2017 food vendor application and agreement food vendor application and agreement a m y w o r d o c k...

IN THE HEART OF THE BEAST PUPPET AND MASK THEATRE1500 East Lake Street, Minneapolis, MN 55407

Parade and Festival • May 7, 2017

43rd

2017 FOOD VENDOR Application and Agreement

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If you have any questions please call (612) 721-2535 or e-mail [email protected]

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For many Minneapolitans, the firstSunday of May is the official

beginning of spring! On that daysouth Minneapolis streets are filledto bursting with as many as 50,000neighbors, friends, and touristsgathered together to welcome theiconic MayDay Parade downBloomington Avenue and theaccompanying festival inPowderhorn Park. A wide variety of food vendors are invited each year to serve this large, multi-generational, multi-ethnic audience—please consider joining us.

The MayDay Festival has been

working hard towards being a zero-waste and sustainable event bysupporting local farmers and foodproducers, using less energy, andproviding means for recycling andcomposting. In order to accomplishthis, we need the cooperation ofevery vendor and exhibitor. Pleasesee our guidelines throughout theapplication and plan ahead. Feel freeto contact the Festival Coordinator ifyou have questions. We would behappy to consult with you on how tobe a zero-waste exhibitor, sharinginformation useful for both the eventand to integrate into generalbusiness practices.

in the Heart of the beast puppet and mask theatre

We are currently taking applications for food vending at our 43rd annual MayDay Parade and Festival. The date of thisyear’s festival is Sunday, May 7. Please fill out the application and agreement on the next pages and return to HOBT.

Vendors may request more than one booth space. It is our long-term goal to eliminate waste and pollution in the manufacture,use, storage and recycling of materials used by our vendors. All applications are reviewed and selected based on food type,space requirements, environmental impact and the balance and variety of food and beverage. The final determination of vendors is at the sole discretion of the MayDay Festival Team. The MayDay Festival Team selection criteria will include:

� Power needs — less is better or using alternate sources i.e. solar or pedal power� Food — priority given to healthy, organic, local, grass-fed, sustainable practices� Able to follow rules regarding using compostable serving containers, silverware and drink cups.

� Completed application — all forms, checks, permit # (or permit application paperwork with check) and insurance. All will be returned to those not selected.

� Variety of foods among vendors in each area.

� Local businesses — priority given to local businesses.

Please note the following terms and restrictions:1. The sale of beverages in plastic bottles is not allowed. Paper or compostable cups, aluminum cans or glass bottles only. Bottled water or water in glasses cannot be sold. Lemonade and all variations of cannot be sold.

2. All cups, plates, bowls, knives, forks and spoons, straws, stirrers, packaging etc, must be made of wood or other certified-compostable materials.

3. Load in and set-up is between 7-9:30 am. This will be the only time that you will be allowed to drive your vehicles into the park.

4. Vendors can load in and out with multiple vehicles but only one vending vehicle or tent will be permitted to stay on site.

5. Oversized vehicles require special provisions. If this includes you, please notify the Food Vendor Coordinators to schedule an early arrival time. Oversized vehicles will not be able to enter the park once general set-up begins.

6. Electrical service will be provided for this event. Generators will be allowed under approved circumstances only. You must completely fill out the electrical chart on the next page.

7. Only one booth or tent per rented space. Additional spaces must be purchased if vendor wishes to set up more than one booth.

8. All vendors using LP gas must be in compliance with Minneapolis City Code and applicable fire codes. A city inspector will be present on the day of the event.

9. In the event of bad weather, the park director may call off the event. HOBT will then host the event on the following Sunday, May 14. All vendors may return for the rain date under the same guidelines, but no refund will be given if you’re unable to make it.

10. Booth fees are forfeited for all cancellations after April 10.

11. We do not allow any amplified sound created by anyone other than designated musicians and stages.

The following items are due to HOBT by March 25.1. A signed agreement and application form.

2. One check for booth fee(s) made out to HOBT. See page 3 for cost.

3. A $250 damage deposit check made out to HOBT. Please note: HOBT does not provide disposal and recycling service tovendors. Your damage deposit will be returned to you upon satisfactory clean-up of your site – including removal for disposal or recycling of all cooking oils, cardboard boxes, and other vending or cooking debris.

4. A copy of your City of Minneapolis Health Department short term food permit (http://www.ci.minneapolis.mn.us/www/groups/public/@regservices/documents/webcontent/convert_259929.pdf)with a third check made out to Minneapolis Finance Department for the amount of the permit, $87.

