1976 proposed budget

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I 1975-76 BUDGET I

PROPOSED BUDGET FDR 1975-76

1975-76 OPERATING BUDGET

1975-76 CAPITAL IMPROVEMENTS BUDGET

1976-80 CAPITAL IMPROVEMENTS PROGRAM

1975-76 SANITARY DISTRICT BUDGETS

COUNTY OF JAMES CITY, VIRGINIA

APRIL 1975

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1975-76 BUDGET

UNDERSTANDING THE BUDGET

This brief introduction is designed to assist the reader in understanding the Budget document. Through this understanding it is hoped that citizens will be better able to fonnulate opinions concerning the various aspects of the Budget and express those opinions to the Board of Supervisors at public budget review hearings.

1. The Purposes of Budgeting

2.

A. Budgeting has several major purposes. First, it is a method of converting long range plans and programs into detailed activities to be conducted by the County governmento Second, it states those activities in tenns of the costs which will be incurred if the activities are carried out. Third, it informs the Board of Supervisors and the public of the plans of the County government for the coming fiscal year and provides an opportunity for the Board of Supervisors to decide if the plans agree with theii policies and the desires of the puDlic. Fourth, budgeting shows the Board of Supervisors and the public what revenues are needed if the plans of the County government are to be carried out and allows the Board of Supervisors to determine tax policies consistent with their program policies. Fifth, the budget which the Board of Supervisors approves becomes the plan of action of the County government for the coming year,

B. In addition to the purposes given above, budgeting provides the opportunity for the County Administra~or and department and agency heads to evaluate thoroughly the activities of the County government and to determine the best means of meeting the goals of effective, efficient government.

Major Components of the James City County Budget

A. The Annual Operating Budget contains an estimate of the expenditures to be made by each activity of the County in carrying on operations during the fiscal year. These estimates are classified into Personal Services, Non-Personal Expenses, and Capltal Outlay. Each of these is broken down into sub-classes which identify the object of the expenditures. The Annual Operating Budget also contains the County Administrator's Budget Message, his estimates of revenues, and summaries and analysis of revenues and expenditures.

B. The Capital Budget contains a description of each capital project which the County may undertake during the fiscal year.

c. The Capital Improvement Program accompanies the Capital Budget and shows the planned capital projects for the fiscal year and for four years following.

3. Classification of Expenditures by Budget Account Code

The following brief descriptions of the most frequently used expenditure codes illustrate the various kinds

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ii. 1975-76 BUDGET

UNDERSTANDING THE BUDGET (Cont'd)

of expenditures which make up the budgeted amount in each category. Each activity includes only those expenditure codes which are necessary for budgeting the amounts required to carry out the program for that activity .

CODE CLASSIFICATION & EXPLANATION

PERSONAL SERVICES

0110

0120

Salaries, Full-Time Employees: Salaries and wages for all full-time employees and officials.

Salaries, Overtime, Seasonal & Part-Time~ Salaries and wages for all employees who are not full-time employees; overtime for all employees, including full-time .

NON-PERSONAL EXPENSES

0200

0203

0206

0207

0209

0210

0214

0215

Advertising: Costs for classified or legal advertising.

Fees for Professional Services: Costs for medical, legal 8 accounting, consulting, engineering, and other specialized professional services.

Dues, Memberships, Subscriptionsg Costs for organizational dues, memberships in professional organizations, newspaper and magazine subscriptions, and purchases of books and periodicals.

Public Utilities; Costs for water service, electrical service (excluding the installation of wiring or equipment), and heating and cooking gas, oil, and coal.

Freight and Drayage~ Expenses involved in freight, transportation of equipment.

Insurance~ Costs for liability and property insurance, surety bonds, and other forms of insurance.

Rentals; Costs fol'. rental 0f real estate, office space, or equipment.

Equipment Maintenance~ Costs for services provided by independent contractors who furnish labor or both labor and materials in performing repair or maintenance work on County machinery and equipment including vehicular equipment"

Examples : Repairs and maintenance for typewriters, adding machines, calculators, radios and vehicles.

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1975-76 BUDGET

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l 0216

0218

0220

0226

0230

0302

0306

0310

0312

0316

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Building Maintenance: Costs for services performed by independent contractors , or outside organizations £or the maintenance or repair of buildings and other real property improvements. Maintenance and repair of machinery and equipment are charged to this account if they are an integral part of the building or improvement ..

Examples: Repai:::- cf boilers, wiring systems, and building structures.

Conununications : Costs for contractual services for telephone, telegraph, and postage.

Transportation: Expenses involved in car allowance, per diem, and travel.

Special Service: Costs for contractual arrangements where the County pays other governments or agencies for services rendered ~o the community at large.

Examples: Contracted fire service, refuse disposal service and LEAA Funds.

Education : Costs for training County employees in approved courses, i.e., law enforcement training, taxation and real estate courses, special conferences, etc.

Office Supplies and Printing; Expenses involved in printing, purchases of office supplies.

Examples~ Envelopes and stationery, pencils and pens, binding material, stencils, computer cards and typewriter ribbons.

Housekeeping Supplies: Supplies and materials for custodial and housekeeping uses.

Examples : Soap, detergent, paper towels, disinfectant, wax, light bulbs, and linens.

Food: Purchases of food required in County operations, i.e., for jail inmates.

Motor Fuels and Lubricants: Consumable supplies and materials used in the operation of motor vehicles and equipment.

Examples : Gasoline, diesel fuel, oil, grease, and anti-freeze.

Medical Supplies: Medical supplies , including first-aid kits and clinical and laboratory supplies.

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_:~" · I 1975-76 BUDGET

UNDERSTANDING THE BUDGET (Cont'd)

0318

0325

0399

Operating Supplies and Materials: Supplies and materials used in carrying out operating programs, including training programs.

Examples: Anununition, asphalt, sewer pipe, photographic materials, chemicals, oxygen, rope, technical books, drafting materials, and traffic signs.

Clothing: Uniforms, protective clothing, boots, overalls, and other items of working apparel.

Other Operating Expenses: Contractual services and commodities which cannot be classified in any of the preceding accounts.

Examples: Laundry and dry cleaning, court costs, deed registration, etc.

CAPITAL OUTLAY

0405

0410

0415

0420

0505

Office Furniture & Equipment - NEW: New office furniture and equipment.

Examples: Desks, chairs, file cabinets, calculators, and typewriters.

Vehicular Equipment - NEW: New vehicular equipment including those designed to travel on streets as welJ as tractors or graders.

Examples: Automobiles, trucks, front-end loader.

Fixed Equipment - NEW: 'Purchase of permanently installed equipment:.

Examples: Traffic signals, sewer pumps, boilers, and heating plants.

Operational Equipment - NEW: New operational equipment including the following:

Examples: Generators and pumps (mobile or portable), playground equipment, ladders, radios, and guns.

These classifications correspond with those above and are used to differentiate between new items of equipment and replacement of items which are worn-out or obsolete and therefore costly to operate or totally unserviceable.

Office Furniture & Equipment - REPLACEMENT

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1975-76 BUDGET <:

UNDERSTANDI~G THE BUDGET (Cont'd)

0510 Vehicular Equipment - REPLACEMENT

0515 Fixed Equipment - REPLACEMENT

0520 Operational Equipment - REPLACEMENT

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TABLE OF CONTENTS

SEcrION A - BUDGET MESSAGE

County Administrator's Budget Message

SECTION B - BUDGET SUMMARIES

General Fund Expenditure Summary . General Fund Revenue Summary Statement of Estimated Surplus.

SECTION C - OPERATING BUDGET

Board of Supervisors . Office of County Administrator. Off ice of Accounting and Purchasing • Purchasing Stores . Office of County Attorney Comprehensive Planning Team· Commissioner of the Revenue. Office of Real Estate Assessments. Treasurer. Clerk of Circuit Court Circuit Court General District Court Commonwealth's Attorney . Sheriff City-County Jail Fire Prevention and Suppression Social Services. Public Health Department. Public Works. Water and Sewer Operations . Building Inspection Refuse Disposal. Mosquito Control Extension and Continuing Education Animal Shelter . Office of General Registrar. Elections.

A- 1

B- 1 B- 3 B- 7

c- 1 c- 3 c- 5 c- 7 c- 9 C-11 C-14 C-16 C-18 C-20 C-22 C-24 C-26 C-28 C-31 C-33 C-36 C-43 C-46 C-48 C-50 C-52 C-54 C-56 C-58 C-60 C-62

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1975-76 BUDG.ET

TABLE OF CONTENTS (Cont'd)

Buildings and Grounds Street Lighting Street Maintenance Williamsburg-James City County Public Schools Civil Defense • EmpJov~P. Benefits. Contributions and Transfers Other Expenditures Contingent Account Capital Improvements. Debt Service

SANITARY DISTRICTS

Sanitary District #1 Sanitary District #2

SECTION D - CAPITAL IMPROVEMENT PROGRAM

Capital Budget and Capital Program Comments • Table I - Funding Required. Table II - Sources of Additional Funding Summary of Budget and Program. Capital Project Detail •

C-64 C-66 C-68 C-70 C-72 C-74 C-76 C-78 C-80 C-82 C-84

C-86 C-87

D- 1 D- 2

D- 3 D- 4 - 5 D- 6 -17

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i 1975-76 -BUDGET r

C 0 UN TY 0 F JAMES CITY , VI RGI NI A

July 1. 1~75

TO WHOM IT MAY CONCERN:

The Board of Supervisors formally adopted the Operating Budget for FY 76 on May 27. 1975. The total amount of the Budget was increased by $78. 900 due to an adjustment in the Social Services Department appropriation. Further. certain transfers were made between line items which involve changes to several amounts on the pages indicated below:

PAGE ACCT. NO.

B-1 00820 01710 01830

B-2 01850

B-6

B - 7

C-39 00820

C-40 00820-0703 -0705 -0706 -0710

ITEM

Social Services - Assistances Public Schools Contributions & Transfers

Contingent Account

Total Budget

Total General Fund Expenditures

Balance Carried Forward

PROPOSED

$ 931.222 3. 062. 797

152.774

145.000

$7. 890. 204

$6.874.033

$ 716. 320

New Statement of Estimated Surplus Revised 5-20-75

Public Welfare - All Totals $ 931.222

General Relief $ 54.350 Aid to the Blind 600 Aid to Dependent Children 761.280 Day Care 57.000 All Totals $ 931,222

FINAL

$1.010.122 3.082.797

151.774

126,000

$7. 969. 104

$6.952,933

$ 795.220

$1.010,222

$ 56,350 1,800

825,280 68,700

$1.010.122

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·1975-76·.BUDGET

PAGE ACCT. NO. ITEM PROPOSED FINAL

C-71 01710 All Totals $3. 062. 797 $3,082,797

C-76 01830 Contributions & Transfers - All Totals $ 152,774 $ 151. 774

C-77 01830-7994 Virginia Peninsula Industrial Committee 1.000 - 0 -

All Totals $ 152.774 $ 151.774

C-80 01850 Contingent Account-All Totals $ 145.000 $ 126,000

C-81 · 01850-9011 Contingency $ 75,000 $ 62,000 -9012 Salary & Fringe Benefit Adjustments $ 60,000 $ 54,000

All Totals $ 145,000 $ 126. 000

If you have any questions concerning these changes. please contact Mrs. Betty Winstead, Budget Analyst at 220-1122 for further information.

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1975-76 BUDGET

COUNTY OF JAMES CITY, VIRGINIA

April 28, 1975

TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD OF SUPERVISORS County of James City. Virginia

Gentlemen:

Re: The Proposed 1975-76 Annual Budget.

It is my pleasure to present to you and to the citizens of James City County a proposed budget for 1975-76 which calls for a slightly expanded level of service during the coming year while at the same time suggests a decrease in the tax rate of $1. 20. The tax rate decrease is occasioned by the recent revaluation of all properties in James City County by the State Department of Taxation. The proposed budget shows a net increase of $949, 598 or 16% over the current fiscal year with major increases as set forth below:

School Operating Budget (excluding School Capital Outlay)

Social Services Department

All other County Operations including Debt Service

$565,588 +22.6%

$115. 982 + 9. 8%

$215.450 + 9. 5%

In the following sections of this letter. I will discuss each category of the budget separately and then will devote attention to the financial implications.

I would like to emphasize at the outset. that James City County has reason for optimism as we approach the coming bicentennial year and has not suffered the agony of key industrial cities and counties where substantial layoffs have occurred as a result of declining markets for goods and services producing massive reductions in anticipated revenue. The economy of James City County

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A-2 I 1975-76 BUDGET

depends in large measure on its relatively strong industrial base and on tourism. During the coming year, the County will benefit from the opening of three new motels and, of course, Anheuser-Busch's "The Old Country." These developments along with an anticipated increase in residential and commercial construction during the period of this proposed budget will undoubtedly increase the level of public service demanded of the County, but will also help to provide the means to finance it. There is, indeed, cause for optimism, and I hope that the program of service set forth herein will be reviewed in that context.

The General Operating Budget

The General Operating side of this budget (exclusive of schools and capital outlay} shows an increase of $331, 432 over the preceding fiscal year. This amount is distributed generally as follows~

Welfare Service Improvements $115, 982

Expansion of Containerized Refuse Collection Program $ 23,272

Expansion of Computer Operations $ 9, 400

Addition of Two Deputies to the Sheriff's Department $ 16, 080

Purchase and/ or Replacement of Operating Equipment $ 25,596

Increase in Contributions to Other Agencies $ 36,077

Salary and Fringe Benefit Improvements $ 60,000

Contribution to James City Service Authority $ 10. 000

During the current year, every effort has been made to cut back in the area of commodity purchases, to force equipment to operate longer, to simplify methods and procedures in order to increase production, and to request County employees to assume more responsibility and workload so that

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1975-76 BUDGET

vacant positions would not have to be filled. The centralization of the purchasing operation has greatly aided in reducing the cost of commodity purchases for County departments. The establishment of a central purchasing storeroom proposed in this budget will further aid in fighting the inflationary increase which all organizations have been experiencing in this category of expenditure. Fortunately the County's contract with VEPCO does not expire until 1979 so heavy increases in the area of electrical service will not be felt for some time. The proposed budget for FY 76 sets aside the amount of $60, 000 to provide a 3% across the board increase in salaries plus a $500 increase to each step in the pay plan in an effort to provide some buffer to County employees for the everincreasing decline in their purchasing power as a result of inflation. The effect of this increase is to provide approximately an 8% average increase with senior level employees limited to approximately 5.1 % and the junior level employees limited to an increase that amounts to approximately 12%. This salary adjustment is consistant with efforts which are being made by neighboring jurisdictions. In addition, the pay plan is being adjusted so that all employees earning $18, 000 or more will be limited to $750 as a merit increase, rather than the 5% increment currently set out in the pay plan.

Specifics concerning the various areas of change in the proposed budget are contained in the white detail sheets which follow.

School Appropriation

The School Boards submitted a total budget request to the County of $3, 147, 797. That budget request was subject to a great deal of scrutiny before it even reached the Board of Supervisors and I am confident that the School Boards have made a great and energetic effort to responsibly recommend those areas of improvement in the school system which the budget request would fund. Major among these increases is an 11. 2% increase in teacher salaries which would cost the County approximately $85, 000. In considering the overall budget, and after lengthy discussions with a number of our citizens as well as members of the Board of Supervisors, members of the School Board, and members of the City Council, it is m;r considered opinion that funding an increase of 11. 2% for teachers is not altogether warranted during this difficult economic period when several school districts which have already adopted budgets have limited this increase to the level of approximately 8%. In addition, James City County is also concerned about another major program area. The State of Virginia has mandated that local school districts give special attention to those

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A-4 1975-76 BUDGET.

students with substantial learning disabilities and handicaps. In considering overall community needs, placing them in the context of what might be affordable during a difficult economic period, it was my judgment that funds should be provided in the proposed budget to begin the construction of a center for the handicapped to be located on the campus at Rawls Byrd Elementary School. Therefore, the proposed budget suggests a reduction of $85, 000 in the request from the School Boards but sets aside in its place, the amount of $168, 600 for the first half of the cost of a center for the handicapped. This suggested reduction in funds for the support of the Williamsburg-James City County school system is not categorical, i.e., the School Boards can determine where the reductions must be made and surely should be given the opportunity to exercise their -best <judgment. Even with this reallocation of funds, the school appropriation is still $565, 588 (22. 6%) higher than the previous year's appropriation and is significant when we consider that the rise in enrollment amounts to be 1%% to 2% (approximately 80 students).

Capital Budget

The capital budget for the coming fiscal year proposes the appropriation of $1, 084, 267 of which $915, 707 is programmed to come from Revenue Sharing funds. The net appropriation to be derived from current revenues and surpluses available to the County out of locally-raised income is $168, 560, the amount necessary to fund half of the County's appropriation during the coming fiscal year for the Center for the Handicapped. All remaining items are funded through Revenue Sharing and are set forth as follows:

Reappropriation to fund last year's approved programs which have not been fully completed

Continuation of dirt street program

Construction of fire station in the Grove area

Additional funding for the construction of water line from Black's Crossing to Route 5

$174,107

$100,000

$166,600

$475,000

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1975-76 BUDGET

It is anticipated that the County will acquire land for the fire station within the coming couple of months. Hopefully the amount which has been appropriated for the construction of the station will be sufficient to provide a building of rather modest proportions, but adequate to meet the current need.

The County should be building two additional stations at this time; however, funds simply are not available and there has not been an interest expressed by the general public or the Board of Supervisors in going to a referendum at this time. The capital budget does recommend the construction of an additional station in the Route 5/Strawberry Plains vicinity in FY 78.

The construction of the major water line from Black's Crossing to Route 5 was authorized during the current year. The amount set aside for this project provides for that portion of the cost which is anticipated to come due during FY 76. During FY 74 & 75, the County and the State Highway Department will have expended $290, 100 for the construction and upgrading of dirt streets in the County and the additional $100, 000 appropriation proposed here attempts to complete the first major portion of that construction effort. It is not, however, sufficient to complete the entire program as originally planned because of rapidly increasing costs for labor and materials. Funds are provided in the capital budget to complete three of the proposed five mini-parks in the community. Because of difficulty in acquiring two of the five proposed sites, it is anticipated that only three will be completed. This will leave a balance which might be devoted to the construction of tennis courts in the Norge area if there appears to be substantial support for this idea. If not, the Board may wish to redirect the use of those funds to other purposes.

The balance of the capital budget is a forecast of expenditures for future years. Included in the capital portion of the budget are recommendations which have been made and adopted by the School Boards for future school building construction. It must be recognized that these are planning figures and very likely the years in which the expenditures are to take place will change depending on the rapidity of growth in student population.

With the completion of the Comprehensive Program during the current year, it is anticipated that the capital program for next year will suggest areas of substantial future expenditure for such things as water and sewer extensions, new roads, recreation, housing, advance land acquisition and others, in an effort to precede growth in our community and to stimulate it to occur in an orderly and affordable manner.

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A-6 I 1975-76 BUDGET

Financing the Proposed Budget

As all are aware, the State of Virginia was authorized to carry out a reassessment program of all properties in the County during the past calendar year. That program has been completed and the results are in the hands of the recently-established Office of Real Estate Assessments authorized by the State Legislature in the 1974 session. Because of what State officials have termed "de facto preferential assessment" of large parcels of land, a number of individuals in our community will find that their taxes will increase during the coming fiscal year even with a major rate reduction. Others, who were not so treated, may find that their taxes will remain about the same or will be slightly reduced because of the rate decrease, simply because they have been paying more than their fair share of the tax burden over the past several years. One of the reasons for the reassessment program was to equalize assessments so that all of our citizens would reasonably and fairly shoulder the real property tax burden. The proposed budget recommends a reduction in the tax rate from $4. 00 to $2. 80 per $100 of assessed valuation. The assessment ratio is 30% for the coming year. The total amount of the reassessment raised assessed valuations in the County from approximately $45, 000, 000 to approximately $80, 000, 000. The $80, 000. 000 amount will be reduced by the application of land use assessment techniques to agricultural and horticultural properties. That abatement, coupled with reductions in assessed valuation as a result of either errors in the reassessment or clerical errors--which will be properly corrected-will reduce the anticipated assessed valuation to approximately $75, 000, 000. The proposed budget is, therefore, based on an increase from $45, 000, 000 to approximately $75, 000, 000 and the rate has been suggested accordingly.

With this rate reduction, the amount of real property taxes proposed to be collected during the coming fiscal year is roughly equal to that which would have been received as a result of typical growth in the tax base. Even so, a substantial proportion of our unappropriated surplus has been brought forward in order to balance this budget leaving a scant $65, 876 in estimated surplus. If our revenue estimates are overstated, or if for some reason the County experiences an emergency which would require the immediate expenditure of large sums of money, then this budget will not be in balance. The amount of surplus is always an estimate and exists only at one point in time. The County has not had to borrow in anticipation of tax receipts to meet current operating costs for several years since we have been able to carry a good balance in surplus or "working capital."

