1975 proposed budget

197 4-75 BUDGET

PROPOSED BUDGET FOR 1974-75

1974-75 OPERATING BUDGET

1974-75 CAPITAL IMPROVEMENT BUDGET

1975-79 CAPITAL IMPROVEMENT PROGRAM

1974-75 SANITARY DISTRICT BUDGETS

COUNTY OF JAMES CITY, VIRGINIA

APRIL 1974

197 4-75 BUDGET

UNDERSTANDING THE BUDGET

This brief introduction is designed to assist the reader in understanding the Budget document . Through this understanding it is hoped that citizens will be better able to formulate opinions concerning the various aspects of the Budget and express those opinions to the Board of Supervisors at public budget review hearings.

1. The Purposes of Budgeting

A. Budgeting has several major purpbses. First, it is a method of converting long range plans and programs into detailed activities to be conducted by the County government. Second, it states those activities in terms of the costs which will be incurred if the activities are carried out. Third, it informs the Board of Supervisors and the public of the plans of the County government for the coming fiscal year and provides an opportunity for the Board of Supervisors to decide if the plans agree with their policies and the desires of the public. Fourth, budgeting shows the Board of Supervisors and the public what revenues are needed if the plans of the County government are to be carried out and allows the Board of Supervisors to determine tax policies consistent with their program policies. Fifth, the budget which the Board of Supervisors approves becomes the plan of action of the County government for the coming year.

B. In addition to the purposes given above, budgeting provides the opportunity for the County Administrator and department and agency heads to evaluate thoroughly the activities of the County government and to determine the best means of meeting the goals of effective, efficient government.

2. Major Components of the James City County Budget

A. The Annual Operating Budget contains an estimate of the expenditures to be made by each activity of the County in carrying on operations during the fiscal year. These estimates are classified into Personal Services, Non-Personal Expenses, and Capital OUtlay. Each of these is broken down into sub-classes which identify the object of the expenditures. The Annual Operating Budget also contains the County Administrator's Budget Message, his estimates of revenues, and summaries and analysis of revenues and expenditures.

B. The Capital Budget contains a description of each capital project which the County may undertake during the fiscal year.

C. The Capital Improvement Program accompanies the Capital Budget and shows the planned capital projects for the fiscal year and for four years following.

3. Classification of Expenditures by Budget Account Code

The following brief descriptions of the most frequently used expenditure codes illustrate the various kinds

l.

ii 197 4-75 BUDGET

UNDERSTANDING THE BUDGET (Cant' d)

CODE

of expenditures which make up the budgeted amount in each category. Each activity includes only those expenditure codes which are necessary for budgeting the amounts required to carry out the program for that activity.

CLASSIFICATION & EXPLANATION

PERSONAL SERVICES

110 Salaries, Full-Time Employees: Salaries and wages for all full-time employees and officials.

120 Salaries, Overtime, Seasonal & Part-Time: Salaries and wages for all employees who are not full-time employees; overtime for all employees, including full-time.

NON-PERSONAL EXPENSES

200 Advertising: Costs for classified or legal advertising.

203 Fees for Professional Services: Costs for medical, legal, accounting, consulting, engineering, and other specialized professional services.

206 Dues, Memberships, Subscriptions: Costs for organizational dues, memberships in professional organizations, newspaper and magazine subscriptions, and purchases of books and periodicals.

207 Public Utilities: Costs for water service, electrical service (excluding the installation of wiring or equipment), and heating and cooking gas, oil, and coal.

209 Freight and Drayage: Expenses involved in freight, transportation of eq~ipment.

210 Insurance: Costs for liability and property insurance, surety bonds, and other forms of insurance.

214 Rentals: Costs for rental of real estate, office space, or equipment.

215 Equipment Maintenance: labor and materials in vehicular equipment.

Costs for services provided by independent contractors who furnish labor or both performing repair or maintenance work on County machinery and equipment including

Examples: Repairs and maintenance for typewriters, adding machines, calculators, radios and vehicles.

197 4-75 BUDGET

UNDERSTANDING THE BUDGET (Cont'd)

216 Building Maintenance: Costs for services performed by independent contractors, or outside organizations for the maintenance or repair of buildings and other real property improvements. Maintenance and repair of machinery and equipment are charged to this account if they are an integral part of the building or improvement.

Examples: Repair of boilers, wiring systems, and building .structures.

218 Communications: Costs for contractual services for telephone, telegraph, and postage.

220 Transportation: Expenses involved in car allowance, per diem, and travel.

226 Special Service: Costs for contractual arrangements where the County pays other governments or agencies for services rendered to the community at large.

Examples: Contracted fire and recreation services, contributions to the Peninsula Planning District Commission, Chapter 10 Board.

230 Education: Costs for training County employees in approved courses, i.e., law enforcement training, taxation and real estate courses, special conferences, etc.

302 Office Supplies and Printing: Expenses involved in printing, purchases of office supplies.

Examples: Envelopes and stationery, pencils and pens, binding material, stencils, computer cards, typewriter ribbons, and copying charges.

306 Housekeeping Supplies: Supplies and materials for custodial and housekeeping uses.

Examples: Soap, detergent, paper towels, disinfectant, wax, light bulbs, and linens.

310 Food: Purchases of food required in County operations, i.e., for jail inmates.

312 Motor Fuels and Lubricants: Consumable supplies and materials used in the operation of motor vehicles and equipment.

Examples: Gasoline, diesel fuel, oil, grease, and anti-freeze.

316 Medical Supplies: Medical supplies, including first-aid kits and clinical and laborator} supplies.

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197 4-75 BUDGET


318 Operat~ng Supplies and Materials: Supplies and materials used in carrying out operating programs, including training programs.

Examples: Ammunition, asphalt, sewer pipe, photographic materials, chemicals, oxygen, rope, technical books , drafting materials, and traffic signs.

325 Clothing: Uniforms, protective clothing, boots, overalls, and other items of working apparel.

399 Other Operating Expenses: Contractual services and commodities which cannot be classified in any of the preceding accounts.

Examples: Laundry and dry cleaning, court costs, deed registration, etc.

CAPITAL OUTLAY

405 Office Furniture & Equipment - NEW: New office furniture and equipment.

Examples: Desks, chairs, file cabinets, calculators, and typewriters.

410 Vehicular Equipment - NEW: New vehicular equipment including those designed to travel on streets as well as tractors or graders.

Examples: Automobiles, trucks, front-end loader.

415 Fixed Equipment - NEW: Replacement of permanently installed equipment.

Examples: Traffic signals, sewer pumps, boilers, and heating plants.

420 Operational Equipment - NEW: New operational equipment including the following:

Examples: Generators and pumps (mobile or portable), playground equipment, ladders, radios, and guns.

These classifications correspond with those above and are used to differentiate between new items of equipment and replacement of items which are wornout or obsolete and therefore costly to operate or totally unserviceable.

505 Office Furniture & Equipment - REPLACEMENl

.

1974-75 BUDGET v


510 Vehicular Equipment - REPLACEMENT

515 Fixed Equipment - REPLACEMENT

520 Operational Equipment - REPLACEMENT

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vi 1 1974-75 BUDGET

TABLE OF CONTENTS

SECTION A - BUDGET MESSAGE

County Administrator's Budget Message

SECTION B - BUDGET SUMMARIES

General Fund Expenditure Summary . General Fund Revenue Summary Statement of Estimated Surplus.