5. A copy of your current public liability insurance policy with In the Heart of the Beast Theatre and the Minneapolis ParkBoard listed as additional insured.

6. Answers to the food booth worksheet.


43rd Annual Mayday Parade and Festival – May 7, 2017

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HOBT MainInformation

Booth

CeremonySite

Restrooms

Walking Paths

MAIN GATE

35th St. E

Powderhorn Lake

HOBT Corridor

Info

rmatio

n Alle

y

North

15th Ave. S

Baseball Field

14th Ave. S

34th St. E

33rd St. E

32nd

St. E

Pow

derh

orn

Terrace

14th Ave. S

15th Ave. S

13th Ave. S

12th Ave. S

E

C

A

D

B

Health Fair

Vending Area InformationOnly one booth/trailer/tent per space.

Vending Area “A” Price: $600This area is near the Bandstand and Ceremony site. The Bandstand is a fully amplified stage featuring a wide variety of performances.

Vending Area “B” Price: $550This area is located between two Performance sites, the Show Stage and Family Stage. The Show Stage plays host to a numberof the festival’s larger musical acts. The Family Stage, as the name suggests typically features family oriented performances.

Vending Area “C” Price: $500This area is located next to the main walking path and intertwined with a collection of local interest groups offering informationon their particular cause. This area is better suited for smaller vendors.

Vending Area “D” Price: $300 (Introductory lower price for NEW AREA!)This area is located next to the new Community Health Fair, on the street along 14th Avenue South between 32nd and 33rdStreet East. Note that street parking is limited to Minneapolis licensed mobile food vendors; limited spaces on the Park side ofthe sidewalk may be available for other vendors.

Vending Area “E” Price: $300 (Introductory lower price for NEW AREA!)This area is located on the street along 35th Street East from 12th to 14th Avenue South. Note that street parking is limited toMinneapolis licensed mobile food vendors.

Please refer to the Powderhorn Park map below.



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Food VendorsCheck-in

IN THE HEART OF THE BEAST PUPPET AND MASK THEATRE1500 East Lake Street, Minneapolis, MN 55407

2017 Food Vendor APPLICATION

DUE SATURDAY, MARCH 25, 2017

Make TWO checks payable to HOBT.

Return this completed form along with items listed in the check list on page 5 by March 25 to:

Attention: Food Vendor Coordinatorsc/o HOBT

1500 East Lake Street Minneapolis, MN 55407

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Vendor ApplicationIf you have any questions please call (612) 721-2535 or e-mail [email protected]

VENDOR NAME CONTACT PERSON PHONE

ADDRESS E-MAIL

CITY STATE ZIP CODE SIGNATURE

Do you use LP gas: Yes No Booth/Tent size: ft. frontage size X ft. deep

Do you use oil: Yes NoNumber of spaces requested:

Please see page 7 for listing specific menu items.

Site location (see map on page 3):Disclaimer: We do our best to accommodate requests, butfirst choice area is not guaranteed.

Please circle the area in which you wish to vend. We cannotguarantee your area or space until final determination ofvendors is made by festival staff and your fee is paid in full.

Choice #1 — Vending area A B C D E



All vendors will be reviewed individually based on thecriteria listed on page 2 with no preference given to previousvendors. Vendors will be chosen after March 25 when allcompleted applications have been received and reviewed.Those not chosen will have their checks and materialsreturned to them.

CHECK LIST(PLEASE INCLUDE ALL WITH YOUR APPLICATION)

A complete signed Food Vendor Application and Agreement Form

Answers to the Food Booth Worksheet

Check for Booth Fee: A = $600 B = $550, C = $500 D = $300 E = $300

Second check for damage deposit ($250)

Number of your Seasonal Permit/Mobile License

or

A copy of Health Department Short Term Food Permit

http://www.ci.minneapolis.mn.us/www/groups/public/@regservices/documents/webcontent/convert_259929.pdf

And a third check made out to MinneapolisFinance Department ($87)

Copy of current public liability insurance policywith In the Heart of the Beast Theatre and theMinneapolis Park Board listed as additionalinsureds.