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1975-76 BUDGET

If during the current year we find that our cash flow has substantially diminished, it will be necessary for the County to borrow in anticipation of taxes in order to meet current operating obligations. We ought to be aware of this and plan for it.

As communities around us propose deficit budgets or increases in their tax rate. James City County is fortunate that it does not have to do that; nevertheless. it must be understood that this is an extremely tight budget and any increases in it can only be offset through reductions elsewhere. or through increases in various categories of revenues. There is little room left to maneuver.

Concluding Remarks

I am hopeful that the Board of Supervisors will set several dates during the coming four weeks for worksessions to consider this proposed budget. I believe that an opportunity must be afforded those who wish to request additions or deletions from this budget and would, therefore, suggest that a public hearing be held somewhat in advance of final adoption. In order to provide us sufficient opportunity to program the adopted budget for the computer and set up necessary accounting proce dures for the coming fiscal year. I would hope the Board would set the date of May 26, 1975, fo r fi nal adoption of a budget for the coming fiscal year and for setting of final tax rates.

Large numbers of people contributed to the preparation of this budget. Department Heads who were exceedingly aware of thef unusual economic circumstances which many of our citizens are experiencing did not request s'llbstantial program increases beyond those which could be very carefully justified (even then more than $163. 000 was reduced from amounts requested). To them. and to all of those who assisted in preparing this document, I would like to extend my sincere thanks and appreciation.

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Respectfully yours, /

~d. Thomas R. l\flc Cann. JrCounty Administrator

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I 1975-76 BUDGET I B-1

GENERAL FUND EXPENDITURE SUMMARY

ACTY. BUDGETED AC'l'UAL BUDGETED PROPOSED INCREASE CODE CLASSIFICATION 1973-74 1973-74 1974-75 1975-76 (DECREASE)

00110 Board of Supervisors 16,600 17 t 857 19,275 18,400 ( 875) 00120 Office of County Administrator 57 ,485 59,803 76,456 84,596 8,140 00130 Office of Accounting & Purchasing 14 , 685 28,793 26,420 39,136 12 t 716 00135 Purchasing Stores 3,000 3,000 00140 Off ice of County Attorney 18,350 17,306 28,857 34,063 5,206 00150 Office of Citizen Affairs 28, 547 33,749 (33,749) 00160 Comprehensive Planning Team 69,022 71,738 50,657 46, 721 (3,936) 00210 Commissioner of the Revenue 53,539 42,394 47,264 54,031 6,767 00250 Office of Real Estate Assessments 23,330 49,882 26,552 00310 County Treasurer 32,494 30,738 39,453 47,901 8,448 00410 Clerk of Circuit Court 8,886 10,794 13,106 12,944 (162) 00510 Circuit Court '5,450 8,489 8,300 9,244 944 00520 General District Court 2,677 2,449 3,105 4,095 990 00530 Conunonwealth's Attorney 8,707 8,663 13, 712 17,870 4,158 00610 Sheriff 178,522 139,314 188,955 216,208 27,253 00680 City-County Jail 9, 796 7 ,470 12,103 15,448 3,345 00710 Fire 107, 880 103,813 111,675 124,099 12,424 00810 Social Services - Administration 200,145 198,395 261,374 362,414 101,040 00820 Social Services - Assistances 742,874 611,894 916,280 931,222 14,942 00880 Social Services - Lunacy Commissions 300 375 1,200 1,200 00910 Health Department 28,145 28 t 711 33,086 38,840 5,754 01010 Public Works - Administration 31,841 30,973 (868) 01020 Public Works - Water & Sewer Operations 87, 571 87, 571 01050 Building Inspection 59,084 56,167 55,650 58,258 2,608 01080 Refuse Disposal 32,905 45,061 47,314 74, 717 27,403 01090 Mosquito Control 15,565 22,265 10,958 10,955 (3)

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01110 Extension & Continuing Education 12,860 15,177 20, 795 25, 741 4,946 01210 Animal Shelter 7,340 6,393 7,036 11,075 4,039 01310 Office of General Registrar 12,788 12,930 16,023 17,907 1,884 01320 Elections 4,501 5,485 984

I 01410 Buildings and Grounds 25,715 53,235 72 ,113 74,132 2,019 01510 Public Works - Street Lighting 10,000 9, 717 13,000 10,648 (2,352) 01610 Public Works - Maintenance 5,700 5,547 2,200 2,200

I 01710 Public Schools 1,896,129 1,914,974 2,497,209 3,062,797 565,588 01810 Civil Defense 8, 795 8,199 13,865 12,835 (1,030) 01820 Employee Benefits 63,642 59,272 81,015 108,243 27,228

I 01830 Contributions and Transfers 133,814 108, 708 116,697 152 t 774 36,077

CONTINUED TO NEXT PAGE

B-2· I 1975-76 BUDGET

GENERAL FUND EXPENDITURE SUMMARY (Cont'd)

ACTY. BUDGETED ACTUAL CODE CLASS IF I CAT ION 1973-74 1973-74

01840 Other Expenditures 66,417 69,448 01850 Contingent Account 183,547 143,473 01910 Capital Improvements 689,000 02010 Debt Service 745,909 743,630

TOTAL BUDGET 5,554,314 4,663,192

LESS: AMOUNT RECEIVED FROM JAMES CITY SERVICE AUTHORITY

LESS: INTERDEPARTMENTAL TRANSFERS

LESS: REVENUE SHARING

TOTAL GENERAL FUND EXPENDITURES 5,554,314 4,663,192

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BUDGETED PROPOSED 1974-75 1975-76

95,140 44,854 160,000 145,000 702,282 1,084,267 779,470 758,458

6,635,466 7,890,204

- 97,464

- 3,000

-711,031 -915,707

5,924,435 6,874,033

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INCREASE (DECREASE)

(50,286)-(15,000) 381,985 (21,012)

1,254,738

- 97,464

- ~,000

-204,676

949,598

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CODE CLASSIFICATION

10 GENER.Z\.L PROPERTY TAXES

:01 102 103 104 105 106

Real Estate Personal Property Pu.Olic Service Delinquent Real Estate Delinquent Personal Property Interest-Real Estate & Per. Property

Total - General Property Taxes

20 OTHER LOCAL TAXES

202 203 204 205 206 2'J7

Local Sales Tax Recordation Taxes Delinquent Taxes Deeds of Conveyance Plats Bank Stock

Total - Other Local Taxes

30 LICENSE, PERMITS, FEES

301 305 308 311 312

Motor Vehicle Licenses Business & Prof. Licenses Building Permits Planning & Zoning Fees Dog Licenses

Total - Licenses, Permits, Fees

40 FINES & FORFEITURES

401 402

Fines Jail Committals

Total - Fines & Forfeitures

GENERAL FUND RE\IENUE SUMMARY

ACTUAL 1973 - 74

$1,514,024 878,650 173,038

50,104 12,477

3,585

2,631,878

306,444 21,414 16,034

8,553 667

9,267

362,379

89 ,245 186,133

64,687 2,162 5,051

347,278

8,411 99

8,510

BUDGETED 1974 - 75

$1,650,000 895,000 173,500

46,000 10,000

2,600

2,777,100

320,000 21,000 12,500

7,000 500

10,000

371 , 000

81,000 170,000

45,000 4,000 4,500

304,500

7,000 100

7,100

ESTIMATED 1975 - 76

$2,100 , 000 972, 840 120,000

40,000 8,000 2,200

3,243,040

400,000 20,000 8,000 9,000

500 12,000

449,500

93,000 215,000

45,000 3,000 5,000

361,000

13,000 100

13,100

-3

B-4· I 1975-76 BUDGET

GENERAL FUND REVENUE SUMMARY (Cont'd)

CODE CLASSIFICATION

50 REVENUE FROM USE OF MONEY & PROPERTY

501 502 503 504

Int. on Short Term Investments Int. on Water Bonds Annexation Reimbursement Rent - EOC Building

Total - Revenue from Use of Money & Property

REVENUE FROM OTHER AGENCIES

60 FROM THE COMMONWEALTH

601 602 603 605 606 607 623 624 625 627 628 629 630 632 633 634 635

A. B. c. Profits Wine Tax Sales Tax Rolling Stock Tax Excess Fees - Clerk Public Assistance Share Ret. Ins. & FICA Share of Office Expenses Share of Salaries Medical Examiner's Fees Mosquito Control Revenue Sharing Civil Defense Operational Expense - Cars Gas Tax Refunds Colonial Health District Virginia Department of Highways

Total.from the Commonwealth

ACTUAL 1973 - 74

83,754 17,122

5,066 2,381

108,323

66,575 6,252

371,977 1,696 5,411

741,839 7,570 5,379

91,483 240

1,234 401,699

4,148 7,220 1;703 2,062

1, 716,488

BUDGETED 1974 - 75

60,000 6,000 4,805 2,800

73,605

67,000 6,300

365,000 1,700 5,000

1,057,389 11,050 12,548

122,348 200

2,800

8,970 9,000 2,000 2,500

40,000

1,713,805

ESTIMATED 1975 - 76

30,000 2,500 4,700 3,670

40 ,870

65,000 6,200

400,000 2,300 5,000

1,245,143 20,376 10,000

205,609 350

3,500

7,513 10,000

2,500 9,672

l,993Ll63

l r-

l l I

I 1

l

1975-76 BUDGET

GEHEHAL FUND REVENUE SUMitJARY (Cont'd)

CODE

68

686

687

CLASSIFICATION

FROM THE ?EDERAL GOVERNMENT

Division of Justice & Crime Prevention

Public Employment Service Title VI

Total from the Federal Government

70 CHARGES FOR CURRENT SERVICES

701 702 703 704 709 716 722

Commonwealth's Atty. Fees-Co. rt. Commonwealth's Atty. Fees-Circuit Ct. Sheriff, Deputies, & Jail Fees Land Transfer Fees Fees for Plats and Haps Boarding Dogs Computer Services

Total - Charges for Current Services

80 SALE OF PROPERTIES

804 County Vehicles

Total - Sale of Properties

90 MISCELLANEOUS REVENUES & REFUNDS

912 913 914 916 917

918

Xerox Machine Street Lights and Signs Code Books and Ordinances City of ~illiamsburg-Joint Activities General District Court-Court

Appointed Attorneys Certification Fees

ACTUAL 1973 - 74

3,225

3,225

573 176

1,309 673

1,098 75

3,904

510

510

14 2,834

290

BUDGETED 1974 - 75

24, 570

24,570

400 175

1,100 600 900

40 6,800

10,015

300

300

200 1,380

200

ESTIMATED 1975 - 76

25,650

10,994

36,644

350 175

1,400 700

4,500 50

4,200

11,375

50 1,000

600 6,571

500 300

B- 5

L-6 1975-76 BUDGET

GENERAL FUND REVENUE SUMMARY (Cont'd)

CODE CLASSIFICATION

Total - Miscellaneous Revenues & Refunds

TOTAL - ALL REVENUES

BALANCE CARRIED FORWARD

TOTAL - ALL REVENUES AND BALANCE CARRIED FORWARD

ACTUAL 1973 - 74

3,138

5,185,633

$5,185,633

BUDGETED 1974 - 75

1,780

5,283,775

640,660

$5,924,435

ESTIMATED 1975 - 76

9,021

6,157,713

716, 320

$6 ,874 ,033

H

)

J

l

J

J l

.1

l :i

J

J I

j i

j

J

1975-76 BUDGET \,i

'

STATEMENT OF ESTIMATED SURPLUS

JUNE 30 I 19 75

Unappropriated Surplus 7-1-74

Anticipated Revenues 1974-75

Budgeted Revenue Estimate FY 75

Less: Current Revised Estimate

Anticipated Unexpended Appropriations 1974-75

Budgeted Expenditures

Less : Antici.pated Expenditures

Total Estimated Surplus 6-30-75

Appropriations for 1975-76 Budget

Estimated Unappropriated Reserve 7-1-75

$5,926, 718

$6,018,301

$5,926,718

55,676,241

$440,136

$ 91,583

$250,477

$782,196

$716 '320

$ 65,876

B-7

1975-76 BUDGET

STATEMENT OF ESTIMATED SURPLUS

June 30, 1975

Unappropriated Surplus 7-1-74

Anticipated Revenues 1974-75

Budgeted Revenue Estimate FY 75 $5,926,718

Less: Current Revised Estimate $6,184,958

Anticipated Unexpended Appropriations 1974-75

Budgeted Expenditures $5,926,718

Less: Anticipated Expenditures $5,676,241

Total Estimated Surplus 6-30-75

Appropriations for 1975-76 Budget

Estimated Unappropriated Reserve 7-1-75

REVISED 5-20-75

$440,136

$258,240

$250,477

$948,853

$795,220

$153,633

B-7 -,

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D

I 1975-76 BUDGET SUMMARY

FUNCTION : DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:

COUNTY ADMINISTRATION BOARD OF SUPERVISORS ADMINISTRATION 00110

\

I C-1

CLASSIFICATION AUTH FY 74

AUTH FY 75

PROP FY 76

BUDGETED FY 74

ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES


TOTAL OPERATING COST CAPITAL OUTLAY

TOT AL BUDGET

PROGRAM INFORMATION:

5 5 5 9~000

7,600 16,600

16,600

FY 74 FY 75 FY 76

9,000 9,000 9,000 8,857 10,275 9,400

17,857 19,275 18,400

17,857 19,275 18,400

James City County operates under the County Administrator form of government as established by State Law. The County is divided into five electoral districts each of which are represented by a Supervisor who serves on t he gover ning boar d for a period of four years. The Board of Supervisors passes all laws and determines all policies which govern the County. It appoints a County Administrator, most boards and commissions, appropriates funds for County operations, and generally oversees all County functions.

BUDGET COMMENTS

The budget for the Board of Supervisors shows a decrease of $875 from the last fiscal year. Amounts budgeted in FY 75 for photocopying, communications and transportation were reduced based on actual expenditure history o The Office Supply and Printing category was increased by $2,100 to fund the next supplement to the County Code.

........

C-2 I 1975-76 BUDGET DETAIL I L

FUNCTION: COUNTY ADMINISTRATION I

DEPARTMENT: BOARD OF SUPERVISORS

DIVISION-ACTIVITY: ADMINISTRATION

ACTIVITY CODE: 00110

I EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COCE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 · FY 76

PERSONAL SERVICES FULL-TIME EMPLOYEES

CHAIRMAN OF THE BOARD 1 1 1 I MEMBERS OF THE BOARD 4 4 4

TOTAL - POSITIONS 5 5 5

OllO SALARIES, FULL-TIME EMPLOYEES 9,000 9,000 9,000 9,000 TOTAL - PERSONAL SERVICES 9,000* 9,000* 9,000* 9,000*


0200 ADVERTISING 1,500 2, 799 2,600 2,400 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 500 474 300 300 0214 RENTALS 400 389 2,000 1,400 0218 COMMUNICATIONS 200 1,105 675 200 0220 TRANSPORTATION 2,500 1,712 2,500 1,000 0302 OFFICE SUPPLIES AND PRINTING 2 ,500 2,378 2,200 4,100

TOTAL - NON-PERSONAL EXPENSES 7,600* 8,857* 10,275* 9,400*

TOTAL - ALL CLASSES 16,600* 17, 857* 19,275* 18,400*

. L

IL_~~~~~~~~~--====~~===r

1975-76 BUDGET SUMMARY

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:

COUNTY ADMINISTRATION OFFICE OF COUNTY ADMINISTRATOR ADMINISTRATION 00120

C- 3

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES



TOT AL BUDGET


FY 74 FY 75

5 6

FY 76 FY 74

6 51,035 5,950

56,985 500

57,485

FY 74 FY 75 FY 76

49,251 68,166 76,559 7,660 8,290 8,037

56,911 76,456 84,596 2,892

59,803 76,456 84,596

The County Administrator is the chief administrative officer of the County. He is appointed by the Board of Supervisors and is responsible to it for the execution of policies established by it. The County Administrator acts as Clerk to the Board and is expected to handle the daily administrative operations of the County -- to recommend service and policy improvements, to develop an annual budget, to generally guide the work of County employees, and to insure that the affairs of the County are conducted in an effective and responsible manner.

The budget includes staff assistance to the Planning Commission, Site Plan Committee, Board of Zoning Appeals, and other current planning groups. Central personnel administration, wage and hour administration, and the management of vehicles and property are also handled by personnel assigned to this office.

BUDGET COMMENTS

The budget for this office shows an increase of $8,140 over the last fiscal year. Several Non-Personal Expense line items have been reduced from FY 75 based on actual expenditure history. Salary costs have increased as a result of cost of living adjustments approved by the Board during the past fiscal year and the granting of normal merit increments.

r I

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I I C-4 1975-76 BUDGET DETAIL -- -

FUNCTION: COUNTY ADMINISTRATION \ L DEPARTM~NT : OFFICE OF COUNTY ADMINISTRATOR PIVISION-A<;TIVITY: ADMINISTRATION r ACTIVITY COOE: 00120

-EXP. CLASSIFICATION- AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED

'f PROPOSED r CODE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75. FY 76

L PERSONAL SERVICES

FULL-TIME EMPLOYEES [ 1 1 1 COUNTY ADMINISTRATOR

ASST. TO COUNTY ADMINISTRATOR 1 2 2

[ ADMINISTRATIVE ASSISTANT 1 ADMINISTRATIVE SECRETARY 1 1 BOOKKEEPER 1 CLERK TYPIST II 1 1 l [ SECRETARY II 1 l

TOTAL - POSITIONS 5 6 6 [ 0110 SALARIES, FULL-TIME EMPLOYEES 51,035 49,251 68,166 76,559

TOTAL - PERSONAL SERVICES 51,035* 49,251* 68,166* 76,559* -

NON-PERSONAL EXPENSES -300 200 150

.-0200 ADVERI'ISING 158 L 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 400 521 660 569 0210 INSURANCE 180 609 512 542 0214 RENTALS 412 837 800 855 [ 0215 EQUIPMENT MAINTENANCE 988 929 558 681 0218 COMMUNICATIONS 1,500 1,745 1,100 890 0220 TRANSPORTATION 650 1,106 1,625 2,231 r 0302 OFFICE SUPPLIES AND PRINTING 800 950 1,195- 800 0312 MOTOR FUELS AND LUBRICANTS 720 805 1,640 1,319 -

TOTAL - NON-PERSONAL EXPENSES 5,950* 7,660* 8,290* 8,037* -CAPITAL OUTLAY L 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 500 2,892 [ TOTAL - CAPITAL OUTLAY 500* 2,892*

TOTAL - ALL CLASSES 57,485* 59,803* 76,456* 84,596* -

-

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..... ,...,

i...J

.....,

11.oJ

\ / ~-1 1975-76 BUDGET SUMMARY


COUNTY ADHINISTRATION OFFICE OF ACCOUl'XTING AND PURaIASING ADMINISTRATION 00130

I C-5

JI CL,ASSIFICATION AUTH AUTH PROP

FY 74 FY 75 FY 76

1 PERSONAL SERVICES 3 3 3

BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76

14,025 16,940 22,060 27,636

J Ji LJ

NON-PERSONAL EXPENSES 660 3, 749 6,080 6,480 TOTAL OPERATING COST 14,685 20,689 28,140 34 ,116

CAPITAL OUTLAY 8,104 580 5,020 TOT AL BUDGET 14,685 28,793 28,720 39,136

LESS: INTERDEPARTMENTAL TRANSFERS -PRoGn I~NiFo~~0M2iWP AND PuRcHAsING sHARE 14,685 28, 793 39,136

The Office of Accounting and Purchasing is responsible for the maintenance of all financial records of the County: bookkeeping, check writing, monthly financial reports, payroll records, and pre-audit. In addition this operation is responsible for centralized purchasing for all County agencies with the exception of Welfare and Schools. Payroll and water and sewer billing are handled on the County's NCR-399 Computer.

J oo~~~s

J Ji O,~

J 0 D -

The budget for this operation shows an increase of $10,416 over FY 75 less interdepartmental transfers. Half of the increase is attributable to salary changes approved by the Board as a result of the increase in the cost of living plus normal merit increases. The remainder is attributable to the one-time cost of adding new applications to the computer operation -- general fund accounting, land book, and real/personal property tax billing:

expanding memory from lOK to 14K automatic line £ind (ledger cards) additional cassette handler programming and installation charges

$1,980 1,125 1,665 1,440

The James City Service Authority, Sanitary District II, and services provided in the budget are billed for the service. is included on the revenue side of the budget.

other operating departments which use the computer Income which offsets this budget comes to $4,200 which

I

n C-6 I 1975-76 BUDGET DETAIL

, .. -,,.....