SECTION C - OPERATING BUDGET

Board of Supervisors . Office of County Administrator. Office of Accounting and Purchasing Office of County Attorney Office of Citizen Affairs Comprehensive Planning Team. Commissioner of the Revenue. Office of Real Estate Assessment Treasurer. County Clerk. Circuit Court General District Court Commonwealth's Attorney Sheriff City-County Jail Fire Prevention and Suppression Social Services. Public Health Department. Office of County Engineer Building Inspection Refuse Disposal. Mosquito Control Agriculture Extension Service Animal Shelter . Office of General Registrar. Elections.

A- 1

B- 1 B- 3 B- 7

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197 4-75 BUDGET

TABLE OF CONTENTS (Cont'd)

Buildings anl Grounds Street Lighting Street Maintenance Williamsburg-James City County Public Schools Civil Defense • Employee Benefits. Contributions and Transfers Miscellaneous Expenses . Contingent Account Capital Improvements. Debt Service

S~ITARY DISTRICTS

Sanitary District #1 • Sanitary District #2

SECTION D - CAPITAL IMPROVEMENT PROGRAM

Capital Budget and Capital Program Comments Table I - Funding Required. Table II - Sources of Additional Funding • Summary of Budget and Program. Capital Project Detai l .

C-62 C-64 C-66 C-68 C-70 C-72 C-74 C-76 C-78 C-80 C-82

C-84 C-85

D- 1 D- 2 D- 3 D- 4 - '1

D- 6 -16

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COUNTY OF JAMES CITY, VIRGINIA

April 22, 1974

TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD OF SUPERVISORS County of James City, Virginia

Gentlemen:

During a period of great inflationary pressure, I am especially pleased to present to you a balanced operating budget for 1974-75 which requires no rate adjustments in any revenue item. While James City County and its sister jurisdictions are not immune to the effects of rising prices both as they effect purchasing power and the cost of goods and services, James City County nevertheless finds itself in the enviable position of being able to carry forward a substantial surplus in order to meet our programmed obligations for the coming fiscal year. Through the judicious use of Revenue Sharing funds, improved purchasing practices, and the implementation of cost-reducing procedures. we have been able to carry out substantial initiatives during the current year upon which we will strive to improve during 1974-75.

This proposed budget is presented to you for information and fiscal planning purposes only and conta i ns sufficient flexibility to allow the members of the Board to make adjustments as they deem prudent. The following comments are provided as an introduction to the contents of these pages and highlight those areas of significant change from the current budget.

Improvements in the Program of Public Service

The proposed budget for FY 75 totals $6,637,749 including $711,031 in Revenue Sharing funds. Since Revenue Sharing is accounted for separately, it does not appear as an item on the revenue pages of the budget and, therefore, can be subtracted from the operating budget total to leave a net General Fund obligation of $5, 926, 718. After making adjustments for Revenue Sharing monies included in the current fiscal year, this represents a total FY 75 budget increase in the General Fund of $839, 951 or 16.5 per cent.

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A-21 1974-75 BUDGET

Increases in the budget over the current fiscal year are fairly evenly distributed throughout the operating budget and partially represent the first full year cost of the new pay plan adopted by the Board last December, as well as increased costs for commodities and services. Highlights of the proposed operating budget which account for major portions of the increase are summarized below.

$23, 330 for the first half-year cost of an Office of Real Estate Assessments. The Office of Commissioner of the Revenue is not now authorized to carry on an annual reassessment program of real property in the County. The addition of another appraiser and a secretary who will be housed in the Commissioner's office and work in cooperation with the Commissioner will enable the County to annually appraise and equalize real estate assessments. It is anticipate·d that the currently authorized reassessment program being carried out for the County by the State Department of Taxation largely will be completed by the spring of 1975. ·

$4,000 for the addition of an Assistant Commonwealth's Attorney. Rising caseloads and the expected increase in Court days under the new District Court System have expanded the responsibilities of the Office of Commonwealth's Attorney to the point that a part-time assistant has become necessary.

$69, 989 to improve staff services, office space, and transportation requirements in the Department of Social Services. The County's share of this amount is 20 per cent or $13, 998. In addition, the proposed budget includes $916, 280 for the various areas of public assistance required due to increased caseloads. The federal and state governments pay for 100 per cent of most of these costs with a County share of $51, 513 in basically the General Relief, Foster Care, and State I Local Hospitalization categories.

$15, 000 to carry out a pilot containerized refuse collection system. Certain small portions of the County will be designated to receive this special service in order to determine the efficacy of expanding the program in the FY 76 budget. Revenue Sharing funds have been allocated to cover this cost.

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r 197 4-75 BUDGET

; I

$2, 730 for the addition of an Assistant Registrar of Voters. The James City County Electoral Board has requested this position on a part-time basis in order to provide proper staff during the election period as well as to keep the Registrar's Office open during periods of vacation and illness.

$2, 497, 209 to fully fund the County's share of the proposed WilliamsburgJames City County school budget for FY 75. This represents an increase of $601, 080 over the current budget--an increase which I hope will not repeat itself on a continuing basis.

The County's share of the joint School Board budget is roughly equal to the entire amount of revenue derived from real and personal property taxes. This means that all other County operations--Sheriff, Fire, General Administration, Sanitation, etc. --are supported by other forms of revenue, none of which, in themselves, are of significant size.

The school budget should receive the same scrutiny by the Board of Supervisors as any other budget request. While we are able to fully fund this increase in FY 75, I do not believe that the County will be financially able to absorb such substantial increases year after year without major property tax increases.

$60, 000 for an across-the-board salary adjustment for County employees. The pay plan adopted by the Board of Supervisors and made effective November 1, 1973, was based on an evaluation of the job market as of July 1, 1973. As new labor union contracts are written and as adjoining jurisdictions alter their pay plans to counteract the erosion of purchasing power resulting from inflation, James City County's pay plan becomes noncompetitive with the result that we can neither attract nor retain qualified employees. For the eight month period beginning July 1, 1973, and ending February 28, 1974, our employees have seen a 6. 6o/o decrease in their purchasing power based on Department of Labor statistics figures. This trend is expected to continue.

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A-4 I 197 4-75 BUDGET

Based on this trend, the average County employee can expect a 9. 9 percent decrease in his purchasing power by July 1, 1974. The amount budgeted for salary adjustments is designed to restore this decrease and thus improve our recruitment and retention capability in our highly competitive labor market.

$779,470 to fund the County's debt service requirement for FY75. principle and interest payments on school bonds and water bonds major portion of this increase.

Higher constitute the

Under the category of Contributions and Transfers, the proposed budget aE?sumes the transfer of the Juvenile and Probation Department to the state as of July 1, 1974, resulting in a budget decrease for this operation. The proposed budget fully funds the County's obligation to the library system and the recreation program and includes additional monies to carry on the currently authorized recreation program at the Grove and Chickahominy playgrounds.

$33, 749 to provide for the assumption of the Community Action program by September 1, 1974. Revenue Sharing monies have been allocated for this purpose and the City of Williamsburg is expected to contribute $5, 000 towards this operation.

The Capital Improvements Budget

The Capital Improvements Budget for FY 75 calls for the expenditure of $1, 352, 055 with $325,000 to be funded through Revenue Sharing and the remaining $1,027, 055 to be funded through General Obligation Bonds. The investment in capital facilities for the coming year basically carries forward the currently authorized program of service for which the County has incurred obligations but has not yet completed. Our cash accounting system requires us to carry over substantial amounts which went unspent during the current fiscal year. The one major new program in the capital budget, aside from the requests from the School Board, is a proposed $50, 000 expenditure for improvements to the Grove and Chickahominy playgrounds and for the acquisition and development of several small park areas to be located in more remote areas of the County with relatively

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l 197 4-75 BUDGET

high population concentrations. The Comprehensive Planning Team has developed a proposed program for these park improvements which will be provided the Board during the coming budget work sessions. It is our intention to work with the residents of these areas in designing these playgrounds so that perceived community needs are properly met.