Minnesota Tax ID #

All materials must be accompanied by a Self-Addressed Stamped Envelope (SASE)

Electrical Requirements:Outlet(s) Needed Volts Amps Plug

# 120/240 20 Standard Plug

# 125/250 30 Straight Blade Plug

# 125/250 50 Straight Blade Plug

If this is a problem, or you have any other questions concerning electricalneeds, please call Liz at Powderhorn Park (612) 370-4960. Also, each vendoris responsible for their own power strips and extension cords. Each boothshould be well within 150 feet of the assigned electrical box.

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FOOD VENDOR AGREEMENT VENDORS MUST AGREE TO THE FOLLOWING TERMS:

1. Vendors may only sell in the space designated by festival organizers and may only sell items listed in and agreed to in this contract. Any changes to the sell items must be approved by the festival organizers.

2. All beverages must be served in paper cups, aluminum cans or glass bottles. No plastic bottles of any kind will beallowed. Bottled water or water in glasses cannot be sold. Lemonade and all variations of cannot be sold.

3. All cups, plates, bowls, knives, forks and spoons, straws, stirrers, packaging etc, must be made of wood or other certified-compostable materials.

4. Electrical service is provided for this event. Generators will be allowed under approved circumstances only.

5. Vendors must keep their area presentable during the festival and clean up their area completely before leaving at the end of the festival. Special attention must be taken to prevent oil stains, spills or dumping. Failure to comply may result in the loss of the damage deposit. All cooking oils, cardboard boxes and other vending or cooking debris must be carried out for disposal or recycling.

6. Vending vehicles must have plywood or other solid surface under each wheel.

7. Vendors are responsible for compliance with all relevant city and state codes and licenses.

8. Vendors must have a seasonal or short-term Minneapolis health food permit. City of Minneapolis health inspectors will be on site and will ensure that food-dispensing guidelines are followed.

9. Vendors must supply proof of insurance showing In the Heart of the Beast Puppet and Mask Theatre and the Minneapolis Park Board as additional insured.

10. No vehicles will be allowed to remain in the park after 11 a.m. except for the vending vehicle or tent.

11. In the Heart of the Beast assumes no responsibility for any financial loss, theft or injury.

12. Vendors shall fully indemnify and hold harmless In the Heart of the Beast Puppet and Mask Theatre and theMinneapolis Park Board from any actions, suit, claims, payment, costs or damages which may be brought againstthem arising from participation in the MayDay Parade and Festival.

13. Vendors must remove all trash produced—there will not be trash disposal available at the park. HOBT does not provide disposal and recycling service to vendors.

This document is a contract between the food vendor and In the Heart of the Beast Puppet and Mask Theatre (HOBT).Upon acceptance, this document will serve as a contract between HOBT and the food vendor. All vendors must abide bythis contract. Failure to comply with the terms listed above may result in cancellation of your participation in the MayDayParade and Festival and forfeiture of your damage deposit and booth fee.

Signature of Food Vendor Date Minnesota Tax ID #

Signature of HOBT Food Vendor Coordinator Date

Mail completed application and agreement with your payment to: Food Vendor CoordinatorsIn the Heart of the Beast Puppet and Mask Theatre1500 East Lake Street, Minneapolis, MN 55407

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Being a part of the MayDay Festival we expect you to adhere to these guidelines. We hope to become a model of a green festival, inspiring others to adopt similar environmental and social guidelines. It is essential that all vendors adhere to theseguidelines. Unfortunately, if vendors do not comply, the Festival Coordinator reserves the right to remove non-complying vendors prior to or on the day of the festival and to not invite vendors back in the future. We hope you will be excited to be a part of this growing and evolving festival!

Vendor Application continued — DUE MARCH 25, 2017

Menu Items

Please list menu items, including beverages.. (BE SPECIFIC! Each item is individually subject to approval)

Include type of meat (i.e. beef, pork, chicken), and indicate which dishes are vegetarian, vegan, gluten-free, halal, etc.

*The sale of beverages in plastic bottles will not be allowed. Paper or compostable cups, aluminum cans or glass bottles only.*7 of 8



FOOD BOOTH WORKSHEET

Please clearly write your answers here, or attach a separate sheet of paper.

1. Indicate which foods, if any, will be healthy, organic, locally-sourced, grass-fed, etc.

2. What sustainable practices do you use in your business?

3. What serving materials are you using?

4. How will waste water; such as wiping cloth water, hand wash water, or water from cooking processes, be collected?

5. Where will wastewater be disposed?

6. Will you be using any alternative power sources?

7. Do you live or base your food business in south Minneapolis?

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