FUNCTION: COUNTY ADMINISTRATION I I

~

DEPARTMENT: OFFICE OF ACCOUNTING AND PURCHASING DIVISION-ACTIVITY: ADMINISTRATION

[ ACTIVITY CODE: 00130

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED

f ACTUAL I BUDGET.ED

J PROPOSED

COOE FY 74 FY JS FY 76 FY 74 FY 74 FY 7S FY 76 r L

PERSONAL SERVICES FULL-TIME EMPLOYEES [

ACCOUNTING SUPERVISOR 1 1 1 PURCHASING AGENT 1 1 1

[ ACCOUNT CLERK III 1 1 1

TOTAL - POSITIONS 3 3 3 -0110 SALARIES - FULL-TIME EMPLOYEES 14,025 16,940 22,060 27,636 -

TOTAL - PERSONAL SERVICES 14,025* 16,940* 22,060* 27,636* -

NON-PERSONAL EXPENSES I

-0203 FEES FOR PROFESSIONAL SERVICES 1,900 2,275 1,740 ~

0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 50 10 125 60 0209 FREIGHT AND DRAYAGE 150 390 0210 INSURANCE 10 10 10 0214 RENTALS 350 0215 EQUIPMENT MAINTENANCE 150 70 350 1,895 L

0218 COMMUNICATIONS 48 420 460 0220 TRANSPORTATION 100 100 r 0230 EDUCATION 200 L 0302 OFFICE SUPPLIES AND PRINTING 300 1, 721 2,500 600 0399 OTHER OPERATING EXPENSES 100 875

TOTAL - NON-PERSONAL EXPENSES 660* 3,749* 6,080* 6,480*

CAPITAL OUTLAY -

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 8,104 580 5,020 TOTAL - CAPITAL OUTLAY 8,104* 580* 5,020*

TOTAL - ALL CLASSES 14,685* 28,793* 28, 720* 39,136*

LESS: INTERDEPARTMENTAL TRANSFERS -2,300 -

TOTAL 14,685* 28,793* 26,420* 39,136*

01 I 1975-76 BUDGET SUMMARY I C-7 I J 1

.__,

~

'-

-

-

--L..

[

[ . '

'

FUNCTION : COUNTY ADMINISTRATION DEPARTMENT : DIVISION-ACTIVITY :

OFFICE OF ACCOUNTING AND PURCHASING PURCHASING STORES

ACTIVITY .CODE: 00135

CLASSIFICATION

PERSONAL SERVICES

NON -PERSONAL EXPENSES

TOTAL OPERATING COST Ci"PITAL OUTLAY

TOT AL BUDGET

AUTH FY 74

AUTH FY 75

PROP FY 76

BUDGETED FY 74

LESS: INTERDEPARTMENTAL TRANSFERS

PROGRAM INFORMATION: Tar AL

ACTUAL FY 74

BUDGETED FY 75

This account has been established to provide a method for bulk purchasing of commodities frequently used by operating departments -- paper products, office supply items, pens/pencils, adding machine tape, forms, etc.

PROPOSED FY 76

3,000 3,000

3,000 -3,000

- 0 -

The Purchasing Agent will purchase in bulk at the beginning of the fiscal year and store the materials. User departments will then "purchase" from the "storeroom" and will be billed directly. An interdepartmental transfer will then replenish this account. At the end of the year, the balance in this account will be represented by inventory. Obviously this approach is being made in order to take advantage of break prices on volume purchases and discounts for immediate payment of vendors.

r C-8 I 1975-76 BUDGET DETAIL I

FUNCTION: COUNTY ADMINISTRATION DEPAR'TMENT: OFFICE OF ACCOUNTING AND PURCHASING DIVISION-ACTIVITY: PURCHASING STORES -ACTIVITY CODE: 00135

-EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76


0302 OFFICE SUPPLIES 3,000 TOTAL - NON-PERSONAL EXPENSES 3,000*

-TOTAL - ALL CLASSES 3,000*

LESS: INTERDEPARTMENTAL TRANSFERS -3,000

Tar AL -0-* I

-

' -

-

-

-. I

I-

I I-

r L

r

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q I 1975-76 BUDGET SUMMARY I C-9 I --------

--L

-L

[

[

[ r ......

I-

I-

r

FUNCTION : DEPARTMENT: DIVISION-ACTIVITY :

COUNTY ADMINISTRATION OFFICE OF COUNTY ATTORNEY ADMINISTRATION


CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST C,«lPITAL OUTLAY

TOT AL BUDGET


AUTH AUTH FY 74 FY 75

1 2

PROP FY 76

2


17,000 13,814 27,304 . 31,673 950 2,627 1,453 2,390

17,950 16,441 28,757 34,063 400 865 100

18,350 17,306 28,857 34,063

The Office of County Attorney is responsible for providing legal advice to the Board of Supervisors, the Planning Commission , and the School Board, as well as members of the County staff. In addition the County Attorney supervises law suits against the County and represents the County in court. The drafting of ordinances, the reviewing of contracts and similar legal matters are handled by this office.

BUDGET COMMENTS

This budget shows a total increase of $5,216, partially representing the first full-year of the cost of living adjustment approved by the Board in FY 75 as well as normal merit increases. Non-Personal Expenses have been adjusted upwards from $1,453 to $2,390 primarily to provide for supplements and subscriptions to legal texts necessary for the operation of this office. In addition, $170 has been included to subscribe to the bill mailing service of the State Legislature.

r C-10 I 197 5.:76:·auoGET DETAIL

' I ,_

r-

FUNCTION: COUNTY ADMINISTRATION L DEPARTMENT: OFFICE OF COUNTY ATTORNEY

··otVISION-ACTlVITY : ADMINISTRATION r ACTIVITY CODE: 00140


J ACTUAL I BUDGETED

J PROPOSED r COOE FY 74 FY 7S FY 76 , FY 74 FY 74 FY 7S FY 76


COUNTY ATTORNEY 1 1 1 SECRETARY II 1 1

[ TOTAL - POSITIONS 1 2 2

-OllO SALARIES, FULL-TIME EMPLOYEES 17,000 13,814 27,304 31,673

TOTAL - PERSONAL SERVICES 17,000* 13,814* 27,304* 31,673*


0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 200 730 378 1,035 0214 RENTALS 17 100 120 0215 EQUIPMENT MAINTENANCE 75 150

I 0218 COMMUNICATIONS 100 304 200 200 0220 TRANSPORTATION 1,231 500 685 0302 OFFICE SUPPLIES AND PRINTING 150 345 200 200 0399 OTHER OPERATING EXPENSES 500 -

TOTAL - NON-PERSONAL EXPENSES 950* 2,627* 1,453* 2,390* ..

CAPITAL OUTLAY I • I..

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 400 865 100 r TOTAL - CAPITAL OUTLAY 400* 865.* 100* -

TOTAL - ALL CLASSES 18,350* 17,306* 28,857* 34,063* -I

~

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L_

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J1 I 1975-76 BUDGET SUMMARY I c-nl l FU'NCTION : COUNTY ADMINISTRATION

DEPARTMENT :

JI DIVISION-ACTIVITY :

ACTIVITY CODE :

OFFICE OF PLANNING AND DEVELOPMENT COMPREHENSIVE PLANNING TEAM 00160

11 CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

F Y 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

J

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L

c c r

PERSONAL SERVICES


TOTAL OPERATING COST

5 4 4 51,800 52,842 44,127 43 , 206 13,137 14,768 5,330 3 , 515 64,937 67,610 49,457 46,721

CAPITAL OUTLAY 4,085 4,128 1,200 TOT AL BUDGET 69,022 71, 738 50,657 46,721

PROGnAM INFORMATION:

The Comprehensive Planning Team is responsible for deve loping the Comprehensive Program for James City county which will include a Land Development Concept, Master Water/Sewer Plan, Major Thoroughfare Plan, and Public Facilities Plan . The Comprehensive Planning Team will have an ongoing responsibility for refining the Comprehensive Program once adopted and will develop specific housing, open-space acquisition and similar programs during the coming year as well as assisting in refining, simplifying, and clarifying present zoning, site plan, and subdivision regulations. This department was instrumental in developing the Mini-Park Program during FY 75 and will continue to handle special research projects and the creation of new programs as requested by the Boardr

BUDGET COMMENTS

This relatively new operation has undergone several changes during the past two fiscal years. Because of the downgrading of a personnel slot during the current year, the Personal Services budget shows a decrease of $921 from the FY 75 appropriation. In addition, Non-Personal Service Expenses have decreased due to a reduction in funds for memberships and subscriptions, mailing costs and printing of special publications required during the development of the Comprehensive Program.

c-12 f . I I

1975-76 BUDGET DETAIL I u

FUNCTION: COUNTY ADMINISTRATION J DEPARTMENT: OFFICE OF PLANNING AND DEVELOPMENT DIVISION-ACTIVITY: COMPREHENSIVE PLANNING TEAM

Q. ACTIVITY CODE: 00160

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED

J PROPOSED

ri COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

LJ


Q ASST. TO THE COUNTY ADMINISTRATOR 1

FOR PLANNING AND DEVELOPMENT

[ CHIEF PLANNER 1 1 SENIOR PLANNER 2 1 PLANNER I 1 PLANNING ASSISTANT 1 [ PLANNING TECHNICIAN 1 1 1 SECRETARY II 1 1

TOTAL - POSITIONS 5 4 4 [ 0110 SALARIES, FULL-TIME EMPLOYEES 51,800 52, 842 43,627 42,706 -0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 500 500


NON-PERSONAL EXPENSES I

,_. 0200 ADVERTISING 800 667 0203 FEES FOR PROFESSIONAL SERVICES 7,500 6,426 -0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 700 679 675 285 0214 RENTALS 12 300 400 -0215 EQUIPMENT MAINTENANCE 75 87 55 160 -0218 COMMUNICATIONS 1,500 1,746 700 450 0220 TRANSPORTATION 1,050 2,616 600 300 ~

0230 EDUCATION 200 200 ' · -0302 OFFICE SUPPLIES AND PRINTING 1,200 1,664 2,200 1,300 0318 OPERATING SUPPLIES AND MATERIALS 300 883 600 420


L CONTINUED TO NEXT PAGE -- r

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· EXP. COCE

1975-76 BUDGET DETAIL

FUNCTION: DEPARTMENT: DIVfSION-ACTIVtTY: ACTIVITY CODE:

CLASSIFICATIOl'ol

COUNTY ADMINISTRATION OFFICE OF PLANNING AND DEVELOPMENT COMPREHENSIVE PLANNING TE.Ali! 00160

AUTH AUTH PROP FY 74 FY 75 FY 76

CONTINUED FROM PREVIOUS PAGE

CAPITAL OUTLAY

0405 0410

OFFICE FURNITURE AND EQUIPMENT - NEW VEHICULAR EQUIPMENT - NEW

TOTAL - CAPITAL OUTLAY

TOTAL - ALL CLASSES

BUDGETED FY 74

1,085 3,000 4,085*

69,022*

ACTUAL FY 74

1,349 2, 779 4,128*

71, 738*

BUDGETED FY 75

1,200

1,200*

50,657*

C-13

PROPOSED FY 76

46, 721*

C-14 1 1975-76 BUDGET SUMMARY


ASSESSMENT OF TAXABLE PROPERTY COMMISSIONER OF THE REVENUE ADMINISTRATION 00210

I

CLASS I Fl CATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

PERSONAL SERVICES



5 5 5 47,837 37,345 40,748 46,018 4,902 4,455 5,916 7,563

52,739 41,800 46,664 53,581 CAPITAL OUTLAY 800 594 600 450

TOT AL BUDGET 53,539 42,394 47,264 54,031


The Office of Commissioner of the Revenue is responsible to the citizens of the County for the assessment of personal property and the processing of business licenses. For the State of Virginia, the Commissioner is responsible for assisting taxpayers in filing State income tax returns and in reviewing those returns. In 1974, the office reviewed more than 3,600 tax returns and in 1975, all State tax returns were required to be handled locally. While the assessment of real property has now been transferred to the Office of Real Estate Assessments, the Commissioner will continue to assist in that process by handling land~ransfers, and updating records.

BUDGET COMMENTS

-

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.....

---._

The budget for this operation is shared by the State of Virginia on a 50-50 basis. The State share is carried on r the revenue side of the budget . The budget shows an increase of $6,767 over FY 75, with $5,270 of this amount L carried in Personal Services to cover the salary request made to the State of Virginia - State Compensation Board . Non-Personal Expenses is increasetl by $1,647 primarily due to increases in the cost of postage and for programming and materials costs ($1,000) required to place personal property assessments on the County's computer. r

L

[

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FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:

ASSESSMENT OF TAXABLE PROPERTY COMMISSIONER OF THE REVENUE ADMINISTRATION 00210

EXP. COOE CLASS1FICATION AUTH AUTH PROP

FY 74 FY ZS FY 76


COMMISSIONER OF THE REVENUE DEPUTY COMMISSIONER OF THE REVENUE LICENSE INSPECTOR CLERK TYPIST II ACCOUNT CLERK I

TOTAL - POSITIONS

0110 SALARIES, FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME

TOTAL - PERSONAL SERVICES


0200 ADVERTISING 0203 FEES FOR PROFESSIONAL SERVICES 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 0210 INSURANCE 0214 RENTALS 0215 EQUIPMENT MAINTENANCE 0218 COMMUNICATIONS 0220 TRANSPORTATION 0230 EDUCATION 0302 OFFICE SUPPLIES AND PRINTING 0312 MOTOR FUELS AND LUBRICANTS

TOTAL - NON-PERSONAL EXPENSES

CAPITAL OUTLAY

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT


TOTAL - ALL CLASSES

1 1 1 1 1

5

1 1 1 1 1

5

1 1 1 1 1

5

BUDGETED FY 74

45,837 2,000

47 ,837*

50

40

12 600

1,850 900

850 600

4,902*

800

800*

53,539*

ACTUAL FY 74

37,345

37,345*

123

11 190

2,013 481 148 955 534

4,455*

594

594*

42,394*

BUDGETED FY 7S

39,748 1,000

40,748*

50

120 134 112 950

2,000 600

1,300 650

5,916*

600 600*

47,264*

C-15

PROPOSED FY 16

45,018 1,000

46,018*

50 600

95 175 112

1,031 2,450

600

1,800 650

7,563*

450 450*

54,031*

r I C-161 1975-76 BUDGET SUMMARY --....-1 -

FUNCTION: ADMINISTRATION DEPARTMENT : DI VISION-ACTIVITY:

OFFICE OF REAL ESTATE ASSESSMENTS REAL ESTATE ASSESSMENTS


CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET

PROGRAM INFORMATION :

AUTH FY 74

1

AUTH PROP FY 75 FY 76

3 3


19,765 40,372 2,700 8,830

22,465 49,202 865 680

23,330 49,882

The Office of Real Estate Assessments was established in November of 1974 pursuant to State law. The FY 75 budget is for one-half year. This office is responsible for carrying out an annual reassessment program in order to accurately reflect changes in real property valuations on a current basis. This will prevent the substantial increase in assessments which have occurred in the past when a general reassessment was not done but every five years or so. The annual reassessment program also serves the function of equalizing assessments so that the resulting tax burden is borne fairly by all County taxpayers. In FY 75, this department in association with the State Department of Taxation appraised over 9,000 parcels of land in the County almost twice the number included in the last reassessment conducted in 1970.

BUDGET COMMENTS

This budget simply extends the present budget to a full-year's operation. One-time costs of programming the

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County's NCR- 399 Computer t o handle the land book and reassessment notices are included under Fees for Professional • Services and required forms are budgeted under the 302 account. The Education account provides sufficient funds to ensure that personnel in the office mai ntain and improve their technical competenci to handle the variety of L special assessment tasks which exist in a community which includes a brewery, a family entertainment complex, and other specialized types of development and land use.

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FUNCTION : ADMINISTRATION

DEPARTMENT: DIVISlON-ACTIVITY:

OFFICE OF REAL ESTATE ASSESSMENTS REAL ESTATE ASSESSMENTS

EXP. CXlOE

ACTIVHY CODE:

CLASSIFICATION


DIRECTOR ASSESSOR SECRETARY II

TOTAL - POSITIONS

00250




0200 ADVERTISING 0203 FEES FOR PROFESSIONAL SERVICES 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 0215 EQUIPMENT MAINTENANCE 0218 COMMUNICATIONS 0220 TRANSPORTATION 0230 EDUCATION 0302 OFFICE SUPPLIES AND PRINTING 0312 MOTOR FUELS AND LUBRICANTS


CAPITAL OUTLAY

0405 OFFICE FURNITURE AND EQUIPMENT - NEW TOTAL - CAPITAL OUTLAY

TOTAL - ALL CLASSES


1

1

1 1

1 1

1 1

3 3

BUDGETED FY 74

ACTUAL FY 74

BUDGETED FY 75

19,765

19,765*

500 1,200

1,000

2,700*

865 865*

23,330*

C-17

PROPOSED FY 76

38 ,372 2,000

40,372*

150 1,109

688 600

1,583 600

2,400 1,100

600 8,830*

680 680*

49,882*

r ,----~~~~~~~~~~~~~~~~~~~~~~~-------! I C-lB I 1975-76 BUDGET. SUMMARY I :

FUNCTION: DEPARTMENT:

COLLECTION AND DISBURSEMENT OF TAXES COUNTY TREASURER

DI VISION-ACTIVITY: ADMINISTRATION A~TlVITY-CODE: 0~310

CLASSIFICATION

PERSONAL SERVICES

NON·PERSONAL EXPENSES


TOT Al. BUDGET


AUTH FY 74

4


4 4


24,560 23,627 29,985 29,474 7,134 6,311 9,047 17,646

31,694 29,938 39_,032 47,120 800 800 421 781

32,494 30,738 39,453 47,901

The Office of Treasurer is responsible for the collection of all license fees, taxes, and utility bills rendered by the County, the James City Service Authority, and the Sanitary Districts. This department also collects State Fiduciary Income, and State Estimated Income taxes as well as State Business License fees. The T~easurer is responsible for the proper accounting of all receipts, investment of idle cash balances, maintai11s all bank accounts used by the County, and assists in debt service administration. The State of Virginia and the City of Williamsburg share in the cost of the operation of this department. The County share of the budget is shown here, 50% of which will be reimbursed by the State.

BUDGET COMMENTS

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The proposed budget shows an increase of $8,448. Personal Services was overstated in last year's budget since [ the State Compensation Board declined to provide salary adjustments as requested; therefore, there is no increase in this category for FY 76. The Non-Personal Expense category includes funds in the amount of $7,000 to pay for the Treasurer's bond which is purchased every four years. In addition, funds are provided under the 203 account ·r to provide one-time programming costs to place tax billing on the County's NCR-399 Computer.

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) I 1975-76 BUDGET DETAIL IC-19

] FUNCTION: COLLECTION AND DISBURSEMENT OF TAXES DEPARTMENT: COUNTY TREASURER DIVISION-ACTIVITY: ADMINISTRATION

l ACTIVITY CODE: 00310


I ACTUAL I BUDGETED I PROPOSED

] COC£ FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 16

PERSONAL SERVICES

1 FULL-TIME EMPLOYEES

- TREASURER 1 1 1 DEPUTY TREASURER 2 2 2 ACCOUNT CLERK I 1 1 1

. TOTAL - POSITIONS 4 4 4

.

0110 SALARIES, FULL-TIME EMPLOYEES 22,060 23,031 26,985 26,474 - 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 2,500 596 3,000 3,000

- TOTAL - PERSONAL SERVICES 24,560* 23,627* 29,985* 29,474*

- NON-PERSONAL EXPENSES

- 0200 ADVERTISING 400 25 400 75

0203 FEES FOR PROFESSIONAL SERVICES 775

0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 20 36 30 - 0210 INSURANCE 620 131 650 7,000

0214 RENTALS 112 17 177 196

0215 EQUIPMENT MAINTENANCE 282 185 234 251

0218 COMMUNICATIONS 3,000 2,910 3,000 3,088

0220 TRANSPORTATION 100 129 150 272

0302 OFFICE SUPPLIES AND PRINTING 800 788 900 1,000

0318 OPERATING SUPPLIES AND MATERIALS 1,800 2,126 3,500 4,884

0399 OTHER OPERATING EXPENSES 75

- TOTAL - NON-PERSONAL EXPENSES 7,134* 6,311* 9,047* 17,646*

CAPITAL OUTLAY . . 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 800 800 421 781

TOTAL - CAPITAL OUTLAY 800* 800* 421* 781*

TOTAL - ALL CLASSES 32, 494* 30,738* 39,453* 47,901*

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c-201 1975-76 BUDGET SUMMARY

FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE:

RECORDING OF DOCUMENTS CLERK OF CIRCUIT COURI' ADMINISTRATION 00410

CLASSIFICATION AUTH AUTH

PERSONAL SERVICES



TOT AL BUDGET


FY 74 FY75

4 4

PROP FY 76

4


2,616 3,017 4,764 4,484 5,615 7,169 7,952 7,541 8,231 10,186 12, 716 12,025

655 608 390 919 8,886 10,794 13,106 12,944

The Clerk of the Circuit Court maintains all legal records of the County and assists the Judge of the Circuit Court in carrying out court-associated responsibilities. The position is elective and the State Compensation Board sets salaries annually which are paid out of fees. This budget provides for the County share of the operation. The City of Williamsburg also contributes a portion of the budget.