The request for capital funding for the Williamsburg/ James City County School Boards for the coming fiscal year amounts to $544. 885 with an overall request of $6.433. 338 for the period of the full five -year capital program. The Board of Supervisors will need to consider these matters carefully and may wish to revise the School Boards' request. I believe that the School Boards have been farsighted in considering their classroom needs and it is clear that a growing County population has the fundamental obligation to provide necessary capital facilities to properly serve itself.

Financing the Budget

The proposed operating budget for FY 75 will be funded through estimated revenues of $5. 290. 783. Since major revenues have not yet reflected the effects of inflation and land speculation. the anticipated revenue shortfall of $635. 935 will be funded through an appropriation from surplus. This will leave an estimated unappropriated reserve of $346. 599 which will function as a cushion against any revenue shortfalls which may occur during the coming fiscal year as well as emergency appropriations vJ:lich mjght result from an extraordinary opportunity. or common disaster. Major categories of increase in revenues over the current fiscal year after adjustments for Revenue Sharing are set forth below:

Personal Property Taxes +$ 96.750

Local Sales Tax +$ 40.000

Business and Professional Licenses +$ 10.000

Interest on Short Term Investments +$ 54.000

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A-6 197 4-75 BUDGET

State Sales Tax +$ 46,165

State Public Assistance +$181,277

Considerations for the Future

During the coming months, the Board of Supervisors will have an opportunity to carefully consider the nature and pace of growth which is expected to occur in James City County. The Comprehensive Plan will help to point the way for future capital improvements that will be required in order to support and sustain the County's 'growing population. Population growth carries with it a substantial obligation both to ensure good public management and competent capital programming and financing. The proposed capital budget does not include funds for street and road improvements, major water and sewer extensions, advanced acquisition of open space, or similar expenditure items which will be brought to the attention of the Board as the comprehensive plan is completed. If our citizens and the Board of Supervisors determine that continued growth is desirable, then we are all obligated to properly plan for and to develop those facilities which may be required by our current and future population. I would recommend that the Board of Supervisors request a bond issue of substantial proportions at the November election in order to provide sufficient capital to carry out the comprehensive program. Should such a referendum fail, then it is clear to me that a responsible County Administration can do nothing other than press assiduously for the adoption of such ordinances and policies as may be necessary to substantially limit the County's population growth. This is a situation which our citizens must understand and appreciate. In this regard, we do not have at our disposal all legal devices as may be necessary to truly stop growth, but we can channel and direct that growth in such a way as to reduce the public service burden and thus the tax burden which our people must share. We have extraordinarily difficult times ahead of us. The responsible execution of our legal obligations as elected and appointed officials may require us to provide certain services and facilities even in the face of public opposition. It is incumbent upon us to employ all possible means to control our future and to provide the best possible service to all our people.

197 4-75 BUDGET

Conclusion

The proposed budget for Fiscal 75 represents basically a continuation of the currently programmed services. There are some new thrusts, but these are insignificant compared to the overall budget. All County employees who have had a part in developing this budget deserve special thanks for their carefully justified budget requests, heavy labor, and understanding. We are ready to assist you during the coming days and weeks in reviewing this proposed program of service and will provide all information at our disposal to assist you in your evaluation of this document.

~ Thomas R. McCann, Jr. County ~dministrator

A-7

CODE

110 120 130 140 150 160 210 250 310 410 510 520 530 610 680 710 810 820 880 910

:f-010 1050 1080 1090 1110 1210 1310 1320 1410 1510 1610 1710 1810 1820 1830 1840 1850

1974-75 BUDGET

GENERAL FUND EXPENDITURE SUMMARY

CLASSIFICATION

Board of Supervisors Office of County Administrator Office of Accounting & Purchasing Office of County Attorney Office of Citizen Affairs Comprehensive Planning Team Commissioner of the Revenue Office of Real Estate Assessment County Treasurer County Clerk Circuit Court General District Court Commonwealth's Attorney Sheriff City-County Jail Flre Social Services - Administration Social Services - Assistances

BUDGETED 1972-73

211560 521088

331055 271828

211908 81715 51850 21222 41657

Social Services - Lunacy Commissions Health Department

531705 61798

991070 181,610 7151091

300 251683

Office of County Engineer Building Inspection Sanitation Public Works - Mosquito Control Extension Service Animal Shelter Office of General Registrar Elections Buildings and Grounds Public Works - Street Lighting Public Works - Maintenance Public Schools Civil Defense Employee Benefits Contributions and Transfers Miscellaneous Expenses Contingent Account

29,873 27,000 8,200

12,120 5, 710

34,443

72,425 7,000 5,677

1,737,896 8,065

27,235 185,131

290 57,185

ACTUAL 1972-73

21,802 50,386

.451321 35,601

22,509 6,959 6,627 2,564 6,990

96,559 5,992

62,561 157,344 577,427

425 30,830

34,734 46,830

7,631 12,254 9,697

34,735

64,644 6,848

669 1,669,292

6,609 32,504 97,271

484

-

BUDGETED ,O..'.flll\ PROPOSED 1973-74 l,~.:. .::.1;:..97.:...4=-.-....;7..::.5_

161600 57,485 14,685 18,350 28,547 69,022 53,539

7, 336 ~, Gt.~S Q,

17, c;; 0

12,188 tZ14't

191275 761456 26,420 281857 331749 50,657 471264 23,330

321494 0, IZ.; 391453 8 886 I I)/ 46' ~ 13 106

I • I

61450 8,'t'OIJ 81300 21677 2.,'1~3 3,105 81707 8,61-f7 131712

1781522 J-'?9,':.'3 1881955 91796 7,i.f'57 121103

107 1880 \ol-fl68., 111 1675 200,145] 270,134 7421874 8t3,f)~7916,280

300 11200 281145 26,111 331086

59,084 32,905 15,565

5G,I17 '-t B 5"~0

I

1<;",5"65"

311841 551650 471314 101958 201795

71036 161023

41501 25,715 ~-;,6'lq 72,113

1 s,~ :,r-6, 33 '3

12, t\5"2.

12,860 7,340

12,788

10,000 'f,58S" 131000 51 700 bl t{ -.,6 2 1 200

1,896,129f,q/I./,CJ 1'f21497 1209 81795 8,2.00 131865

63 1642 56, 6 22. 81,015 133,814 77, 7 t;2. 110,220

(,)6,417 ~e,zqn 95r140 183,547 .. t;;,ot.fa lGo,ooo

CONTINUED TO NEXT PAGE

INCREASE (DECREASE)

2,675 181971 11,735 101507

51202 (18,365) (6, 275) 23,330 6,959 4,220 1,850

428 5,005

10,433 2,307 3,795

69,989 173,406

900 4,941

311841 (3,434) 14,409 ( 4, 607) 71935

(304) 3,235 41501

461398 31000

(3, 500} 6011080

51070 17,373

(231594) 28,723

( 23 1547)

B-1

B-2 1974-75 BUDGET

GENERAL Fu~D EXPENDITURE SUMMARY (Cont'd)

ACTY. CODE

1910 2010

CLASSIFICATION

Capital Improvements Debt Service

TOTAL BUDGET

LESS: REVENUE SHARING

TOTAL GENERAL FUND EXPENDITURES

BUDGETED 1972-73

6611670

411401060

411401060

ACTUAL 1972-73

6571853

318111952

318111952

BUDGETED fi.C "TUAL PROPOSED 1973-74 [qH-14_1974-75

6891000 0 7021282 7451909 7L~-3.1G2-'l 7791470

r- 515541 314t.l/20,%1 6 16371749

- 4671547 - 7lll03l

51086, 767 ~,: 2.0,461 519261718

~::. \1o3?1 e~~

INCREASE (DE CREASE_)

