer Order4.13 Posting Goods Receipt for Inbound Delivery4.14 Checking Stock for Material GK-5004.15 Capture Excise Invoice4.16 Invoice Receipt by Line Item

5 Follow-Up Processes6 Appendix6.1 Reversal of Process Steps6.2 SAP ERP Reports6.3 Used Forms6.3.1 Procurement6.3.2 Goods Receipt6.3.3 Invoice verification