BUDGET COMMENTS

The budget for the Clerk's Office shows a decrease of $162 from FY 75. Salary costs have been reduced based on smaller increases approved by the State Compensation Board during the previous fiscal year. A decrease in land t ransfers and associated work resulting from current economic conditions accounts for the maintenance of FY 75 service levels proposed in this budget for FY 76.

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1975-76 BUDGET DETAIL IC-21

FUNCTION : RECORDING OF DOCUMENTS

DEPARTMENT: CLERK OF CIRCUIT COURT

DIVISION-ACTIVIT¥': ADMINISTRATION


EXP. CLASSlFICATIOl'il AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED CODE FY 74 FY 15 FY 76 FY 74 FY 74 FY 75 FY 76


CLERK OF CIRCUIT COURT 1 1 1 DEPUTY CLERK 1 2 2 CLERK TYPIST II 2 1 1


0110 SALARIES, FULL-TIME EMPLOYEES 2,266 2,667 4,364 3,984 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 350 350 400 500



0203 FEES FOR PROFESSIONAL SERVICES 2,645 4,003 4,000 4,000 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 51 0210 INSURANCE 176 174 132 132 0214 RENTALS 12 3 306 306 0215 EQUIPMENT MAINTENANCE 532 1,003 317 317 0218 COMMUNICATIONS 550 745 620 760 0302 OFFICE SUPPLIES AND PRINTING 1,700 1,241 2,500 2,000 0399 OTHER OPERATING EXPENSES 26 26


CAPITAL OUTLAY

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 505 334 390 919 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 150 274

TOTAL - CAPITAL OUTLAY 655* 608* 390* 919*

TOTAL - ALL CLASSES 8,886* 10,794* 13,106* 12,944*

II

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FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE :

ADMINISTRATION OF JUSTICE CIRCUIT COURI' ADMINISTRATION 00510

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES


TOT AL OPERA Tl NG COST CAPITAL OUTLAY

TOT AL BUDGET

PROGP.AM INFORMATION:

FY 74

1

FY 75 FY 76

1 1

FY 74 FY 74 FY 75

5,000 6,221 8,100 1,450 2,268 200 6,450 8,489 8,300

6,450 8,489 8,300

Under the authority of the State Constitution, Circuit Courts are courts of record vested with both original and appellate jurisdiction. The judges of circuit courts are elected by a joint vote of the two houses of the General Assembly and are commissioned by the Governor for terms of eight years. The State participates in the cost of salaries. This budget provides for the County's share of salaries and operating costs.

BUDGET COMMENTS

The budget for the administration of the Circuit Court is established by the State Courts system. The amount shown in this account represents the County's share of the State-set salaries and office supply requirements. The amount in salaries, part-time, provides for jurors' fees which have increased considerably during the past year.

FY 76

8,994 250

9,244

9,244

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1975-76 BUDGET DETAIL IC-23

FUNCTION : ADMINISTRATION OF JUSTICE DEPARTMENT: CIRCUIT COURT DIVISION~ACTIVITY : ADMINISTRATION

11 ACTIVITY CODE : 00510

r--EXP. CLASSIFICATION" AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76


JUDGE 1 1 1


0110 SALARIES, FULL-TIME EMPLOYEES 4,200 4,539 7,100 7,494 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 800 1,682 1,000 1,500



0218 COMMUNICATIONS 150 168 200 250 0302 OFFICE SUPPLIES AND PRINTING 1,300 2,100

TOTAL - NON-PERSONAL EXPENSES 1,450* 2,268* 200* 250*


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C-241 1975-76 BUDGET SUMMARY

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY:

ADMINISTRATION OF JUSTICE GENERAL DISTRICT COURT ADMINISTRATION

ACTIVITY CODE : 00520

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATtNG COST CAP'ITALOUTLAY

TOT AL BUDGET


AUTH AUTK FY 74 FY 75

3 4

PROP FY 76

4

I

BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY75 FY 76

642 321 500 1,745 2,128 2,585 3,595 2,387 2,44g 2,585 4,095

290 520 2,677 2,449 3,105 4,095

The General District Court is a court not of record responsible for hearing all criminal, traffic, civil, and domesti c cases (including juvenile), some of which may be turned over to the Circuit Court for proper disposition. This budget provides for the operation of the court and court clerk functions.

BUDGET COMMENTS

Salaries f or the court employees are paid by the State . Non-Personal Expenses and Capital Outlay items are the responsi bil i ty of the localities. This budget shows an increase of $990 over FY 75 , wi th the increase generally distributed t hrough the various line- item accounts. The new category of Fees for Professional Services provi des funds primarily for the payment of court- appointed attorneys. This amount is reimbursed to the County out of court costs.

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J975-76 BUDGETOETAIL I C-25

FUNCTION : ADMINISTRATION OF JUSTICE DEP,ART~NT: GENERAL DISTRICT COURT DIV IS ION-ACTIVITY: ADMINISTRATION ACTIVITY Cc;>_DE: 00520

-EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL ' f BUDGETED I PROPOSED

COOE FY 74. FY 75 F.Y 76 FY 74 FY 74 FY 75 FY 76


COUNTY CLERK 1 1 1 DEPUTY CLERK 2 2 2 CLERK TYPIST 1 1


OllO SALARIES - FULL-TIME EMPLOYEES 642 321 500

TOTAL - PERSONAL SERVICES 642* 321* 500*



0210 INSURANCE 10 12 10

0214 RENTALS 13 200 260


0218 COMMUNICATIONS 850 940 950 1,000

0302 OFFICE SUPPLIES AND PRINTING 600 947 1,000 750

0318 OPERATING SUPPLIES AND MATERIALS 190 211 300 725


CAP I'l'AL OUTLAY

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 290 520

TOTAL - CAPITAL OUTLAY 290* 520*


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r C-261 1975-76 BUDGET SUMMARY c

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY:

ADMINISTRATION OF JUSTICE CONJ40NWEALTH'S ATTORNEY ADMINISTRATION


CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST CP.PtTAL OUTLAY

TOT Al. BUDGET

PROGr?AM INFORMATION:


1 1 _,_

PROP FY 76

2


7,907 7,962 12 ,887 16,140 400 474 825 1,355

8,307 8,436 13 t 712 17,495 400 227 375

8,707 8,663 13 '712 1 7 ,870

The Commonwealth's Attorney is an elected official authorized by the State Constitution. He serves for a fouryear tenn and is responsible for the prosecution of all violations of State law in the County and City of Williamsburg. The County shares 50% of the cost of the County portion of the budget with the State.

BUDGET COMMENTS

The proposed budget shows an increase o f $4,158 over FY 75. Of this amount, $3,253 provides for salary increases requested of the State Compensation Board ana the conversion of a part-time Secretary to full-time. This change is necessitated by the rapidly increasing workload experienced by this office during the past fiscal year.

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J ,. . . . . - I C-27 1975-76 BUDG~T DETAIL

l FUNCTION : ADMINISTRATION OF JUSTICE

DEPARl'MEHT! COMMONWEALTH ' S ATTORNEY

DIVISION-ACTIVITY: ADMINISTRATION

1 ACTIVITY CODE: 00530

EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED

1 . PROPOSED

.-- COOE FY 74. FY 7S FY 76 FY 74 FY 74 FY 7S FY 76

...... PERSONAL SERVICES FULL-TIME EMPLOYEES

r I L COMMONWEALTH'S ATTORNEY 1 1 1

SECRETARY II 1

r TOTAL - POSITIONS 1 1 2 .

- 0110 SALARIES, FULL-TIME EMPLOYEES 6,107 6,279 6,907 11, 740 ·0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 1,800 1,683 5,980 4,400

L TOTAL - PERSONAL SERVICES 7,907* 7,962* 12,887* 16,140*

- NON-PERSONAL EXPENSES I

I-

0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 85 ·. r 0214 RENTALS 13 100 200

0215 EQUIPMENT MAINTENANCE 25 70 ._ 0218 COMMUNICATIONS 300 358 : 400 450

t'""° 0220 TRANSPORTATION 200 300

I 0302 OFFICE SUPPLIES AND PRINTING 100 103 100 250

- TOTAL - NON-PERSONAL EXPENSES 400* 474* 825* 1,355*

...-- CAPITAL OUTLAY ,,

I.-

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 375

' 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 400 227 ' TOTAL - CAPITAL OUTLAY 400* 227* 375* l-.

[ TOTAL - ALL CLASSES 8, 707* 8,663* 13, 712* 17,870*

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c -281 1975-76 BUDGET SUMMARY l I I

FUNCTION : DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:

CRIME PREVENTION AND DETECTION SHERIFF ADMINISTRATION AND OPERATIONS 00610

~1,

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AUTH FY 75

PROP FY 76

BUDGETED FY 74

ACTUAL FY 74

BUDGETED PROPOSED J FY 75 FY 76 ~

PERSONAL SERVICES



TOT AL BUDGET


17 18 19 111, 777 52,195

163,972 14,550

178,522

98,378 26,369

124,747 14,567

139,314

125,930 54,525

180,455 8,500

188,955

149,023 57,175

206,198 10,010

216,208

The Sheriff is the chief law enforcement officer in the County and is responsible for investigating violations of State and Iocal law and of serving the courts. The operation is centered in the Emergency Operations Center at ~oano and an additional office is maintained in the Courthouse. The Sheriff is a constitutional officer elected by the voters for a four year term. The State pays 2/3 of the operation.

BUDGET COMMENTS

The proposed budget shows an increase of $27,253 with the largest proportion of that amount devoted to Personal Services ($23,093). Two additional Deputy positions were added to this department in February, 1975, and funded through a federal grant. If the grant will not continue through FY 76, sufficient funds are available in this budget to provide the County's share to keep these two positions. Other funds provided under Personal Services provide the local share of salary increases requested of the State Compensation Board. The remaining increase of $4,160 is generally distributed through the operating expense portion of the budget to cover the increased cost of vehicle replacement (two this year), personal equipment, and motor fuels.

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1975-76 BUDGET DEYA.IL

FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVrTY CODE:


EXP. COOE CLASSlFICATION AU-TH AUTH PROP


SHERIFF CHIEF DEPUTY SHERIFF DEPUTY SHERIFF INVESTIGATOR DISPATCHER CLERK TYPIST III

TOTAL - POSITIONS

0110 SALARIES - FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME



0203 0210 0214 0215 0218 0220 0230 0302 0312 0318 0325 0399

FEES FOR PROFESSIONAL SERVICES INSURANCE RENTALS EQUIPMENT MAINTENANCE COMMUNICATIONS TRANSPORTATION EDUCATION OFFICE SUPPLIES AND PRINTING MOTOR FUELS AND LUBRICANTS OPERATING SUPPLIES AND MATERIALS CLOTHING OTHER OPERATING EXPENSES (LEAA PROJECTS)


FY 74 FY 75 FY 76

1 1 9 1 4 1

17

1 1 9 1 5 1

18

1 1

11 1 4 1

19

BUDGETED FY 74

111, 777

111,777*

300 1,675

12 6,440 1,475 2,893

300 300

9,000 1,200 1,600

27,000 52,195*

ACTUAL FY 74

98,378

98,378*

400 2,298

24 6,178

875 2,315

401 9,332

660 1,621 2,265

26,369*

CONTINUED TO NEXT PAGE --

BUDGETED FY 75

125,930

125,930*

600 2,000

125 6,500 1,500 2,800

500 10,000

1,500 2,000

27,000 54,525*

-29

PROPOSED FY 76

146,087 2,936

149,023*

600 2,850

125 6,500 1,500 3,000

500 12,000

700 2,400

27,000 57,175*

C- 30

EXP. COOE

'. 1975~76 BUDGET DET~IL

FUNCTION: OEPA~TMEHT: DIVISION-ACT1VITY: ACTIVITY CODE:

CLASSlFICATrON



CONTINUED FROM PREVIOUS PAGE

CAPITAL OUTLAY

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 0410 VEHICUIAR EQUIPMENT - NEW 0420 OPERATIONAL EQUIPMENT - NEW 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 0510 VEHICULAR EQUIPMENT - REPLACEMENT


TOTAL - ALL CLASSES

BUDGETED FY 74

250 7,600

100 6,600

14,550*

178,522*

ACTUAL FY 74

100 6,675

7,792 14,567*

139,314*

BUDGETED FY 75

250

250

8,000 8,500*

188,955*

PROPOSED FY 76

250

760

9,000 10,010*

216,208*

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l 1975-76 BUDGET SUMMARY

FUNCTION : DEPARTMENT :

CONFINEMENT AND CARE OF PRISONERS CITY-COUNTY JAIL

DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 00680

CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET

AUTH FY 74

10


11 11

I C-31


7,797 7,128 11, 272 13,848 1,999 342 831 1,600 9,796 7,470 12,103 15,448

9, 796 7 ,470 12,103 15,448

'~=============================================================================================================I

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PROGr?AM INFORMATION:

This operation is jointly-supported by the County, the City of Williamsburg and the State. The City Sheriff operates the jail and is responsible for the proper care of prisoners under guidelines established by the State of Virginia. The State reimburses the County and City on a per prisoner basis and pays 2/3 the cost of salaries.

BUDGET COMMENTS

The budget for the City-County Jail reflects the County's share of this operation. The budget shows an increase of $3,345 over FY 75 with the greatest portion allocated to Personal Services ($2,576) in order to provide the County 's share of salary adjustments requested of the State Compensation Board. Increases in Non-Personal Expenses come to $769 which provide for physician's services (Account 203), hospitalization (Account 399) and other operating costs •

C-32 I 1975-76 BUDGET DETAIL

FUNCTION : . CONFINEMENT AND CARE OF PRISONERS DEPARTMENT: CITY-COUNTY JAIL DIVISION~ACTIVITY : ADMINISTRATION ACTIVITY CODE : 00680

EXP. CLASSIFICATJON AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76


SHERIFF 1 1 l CHIEF DEPUTY I l 1 CHIEF JAILOR 1 1 1 DEPUTY 2 2 2 JAILOR 3 4 4 COOK 2 2 2

TOTAL - POSITIONS 10 11 ll

0110 SALARIES - FULL-TIME EMPLOYEES 7,464 7,128 10 I 772 13,348 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 333 500 500



0203 FEES FOR PROFESSIONAL SERVICES 217 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 38 0210 INSURANCE 25 25 0214 RENTALS 5 15 5 50 0218 COMMUNICATIONS 100 109 100 158 0226 SPECIAL SERVICES 1,450 0302 OFFICE SUPPLIES AND PRINTING 117 58 117 100 0306 HOUSEKEEPING SUPPLIES 50 0310 FOOD 500 500 0316 MEDICAL SUPPLIES 9 9 50 0325 CLOTHING 200 160 100 250 0399 OTHER OPERATING EXPENSES 5 250

TOTAL - NON-PERSONAL E~PENSES 1,999* 342* 831* 1,600*


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1 1975-76 BUDGET SUMMARY


FIRE PREVENTION AND SUPPRESSION FIRE

DI VISION-ACT I VIT'Y: ACTIVITY CODE:

ADMINISTRATION AND OPERATIONS 00710

CLASSI FICA Tl ON

PERSONAL SERVICES



TOT AL BUDGET


6 6

PROP FY 76

6

lc-33


60,225 56,841 63,196 73,402 44,005 42,374 46, 779 49,797

104,230 99, 215 109,975 123,199 3,650 4,598 1,700 900

107, 880 103,813 111, 675 124,099

11==================================================================================================~

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PROGRAM INFORMATrON:

Fire protection in James City County is provided through volunteer services, a contract with the City of Williamsburg, and a small full-time paid staff. The Fire Marshal is the chief administrative official and is responsible for coordinating fire protection services, and for carrying out necessary planning in order to produce a complete fire prevention and suppression service for the County. A volunteer rescue service provides emergency care and transportation to individuals in distress due to accident or illness. It is hoped that the County will soon construct, equip, and man a new station in the Roberts District to provide improved service to this rapidly growing part of the County. Additional stations are needed in the more central areas of the County where increased residential development is taking place (see Capital Budget). It is therefore anticipated that this budget will see substantial increases in coming years.

BUDGET COZ-lMENTS

The proposed budget is up $12,424 over FY 75. Personal Services accounts for $10,206 of this amount reflecting the cost of living increase approved by the Board in FY 75 and normal merit increments. Various Non-Personal Expense items have been adjusted to reflect actual usage of accounts . Additional funds have been allocated for Special Services to defray the cost of fire protection services provided by the City of Williamsburg to the Roberts, Jamestown, and Berkeley election districts. The amount of $500 has been included in the Clothing account to provide the paid force with uniform coats and $900 is provided under Capital Outlay for the purchase of a radio to provide communications with the Fire Marshal of the City of Williamsburg.

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FIRE PREVENTION AND SUPPRESSION FIRE ADMINISTRATION AND OPERATIONS 00710

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EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED C00E FY 74 FY 75 FY 76 FY j4 FY 74 FY 75 FY 76 r PERSONAL SERVICES

FULL-TIME EMPLOYEES

FIRE MARSHAL FIREFIGHTER

TOTAL - POSITIONS




0203 FEES FOR PR0FESSIONAL SERVICES 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 0210 INSURANCE 0214 RENTALS 0215 EQUIPMENT MAINTENANCE 0218 COMMUNICATIONS 0220 TRANSPORTATION 0226 SPECIAL SERVICES 0302 OFFICE SUPPLIES AND PRINTING 0312 MOTOR FUELS AND LUBRICANTS 0316 MEDICAL SUPPLIES

! 0318 OPERATING SUPPLIES AND MATERIALS i 0325 CLOTHING .I 0399 OTHER OPERATING EXPENSES

I


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1 5

6

1 5

6

1 5

6

5 7, 725 2,500

60,225*

3,000 200 120

6 1,215

200 800

37,264

500

200 500

44,005*

56,841

56,841*

2,564 20

169 5

42 194 148

38,536 115 383-

198

42,374*

CONTINUED TO NEXT PAGE --

59,096 4,100

63,196*

500 135 190

6 490 475 400

40,883 300 900

50 650 600

1,200 46 I 779*

65,902 7,500

73,402*

170 190

6 400 400 500

44,911 200 500

20 200

1,100 l,_200

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[I 49, 797* --1

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-

J FUNCTION: FIRE PREVENTION AND SUPPRESSION DEPARTMENT: FIRE DIVISION-ACTIVITY: ADMINISTRATION AND OPERATIONS


EXP. CLASSJFICATION AUTH AUTH PROP l BUDGETED i ACTUAL I BUDGETED I PROPOSED - COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 - FY Z6

-- CONTINUED FROM PREVIOUS PAGE --.-I CAPITAL OUTLAY ~

0405 OFFICE FURNITURE AND EQUIPMENT - NEW 350 350 -I 0415 FIXED EQUIPMENT - NEW 950 .._ 0420 OPERATIONAL EQUIPMENT - NEW 2,300 3,750 400 900

0520 OPERATIONAL EQUIPMENT - REPLACEMENT 1,000 848 t--

I TOTAL - CAPITAL OUTLAY 3,650* 4,598* 1,700* 900*

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r TOTAL - ALL CLASSES 107,880* 103 ,813* 111,675* 124,099* --

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C-36 l 1975-76 BUDGET SUMMARY I - LI


PUBLIC WELFARE SOCIAL SERVICES ADMINISTRATION 00810

AUTH FY 74

17


AUTH FY 75

21

PROP BUDGET I FY 76 FY 74

27 164,375 .., A 800

.175 ~70

,145

The Department of Social Services is responsible for carrying out a full-range of state and federally-approved services for James City County residents who are in need. This service is determined by Welfare Eligibility Technicians and funded through state and federal grants. In addition, Child Welfare Services are provided to assist young people who are involved with court action or who require placement with adoptive or foster parents. Services are provided out of the EOC Building in Toano. Because of depressed economic conditions, substantial increases in caseloads are being experienced by the department, particularly in the area of Food Stamp Administration and General Relief. The ADC caseload is expected to increase by 11%; General Relief by 50%; and Food Stamps by 80%.

BUDGET COMMENTS

The budget for Social Services Administration shows an increase of $101,040 or 38.6%. Personal Services accounts for $78,850 of the total increase which results from the net addition of six new positions over the current year: 1 Casework Supervisor; 5 Social Workers; and 2 Eligibility Workers are added -- offset by the reduction of 1 Senior Clerk Typist and 1 Senior Social Worker from the budget. In addition, 3 part-time clerical positions are budgeted under Part-Time Salaries as in the past.

Non-Personal Expenses is up $18,692 over FY 75 with major increases in the following categories: Insurance, +$1,393 to provide coverage for seven vehicles; Rentals, +$2,900 (to be paid to the County) for additional office space provided in the EOC for the department; Equipment Maintenance, +$767 (vehicle maintenance); FICA and other fringes, +$6,888; Office Supplies and Printing, +$1,000; Motor Fuels and Lubricants, +$1,500; and Other Operating Expenses, +$1,583 Food Stamp contracts with banks, janitorial service, refuse collection service, etc.