131282 331561

110831435

- 2431484

8391951

197 4-75 BUDGET

GENERAL FUND REVENUE SUMMARY

CODE CLASSIFICATION

10 GENERAL PROPERTY TAXES

101 102 103 104 105 1 06

Real Estate Personal Property Public Service Delinquent Real Estate Delinquent Personal Property Interest-Real Estate & Per. Property

Total - General Property Taxes

20 OTHER LOCAL TAXES

202 203 204 205 206 207

Local Sales Tax Recordation Taxes Delinquent Taxes Deeds of Conveyance Plats Bank Stock

Total - Other Local Taxes

30 LICENSE, PERMITS, FEES

301 305 308 311 312

Motor Vehicle Licenses Business & Prof. Licenses Building Permits Planning & Zoning Fees Dog Licenses - _

Total - Licenses, Permits, Fees

40 FINES & FORFEITURES

401 402

Fines Jail Committals

Total - Fines & Forfeitures

ACTUAL 1972 - 73

$1,412,646 482,746 169,784

49,814 3,631 2,414

2,121,035

255,661 28,477 12,145 111710

543

308,536

80,980 163,226

42,244 3,078

289,528

1,993 76

2,069

BUDGETED 1973 - 74

,te.-rUI\ L. ESTIMATED 1 ct"7~-1A 1974 - 75

~

$1,747,520 798,250 180,000

50,000 2,500 2,100

I,SI4,o2-4 8'76, 6 ->O 173,0~9 50,101./ 12,477 3, 56;;

2,780,370 ~,~?1,818

280,000 30,000 11,500 12,700

600

'30 6,4'-tt.f Z..l,~l'f

I' I 0 ~""" 6,~t.r~

~6...,

----3 34,800 :. 5 ~I I\ 2.

80,000 160,000

31,500 2,000 -4,5'00

a CJ , '2. '-1 S" 1 a6,1:.~ 64,687

2-,IG./ 6",o5'1 ----

273,500 ?:it~ZI7

4,000 'L(IlfO~ 150

B,t-+1\ qq

4,150 s,5to

$1,650,000 895,000 173,500

46,000 10,000

2,600

2,777,100

320,000 21,000 12,500

7,000 500

10,000

371,000

81,000 170,000

45,000 4,000 4,500

304,500

7,000 100

7,100

-,..

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B-4 197 4-75 BUDGET

GENERAL FUND REVENUE SUMMARY (Cont 'd)

CODE CLASSIFICATION

50 REVENUE FROM USE OF MONEY & PROPERTY

SOl 502 503 504

Int. on Short Term Investments Int. on Water Bonds Annexation Reimbursement Rent - EOC Building

TQtal - Revenue from Use of Money & Property

REVENUE FROM OTHER AGENCIES

60 FROM THE Cm.1r110l·!\·JEALTH

601 602 603 6.05 606 607 623 624 625 627 628 629 630 631 632 633 634 635

A. B. C. Profits Wine Tax Sales Tax Rolling Stock Tax Excess Fees-Clerk Public Assistance Share RetL Ins. & FICA Share of Office Expenses Share of Salaries Medical Examiner's Fees Mosquito Control Revenue Sharing Civil Defense City of \'lilliarnsburg Operational Expense - Cars Gas Tax Refunds Colonial Health District Virginia Department of Highways

Total from the Commonwealth

ACTUAL 1972. - 73

29,727 15,443

5,066 2,561

52,797

63,194 5,811

314,463 1,494 4,S56

635,933 5, 797 5,187

38,946 280

1,108 357,799

3,281

1,437,849

BUDGETED 1973 - 74

6,000 ~1, 350

4,905 2,._500

14,755

68,000 6-,500

318,835 1,500 5,000

883,120 11,214

8,702 10<t, 230

100 2,000

271,666 6,613 5,000

1,692,480

AC..TI)tl L t9(7'?.-~

8 ~I 75" lf-

5, 0~& z1 ~8J

lf/,2. 0 I

,e:.,,;7S (:., z s

i ,, Cf77 ,, ' "f 5, tot 1/

7l-f ,, e~'l 7, 5'70 5',:. 7Cj

q ,, t! s 2.~0

'· '2.'34-3S~,Cf2.

"f,IL!B

ESTIMATED 1974 - 75

60,000 6,000 4,8as 2,800

73,605

67,000 6-,.300

365,000 1,700 5,000

1,064,397 11,050 12,548

122.348 200

2,800

8,970

9,000 2,0f)() 2,500

40,000

1, 720,813

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I 1974-75 BUDG ET

GENERAL FUND REVENUE SUMMARY (Cont'd)

CODE CLASSIFICATION

68 FROM THE FEDERAL GOVERNMENT

686 Division of Justice & Crime Prevention

Total from the Federal Government

70 CHARGES FOR CURRENT SERVICES

701 702 703 704 709 716 722

Commonwealth's Atty. Fees-Co. Ct. Commonwealth's Atty. Fees-Circuit Ct. Sheriff, Deputies, & Jail Fees Land Transfer Fees Fees for Plats and Maps Boarding Dogs Computer Services

Total - Charges for Current Services

80 SALE OF PROPERTIES

804 County Vehicles

Total-Sale of Properties

90 tHSCELLANEOUS REVENUES & REFUNDS

901 912 913 914

Dog Fund Xerox Machine Street Lights Code Books and Ordinances

ACTUAL 1972 - 73

508 163

1,078 751 835

23

3,358

4,883

Total - Miscellaneous Revenues & Refunds 4 , 883

BUDGETED 1973 - 74

* 20,250

20,250

300 150

..>P 1,060 750 800

20

3,080

8,000

8,000

4,500

4,500

ACtU~l..

19!11.-i~

57'.1 17~

673 11 0't8

~~

~ID

~~ o 5' I

ESTIMATED 1974 - 75

24,570

24,570

400 175

1,100 600 900

40 6,800

10,015

300

300

200 1,380

200

1,780

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B-6 197 4-75 BUDGET

GENERAL FUND REVENUE SUMMARY (Cont' d)

ACTUAL BUDGETED A ctCJA (.; ESTIMATED CODE CLASSIFICATION 1972 - 73 1973 - 74 JA1}-?4f._ 1974- 75

TOTAL - ALL REVENUES 4,220,055 5,135,885 5,290,783

BALANCE CARRIED FORWARD 418,429 635,935

TOTAL - ALL REVENUES AND BALANCE CARRIED FORWARD $4,220,055 $5,554,314 $5,926,718

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l 1974-75 BUDGET

STATEMENT OF ESTIMATED SURPLUS

JUNE 30, 1974

Unappropriated Surplus 7-1-73

Anticipated Revenues 1973-74

Budgeted Revenue Estimate FY 74 $5,282,648

Less: Current Revised Estimate $5,319,619

Anticipated Unexpended Appropriations 1973-74

Budgeted Expenditures $5,086,767

Less : Antici pat ed Expenditures $4,423,675

Total Estimated Surplus 6-.30-74

Appropriations for 1974-75 Budget

Estimated Unappropriated Reserve 7-1-74

I B-7

$282,4 71

$ 36,971

$663,092

$982,534

$635,935

$346,599

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I 1974-75 BUDGET SUMMARY

FUNCTION: DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE:

COUNTY ADMINISTRATION BOARD OF SUPERVISORS ADMINISTRATION 110

lc-1

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES


TOTAL OPERA Tl NG COST C,II.PITAL OUTLAY

TOTAL BUDGET

PROGRAM INFORMATION:

FY73 FY74

5 5

FY75 FY73

5 9,000 12,560 21,560

21,560

FY73 FY74 FY75

9,000 9,000 9,000 12,802 7,600 10,275 21,802 16,600 19,275

21,802 16,600 19,275

James City County operates under the County Administrator form of government as established by State Law. The County is divided into five electoral districts each of which are represented by a Supervisor who serves on the governing board for a period of four years. The Board of Supervisors passes all laws and determines all policies which govern the County. It appoints a County Administrator, most boards and commissions, appropriates funds for County operations, and generally oversees all County functions.

BUDGET COMMENTS

The budget for the Board of Supervisors shows an increase of $2,675 for the next fiscal year. Operating costs for the Planning Commission and other boards and commissions have been moved into this budget for ease of administration. The costs for advertising, and rentals (xerography) account for this increase.


FUNCTION : DEPART MENT : DIVISION-ACTIVITY : ACTIVITY CODE:

COUNTY ADMINISTRATION OFFICE OF COUNTY ADMINISTRATOR ADMINISTRATION 120

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CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 73 FY74 FY75 FY73 FY73 FY74 FY75

-PERSONAL SERVICES


TOTAL OPERATING COST CAPITAL OUTLAY

5 5 6 47,801 39,935 51,035 68,166 4,287 6,677 5,950 8,290

52,088 46,612 56,985 76,456 3,774 500

TOTAL BUDGET 52,088 50,386 57,485 76,456


The County Administrator is the chief administrative officer of the County . He is appointed by the Board of Supervisors and is responsible to it for the execution of policies established by it. The County Administrator acts as Clerk to the Board and is expected to handle the daily administrative operations of the County -- to recommend service and policy improvements, to develop an annual budget, to generally guide the work of County employees, and to insure that the affairs of the County are conducted in an effective and responsible manner.

BUDGET COMMENTS

The budget for the Office of County Administrator shows an increase for the coming fiscal year of approximately $20,000. This is accounted for by the addition of a Secretary II to this office plus ~the placement of an Assistant to the County Administrator in this activity which was previously budgeted under the Office of Planning and Development.

Other costs simply reflect the higher operating costs of three County vehicles and inflated costs for office supplies.


FUNCTION: COUNTY ADMINISTRATION DEPARTMENT: DIVISION-ACTIVITY :

OFFICE OF ACCOUNTING AND PURCHASING ADMINISTRATION

ACTIVITY CODE: 130

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST CI'PIT A L OUTLAY

TOTAL BUDGET

AUTH FY73

AUTH FY74

2

PROP FY75

3

BUDGETED FY73

LESS: INTERDEPARTMENTAL TRANSFERS

PROGRAM INFORMATION: TOTAL - ACCOUNTING AND PURCHASING SHARE

I C-5

ACTUAL BUDGETED PROPOSED FY73 FY74 FY75

14,025 22,060 660 6,080

14,685 28,140 580

14,685 28,720 -2,300 26,420

The Office of Accounting and Purchasing is responsible for the maintenance of all financial records of the County: basic bookkeeping, check writing, monthly financial reports, payroll records, and pre-audit. In addition this operation is responsible for centralized purchasing for all County agencies with the exception of Welfare and Schools. During the coming year, water and sewerage billing for the Service Authority will be handled out of this department.

BUDGET COMMENTS

This budget reflects the first full year costs of operating the newly purchased NCR 399 Computer. An additional employee has been added to this budget during the current fiscal year and operating costs for the accounting equipment has been included. Approximately 70% of this budget will be covered through charges to other departments or departments outside the County government which will use the computer services.

C-61 1974-75 BUDGET DETAIL

FUNCTION: COUNTY ADMINISTRATION DEPARTMENT : OFFICE OF ACCOUNTING AND PURCHASING

EXP. CODE

DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE : 130

CLASSIFICATION

PERSONAL SERVICES FULL-TIME EMPLOYEES

ACCOUNTING SUPERVISOR PURCHASING AGENT ACCOUNT CLERK III

TOTAL - POSITIONS

110 SALARIES - FULL-TIME EMPLOYEES TOTAL - PERSONAL SERVICES


203 FEES FOR PROFESSIONAL SERVICES 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 209 FREIGHT AND DRAYAGE 210 INSURANCE 215 EQUIPMENT MAINTENANCE 218 COMMUNICAT~ONS

220 TRANSPORTATION 230 EDUCATION 302 399

OFFICE SUPPLIES AND PRINTING OTHER OPERATING EXPENSES

TOTAL - NON-PERSONAL EXPENSES

CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW TOTAL - CAPITAL OUTLAY

TOTAL - ALL CLASSES

LESS: INTERDEPARTMENTAL TRANSFERS

TOTAL

AUTH FY 73

AUTH FY74

1 1 1

3

-- - -- --- -- -- - --

PROP BUDGETED ACTUAL BUDGETED FY 75 FY 73 FY 73 FY 74

1 1 1

3

14,025 14,025*

50 150

10 150

300

660*

14,685 *

I

PROPOSED 1

FY75

22,060 22,060*

2 , 275 125

10 350 420 100 200

2,500 100

6,080*

580 580*

28, 720*

-2,300

26,420*

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1 1974-75 BUDGET SUMMARY

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY:

COUNTY ADMINISTRATION OFFICE OF COUNTY ATTORNEY ADMINISTRATION

ACTIVITY CODE: 140

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET


AUTH AUTH FY73 FY74

1

PROP BUDGETED ACTUAL BUDGETED FY75 FY73 FY73 FY74

2 17,000 950

17,950 400

18,350

The Office of County Attorney is responsible for providing legal advice to the Board of Supervisors and the members of the County staff. In addition the County Attorney supervises law suits against the County and represents the County in court. The drafting of ordinances, the reviewing of contracts and similar legal matters are handled by this office.

BU"r)GET COMMENTS

fc-7

PROPOSED FY75

27,304 1,453

28,757 100

28,857

The Office of County Attorney shows abudgetary increase resulting from the transfer of a secretarial position into this account from the County Administrator's Office. Operating costs have been adjusted upwards to re£lect the first full year cost of this office.

C-8 I 1974-75 BUDGET DETAIL

FUNCTION : COUNTY ADMINISTRATION DEPARTMENT: OFFICE OF COUNTY ATTORNEY

EXP. COOE

DIVISION-ACTIVITY : ADMINISTRATION ACTIVITY CODE : 140

CLASSIFICATION


COUNTY ATTORNEY SECRETARY II

TOTAL - POSITIONS

llO SALARIES, FULL-TIME EMPLOYEES TOTAL - PERSONAL SERVICES


206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 214 RENTALS 215 EQUIPMENT MAINTENANCE 218 COMMUNICATIONS 220 TRANSPORTATION 302 OFFICE SUPPLIES AND PRINTING 399 OTHER OPERATING EXPENSES


CAPITAL OUTLAY


TOTAL - ALL CLASSES

AUTH FY73

L r

AUTH FY74

PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 75 FY 73 FY 73 FY 74 FY 75

1 1 1

1 2

17,000 17,000*

200

100

150 500 950*

400 400*

18,350*

27,304 27,304*

378 100

75 200 500 200

1,453*

100 100*

28,857*

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l 1974·75 BUDGET SUMMARY

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY :

COUNTY ADMINISTRATION OFFICE OF CITIZEN AFFAIRS ADMINISTRATION

ACTIVITY CODE: 150

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET

AUTH FY73

AUTH FY74

3

PROP FY7S

3



BUDGETED FY73

ACTUAL FY73

TOTAL

BUDGETED FY74

23,516 5,031

28,547

28,547 -28!5~2

0 -

1 C-9

PROPOSED FY7S

281311 5,438

33,749

33,749 .33l74q - 0

The Williamsburg-James City County Community Action Agency Program will become a part of the County operations during the coming fiscal year. The operation will undergo a change of name and some change of emphasis but all existing categorical grants are expected to continue. The Office of Citizen Affairs will be responsible for the development of grant applications, grant administration, and substantial counseling service in the areas of housing, Manpower, and similar programs . In addition the staff will be used to provide special assistance to the residents of James City County and the City of Williamsburg who have difficulty in dealing with public agencies.