The Capital Outlay budget provides funds for the purchase of four compact cars for the department at a total cost of $11,696 ($2,924 each) plus $2,172 for office equipment for the additional personnel.

The State of Virginia pays 80% of this budget or $289,932. The County share amounts to $72,482. The County's share of the increase over FY 75 is $20,208.

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l I 1975·76 BUDGET DETAIL lc-37

l FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: ADMINISTRATION 1 ACnVITY CODE: 00810

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED 1 C00E FY 74 FY 75 FY 76 FY 74 t FY 74 FY 75 FY 76


J DIRECTOR 1 1 1 CASEWORK SUPERVISOR 1 1 2

jl SENIOR SOCIAL WORKER 4 3 2 ~ _J SOCIAL WORKER 2 3 8 ,_ ELIGIBILITY SUPERVISOR 1 1 1

r ELIGIBILITY WORKER 3 5 7 CLERICAL SUPERVISOR 1 1 1

L- SENIOR CLERK TYPIST 1 3 2 CLERK TYPIST 2 r SENIOR RECEPTIONIST 1 1 1

L AIDE TRAINEE 1 1 ACCOUNT CLERK 1 1

! TOTAL - POSITIONS 17 21 27 -0110 SALARIES, FULL-TIME EMPLOYEES 155,817 150,773 180,518 258,032 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 8,558 9,658 10,994

~ TOTAL - PERSONAL SERVICES 164,375* 150,773* 190,176* 269,026*

; l NON-PERSONAL EXPENSES

0203 FEES FOR PROFESSIONAL SERVICES 1,000 800 2,600 2,390 • 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 255 600 710 ~- 0207 UTILITIES 2 I 000 2 I 040 2 I 000

0210 INSURANCE 1,800 929 2,500 4,393 r 0214 RENTALS 8,000 1,756 2,900 I 0215 EQUIPMENT MAINTENANCE 780 800 1,567 •- 0216 BUILDING MAINTENANCE - 500 76 7

0218 COMMUNICATIONS 4,886 8,500 9,500 ; 0220 TRANSPORTATION 8,000 9,254 12,000 12,000 i • 0230 EDUCATION 2,200 3,000 ·

0298 FICA - EMPLOYER ' S SHARE 12,237 15,588 22,476 t

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r C·-38 I 1?75-76 .. --BUDGET OE·TAIL I L

FU~CTION: PUBLIC WELFARE - DEPAR"tMEHT: SOCIAL SERVICES '-

.. ' -DIVISIO~-f\CTIVFTY: ADMINISTRATION :-.. ACTIVIT'( CODE: 00810- I

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EXP. --i r I CLA~SIFICATION AUTH AUTH . PROP I BUDGETED ACTUAL BUDGETED PROPOSED '

CODE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

-CONTINUED FROM PREVIOUS PAGE --

0302 OFFICE SUPPLIES AND . PRINTING 4,000 2,883 5,500 6,500 I 0306 HOUSEKEEPING SUPPLIES 264 300 534 0312 MOTOR FUELS AND LUBRICANTS 1,500 3,000 ..... 0399 OTHER OPERATING EXPENSES 10,000 7,842' 6,200 7,783


CAPITAL OUTLAY r

t 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 970 5,736 770 2,172 0410 VEHICULAR EQUIPMENT - NEW 9,600 11,696 -

' TOTAL - CAPITAL OUTLAY 970* 5,736* 10,370* 13,868*


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l I 1975-76 BUDGET SUMMARY I C-391 -----

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FUNCTION: DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE :

CLASSIFICATION

PUBLIC WELFARE SOCIAL SERVICES PUBLIC ASSISTANCE 00820

AUTH FY 74

PERSONAL SERVICES



TOT AL BUDGET

PROGRAM lNFORMATION:

AUTH F:Y 75

PROP FY 76

BUDGETED FY 74

742,874 742,874

742,874

ACTUAL FY 74

611,894 611,894

611,894

BUDGETED FY 75

916,280 916,280

916,280

PROPOSED FY 76

931,222 931,222

931,222

-.1 Public Assistance categories include aid to the disabled, aged, low-income families with dependent children, and foster care. Categories are budgeted according to s~ate guidelines for caseload increases and are then adjusted to reflect local patterns •

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BUDGET COMMENTS

The proposed budget for Public Assistance shows an increase of $14,942 reflecting funding requirements resulting from larger caseloads in all categories. Funds for Old Age Assistance, Aid to the Blind and Aid to the Permanently and Totally Disabled are now provided through Social Security. However, in cases where a previously authorized case was supported by the Social Services Department in an amount exceeding the grant allowed by Social Security, a supplement is paid so that there is no reduction in assistance. For this reason funds continue to be budgeted under those categories. The Federal government pays 100% of Old Age Assistance, Aid to the Blind, Aid to Dependent Children and Aid to the Permanently and Totally Disabled. The local government shares responsibility for General Relief in the amount of 37 1/2%, Foster Care in the amount of 50%, and 50% of the Day Care category. Funds for State and Local Hospitalization are included in this budget in the amount of $8,000 which is primarily a local responsibility.

The assistance budget for FY 75 was overestimated; therefore, the proposed budget shows only a nominal increase over the current year. Every effort was made by the Welfare Board in preparing this budget for the Board's consideration to ensure that the estimate of increased caseload was based on sound trend analysis. With a depressed economic situation it is difficult to determine how caseloads will change between assistance categories or within them. It is hoped that the estimated needs of the department have not been overstated as in the past, nor understated for FY 76.

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C-40 I 1975-76-BUDGET DETAIL I -FUNCTION: PUBLIC WELFARE

DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: PUBLIC ASSISTANCE ACTIVITY CODE: 00820

EXP. CLASSIFICATION , AUTH AUTH PROP BUDGETED ACTUAL l BUDGETED I PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76 -NON-PERSONAL EXPENSES

0703 GENERAL RELIEF 30,500 11, 262 48,500 54,350

0704 OLD AGE ASSISTANCE ' 12,600 14, 670 6,198 1,644

-0705 AID TO THE BLIND 2,604 1,658 1,272 600 0706 AID TO DEPENDENT CHILDREN 601,020 524,758 739,044 761,280

0707 FOSTER CARE 36,960 31,209 42,000 46,200 0708 AID TO THE PERMANENTLY AND TOTALLY DISABLED 39,690 26,732 4,066 2,148

0710 DAY CARE 19,500 67,200 57,000

0711 SLH FUNDS 1,605 8,000 8,000 TOTAL - NON-PERSONAL EXPENSES 742,874* 611,894* 916,280* 931,222*


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FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVHY: LUNACY COMMISSION ACTIVITY CODE: 00880

CLASSIFICATION AUTH AUTH PROP BUDGETED FY 74

ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 75 FY 76

PERSONAL SERVICES



TOT AL BUDGET


300 300

300

375 1,200 375 1,200

375 1,200

Title 37.1 of the Code of Virginia authorizes the holding of sanity hearings for those persons alleged to be mentally incompetent. These hearings are conducted by the General District court. The State has established a rate of $25 to pay officials for lunacy hearings. This fee is paid by the County to the hearing justice, the doctor and/or psychologist who examines the subject, the subject's attorney (if one must be appointed), and any witnesses which may be required.

BUDGET COMMENTS

1,200 1,200

1,200

Funds for this budget will remain the same for the coming year based on the current level of conunitments. Families are obligated to reimburse the County for funds expended from this account but collection is difficult. The revenue side of the budget shows reimbursements at $300.

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r C-42 I 1975-76 BUDGET DETAIL

' (_

FUNCTION : PUBLIC WELFARE [ DEPARTMENT: SOCIAL SERVICES

DIVISION-ACT'IV•TY : LUNACY COMMISSION

ACTIVITY CODE : 00880 I L

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED CCXlE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 . FY 76 r

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L NON-PERSONAL EXPENSES

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0203 FEES FOR PROFESSIONAL SERVICES 300 375 1,200 1,200

TOTAL - NON-PERSONAL EXPENSES 300* 375* 1,200* 1,200*

TOTAL - ALL CLASSES 300* 375* 1,200* 1,200*

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I 1975-76 BUDGET SUMMARY

FUNCTION : DEPARTMENT: DI VISION-ACTIVITY : ACTIVITY CODE:

PUBLIC HEALTH HEALTH DEPARTMENT ADMINISTRATION AND SERVICES 00910

l C- 43


AUTH FY 75

PROP FY 76

BUDGETED FY 74

ACTUAL FY 74

BUDGETED FY 75

PROPOSED FY 76

PERSONAL SERVICES


TOTAL OPERATING COST CP,PITAL OUTLAY

TOT AL BUDGET

PROGf'?AM INFORMATION:

16 17

LESS: STATE SHARE TOTAL - COUNTY SHARE

15 95,331 24,578

119 ,909 595

120,50.11. -92,359

28,145

95,042 111,992 23,919 24, 145

118,961 136,137 349 300

119, 310 136,437 -90,599 -103,351

28, 711 33,086

James City County is a part of the Colonial Health District which includes Williamsburg and York County. The amount budgeted here is for those employees which serve James City County. The State pays approximately 78% of the total budget, establishes service levels, and generally supervises the overall program. Services include Environmental Health, Horne Health Services (Nursing), and certain special clinics, i.e., Maternity, Dental, VD, Family Planning, Immunizations, Well Baby Clinic, X-ray, and Medicaid screening.

BUDGET COMMENTS

104,379 24,902

129,281 673

129,954 -91,114

38,840

The proposed budget shows a decrease of $6,483 from FY 75 primarily because of the net reduction of two positions from the staff -- 1 Sanitarian and 1 Public Health Nurse. A Nurse Supervisor has been added. The reductions were made by the State. The James City County share of the budget has increased, however, by $5,754 but this is offset by estimated revenues for services and medicines (primarily Medicaid income) of approximately $9,670 carried under the revenue side of che budget.

C-44. I 1975-76 BUDGET DETAIL I -

FUNCTION: PUBLIC HEALTH [ DEPARTMENT: HEALTH DEPARTMENT DIVISION-ACTIVITY : ADMINISTRATION AND SERVICES

[ ACTIVITY CODE : 00910

EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED I PROPOSED

COCE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76 r L

PERSONAL SERVICES FULL-TIME EMPLOYEES ....

..... PUBLIC HEALTH OFFICER A 1 1 1 PUBLIC HEALTH DENTIST A 1 1 1 -

SANITARIAN SUPERVISOR B 1 1 1 SANITARIAN SUPERVISOR A 1 1 -SANITARIAN A 3 4 3 PUBLIC HEALTH NURSE SUPERVISOR C 1 [ PUBLIC HEALTH NURSE B 3- 3 2 PUBLIC HEALTH NURSE A 1 1 1 CLERK TYPIST B 3 3 3 [ CLERK c 1 1 1 HOME HEALTH AIDE 1 1 1

TO'l'AL - POSITIONS 16 17 15 [ 0110 SALARIES, FULL-TIME EMPLOYEES 90,978 84,456 104,335 96,514 -0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 4,353 lQ t 586 7,657 7,865

TOTAL - PERSONAL SERVICES 95,331* 95~042* 111,992* 104,379* -

NON-PERSONAL_ EXPENSES [ 4,875 0203 FEES FOR PROFESSIONAL SERVICES 4 ._l:lS. 4,314 4,000

0209 FREIGHT AND DRAYAGE 25 36 45 50

[ 0210- INSURANCE 202 l ,_254 200 500 0214 RENTALS 4,400 3,995 4,425 4~000

0215 EQUIPMENT MAINTENANCE 150 46 30 60-02].8 COMMUNICATIONS 2., 700 2, 753 2,600 2,860 [ 0220 TRANSPORTATION 6,705 6,760 8,300 7, 700 0230 EDUCATION 984 600 0302 OFFICE SUPPLIES AND PRINTING 1,100 568 500 60-0 r 0306 HOUSEKEEPING SUPPLIES 85 10 10 0316 MEDICAL SUPPLIES 3,639 4,125 3,360 4,170 0318 OPERATING SUPPLIES AND MATERIALS 378

CONTINUED TO NEXT PAGE -- L.

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I 1975-76 BUDGET DE·TAIL I C-45 -

J FUNCTION : PUBLIC HEALTH DEPARTMENT: HEALTH DEPARTMENT OIVISION-ACTIVITV: ADMINISTRATION AND SERVICES

J ACTIVITY CODE: 00910

EXP. CLASSIFJCATION AUTH AUTH PROP I BUDGETED I ACTUAL

t BUDGETED I PROPOSED

l CCXlE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

CONTINUED FROM PREVIOUS PAGE --

J 0399 OTHER OPERATING EXPENSES 85 68 75 77 TOTAL - NON-PERSONAL EXPENSES 24,578* 23,919* 24,145* 24,902*

r CAPITAL OUTLAY

. -0405 OFFICE FURNITURE AND EQUIPMENT - NEW 500 279 150 137

r- 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 95 70 150 536 I

L-TOTAL - CAPITAL OUTLAY 595* 349* 300* 673*

r TOTAL - ALL CLASSES 120,504* 119,310* 136,437* 129,954* LESS: STATE SHARE -92,359 -90,599 -103,351 -91,114

La TOTAL - COUNTY SHARE 28,145* 28,711* 33,086* 38,840*

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CLASS I FICA Tl ON

PUBLIC WORKS PUBLIC WORKS ADMINISTRATION 01010

AUTH FY 74

PERSONAL SERVICES



2

C,<1.PITAL OUTLAY

TOT AL BUDGET

AUTH FY75

2

PROP FY 76

2

BUDGETED FY 74

ACTUAL FY 74

~ BUDGETED PROPOSED --J ,_

FY 75 FY 76

27,682 29,423 J 3,559 1,550 31, 241 30,973

600 -1 31,841 30,973 -PROGRAM INFORMATION:

Public Works Administration is responsible for managing and reviewing County Public Works programs, specifically the wl three Sanitary Districts, the four Service Project Areas, the operation ~f the County Landfill, County road j improvements, Mosquito Control, and other matters which relate specifically to the growing public works responsibility J-in James City County. The Director heads the James City Service Authority staff which was combined into this .J department during FY 75. I

BUDGET COMMENTS

The budget for FY 76 is reduced slightly from the current year based on a re-evaluation of the Non-Personal Services accounts after a first full-year's experience. The Assistant Zoning Administrator position has been converted into a secretarial slot and all Planning Commission work has been transferred to the County Administrator's Office.

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l I 1975-76 BUDGET DETAIL I C-4 7

r FUNCT ION : PUBLIC WORKS

·- DEPARTMENT : PUBLIC WORKS DIVISION-ACTIVITY : ADMINISTRATION .... ACTIVITY CODE : 01010

EXP. CLASSIFICATION AUTH AUTH PROP l BUDGETED I ACTUAL

f BUDGETED

f PROPOSED - COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76


I l~ COUNTY ENGINEER l l l

ASSISTANT ZONING ADMINISTRATOR l l ,,._ CLERK TYPIST III l

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r OllO SAIARIES - FULL-TIME EMPLOYEES 27,682 29,423 I

I TOTAL - PERSONAL SERVICES 27,682* 29,423*

r NON-PERSONAL EXPENSES I •

0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 200 100 ' 0210 INSURANCE 134 I 0214 RENTALS 200 ·- 0215 EQUIPMENT MAINTENANCE 705 200 I~ 0218 COMMUNICATIONS 1,000 200

l.. 0220 TRANSPORTATION 250 100 0302 OFFICE SUPPLIES AND PRINTING 250 100

r 0312 MOTOR FUELS AND LUBRICANTS 720 650 0318 OPERATING SUPPLIES AND MATERIALS 100 200

I I TOTAL - NON-PERSONAL EXPENSES 3,559* 1,550*

I CAPITAL OUTLAY

• 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 600

' TOTAL - CAPITAL OUTLAY 600* I I .....

TOTAL - ALL CLASSES 31,841* 30#973* ,._ I I I t..

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C--481 1975-76 BUDGET SUMMARY

FUNCTION : DEPARTMENT:

PUBLIC WORKS PUBLIC WORKS

DIVISION-ACTIVITY : ACTlVITY CODE :

WATER AND SEWER OPERATIONS 01020

CLASSIFICATlON

PERSONAL SERYlCES

NON-PE"RSONAL EXl'ENSES

TOTAL OPERATING COST CA-PIT AL OU1'LA Y

TOTAL BUDGEl'.

AUTH FY 74

10

AUTH FY 7S

10

PROP FY 7f>.

9

BUDGETED FY 74


PROGr?AM INFORMATION: TOTAL

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FY-i4 FY 75 FY 76

87 #571

~ 87,571

87, 571 -( -87 ,571

I - 0 -

The Board of Supervisors and the James City Service Authority Board consolidated all water and sewer responsibilities in the County into a single administrative operation during FY 75. This account has been established for accounting

1.

purposes and all funds expended are reimbursed to the County out of Sanitary District and Service Project Area revenues. Personnel in this department are responsible for maintaining all sewer lines, meter reading, certain I water service maintenance, and such similar duties to ensure the proper operation of County utility systems in accordance with State Heal th Department and State Water Control Board regulations. ~ j

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PUBLIC WORKS PUBLIC WORKS

DIVISION-ACTIVITY : ACTIVITY CODE :

WATER AND SEWER OPERATIONS 01020

EXP. CODE CLASSIFICATION


SUPERINTENDENT II SUPERINTENDENT I INSPECTOR II INSPECTOR I EQUIPMENT OPERATOR II EQUIPMENT OPERATOR I LABORER ACCOUNT CLERK II ACCOUNT CLERK I

TOTAL - POSITIONS

0110 SALARIES, FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL


~'OTAL - ALL CLASSES

& PART-TIME


1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1

10 10 9


TOTAL

BUDGETED FY 74

ACTUAL FY 74

BUDGETED FY 75

C-49

PROPOSED FY 76

78,271 9,300

87,571*

87,571*

-87 ,571

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c--so l 1975-76 BUDGET SUMMARY


PUBLIC WORKS BUILDING INSPECTION

DIVISION-ACTIVITY: ACTIVITY CODE:

ADMINISTRATION AND FIELD INSPECTION 01050

CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET

PROGf?AM INFORMATION:

AUTH FY 74

6


6 5

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46,359 43 ,1.91 48,308 49,903 6,850 6,899 6.,842 8,355

5:f, 209 50,090 55,150 58,258 5,875 6,077 500

59,084 56 ,.167 55,650 58,258

This department is responsible for insuring that all building construction in the County is erected according to standard codes adopted by the Board of Supervisors or State legislature. This is done through the examination of construction plans and architectural drawings and by on-site inspections of construction in progress. This department is also responsible for examining and licensing journeymen and master electricians, plwnbers, and gas fitters who wish to work in the County.

BUDGET COMMENTS

The proposed budget is down $2,608 from FY 75 primarily as a result of salary savings through personnel turnover and the transfer of one secretarial position from this budget to Buildings and Grounds. Non-Personal Expenses is increased by $1,513 primarily in the vehicular maintenance categories.

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l FUNCTION : PUBLIC WORKS DEPARTMENT: BUILDING INSPECTION DIVISION-ACTIVITY : ADMINISTRATION AND FIELD INSPECTION l ACTIVITY CODE : 01050

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED f PROPOSED J C0CE FY 74 FY 7S FY 76 FY 74 FY 74 FY 7S FY 76

. PERSONAL SERVICES FULL-TIME EMPLOYEES

J BUILDING OFFICIAL 1 1 1 BUILDING INSPECTOR l l l 'l ELECTRICAL INSPECTOR l l l PLUMBING INSPECTOR 1 l l

' CLERK TYPIST II 2 2 >- CLERK TYPIST III l

- TOTAL - POSITIONS 6 6 5

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0110 SALARIES, FULL-TIME EMPLOYEES 46,359 43,191 48,308 49,903 ,_ TOTAL - PERSONAL SERVICES 46,359* 43,191* 48,308* 49,903*

' NON-PERSONAL EXPENSES ,_

0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 125 181 200 150 ~ 0210 INSURANCE 500 494 467 550

0214 RENTALS 13 400 300 0215 EQUIPMENT MAINTENANCE 1,525 1,353 1,525 1,800 0218 COMMUNICATIONS 500 1,178 1,100 1,200 0220 TRANSPORTATION 900 395 900 400

,. 0302 OFFICE SUPPLIES AND PRINTING 800 983 400 570 0312 MOTOR FUELS AND LUBRICANTS 2,000 1,722 1,500 2,500

~ 0318 OPERATING SUPPLIES AND MATERIALS 500 580 350 885 ,_ TOTAL - NON-PERSONAL EXPENSES 6,850* 6,899* 6,842* 8 , 355*

CAPITAL OUTLAY

- 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 875 1,145 500 0410 VEHICULAR EQUIPMENT - NEW 5,000 4,932

TOTAL - CAPITAL OUTLAY 5,875* 6,077* 500* .-

TOTAL - ALL CLASSES 59,084* 56,167* 55,650* 58,258* '

.-----~~~~~~~~~~~~~~~~~~~~~~~--~~---;r I c--52 I 1975-76 BUDGET SUMMARY I L

FUNCTION : DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE :

CLASSIFICATION

PUBLIC WORKS PUBLIC WORKS REFUSE DISPOSAL 01080

AUTH FY 74

PERSONAL SERVICES



3

CAPITAL OUTLAY

TOT AL BUDGET

AUTH FY 75

3

PROP FY 76

3


PROGRAM INFORMATION : TOTAL

BUDGETED FY 74

12,820 20,085 32,905

32,905

32,905

ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76

11, 314 19,750 23,513 33,747 27,564 51,204 45,061 47,314 74, 717

45,061 47,314 -15,QQQ

74, 717

45,061 32,314 74, 717

This department is responsible for operating the James City County sanitary landfill located on Route 611 and the containerized refuse collection system which began on January 1st on a six-month trial basis. The landfill is open Monday through Saturday from 7 : 00 A. M. to 5:00 P. M. Containers have been placed in five locations in the County.