BUDGET COMMENTS

The budget for the September 1, 1974 . James City will be office will move to from that location.

Office of Citizen Affairs anticipates the assumption of the Community Action Agency by It is anticipated that Revenue Sharing from the City of Wil l i amsbur g and the County o f

used to offset the cost of this operation. It i s anticipat ed that the empl oyee s o f thi s the basement of the Courthouse by the first of September and est abli sh the i r oper ations

The budget provides for three full - time people and four part-time individuals who will work in the area of employment and hous i ng counseling a s well as providing certain t e chnical assistance in grant writing and grant administration.

lc-10 I 1974-75 BUDGET DETAIL ! [ FUNCTION : COUNTY ADMINISTRATION DEPARTMENT: OFFICE OF CITIZEN AFFAIRS

EXP. CODE

DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 150

CLASSIFICATION

PERSONAL SERVICES FULL-TIME E~~LOYEES

DIRECTOR CLERK TYPIST II I HOUSING COUNSELOR

TOTAL - POSITIONS

110 SALARIES 1 FULL-TIME EMPLOYEES 120 SALARIES, PART-TIME EMPLOYEES

TOTAL - PERSONAL SERVICES


206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 214 RENTALS 215 EQUIPMENT MAINTENANCE 218 COMMUNICATIONS 220 TRANSPORTATION 302 OFFICE SUPPLIES AND PRINTING 312 MOTOR FUELS AND LUBRICANTS


TOTAL - ALL CLASSES


TOTAL

AUTH FY73

AUTH FY74

!. 1 1

3

PROP l FY75

1 1 1

3

BUDGETED FY73 l ACTUAL

FY73 1 BUDGETED

FY74

15,000 8,516

23 '516*

1,631 1,000

600 1,100

700

5,031*

28,547*

28,547*

- 0 - *

l PROPOSED FY75

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18,936 9,375

28,311*

113 150

1,200 1,575

375 525

1,500 5,438*

33,749*

33,749*

- 0 - *

I 1974-7 5.1lUD.GET · SUMAU ...

FUNCTlON: DEPARTMENT: DIVISION-AC..TIVITY: ACTIVITY CD DE:

COUNTY ADMINISTRATION OFFICE:"" OF PLliNNJNG AND DEWLOEMENT CO.MEREHENSTIE: ELANNING TEAM 160

Te-n

CLASSlFlCA Tl ON AUTR AUTA PROP BUDGETED ACTUAL BUDGETED PRO"POSED FY73 FY74 FY75 FY73 FY 73 FY74 FY75

PERSONAL SERVICES



3 5 4 24,075 24,874 51,800 44,127 8,780 18,247 13,137 5,330

32,855 43,121 64,937 49,457 200 2,200 ... 4,085 1,200

TOTAL BUDGET 33,055 45,321 69,022 50,657


The Comprehensive Planning Team is responsible for developing the Comprehensive Program for James City County which will include a Land Development Concept, Master Water/Sewer Plan, Major ThoLoughfare Plan, and Public Facilities Plan. The program is being developed in conjunction with a 15-member advisory committee with Planning Commission and Board of Supervisors participation at appropriate points. Neighborhood-level meetings are being held in order to obtain as much citizen lnput as possible. The Comprehensive Planning Team will have an ongoing responsibility for refining the Comprehensive Program once adopted and will develop specific housing, open-space acquisition and similar programs during the coming months.

BUDGET COMMENTS

The budget for the Office of Planning and Development shows a substantial decrease from the current fiscal year as a result of the transfer of several employees out of the budget and transfer of others into this budget. The table of organization for FY 74 includes the Assistant to the County Administrator, two Planners, a Technician, and a Planning Assistant. For FY 75, the Comprehensive Planning Team has been adjusted to include four people. The Planning Assistant position has been moved to the Public Works activity and retitled Assistant Zoning Administrator and a Secretary II position has been moved into the Comprehensive Planning Team from the Building Inspections Department. These adjustments are made in order to simplify the operations of the Comprehensive Planning Team, the Building Department and the Public Works Office.

The first full year cost of the Comprehensive Planning Team as an exclusive activity is shown in this budget. Consulting Services to complete portions of the County's Comprehensive Program are shown under miscellaneous expenses farther on in the budget.

CONTINUED TO NEXT PAGE -- l . l.

I 1974-75 BUDGET DETAIL lc-13 FUNCTION: COUNTY ADMINISTRATION DEPARTMENT: OFFICE OF PLANNING AND DEVELOPMENT DIVISION-ACTIVITY: COMPREHENSIVE PLANNING TEAM ACTIVITY CODE : 160

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED

J PROPOSED

COCE FY73 FY74 FY75 FY73 FY73 FY 74 FY75

CONTINUED FROM PREVIOUS PAGE --

CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 200 2,200 1,085 z,ooo 1,200 410 VEHICULAR EQUIPMENT - NEW 3,000

TOTAL - CAPITAL OUTLAY 200* 2,200* 4,085* 1,200*

I TOTAL - ALL CLASSES 33,055* 45,321* 69,022* 50,657*

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C-141 1974-75 BUDGET SUMMARY I ~ -FUNCTION: DEPARTMENT: DIVISION-ACTIVITY:

ASSESSMENT OF TAXABLE PROPERTY COMMISSIONER OF THE REVENUE ADMINISTRATION

ACTIVITY CODE: 210

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERA Tl NG COST CAPITAL OUTLAY

TOTAL BUDGET


AUTH AUTH FY 73 FY74

5 5

PROP FY75

5

BUDGETED ACTUAL BUDGETED FY73 FY73 FY74

24,006 30,601 47,837 3,372 4,661 4,902

27,378 35,262 52,739 450 339 800

27,828 35,601 53,539

This department is responsible for assessing r eal and personal property and handles business licenses. In addition, the department processes state income tax returns .

BUDGET COMMENTS

PROPOSED FY75

40,748 5,916

46,664 600

47 , 264

The budget for the Commissioner of the Revenue shows a decrease from the current fiscal year as a result of reductions in the personal services category. The currently authorized Real Estate Assessor position has been transferred from this budget to Account 250, Office of Real Estate Assessment .

Other costs are the result of inflationary increases in the cost of office supplies and materials.

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I 1974-75 BUDGET DETAIL I C-15

FUNCTION : ASSESSMENT OF TAXABLE PROPERTY DEPARTMENT: COMMISSIONER OF THE REVENUE DIVISION-ACTIVITY : ADMINISTRATION ACTIVITY CODE : 210

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED CODE FY73 FY 74 FY75 FY73 FY 73 FY74 FY75

1 PERSONAL SERVICES

I FULL-TIME EMPLOYEES

I COMMISSIONER OF THE REVENUE 1 1 1 I

I DEPUTY COMMISSIONER OF THE REVENUE 1 1 1 LICENSE INSPECTOR 1 1 1 CLERK TYPIST II 1 1 1 ACCOUNT CLERK I 1 1 1

I TOTAL - POSITIONS 5 5 5

I llO SALARIES, FULL-TIME EMPLOYEES 22,006 29,598 45,837 39,748 120 SALARIES, PART-TIME EMPLOYEES 2,000 1,003 2,000 1,000

TOTAL - PERSONAL SERVICES 24,006* 30,601* 47' 837* 40,748*

I NON-PERSONAL EXPENSES

200 ADVERTISING 75 50 50

I 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 15 40 40 120 210 INSURANCE 134 214 RENTALS 12 46 12 112

I 215 EQUIPMENT MAINTENANCE 350 805 600 950 218 COMMUNICATIONS 1,750 1,954 1,850 2,000 220 TRANSPORTATION 420 1,036 900 600

I 302 OFFICE SUPPLIES AND PRINTING 750 780 850 1,300 312 MOTOR FUELS AND LUBRICANTS 600 650

TOTAL - NON-PERSONAL EXPENSES 3,372* 4,661* 4,902* 5,916*

I CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 450 339 800

I 505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 600 TOTAL - CAPITAL OUTLAY 450* 339* 800* 600*


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C-161 - 1974-75 BUDGET SUMMARY I I

FUNCTION: ADMINISTRATION DEPARTMENT : DIVISION-ACTIVITY :

OFFICE OF REAL ESTATE ASSESSMENT ASSESSMENT

ACTIVITY CODE : 250

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST C,APITAL OUTLAY

TOTAL BUDGET

PROGRAM INFORMATION :

AUTH FY73

AUTH FY74

1

PROP FY 75

3

BUDGETED FY73

ACTUAL FY73

BUDGETED FY74

PROPOSED FY75 r

19,765 2,700

22,465 r 865

23,330

=

The State Legislature in the last session approved ;he establishment of an Office of Real Estate Assessment in James City County to carry on an annual program of real estate appraisal subject to the laws of the Commonwealth o r , Currently, the assessment program for the County is done periodically according to State law but is not updated annually. The Office of Real Estate Assessment will function in conjunction with the Office of Commissioner of the Revenue i n order to ca r ry out a pr ogr am of annual r eappr ais a l s to insure t hat the County's t ax base r eflects the increases in i nflationary p r essur es and speculative exchanges on land i n the Count y . An annual assessment p rogr an will also more quickly reflect the inflated cost of land and improvements in each owners tax notices so that huge increases will not occur from reassessment period to reassessment period as they have in the past. r ,

BUDGET COMMENTS

This budget provides for the establishment of the Office of Real Estate Assessment as of January 1, 1975. The [ County's current reassessment program being undertaken by the State Department of Taxation will not be completed until next Spring and it is therefore anticipated that the establishment of this office at approximately that time will be an effective way to make a transition from the current year's program to the County's own annual program.

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r ..- T 1974-75 BUDG ET DETAIL

FUNCTION: ADMINISTRATION DEPARTMENT: OFFICE OF REAL ESTATE ASSESSMENT DIVISION-ACTIVITY: ASSESSMENT ACTIVITY CODE : 250

, ~ CLASSIFICATION

.-PERSONAL SERVICES

FULL-TIME EMPLOYEES

ASSESSOR SECRETARY I I

TOTAL - POSI TI ONS

110 SALARIES, FULL-TI ME EMPLOYEES TOTAL - PERSONAL SERVICES I

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218 COMMINICATIONS 220 TRANSPORTATION 302 OFFICE SUPPLIES AND PRINTING


CAPITAL OUTLAY


TOTAL - ALL CLASSES

AUTH FY73

AUTH FY 74

PRO P I FY75

1 2 1

1 3

BUDGETED FY73 T ACTUAL

F Y73 T BUDGETED FY74 T

fc-17

PROPOSED FY75

19 ,765 19 , 765*

500 1,200 1,000 2,700*

865 865*

23,330*

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c-18T 1974-75 BUDGET SUMMARY

FUNCTION : DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:

COLLECTION AND DISBURSEMENT OF TAXES COUNTY TREASURER ADMINISTRATION 310

L [

r CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES



TOTAL BUDGET


FY73 FY74

4 4

FY7S FY73

4 13,858 7,750

21,608 300

21,908

FY73 FY74

15,934 24,560 6,305 7,134

22,239 31,694 270 800

22,509 32,494

The Treasurer is responsible for collecting all County revenues including the sale of County vehicle license decals . This department maintains the County bank account, is responsible for investing 1dle cash balances, and assists in debt service administration.

BUDGET COMMENTS

The budget for the Office of County Treasurer shows an increase of approximately $7,000. The increase is the result of higher costs for licenses and decals which are sold by this department. The increase in personal services reflects the proposed budget which the Treasurer has submitted to the State Compensation Board for salary adjustments for the next fiscal year.

FY7S r' 29 ,985 l -9,047

39,032 421

39,453 , =

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1974-75 BUDGET DETAIL C-19

FUNCTION: COLLECTION AND DISBURSEMENT OF TAXES DEPARTMENT: COUNTY TREASURER DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 310

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COCE FY73 FY74 FY75 FY73 FY73 FY 74 FY75

PERSONAL SERVICES

~ FULL-TIME EMPLOYEES

TREASURER 1 1 1 DEPUTY TREASURER 2 2 2

I CLERK II 1 1 1

TOTAL - POSITIONS 4 4 4

I 110 SALARIES, FULL-TIME EMPLOYEES 11,858 15,774 22,060 26,985 120 SALARIES, PART-TIME EMPLOYEES 2,000 160 2,500 3,000

I TOTAL - PERSONAL SERVICES 13,858* 15 '934* 24,560* 29,985*

. NON-PERSONAL EXPENSES

I 200 ADVERTISING 450 343 400 400 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 20 36 210 INSURANCE 400 926 620 650

I 214 RENTALS 12 23 112 177 215 EQUIPMENT MAINTENANCE 500 180 282 234 218 COMMUNICATIONS 3,038 2,365 3,000 3,000

I 220 TRANSPORTATION 150 100 100 150 302 OFFICE SUPPLIES AND PRINTING 1,000 420 800 900 318 OPERATING SUPPLIES AND MATERIALS 2,200 1,948 1,800 3,500


I CAPITAL OUTLAY

I 405 OFFICE FURNITURE AND EQUIPMENT - NEW 300 270 800 421

TOTAL - CAPITAL OUTLAY 300* 270* 800* 421*

TOTAL - ALL CLASSES 21,908* 22,509* 32,494 * 39,453*

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C- 20 T 1974-75 BUDGET SUMMARY j l" FUNCTION: DEPARTMENT: DIV ISION-ACTIVITY : ACTIVI TY CODE :

CLASSIFICATION

RECORDING OF DOCUMENTS COUNTY CLERK ADMINISTRATION 410

AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

PERSONAL SERVICES


TOTAL OPERATING COST C,APITAL OUTLAY

FY73

· 4

FY74 FY75

4 4

FY73 FY73 FY74 FY75 1 2,747 1,330 2 , 616 4, 764 5,168 5,528 5,615 7,952 7,915 6,858 8 , 231 12,716 I

800 101 655 390 I " TOTAL BUDGET 8, 715 6,959 8,886 13,106

I :


The County Clerk maintains all legal records of the County . The position is elective and the State Compensation I Board sets salaries annually which are paid out of fees.