BUDGET COMMENTS

The proposed budget shows an increase of $27,403 over FY 75. While salary adjustments and overtime pay account for a portion of this increase, the major part provides funds to extend the containerized refuse collection program to ten additional locations. The present program consisting of five sites with 14 containers will cost $9,608 i n FY 76 (site preparation has already been paid for) . The addition of ten sites and 26 new containers will cost $18 , 272 plus $5,000 for site preparation. The total increase to extend this program comes to $23,272. Possible new sites include the following areas: Five Forks, Centerville, Mooretown, Toano, Norge, Government Road, Strawberry Plains, and Chickahominy Haven.

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1975-·76 8UOGET DETAIL I C-53

l FUNCTION : PUBLIC WORKS

DEPART¥ENT: PUBLIC WORKS

DIVISION-ACTIVITY: REFUSE DISPOSAL


EXP. -

I I l CLASSIFICATION AUTH AUTH PROP I BUDGETED ACTUAL BUDGETED PROPOSED - COCE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

PERSONAL SERVICES

- FULL-TIME EMPLOYEES

- EQUIPMENT OPERATOR 1 1 1 LABORER 2 2 2

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0110 SALARIES, FULL-TIME EMPLOYEES 12,820 11,314 17,350 lS, 713 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 2,400 4,800

TOTAL - PERSONAL SERVICES 12,820* 11, 314* 19,750* 23,513*


0210 INSURANCE 350 400 - 0214 RENTALS 100 2,000 3,500

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0215 EQUIPMENT MAINTENANCE 1,000 362 2,000 7,000 0218 COMMUNICATIONS 640 300 0226 SPECIAL SERVICES 16,600 29,791 16,500 32,880 0312 MOTOR FUELS AND LUBRICANTS 2,000 1,357 5,250 6,000 - 0318 OPERATING SUPPLIES AND MATERIALS 200 2,006 200 500 0325 CLOTHING 185 231 624 624


-TOTAL - ALL CLASSES 32,905* 45,061* 47,314* 74, 717*

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LESS: REVENUE SHARING -15,000 -

- TOTAL 32,905* 45,061* 32,314* 74, 717*

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-----~~~~~~~~~~~~~~~~~~~~~~~--~-.~r I C-·541 1975-76 BUDGET SUMMARY I FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE :

CLASSIFICATION

PERSONAL SERVICES

PUBLIC WORKS PUBLIC WORKS MOSQUITO CONTROL 01090

AUTH FY 74

NON-PERSON AL EX'PE NSES


TOT AL BUDGET


AUTH FY 75

PROP FY 76

BUDGETED FY 74

2,700 7,115 9"815 5.750

15,565

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3,037 2,100 2,540 13,938- 8-,258 8,415 ·-16,975 10,958 10,955

5,290 ·~ 22 ,.265 10,958 10 ,.955

-This department provides for Mosquito Con~rol throughout the County by the use of mobile chemical spray machines .,_ which produce a fog spray effective for three days. The fogging activity begins in May and concludes in September. Part-time task force employees perform the actual operation with the supervision of the Director of Pub._iic Works.

BUDGET COMMENTS

The budget for this operation will remain the same for the coming fiscal year. No changes or improvement in service are contemplated.

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1 I 1975-76 BUDGET DETAIL I C-55

l FUNCTION: PUBLIC WORKS DEPARTMENT: PUBLIC WORKS DIVISION-ACTIVITY: MOSQUITO CONTROL


EXP. CLASSIFICATION AUTH A.UTH PROP l BUDGETED I ACTUAL I BUDGETED

f PROPOSED

- COOE FY 'l4 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

PERSONAL SERVICES

- 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 2,700 3,037 2, 700 2,540



0210 INSURANCE 215 179 258 215


0312 MOTOR FUELS AND LUBRICANTS 600 489 600 700

0318 OPERATING SUPPLIES AND MATERIALS 6,050 12,760 7,000 7 , 000


CAPITAL OUTLAY

0415 FIXED EQUIPMENT - NEW 750 0515 FIXED EQUIPMENT - REPLACEMENT 5,000 5,290

TOTAL - CAPITAL OUTLAY 5,750* 5,290*

-TOTAL - ALL CLASSES 15,565* 22,265* 10,958* 10,955*

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r C-561 1975-76 BUDGET SUMMARY c

FUNCTION : DEPARTMENT : DIVISION-ACTIVITY:

EXTENSION AND CONTINUING EDUCATION VPI AND SU EXTENSION SERVICE ADMINISTRATION


CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET


AUTH FY 74

3


4 5

BUDGETED ACTUAL BUDGETED FY 74 FY 74 FY 75

12,360 14,610 20,120 500 567 675

12,860 15I177 20, 795

12,860 15,177 20,.795

This department operates under the aegis of the Virginia Polytechnic Institute and provides a comprehensive program of agricultural assistance, home economics, and 4-H activity. Classes ranging from animal husbandry

PROPOSED FY 76

25,066 675

25,741

25, 741

to upholstry are held frequently during the year and specialized services (soil analysis, insect identification) are available through VPI.

BUDGET COMMENTS

The budget for this operation shows an increase of $4,946 all in the salary account. This is the result of salary adjustments approved by the State and the conversion of a part-time secretarial position to full-time. VPI shares in the cost of the Extension Service providing the bulk of office supply and salary expenses.

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FUNCTION : DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:

EXTENSION AND CONTINUING EDUCATION VPI AND SU EXTENSION SERVICE ADMINISTRATION 01110

EXP. COCE CLASSIFICATION AUTH AUTl'1 PROP


0110 0120

EXTENSION AGENT - UNIT CHAIRMAN EXTENSION AGENT STENOGRAPHER

TOTAL - POSITIONS

SALARIES, FULL-TIME EMPLOYEES SALARIES, OVERTIME, SEASONAL & PART-TIME



0218 COMMUNICATIONS TOTAL - NON-PERSONAL EXPENSES

TOTAL - ALL CLASSES

FY 74 FY 75 FY 76

1 2

3

1 3

4

1 3 1

5

BUDGETED FY 74

12,360

12,360*

500 500*

12,860*

ACTUAL FY 74

14 f 610

14,610*

567 567*

15,177*

BUDGETED FY 75

18,120 2,000

20,120*

675 675*

20,795*

C-57

PROPOSED FY 76

25,066

25,066*

675 675*

25,741*

~~~~~~~~~~~~~~~~~~~~~~~~~~~---r I c-ss j 1975-76 BUDGET SUMMARY I I

FUNCTION: DEPARTMENT : DIVISION-ACT! VITY : ACTIVITY CODE:

PROTECTI ON OF ANIMALS ANIMAL SHELTER ADMINISTRATION A..~D OPERATIONS 01210


AUTH FY 75

PROP FY 76

PERSONAL SERVICES



TOT AL BUDGET

PROGP-AM INFORMATION:

1 1 1

BUDGETED FY 74

5,000 2,340 7,340

7,340

ACTUAL FY 74

5,000 1,393 6,393

6,393

BUDGETED PROPOSED FY 75 FY 76

5,000 5,000 2,036 2,075 7,036 7 ,075

4,000 7,036 11,075

This department is responsible for the control of dogs and other animals in the County and City of Williamsburg and augments certain functions of the State Game Warden. Patrolling, licensing of dogs, maintenance of the animal shelter, and rabies control functions fall into this activity. The shelter is located at the James City County Landfill and is open from 7:00 A. M. to 5:00 P. M. Monday through Saturday. The Dog Warden maintains office hours at the shelter in the afternoon from 3:00 P. M. to 5:00 P. M.

BUDGET COMMENTS

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The budget for this activity provides for a continuation of the current level of service. The amount of $4,000 [ is included to replace the present animal control truck which is six years old and has 95,469 miles.

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-. I 1975-76 BUDGET DETAIL I C-59 .

-FUNCTION: PROTECTION OF ANIMALS DEPARTMENT; ANIMAL SHELTER

~ DIVISION-ACTIVITY : ADMINISTRATION AND OPERATIONS ' ACTIVITY CODE: 01210

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED ,_. COOE FY 74 FY 15 FY 76 FY 74 FY 74 FY 75 FY 76

' - PERSONAL SERVICES

- FULL-TIME EMPLOYEES I

~ DOG WARDEN 1 l l

,.... TOTAL - POSITIONS l l l I

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0110 SALARIES, FULL-TIME EMPLOYEES 5,000 5,000 5,000 5,000 r TOTAL - PERSONAL SERVICES 5,000* 5,000* 5,000* 5,000*

L NON-PERSONAL EXPENSES

[ ~ 0210 INSURANCE 160 151 151 175


0216 BUILDING MAINTENANCE 100 50 50 r~ 0302 OFFICE SUPPLIES AND PRINTING 2©~ ie· . .,,

:... 0306 HOUSEKEEPING SUPPLIES 50 50 50 0310 FOOD 400 289 400 400

r- 0312 MOTOR FUELS AND LUBRICANTS 600 483 600 600 I

0318 350 275 200 I OPERATING SUPPLIES AND MATERIALS ~ 0399 OTHER OPERATING EXPENSES 160 182 50 150

· ~ TOTAL - NON-PERSONAL EXPENSES 2,340* 1,393* 2,036* 2,075*

I .... CAPITAL OUTLAY

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0510 VEHICULAR EQUIPMENT - :REPLACEMENT 4,000 i TOTAL - CAPITAL OUTLAY 4,000* ;.-

' ,_ TOTAL - ALL CLASSES 7,340* 6,393* 7,036* 11,075*

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C- 60 I 1975-76 BUDGET SUMMARY y ~

FUNCTION : ELECTIONS DEPARTMENT: DIVISION-ACTIVITY :

OFFICE OF GENERAL REGISTRAR ADMINISTRATION


CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET


AUTH FY 74

1

AUTH FY 75

1

PROP FY 76

1

BUDGETED FY 74

9,400 2,190

11, 590 1,198

12,788

ACTUAL FY 74

9,193 2,540

11,733 1,197

12,930

BUDGETED FY 75

12,630 2,826

15,456 567

16,023

The Office of General Registrar is responsible for registering all citizens who wish to vote in local, state national elections and maintaining up-to-date voter lists. Office hours are 9:00 A. M. to 5:00 P. M. daily during weekdays supplemented by additional hours prior to elections. The Electoral Board appoints the Registrar and supervises elections.

BUDGET COMMENTS

PROPOSED FY 76

15,111 2,696

17,807 100

17,907

and

This budget shows an increase of $1,884 as a result of salary increases set by the State. The Registrar's salary is fullYreimbursed by the State while the County bears the cost of Electoral Board compensation and that of the Assistant Registrar.

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1975-76 BUDGET DETAIL I C- 61

] I

FUNCTION : ELECTIONS DEPART MENT: OFFICE OF GENERAL REGISTRAR DIVISION-ACT1VITY : ADMINISTRATION ACTIVITY CODE : 01310

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED ODE FY 74 FY ZS FY 76 FY 74 FY 74 FY 75 FY 76


REGISTRAR OF VOTERS 1 1 1

TOTAL - POSITIONS 1 l l

. 0110 SALARIES, FULL-TIME EMPLOYEES 6,000 6,526 7,800 8 , 600

0120 SALARIES, OVERTIME 1 SEASONAL & PART-TIME 3,400 2,667 4,830 6, 511



0200 ADVERTISING 250 101 150 180


0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 10 35 40 100

0214 RENTALS 50 23 300 220

0215 EQUIPMENT MAINTENANCE 96 96

0218 COMMUNICATIONS 450 46_6 890 750

0220 TRANSPORTATION 100 530 200 200

0302 OFFICE SUPPLIES AND PRINTING 230 617 850 850

0310 FOOD 300 96

0399 OTHER OPERATING EXPENSES 672 300 300


CAPITAL OUTLAY .

0405 OFFICE FURNITURE AND EQUIPMENT - NEW. 1,198 1,197 567 100

TOTAL - CAPITAL OUTLAY 1,198* 1,197* 567* 100*



FUNCTtON: DEPARTMENT: DlV~Sl-ON-ACTIVITY :

ACTIVfTY CODE:

ELECTIONS ELECTION EXPENSES ADMINISTRATION 0-1320

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CLASSIFICATION' AUTH FY 74

AUTH FY 75

PROf' FY 76

BUDGETED FY 74

ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES

NON-PER'SONAL EXPE'NSES

TOTAL OPERATlNG COST CAPITAL OUTLAY

TOT AL BUDGET


FY 74 FY 75

2,600 1,26-0 3,860

641 4,50.l

This budget provides funds for the actual conduct of elections - a November general election and a primary in the Spring of 1976. Funds contained in this activity provide per diem for election officials, meals, transportation, rental of polling places, and temporary telephone lines. The amount of $1,320 is included in Capital Outlay to complete the payment for voting machines which were bought on a lease-purchase agreement several years ago. Paying this off now will result in a savings of $53.35 in interest charges.

FY 76

2,600 1,565 4 ,165-1,320 5,485

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I 1975-76 BUDGET DETAIL I C-63

FUNCTION : ELECTIONS DEPARTMENT: ELECTION EXPENSES DIVISION-ACTIVITY : ADMINISTRATION ACTIVITY CODE : 01320

~XP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BlWGETED I PROPOSED COCE FY 74 FY 7S FY 76 FY 74 FY 74 FY 75 FY 76

PERSONAL SERVICES

0120 SALARIES, OVERI'IME, SEASONAL & PARI'-TIME 2,600 2,600 TOTAL - PERSONAL SERVICES 2,600* 2,600*

I

~ NON-PERSONAL EXPENSES

0200 ADVERI'ISING 100 100 0214 RENTALS 40 160 0215 EQUIPMENT MAINTENANCE 100 100 0218 COMMUNICATIONS 100 125 0220 TRANSPORI'ATION 120 150 0302 OFFICE SUPPLIES AND PRINTING 500 600 0310 FOOD 300 330

TOTAL - NON-PERSONAL EXPENSES 1,260* 1,565*

CAPITAL OUTLAY

0420 OPERATIONAL EQUIPMENT - NEW 641 1,320

) TOTAL - CAPITAL OUTLAY 641* 1,320*

TOTAL - ALL CLASSES 4,501* 5,485*

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C-64 I 1975-76 BUDGET SUMMARY

FUNCTION: DEPARTMENT : DIVISION-ACTIVITY :

MAINTENANCE OF PROPERTY BUILDINGS AND GROUNDS ADMINISTRATION

ACTIVITY CODE : 01410

CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET



2 2

PROP FY 76

3

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BUDGETED ACTUA\. BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76

9,600 8,962 12,141 22,603 16I115 44,273 48,002 48,529 25, 715 53,235 60,143 71,132

11,970 3,000 25,715 53,235 72 ,113 74,132

This function provides for the maintenance and routine operation of the County Off ice Building {EOC) located in Toano and for the joint operation of the Williamsburg-James City County Courthouse. Funds for this operation are utilized for custodial personnel at both locations, maintenance supplies, maintenance equipment, fuel, utilities, and landscaping equipment.

The County is responsible for full operation of the EOC and provides 50% of the funding to run the Courthouse.

BUDGET COMMENTS

The proposed budget reflects the first full year of County assumption of custodial personnel at the Courthouse. In previous years these employees were funded by the City of Williamsburg with 50% reimbursement by the County. This fundinq 01ocedure is now reversed. An additional employee is reflected for the 1975-76 Budget year. This is a receptionist position transferred from the Office of Building Inspections. In addition to receptionist functions at the Tidewater Bank Office, t'he employee is responsive to all requests for general information 0 and direction pertaining to all County operations. The Capital outlay fund is for the expansion of the parking j area at the EOC building. ~

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] J 1975-76 BUDGET DETAIL lc-65

J FUNCTION : MAINTENANCE OF PROPER.l'Y '-- DEPARTMENT: BUILDINGS AND GROUNDS

DIVISION-ACTIVITY : ADMINISTRATION 1 ACTIVITY CODE : 01410

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED l C00E - FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

PERSONAL SERVICES r FULL-TIME EMPLOYEES I

•~ CLERK TYPIST I 1 CUSTODIAN 2 2 2

r I TOTAL - POSITIONS 2 2 3 I-

r 0110 SALARIES, FULL-TIME EMPLOYEES 6,400 6,248 6,912 17,303 l 0120 SALARIES, OVER.l'IME, SEASONAL & PART-TIME 3,200 2,714 5,229 5,300 -· TOTAL - PERSONAL SERVICES 9,600* 8,962* 12,141* 22,603*

r -

: NON-PERSONAL EXPENSES

·- 0207 UTILITIES 7,725 8,133 8,750 8,750 ~1 0210 INSURANCE 1,350 1,302 582 921 L 0214 RENTALS 25,700

0215 EQUIPMENT .MAINTENANCE 1,000 828 2,550 2,350 r 0216 BUILDING MAINTENANCE 4,000 32,928 2,500 2,500 l 0218 COMMUNICATIONS 398 3,960 4,068 i... "0226 SPECIAL SERVICES 140 26,760 1,060

0306 HOUSEKEEPING SUPPLIES 1,400 684 1,400 1,200 r

L 0318 OPERATING SUPPLIES AND MATERIALS 500 500 500 0325 CLOTHING 480 0399 OTHER OPERATING EXPENSES 1,000 1,000

.--~ TOTAL - NON-PERSONAL EXPENSES 16,115* 44,273* 48,002* 48,529* I !-

CAP ITAL OUTLAY .---

: 0510 VEHICULAR EQUIPMENT - REPLACEMENT 2,470 .._ 0699 BUILDING - NEW 9,500 ,. 0699 PARKING LOT - EOC 3 , 000 j TOTAL - CAPITAL OUTLAY 11,970* 3,000* I...

TOTAL - ALL CLASSES 25,715* 53,235* 72,113* 74,132* r-

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C-661 1975-76 BUDGET SUMMARY I ti FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE :

HIGHWAY, ROAD AND STREET LIGHTING PUBLIC WORKS STREET LIGHTING 01510


AUTH FY 75

PROP FY 76

BUDGETED FY 74


PERSONAL SERVICES



TOT AL BUDGET

PROGRAM INFORMATION :

10,000 10,000

10,000

9, 717 9, 717

9, 717

13,000 13,000

13,000

This function provides for street lighting of various areas of the County (primarily subdivisions) and for anticipated lighting of new subdivisions. The first year's rental and all installation charges are reimbursed by the developer in new subdivisions.

BUDGET COMMENTS

10,648 10,648

10,648

The budget for the proposed fiscal year provides basically for the current level of service in addition to funds for lighting new subdivisions and sundry requests made by the Board of Supervisors and citizens for additional street lighting in their neighborhoods.

A decline in construction activity in subdivisions allows for a reduction in this budget from FY 75 amounting to $2,352.

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J I 1975-76 BUDGET DETAIL I C- 67

1 FUNCTION: HIGHWAY, ROAD AND STREET LIGHTING

DEPARTMENT : PUBLIC WORKS DIVISION-ACTIVITY : STREET LIGHTING - ACTIVITY CODE : 01510

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED .... ·cooe: FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

.,. NON-PERSONAL EXPENSES

~ 1 0207 UTILITIES 10,000 9, 717 13,000 10,648 ~

TOTAL - NON-PERSONAL EXPENSES 10,000* 9 I 717* 13,000* 10,648* ...... I I

.... TOTAL - ALL CLASSES 10,000* 9,717* 13,000* 10,648*

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C-681 1975-76 BUDGET SUMMARY i- -~:_,

?t I '

ROAD ADMINISTRATION PUBLIC WORKS J MAINTENANCE •, ,

FUNCTION : DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE : 01610 : I

BUDGETED PROPOSED ;_ ( CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET



BUDGETED ACTUAL FY 74 FY 74 FY 75 FY 76

5,700 5,547 2,200 2,200 5,700 5,547 2, 200 2,200

5,700 5,547 2,200 2,200

This activity provides for Road Viewers to inspect prospective County roads, road inspections in new subdivisions

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(these costs are reimbursed by the developer), and for the repair and/or replacement of street name signs damaged ~

or destroyed through accident or vandalism. .

BUDGET COMMENTS

The budget for the forthcoming fiscal year for Public Works maintenance provides for the continuation of current level of inspections and includes funds which complete a two-year program of the replacement of wooden streetname signposts with new metal posts.

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l I 1975-76 BUDGET DETAIL I C-69

l FUNCTION: ROAD ADMINISTRATION DEPARTMENT: PUBLIC WORKS DIVISION-ACTIVITY: MAINTENANCE

r- ACTIVITY CODE: 01610

I

EXP. CLASSIFICATION AUTH AUTH PR-OP I BUDGETED I ACTUAL I BUDGETED

I PROPOSED

;- COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

I


"- 0203 FEES FOR PROFESSIONAL SERVICES 200 40 200 200 r- 0226 SPECIAL SERVICES 4,000 3,977

0399 OTHER OPERATING EXPENSES 1,500 1,530 2,000 2,000 ... TOTAL - NON-PERSONAL EXPENSES 5,700* 5,547* 2,200* 2,200* I

'!'- ' TOTAL - ALL CLASSES 5;700* 5,547* 2,200* 2,200*

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1975-76 BUDGET SUMMARY -

-FUNCTION: EDUCATION L DEPARTMENT: WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS mVISION-ACTIVITY: SCHOOL ADMINISTRATION AND OPERATIONS [ ACTIVITY CODE: 01710

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76 r

PERSONAL SERVICES L NON-PERSONAL EXPENSES 1,896,129 1,914,974 2,497,209 3,062,797

TOTAL OPERATING COST 1,896,129 1,914,974 2,497,209 3,062,797 -CAPITAL OUTLAY 'L

TOT AL BUDGET 1,896,129 1,914,974 2,497,209 3,062,797 -• PROGF1AM INFORMATION: ...... I

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FUNCTION: EDUCATION

DEPARTM_EN!: DIVISION-ACTIVITY:

WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS SCHOOL ADMINISTRATION AND OPERATIONS

EXP. COOE

ACTIVITY CODE:

CLASSIFICATION


01710

0901 TRANSFER BY APPROPRIATIONS TOTAL - NON-PERSONAL EXPENSES

TOTAL - ALL CLASSES


BUDGETED FY 74

1,896,129 1,896,129*

1,896,129*

ACTUAL FY 74

1,914,974 1,914,974*

1,914,974*

BUDGETED FY 75

2,497,209 2,497,209*

2,497,209*

C-71

PROPOSED FY 76

3,062,797 3,062,797

3,062, 797*

C-72 l 1975-76 BUDGET SUMMARY I ; I FUNCTION : DEPA R TMENT: DIV IS ION-ACTIVITY : ACTIVITY CODE:

MISCELLANEOUS OPERATING FUNCTIONS CIVIL DEFENSE ADMINISTRATION 01810

CLASSIFICATION AUTH AU TH PROP BUDGETED ACTUAL BUDGETED PRO POSED

PERSONAL SERVICES



TOT AL BUDGET

PROGRAM INFOR MATION :

F Y 74 FY 75

2 2

F Y 76 FY 74

2 8,185 450

8,635 160

8,795

FY 74 F Y 75 FY 76

7,601 9,790 10,760 15-7 1,075 1,075

7,758 10,865 11,835 441 3,000 1,000

8,199 13,865 12,835

This department provides for county-wide emergency preparedness in the event of a natural or man-made disaster occurring in the County. Federal and State guidelines are employed to insure proper current planning, availability of shelters, qualification of volunteers, and overall program management. Financial assistance for the department is provided by the Federal government through the State Office of Civil Defense.

BUDGET COMMENTS

The budget for Civil Defense provides for maintenance of the current level of service. This budget defrays a portion of the costs of the Assistant to the County Administrator for Operations and one clerical employee who have a direct relationship to the Civil Defense program. The amount of $1,000 is included under Capital Outlay to provide funds for the purchase of surplus equipment made available through the State Department of Emergency Services. This item is reduced $2,000 from FY 75 due to a credit in James City County's account with the State Surplus Property Section. In the past the County has been able to purchase sound surplus equipment through the State to assist in its fire protection program as well as other Civil Defense matters .

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1975-76 BUDGET DETAIL 'C-73

] F.UN~TION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: CIVIL DEFENSE DIVISION-ACTIVITY: ADMINISTRATION

J ACTIVITY CODE: 01810

EXPr CLASSIFICATION AUTH AUTH PROP 1 ·BU.DGET-ED I ACTUAL I BUDGETED l PROPOSED -~ FY 7~ FY 7S FY 76 FY 74 FY 74 FY 7S FY 76

• PERSONAL SERVICES

[ FULL-TIME EMPLOYEES

CIVIL DEFENSE COORDINATOR 1 1 1

t-CLERK TYPIST 1 1 ACCOUNT CLERK 1

11 ...-TOTAL - POSITIONS 2 2 2

....

OllO SALARIES, FULL-TIME EMPLOYEES 8,185 7,601 9, 790 10, 760 I--

TOTAL - PERSONAL SERVICES 8,185* 7,601* 9,790* 10, 760 -~

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NON-PERSONAL EXPENSES \..-

0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 10 .... 0215 EQUIPMENT MAINTENANCE 150

\-- 0218 COMMUNICATIONS 150 157 750 600 0220 TRANSPORI'ATION 200 200 200

,... 0302 OFFICE SUPPLIES AND PRINTING 100 125 ll5 TOTAL - NON-PERSONAL EXPENSES 450* 157* 1,075* 1,075* ·-

CAPITAL OUTLAY I I ..-. 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 160

t-0420 OPERATIONAL EQUIPMENT - NEW 441 3,000 1,000

TOTAL - CAPITAL OUTLAY 160* 441* 3,000* 1,000* L-

TOTAL - ALL CLASSES 8,795* 8,199* 13,865* 12,835': '

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C-74, 1975-76 BUDGET SUMMARY

FUNCTION : DEPA R T MENT: D IVISION-A CTI V ITY : ACTIVITY CODE:

MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL EMPLOYEE BENEFITS 01820

I LI


AUTH FY 75

PROP FY 76

BUDGETED FY 74

ACTUAL FY 74

BUDGETED FY 75

PROPOSED FY 76

PERSONAL SERVICES



TOT AL BUDGET LESS: AMOUNT RECEIVED FROM JAMES CITY

PROGRAM INFORMATION: TOTAL

63,642 63,642

59,272 59,272

59,272

81,015 81,015

81,015

108,243 108,243

The budget for this activity provides for the employer's share of the County's fringe benefit package . As additional County employees are hired and as the State Supplemental Retirement System and Social Security Administration sharing requirements are expanded, additional funds must be appropriated to cover the County's obligation as an employer.

BUDGET COMMENTS

The proposed budget shows a net increase of $2,050 based on an increase in FICA taxes (coverage is now on the first $14,100 of annual salary instead of $13,200); coverage of additional enrollees under the Blue Cross/Blue Shield program; and higher Workmen's Compensation insurance requirements. The amount of $9,893 is included in this budget for the first time for accounting purposes in order to facilitate the writing of payroll checks for employees paid by James City Service Authority revenues. This amount will be reimbursed 100% to the County.

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J I 1975-76 BUDGET DETAIL lc- 75

Ll FUNCTION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY: EMPLOYEE BENEFITS

0 ACTIVITY CODE: 01820

EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED I PROPOSED

1 COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

NON-PERSONAL EXPENSES ,....

0213 INSURANCE, WORKMEN'S COMPENSATION 1,200 3,600 1,500 4,800 ~ GENERAL LIABILITY

t--0295 INSURANCE, HOSPITALIZATION 20,400 21,943 25,115 36,620

0296 INSURANCE, GROUP LIFE 1,037 666 1,550 1,839 I

0297 RETIREMENT, VIRGINIA STATE RETIREMENT SYSTEM 11,924 5,740 ·- 14,650 16,803

0298 SOCIAL SECURITY (FICA) 29,081 27,323 38,000 47,831 ,._

0299 ADMINISTRATION EXPENSES (VSRS) 200 350

~ TOTAL - NON-PERSONAL EXPENSES 63,642* 59,272* 81,015* 108,243*

,_. TOTAL - ALL CLASSES 63,642* 59,272* 81,015* 108,243*

..... LESS: AMOUNT RECEIVED FROM JAMES CITY SERVICE AUTHORITY -9,893

- TOTAL 63,642* 59, 272* 81,015* 98,350*

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FUNCTION: DEPARTMENT :

MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL

DIVISION-ACTIVITY : CONTRIBUTIONS AND TRANSFERS ACTIVITY CODE: 01830

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST CAPtTAL OUTLAY

TOT AL BUDGET

PROGl1AM INFORMATION:

AUTH FY 74

AUTH FY 75

PROP FY 76

BUDGETED FY 74

133 ,814 133,814

133,814

ACTUAL FY 74

108,708 108,708

108,708

BUDGETED FY 75

116,697 116,697

116,697

PROPOSED FY 76

152, 774 152,774

152 t 774

This budget provides funds for services available to James City County residents offered by agencies outside the general County government.

BUDGET COMMENTS-

The overall contributions budget is up $36,077 over the present fiscal year. Inflation has affected all service operations and the James City County · share of joint budgets such as Mental Health, the CAA, Recreation and Library reflect this. An additional $9,862 is budgeted for the Mental Health and Mental Retardation Services Board; $10,000 is budgeted for the County share of local cash requirement for the Williamsburg/James City County Conununity Action Agency; Williamsburg has requested an additional $5,000 for Recreation Services -- includes Grove and Chickahominy Playgrounds ; and the Library has asked for $8,000 in additional appropriations to provide longer hours, purchase a larger quantity of books, and to take over cost of the Dial-a-Story program which was previously funded by the Friends of the Library.

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FUNCTION : DEPARTMENT:


DIVISION-ACTIVITY : CONTRIBUTIONS AND TRANSFERS ACTIVl,TY CODE: 01830

EXP. CXXE <:;LASSlflCATIQfll



7020 MENTAL HEALTH AND MENTAL RETARDATION SERVICES BOARD 7021 JUVENILE AND DOMESTIC RELATIONS COURI' SERVICES UNIT 7022 WILLIAMSBURG-JAMES CITY COUNTY COMMUNITY ACl'ION AGENCY , INC. 7023 PENINSULA AGENCY ON AGING, INC. 7024 CHILDREN'S HOME SOCIETY 7025 CRIPPLED OiILDREN'S HOSPITAL 7026 NEWPORl' NEWS DETENTION HOME 7027 PENINSULA GERONTOLOGY SERVICES 7980 CITY OF WILLIAMSBURG - RECREATION SERVICES 7981 CITY OF WILLIAMSBURG - LIBRARY SERVICES 7982 WILLIAMSBURG RESCUE SQUAD 7990 PENINSULA PLANNING DISTRICT COMMISSION - OPERATIONS 7991 COLONIAL SOIL AND WATER CONSERVATION DISTRICT 7992 JAMES CITY RESCUE SQUAD 7993 THOMAS NELSON COMMUNITY COLLEGE 7994 VIRGINIA PENINSULA INDUSTRIAL COMMITTEE 7995 SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS 7996 FOREST FIRE PREVENTION AND SUPPRESSION 7997 PENINSULA SYMPHONY ORCHESTRA 9020 LOAN TO JAMES CITY SANITARY DISTRICT #3


TOTAL - ALL CLASSES

BUDGETED FY 74

42,946 12,865

100 100

1,000

26,300 20,000

500 3,803

200 500

500

25,000 133,814*

133,814*

ACTUAL FY 74

47,352 7,538

100 100

632 26,300 20,000

500 3,803

200 500

500 683 500

108,708*

108,708*

BUDGETED FY 75

53 ,138 3,466

26,500 23,000 1,500 3,840

300 1,500

670 1,000

600 683 500

116,697*

116,697*

c-77

PROPOSED FY 76

63,000 4,892

10,000 2,501

31,500 31,000 1,500 3,898

200 1,500

1,000 600 683 500

152,774*

152,774*

C-78 l 1975-76 BUDGET SUMMARY L FUNCTION: DEPARTMENT:


DIVISION-ACTIVITY: OTHER EXPENDITURES ACTIVITY CODE: 01840

CLASSIFICATION

PERSONAL SERVICES



TOT AL BUDGET


AUTH FY 74

AUTH FY 75

PROP FY 76

BUDGETED FY 74

66,417 66,417

66,417

ACTUAL FY 74

69,448 69,448

69,448

BUDGETED PROPOSED FY 75 FY 76

95,140 44,854 95,140 44,854

95,140 44,854

This budget category includes funds for certain expenditures which are not appropriately assigned to a particular department because of the general nature of the item. ,

BUDGET- COMMENTS

The appropriation for FY 76 has been reduced ~50,286 since most of the consulting work on the Comprehensive Program has been completed and the State-conducted Annual Reassessment of Real Estate project is over. Funds included in the Consulting Services category will be used to defray the County 's share of a soil survey to be conducted jointly with York County and the State; final payments due consultants on the Water/Sewer or Streets Master Plans after the current fiscal year is over; a hydrology study ; and assistance on amendments to the Zoning Ordinance.

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EXP. COOE


FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE :

MISCELLANEOUS OPERATING FUNCl'IONS NON-DEPARTMENTAL OTHER EXPENDITURES 01840

CLASSIFICATIOl'll AUTH AUTH PROP FY 74 FY 7S FY 76


9980 CLAIMS AGAINST THE COUNTY 9981 LEGAL SERVICES 9982 CONSULTING SERVICES 9983 MISCELLANEOUS EXPENSES 9984 ANNUAL REASSESSMENT (REAL ESTATE) 9985 MEMBERSHIP IN JAMES CITY COUNTY-WILLIAMSBURG

CHAMBER OF COMMERCE 9986 MEMBERSHIP IN NATIONAL ASSOCIATION OF COUNTIES 9987 MEMBERSHIP IN VIRGINIA ASSOCIATION OF COUNTIES 9988 ANNUAL AUDIT


TOTAL - ALL CLASSES

BUDGETED FY 74

300 5,000

40,000 5,000

15,000

200 132 785

66,417*

66,417*

ACTUAL FY 74

41 14,114 38,450

7,191 8,684

200

768

6'9,448*

69,448*

BUDGETED FY 7S

4,000 15,000 50,000

5,000 20,000

200 140 800

95,140*

95,140*

C- 79

PROPOSED FY 76

4,000 5,000

25,000 5,000

200 150

1,504 4,000

44,854*

44,854*

C- 80 I 1975-76 BUDGET SU·MMARY

FUNCTION: DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE:

MISCELLANEOUS OPERATING FUNCTIONS NON-DEPART.MENTAL CONTINGENT ACCOUNT 01850

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AUTH FY 75

PROP FY 76

BUDGETED FY 74

ACTUAL BUDGETED PROPOSED J PERSONAL SERVICES



TOT AL BUDGET


183,547 183,547

183,547

FY 74

143,473 143,473

143,473

FY 75 FY 76

160,000 145,000 -160,000 145,000

160,000 145,000

This account provides funds for unforeseen opportunities or requirements which may occur during the year for which specific funds cannot be budgeted. It is customary that all funds expend~d from this account have the prior specific L authorization of the Board of Supervisors. Included in the amount appropriated is $60,000 to cover salary and fringe benefit adjustments for County employees and a loan of $10,000 to the James City Service Authority.

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1.- I 1975-76 BUDGET DETAIL I C-81

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FUNCTION: MISCELLANEOUS OPERATING FUNCI'IONS ....

DEPARTMENT: NON-DEPARTMENTAL

r- DIVISION-A-CTIVITY: C'ONTINGENT ACCOUNT ACTIVITY CODE: 01850

l-

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED - COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

·- NON-PERSONAL EXPENSES

9011 CONTINGENCY 123,547 88,458 100,000 75,000

- 9012 SALARY AND FRINGE BENEFITS ADJUSTMENTS 25,000 20,016 60,000 60,000

9020 LOAN TO JAMES CITY SERVICE AUTHORITY 35,000 34,999 10,000

-TOTAL - NON-PERSONAL EXPENSES 183 f 54 7* 143,473* 160,000* 145,000*

......

L TOTAL - ALL CLASSES 183,547* 143,473* 160,000* 145,000*

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.-•.);!. . C, ~ .., l 1975-76 BUDGET SUMMARY c FUNCTION : CAPITAL IMPROVEMENTS DEPARTMENT: VARIOUS DIVISION-ACTIVITY: VARIOUS ACTIVITY CODE : 01910

CLASSIFICATION·

PE.RSONAL SERVICES


TOTAL OPERATING COST Cl\.PITAL OUTLAY

TOTAL BUDGET

AUTH FY 74

AUTH FY 75


PROGRAM INFORMATION: TOTAL

PROP FY 76


689,000 702,282 1,084,267 689,000 702,282 1,084,267

-662 282 - 915 707 689,000 40,000 168,560

Projects set forth in the Capital Improvements section of this budget document which have expenditures planned for FY 76 are included in this account for bookkeeping purposes. The figures set forth above include the amount of $174,106 which is being reappropriated for projects underway during the last fiscal year for which full payment has not been made as of March 31, 1975 (when these calculations were completed). The revenue sharing funds set forth above will fund the following projects:

Fire Station (Roberts Election District) Black's Crossing-Route 199 waterline Dirt Street Program

-- $166,600 (New Project) -- $475,000 (Continuation) -- $100,000 (Continuation)

The amount of $168,560 represents one-half of the total County share of a Center for the Pre-School Handicapped planned for Rawls Byrd School. The second half payment is forecast for the FY 77 budget.

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1975-76 .BUDGET DETAIL

FUNCT ION : DEPARTMENT:

CAPITAL IMPROVEMENTS VARIOUS

EXP. COCE

DIVISION-ACTIVITY : ACTIVITY CODE:

CLASSIFICATIOl'il

VARIOUS 01910

6991 .RESERVE FOR AUTHORIZED EXPENDITURES (SEE CAPITAL BUDGET)

6992 JAIL EXPANSION TOTAL - CAPITAL IMPROVEMENTS

TarAL - ALL CLASSES

LESS: .REVENUE SHARING


BUDGETED FY 74

664,000

25,000 689,000*

689,000*

TarAL 689,000*

ACTUAL FY 74

BUDGETED FY 75

702,282

702,282*

702,282*

-662,282

40,000*

C-·83

PROPOSED FY 76

1,084,267

1,084,267*

1,084, 267"

- 915,707

168,560*

.--I

C-841 1975-76 BUDGET SUMMARY I L

FUNCTION : MISCELLANEOUS OPERATING FUNCTIONS [ DEPARTMENT : NON-DEPARTMENTAL DIVISION-ACT! VITY : DEBT SERVICE , r ACTIVITY CODE : 02010

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76

I

PERSONAL SERVICES -NON-PERSONAL EXPENSES 745,909 743,630 779,470 758,458

TOTAL OPERATING COST 745,909 743,630 779,470 758,458 .

CAPITAL OUTLAY -TOTAL BUDGET 745,909 743,630 779,470 758, 458

PROGP. AM INFORMATION : -

Debt Service for the coming fiscal year shows a $21,012 decrease from FY 75 due to a decrease in School Bond [ and Water Bond interest.

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EXP.

1l soo1 .J3031

8002 032

18003 8033

isoo4 J3034 8005

035 051 061

1975m76 BUDGET DETAI~

FUNCTION: DEPARTMEf"!T:


DIVISION-~CTIVITY : DEBT SERVICE ACTIVITY CODE : 02010

CLASSIFl~TION

EXPENSES

SCHOOL IMPROVEMENT BOND-1954-PRINCIPAL SCHOOL IMPROVEMENT BOND-1954-INTEREST BOND ISSUE OF 1964-PRINCIPAL BOND ISSUE OF 1964-INTEREST BOND ISSUE OF 1964B-PRINCIPAL BOND ISSUE OF 1964B-INTEREST GO WATER BONDS-PRINCIPAL GO WATER BONDS-INTEREST 1972 SCHOOL BONDS-PRINCIPAL 1972 SCHOOL BONDS-INTEREST INTEREST ON TEMPORARY LOANS BANK SERVICE CHARGE - COUPON FEE


TOTAL - ALL CLASSES

_____ ..-


BUDGETED FY 74

30,000 1,688

50,000 26,021 50,000 34,000

200,000 78,000

100,000 171,900

4,000 300

745,909*

745,909*

ACTUAL FY 74

30,000 1,688

50,000 26,022 50,opo 34,000

200,000 78,000

100,000 173,423

497 743,630*

743,630*

BUDGETED FY 75

30,000 1,013

50,000 24,459 50,000 34,000

250,000 66,000

100,000 169,548

4,000 450

779 ,4 70*

779,470*

C-85

PROPOSED FY 76

30,000 338

50,000 22,897 50,000 34,000

250,000 51,000

100,000 165,673

4,000 550

758,458*

758,458*

c ,-86 1975-76 BUDGET DETAIL


SEWAGE SERVICE PUBLIC UTILITIES SANITARY DIS'rRICT #1 00110

EXP. cooe: CLASSIFICATION AUTH AUTH PROP

EXPENDITURES :

0399 SYSTEM MAINTENANCE 8001 DEBT SERVICE

TOTAL EXPENDITURES

REVENUES:

SERVICE CHARGES AND FEES

TOTAL P.EVENUES

FY 74 FY 75 FY 76 BUDGETED

FY 74

13,600 10,000

23,600*

23,600

23,600*

ACTUAL FY 74

18,845 16,464

35,309*

25,965

25,965*

BUDGETED FY 75

19,419 16,075

35,494*

35,494

35,494*

PROPOSED FY 76

21,492 15,666

37 ,158

Sanitary District #1 is jointly operated with York County and is managed by the York County Administrator under a joint board comprised of representatives from both County Boards of Supervisors. Sewage collection service is provided to James City County residents living in Magruder Heights, James Terrace and Merrimac Trails .

.. _____ ........ ,,... ...... ~ _,;:_~~- -L--- ----~------r .

p91s~16BOO-Gi:r DETAIL ·---

FUNCTION: SEWAGE SERVICE DEPARH•1EMT: PUBLIC UTILITIES DIVISION-ACTIVITY: SANITARY DISTRICT #2 A·CTIVITY CODE: 00110

J EXP.

-cRATING CLASSIFICJl.TION

EXPENDITURES :

[0120 SALARIES, OVERTIME, SEASONAL & PART-TI.ME 0200 ADVERTISING 0207 UTILITIES 0210 INSURANCE

, _ 0214 RENTALS . 0215 EQUIPMENT MAINTENANCE

1 0218 COMMUNICATIONS I 0220 TRANSPORTATION

:-0302 OFFICE SUPPLIES AND PRINTING _ 0312 MOTOR FUELS AND LUBRICANTS ' 0318 OPERATING SUPPLIES AND MATERIALS

8001 DEBT SERVICE

TOTAL OPERATING EXPENDITURES

CAPITAL OUTLAY EXPENDITURES:

6991 RESERVE FOR AUTHORIZED EXPENDITURES

TOTAL CAPITAL OUTLAY EXPENDITURES

TOTAL EXPENDITURES

REVENUES

SERVICE CHARGES AND AVAILABILITY FEES

TaI'AL REVENUES

AUTH FY 74

AUTH FY 75

PROP FY 76

BUDGETED FY 74

13,541 200 398 315 200

1,925 120 100 275

50 2,000

14,000

33,124*

33,124*

33,124

33,124*

ACTUAL FY 74

12, 6 71

123 315 227 337

44 129 233 138

1,099

15,316*

15,316*

25,960

25,960*

BUDGETED FY 75

27,082 200 398 315 400

3,850 50

420 275 300

2,500 38,250

74,040*

74,040*

74,040

74,040*

___ ]_ C-87

PROPOSED FY 76

16,900 200 400

1,500 4,000 2,500

500

600 1,400 2,500

38,250

68,750*

53,250

53,250*

: 122,000*

122,000

122,000*

Sanitary District it2 is operated by the Board of Supervisors through a contract with the James City Service Authority.

L

This District is located in the eastern portion of the County beginning at Old Camp Wallace and ending at the Newport News City Limits and includes the Grove area.

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I 1975-76 BUDGET, ·

CAPITAL BUDGET AND CAPITAL PROGRAM COMMENTS

This section of the budget contains James City County's Capital Improvement Budget for the period July 1, 1975 through June 30, 1976, and Capital Improvements Program which schedules, for fiscal planning purposes, proposed funding for all currently contemplated projects through FY 80.

With the completion of the roads and water/sewer plans under the Comprehensive Planning Program, funds will be scheduled for public improvements in the FY 77-81 period.

The proposed program, then, is not all-inclusive. It is anticipated that the FY 77 budget will include an increase in the level of capital facilities funding as the County begins to carry out the Comprehensive Plan.

UNDERSTANDING THE CAPITAL BUDGET AND THE CAPITAL PROGRAM

Several comments may be helpful in assisting the citizen in understanding the financial plans presented herein.

1. The Capital Budget is essentially the first year's slice out of the multi-year Capital Improvements Program. Total expenditures under the FY 76 column in the detail pages are included in the $1,084,267 figure shown in Account 01910 entitled "Capital Improvements". Additional funds are also budgeted to complete current obligations under the FY 74 Capital Budget since the County is on a "cash" basis.

2. The County's Capital Budget can be funded through a combination of current revenues, revenue sharing, and general obligation bonds. The proposed Capital Budget contemplates the use of $168,560 in current revenues during FY 76 to partially fund a Center for the Handicapped. All remaining funding is through Revenue Sharing.

3. The proposed Capital Improvements Program (1976-80) totals $10,393,338 exclusive of Sanitary District 3 funds which already have been authorized by referendum. Tables I and II show current funds available as well as the source of future funding requirements. Detail sheets are provided for all projects which show an FY 76 expenditure. The School's Capital Program is included in its entirety for public information. Only the James City County share of proposed School Capital Program is shown.

I D-1

1975-76 BUDGET . }-

I>2 . I I TABLE I

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FUNDING REQUIRED FOR PROPOSED CAPITAL PROGRAM

TOTAL 5-YR. LESS: LESS: LESS: NET FUNDING BOND FUNDS FED.-STATE FUNDED BALANCE

PURPOSE REQUIRED AVAILABLE & OTHER THRU FY75 TO FUND

00 PUBLIC BUILDINGS $ L,268,170 $ $ $ 73,170 $1,195,000

10 SCHOOLS 7,233,468 7,233,468

20 FIRE 351,600 351,600

30 RECREATrON 50,000 50,000

40 COMMUNITY DEVELOPMENT 150,000 150,000

so STREETS AND ROADS 390,100 75,100 215,000 100,0.00

60 WATER EXTENSIONS 950,000 220,000 200,000 530,000

70 REFUSE COLLECTION AND DISPOSAL -TOTALS $10,393,338 $220,000 $ 75,100 $688,170 $9,410 , 068

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1975-76 BUDGET

T·A BLE II

SOURCES OF ADDITIONAL FUNDING REQUIRED FOR CAPITAL PROGRAM

REVENUE SHARING

CURRENT REVENUES

PROPOSED G. O. BONDS

TOTALS

NET BALANCE TO FUND (FROM TABLE I)

$9,410,068

1975-76

$ 910,160

$ 741,600

168,560

$ 910,160

1976-77 1977-78 1978-79

$1,367,425 $3,987,737 $3,144,746

$ 55,000

168,560

1,143,865 3,987,737 3,144,746

$1,367,425 $3,987,737 $3,144,746

D-.3

1979-80

$

$

L'. r 1975-76 BUDGET I H l I

CAPITAL BUDGET AND CAPITAL PROGRAM SUMMARY

LESS: NET LESS: TOTAL STATE/ COUNTY FUNDED

PURPOSE COST FEDERAL COST THRU FY75

00 PUBLIC BUILDINGS $ 1,268,170 $ $ 1,268,170 $ 73,170

10 SCHOOLS 7,233,468 7,233,468

20 FIRE 351,600 351,600

30 RECREATION 50,000 50,000 50,000

40 COM."filNITY DEVELOPMENT 150,000 150,000 150,000

50 STREETS AND ROADS 390,100 75,100 315,000 215,000

60 ';JATER EXTENSIONS 950,000 950,000 420,000

70 REFUSE COLLECTION & DISPOSAL

TOTALS $10,393,338 $ 75,100 $10,318,238 $908,170

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I 1975-76 BUDGET

REMAINING COUNTY COST 1975-76

$1,195,000 $

7,233,468 168,560

351,600 166,600

100,000 100,000

530,000 475,000

$9,410,068 $ 910,160

I

CAPITAL BUDGET AND CAPITAL PROGRAM SUMMARY (CONTINUED)

1976-77 1977-78 1978-79

$ 597,500 $ 597,500 $

714,925 3,205,237 3,144,746

185,000

55,000

$1,367,425 $3,987,737 $3,144,746

D-5

1979-80

$

$

J-G l CAPITAL PROJECT DETAIL I TITLE COUNTY SERVICES COMPLEX I NO. 00-1 I I 1

~ County public services complex is proposed for a 44 acre tract on News Road in the Croffton Planned Community . ;

An architect has been retained and a Master Plan completed. The Master Plan calls for the construction of seven separate small buildings in a village concept maintaining a low, personal scale in keeping with the site. The School Administration Buildings (Proj. No. 10-1) are planned as a part of this project.

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1 COSTS & FINANCING ALLOC. 75-16 76-77 77-78 78-79 79-80 TOTAL THRU 74-75

ENGINEERING AND ARCHITECTURAL FEES 73,170 73,170

BUILDING CONSTRUCTION 525,000 525,000 1,050,000

SITE DEVELOPMENT 72,500 72,500 145,000

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FUNDING:

-REVENUE SHARING 73,170 73,170

GENERAL OBLIG.~TION BONDS 597,500 597,500 1,195,000

l I NET COUNTY COST

73,170 597,500 597,500 1,268 , 170 _..J

j l CAPITAL PROJECT DETAIL TITLE SCHOOL ADMINISTRATION BUILDING l NO. 10-1 jr>-7

l A School Administration Building is proposed to be constructed as a part of the County services complex on News

1 Road. The School Administration Building is expected to be constructed by the County and leased to the Williamsburg-James City County School Boards. Estimated costs shown below are for planning purposes only and will be revised as the overall complex is costed out.

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I I I COSTS & FINANCING ALLOC.

75-76 76-77 77-78 78-79 79-80 TOTAL THRU74-75

l ENGINEERING AND ARCHITECTURAL FEES 25,000 25,000 1

BUILDING CONSTRUCTION 180,616 180,617 361,233

I SITE DEVELOPMENT 25 , 000 25,000 50 , 000

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I FUNDING:

L__GENERAL OBLIGATION BONDS 230,616 205,617 436.233

J NET COUNTY COST 230,616 205,617 436,233

l I TITLE I NO. I ;..

:D·8 CAPITAL PROJECT DETAIL FACILITY FOR PRE-SCHOOL HANDICAPPED 10-2 I

'

In 1976 L~e school system will be required to provide programs for handicapped children ages 2-21. It is felt I that most of these children from the age of six to eight can be accommodated in existing programs. It will be necessary, however, to establish programs for the pre-school child (2-5). Space is not available to house such a l program in our present buildings. An addition to the Rawls Byrd plant is planned to house this program. This l will be the least expensive approach in that extensive site work and expensive facilities such as kitchens will not be required. The estimated cost to the County will be $337,120. The total anticipated cost is $392,000.

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COSTS & FINANCING ALLOC. 75-76 76-77 77-78 78-79 79-80 TOTAL t

THRU 74-75

, DESIGN, CONSTRUCTION, AND EQUIPMENT 168,560 168,560 337,120 J I

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FUNDING:

CURRENT REVENUES 168,560 168,560 337,120 J NET COUNTY COST 168, 560 168,560 337,120 J

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I I CAPITAL PROJECT DETAIL I TITLE INTERMEDIATE SCHOOL I NO. 10-3 ID-9

l The most critical need for additional space in the period 1975-80 will exist at the seventh and eighth grade levels. The James Blair plant, operating on a traditional secondary school schedule, can acconunodate 965 students.

l This number, however, places severe strains on industrial arts, physical education, and other specialized facilities. The maximum capacity of James Blair will be exceeded in 1977. The enrollment at this level will exceed 1100 in 1980. It is anticipated that a new plant will open in September of 1978. No funds from site acquisition are included. It is assumed that a site will be available from land donated for public use. The total cost of this project is

1 expected to be $4,807,520. Assuming that the City pupil population will be 14.5%, the cost to the County will be $4,134,467. Assuming an annual growth rate of 4.8%, the addition of this plant should provide sufficient space at this level through 1987.

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COSTS & FINANCING ALLOC. 75-76 76-n n-78 78-79 79-80 TOTAL THRU 74-75

DESIGN, CONSTRUCTION, AND EQUIPMENT 206,723 1,963,872 1,963,872 4,134,467 J

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I FUNDING:

I GENERAL OBLIGATION BONDS 206,723 1,963,872 1,963,872 4,134,467

I NET COUNTY COST

206,723 1,963,872 1,963,872 4,134,467

. -

D lu I CAPITAL PROJECT DETAIL I TITLE ELEMENTARY SCHOOL I NO. 10-4 I -I '

At the upper elementary level, projected enrollments will approach the absolute capacity of Berkeley and Bruton Heights during the period examined. It should be further noted that virtually all of the projected increase will have to be absorbed by Bruton Heights in that Berkeley is very close to capacity at the present time.

'

At this point, it is necessary to define absolute capacity as used above. The absolute capacity of Bruton Heights I

and Berkeley is 1452. This assumes that 25 pupils are assigned to each classroom space (excluding reading, art and music rooms) for the entire day. This traditional model is not used in our elementary schools. The present 1

program of individualized instruction is dependent upon having space available for learning centers, activity areas I

I and small group instruction. It will not be possible to continue our present approach to instruction if the two existing plants must accommodate the anticipated enrollment. The existing schools will be beyond capacity in 1979.

) New construction should begin in 1976 to insure building availability in September 1979. The anticipated cost is $2,535,492. The County's cost is $2,180,523. J

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ALLOC. .-COSTS & FINANCING 75-76 76-n n-78 78-79 79-80 TOTAL l

THRU74-75

DESIGN, CONSTRUCTION, Ai.~D EQUIPMENT 109,026 1,035,748 1,035,749 2,180,52: I l I i

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FU:mING: ·l I

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GENERAL OBLIGATION BONDS 109,026 1,035,748 1,035,749 2,180,52:. h

NET COUNTY COST 109,026 1,035 , 748 1,035 , 749 2,180 , 52 : n

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~ CAPITAL PROJECT DETAIL I TITLE VOCATIONAL LABORATORY - LAFAYETTE H. S. I NO. 10-5 lo-11

The five-year plan for Vocational Education, adopted by the S~hool BJard in January, 1974, calls for expansion of offerings in vocational education. The Standards of Quality as adopted by the General Assembly requires that 90% of all high school graduates not plail!ling further education must have a "job-entry skill." Surveys of the Peninsula indicate a growing demand for skilled personnel to work in landscaping. A program in landscaping is to be inaugurated in September, 1978. The laboratory for the program as required by the State Department of Education is expected to cost $168,750. The cost to the County will be $145,125.

COSTS & FINANCING ALLOC. 75-76 76-n n-78 78-79 79-80 TOTAL THRU 74-75

1ESIGN, CONSTRUCTION, AND EQUIPMENT 145,125 14c; 125 I

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I FUNDING:

~ENERAL OBLIGATION BONDS 145,125 145,125

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J NET COUNTY COST 1Llc; l?t; 145.125

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D·-12 I CAPITAL PROJECT DETAIL ~ TITLE I NO. I r FIRE STATION NOo l 20-1 /

It is anticipated that the first fire station to be constructed by the County will be located in Roberts District 'l

l near Busch Gardens and within the heavily industrialized section of the County where target hazard is the greatest.

' I It is planned that the station will consist of three bays and quarters for approximately ten men. I l

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} . COSTS & FINANCING ALLOC.

75-76 76-77 77-78 78-79 79-80 TOTAL THRU74-75

ENGINEERING AND ARCHITECTURAL FEES 10,000 10,000 JI I BUILDING CONSTRUCTION 81,600 81,600 I

I I SITE DEVELOPMENT 10,000 10,000

EQUIPMENT 65,000 65,000 j I

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J I FUNDING: !

_l !----REVENUE SHARING 166,600 166,600

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166,600 -1 NET COUNTY COST 166,600 l

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J I CAPITAL PROJECT DETAIL I TITLE FIRE STATION NO. 2 I NO. 20-2 ID·-lJ

l It is anticipated that the second fire station to be built by the County should be located near Route 199 close

l to the major population concentrations in Berkeley and Jamestown Districts. The station is now planned for three bays and sufficient quarters for ten men.

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COSTS & FINANCING ALLOC. 75-76 76-n 77-78 78-79 79-80 TOTAL THRU 74-75

!ARCHITECTS FEES 10,000 10,000

BUILDING CONSTRUCTION 90,000 90,000

lsITE DEVELOPMENT 5,000 5.00D

EQUIPMENT 80,000 80,000

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FUNDING:

l___GENERAL OBLIGATION BONDS 185,000 185,000

J NET COUNTY COST 185, 000 185,000

D-lJ I CAPITAL PROJECT DETAIL I TITLE I NO. I }-

MINI-PARKS PROJECT 30-2 I

This program is designed to upgrade the existing neighborhood recreational facilities at three sites in the County ·-1 (Grove, Chickahominy Road and Mooretown Road) plus create two new facilities in isolated areas where a large number of families with small children reside (Carriage Road and Strawberry Plains Road) • Sites are being acquired by

l lease or arrangement with the owners in lieu of taxes on the property. Funds are being provided for landscaping, construction of basketball courts, and purchase and installation of playground equipment at each site. Softball diamonds will be constructed at Grove, Chickahominy Road and Mooretown Road which are of larger size. If funds exist after all contracts are paid, the remainder may be used to improve areas set aside in subdivisions for recreational ·1 facilities, to improve existing school site recreational facilities, or to purchase additional equipment.

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COSTS & FINANCING ALLOC. 75-76 76-n 77-78 78-79 79-80 TOTAL J-

THRU74-75

SITE DEVELOPMENT AND IMPROVEMENTS 50,000 50 ,000 ~

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- .J-FUNDING:

REVENUE SHARING 50,000 50,000 L I

50,000 r I NET COUNTY COST 50,000

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,l 1 CAPITAL PROJECT DETAIL I TITLE COMMUNITY DEVELOPMENT - MAPPING I NO. 40-1 ID-15

1 This project has been carried in the Capital Improvement Program over three budget years. Planimetric, topographic l

I] and aerial maps have been delivered and are available to all County departments, the State, and interested parties (at a nominal charge). The project is virtually completed, but funds are shown in this project because total

) billings have not been received.

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:1 I '! ,1 COSTS & FINANCING

ALLOC. 75-76 76-n n-78 . 78-79 79-80 TOTAL THRU74-75 I

IPLANIMETRIC AND TOPO MAPS 150,000 150,000

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FUNDING:

REVENUE SHARING 150,000 150,000

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I NET COUNTY COST 150,000 150.000

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' lJ-161 CAPITAL PROJECT DETAIL TITLE IMPROVEMENTS TO DIRT STREETS NO. 50-1 t t During the 1973-74 budget year a program to improve certain dirt streets within the County was initiated and several . ) streets were improved and included in the highway secondary system. These were:

! Alesa Drive Indigo Terrace Road

1 Debra Drive Canal Street Riverside Drive (south) Berkley Town Road I

i Beechwood Drive : 1

Costs for the improvement of streets in the initial phase were inflationary, primarily due to cost increases associated J with petroleum products. These high costs resulted in a substantially high bid and the balance remaining from the initial appropriation after construction of these streets allowed only Blow Flats Road to be considered for improvement 1 during the 1974-75 budget period. In addition to County funds, a large allocation from the Highway Department was

J

I necessary for the Blow Flats improvement.

I i It is anticipated that a continuation of this program via new appropriation will allow the improvement of additional 1 streets during the 1975-76 budget year. Streets to be improved and included in the highway secondary system during I

I

this period are: I I I Riverside Drive (north) Cypress Drive j I

Laural Lane Powhatan Spring Road !

Tarleton Bivouac

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r COSTS & FINANCiNG ALLOC. 75-76 76-n 77-78 78-79 79-80 TOTAL THRU 74-75

390,100 l ENGINEERING AND CONSTRUCTION 290,100 100,000 t

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FUNDING: ~

REVENUE SHARING 215,000 100,000 315,000 VIRGINIA DEPARTMENT OF HIGHWAYS

75,100 _ J AND TRANSPORTATION 75,100

I NET COUNTY COST 215,000 100,000 315,000

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[ l CAPlT AL PROJECT DETAIL l TLTLE WATER SERVICE EXTENS I ONS l NO. 60-1 l D-17

l Development pres sures existing along the new Route 199 ByPass and in the Route 5 area support the need for a water extension from the current Newport News water line at Black's Crossing to the vicinity of Route 5. It

-1 is anticipated that some existing areas can also be served by this proposed line. Costs of construction will be recovered through user charges and availability fees.

A combination of existing bond reserves and revenue sharing funds are programmed to defray the initial cost of

l this project.

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I l I I COSTS & FINANCING ALlOC.

75-76 76-77 77-78 78-79 79-80 TOTAL THRU74-75

1 ENGINEERING AND CONSTRUCTION 400,000 550,000 950 , 000

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I FUNDING: J

REVENUE SHARING 200,000 475,000 55,000 730,000

I GENERAL OBLIGATION BONDS 220,000 220,000

I NET COUNTY COST

) 420.000 475.000 55 000 qso.ooo

1976 proposed budget

Documents