BUDGET COMMENTS

The budget for this activity shows an increase $4,220 distributed generally through the salaries and non-personal expense categories. During the current year we found that the c9st of indexing various documents had much increased and the costs of various legal books had increased substantially. In addition it is the intention of the County Clerk to acquire additional books for filing wills, deeds, subdivision plats, and judgments since the books on hand during the previous fiscal year are nearly full. .,

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f I I 1974-75 BUDGET DETAIL I C-21 I

FUNCTION: RECORDING OF DOCUMENTS DEPARTMENT: COUNTY CLERK DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 410

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

~ COOE FY73 FY74 FY75 FY73 FY73 FY 74 FY 75


COUNTY CLERK 1 1 1 DEPUTY CLERK 1 1 2

I CLERK TYPIST II 2 2 1

I


llO SALARIES, FULL-TIME EMPLOYEES 2,397 1,000 2,266 4,364 120 SALARIES, PART-TIME EMPLOYEES 350 330 350 400

TOTAL - PERSONAL SERVICES 2,747* 1,330* 2,616* 4,764*


203 FEES FOR PROFESSIONAL SERVICES 2,225 2,521 2,645 4,000 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 51 210 INSURANCE 99 88 l76 132 214 RENTALS 44 12 306 215 EQUIPMENT MAINTENANCE 580 532 317 218 COMMUNICATIONS 750 658 550 6 20 30 2 OFFICE SUPPLIES AND PRINTING 2,050 1,681 1,700 2,500 399 OTHER OPERATING EXPENSES 26

TOTAL - NON-PERSONAL EXPENSES 5,168* 5,528* 5, 615* 7,952*

CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 700 101 505 390 505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 1 00 150

TOTAL - CAPITAL OUTLAY 800* 101* 655* 390*

TOTAL - ALL CLASSES 8, 715* 6,959* 8 , 886* 13,106*

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C-221 1974-75 BUDGET SUMMARY


ADMINISTRATION OF JUSTICE CIRCUIT COURT ADMINISTRATION

ACTIVITY CODE : 510

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET


AUTH AUTH FY 73 FY 74

1 1

PROP BUDGETED FY75 FY73

1 5,700 150

5,850

5,850

Under the authority of the State Constitution, Circuit Courts are courts of record vested with both original

14:

and appellate jurisdiction , The judges of circuit courts are elected by a joint vote of the two houses of the r General Assembly and are commissioned by the Governor for terms of eight years . The State participates in the cost of salaries. This budget provides for the County's share of salaries and operating costs.

BUDGET COMMENTS

The budget for the administration of the Circuit Court is established by the State Courts system. The amount shown in this account represents the County's share of the State set salaries and office supply requirements.

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J 1974-75 BUDGET DETAIL I C-23_

FUNCTION : ADMINISTRATION OF JUSTICE DEPARTMENT: CIRCUIT COURT DIVISION-ACTIVITY : ADMINISTRATION ACTIVITY CODE : 510

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COCE FY73 FY 74 FY 75 FY73 FY73 FY74 FY75


JUDGE 1 1 1


110 SALARIES, FULL-TIME EMPLOYEES 5,000 5,512 4,200 7,100 120 SALARIES, PART-TIME EMPLOYEES 700 955 800 1,000



218 COMMUNICATIONS 150 160 150 200 302 OFFICE SUPPLIES AND PRINTING 1,300

TOTAL - NON-PERSONAL EXPENSES 150* 160* 1,450* 200*

TOTAL - ALL CLASSES 5,850* 6,627* 6,450* 8,300*

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C-241 1974-75 BUDGET SUMMARY r · FUNCTION: DEPARTMENT: Dl VISION-ACTIVITY:

ADMINISTRATION OF JUSTICE GENERAL DISTRICT COURT ADMINISTRATION

ACTIVITY CODE: 520

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET


AUTH AUTH FY73 FY74

3 3

PROP FY7S

4

BUDGETED ACTUAL BUDGETED PROPOSED FY73 FY73 FY74 FY7S

642 615 642 1,355 1,607 1,745 2,585 1,997 2,222 2,387 2,585

225 342 290 520 2,222 2,564 2,677 3,105

Under the court reorganization of the past fiscal year, the former County Court becomes the General District Court. The General District Court is a court not of record responsible for hearing all criminal, traffic, civil, and domestic cases (including juvenile), some of which may be turned over to the Circuit Court for proper disposition. This budget provides for the operation of the court and court clerk functions.

BUDGET COMMENTS

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Salaries for the court employees are paid by the State . Non-personal expenses and Capital Outlay items are the r · responsibility of the localities. This budget reflects the cost of operating the court system during the corning fiscal year and it is anticipated that the court will be held more often and that the court process will be somewhat expanded as a result of that. The budget reflects the anticipated cost of operating the court under these changed circumstances for the next fiscal year.

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FUNCTION: ADMINISTRATION OF JUSTICE DEPARTMENT: GENERAL DISTRICT COURT DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 520

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COCE FY73 FY74 FY75 FY73 FY73 FY 74 FY75

PERSONAL SERVICES

I FULL-TIME EMPLOYEES .

COUNTY CLERK 1 1 1 DEPUTY CLERK 2 2 2

I CLERK TYPIST 1


I 110 SALARIES - FULL-TIME EMPLOYEES 642 615 642 TOTAL - PERSONAL SERVICES 642* 615* 642*


210 INSURANCE 10 32 10 10

I 214 RENTALS 200 215 EQUIPMENT MAINTENANCE 95 89 95 125 218 COMMUNICATIONS 650 809 850 950

I 302 OFFICE SUPPLIES AND PRINTING 600 677 600 1,000 318 OPERATING SUPPLIES AND MATERIALS 190 300


I CAPITAL OUTLAY

'405 OFFICE FURNITURE AND EQUIPMENT - NEW 225 342 290 520

I TOTAL - CAPITAL OUTLAY 225* 342* 290* 520*


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C-26~ 1974-75 BUDGET SUMMARY


ADMINISTRATION OF JUSTICE COMMONWEALTH'S ATTORNEY ADMINISTRATION

ACTIVITY CODE: 530

CLASSIFICATION

PERSONAL SERVICES



AUTH AUTH FY73 FY74

1 1

PROP FY7S

1

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3, 747 6,526 7,907 560 388 400

4,307 6,914 8,307 350 76 400

TOTAL BUDGET 4,657 6,990 8,707 13,712


The Commonwealth's Attorney is an elected official authorized by the State Constitution. He serves for a four year term and is responsible for the prosecution of all violations of state laws in the County and City of Williamsburg. The county shares 50% of the cost of the County portion of the budget with the State.

BUDGET COMMENTS

The proposed budget for Fiscal 75 for the Commonwealth's Attorney shows a substantial increase from the current fiscal year. Included in this budget is the County's share of salaries and office supplies for an Assistant Commonwealth's Attorney to be hired on a part-time basis to assist with the heavier caseload of this department.

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1 1974-75 BUDGET DETAIL I C-27

FUNCTION: ADMINISTRATION OF JUSTICE DEPARTMENT: COMMONWEALTH'S ATTORNEY DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE : 530


J PROPOSED

COCE FY73 FY74 FY75 FY73 FY73 FY74 FY75

j PERSONAL SERVICES

I FULL-TIME EMPLOYEES

COMMONWEALTH'S ATTORNEY I 1 1 1 i

r TOTAL - POSITIONS 1 1 1

110 SALARIES , FULL-TIME EMPLOYEES 2,894 4,442 6,107 6,907

I 120 SALARIES, PART-TIME EMPLOYEES 853 2,084 1,800 5,980 TOTAL - PERSONAL SERVICES 3,747* 6,526* 7,907* 12,887*


214 RENTALS 100 215 EQUIPMENT MAINTENANCE 25

I 218 COMMUNICATIONS 305 346 300 400 220 TRANSPORTATION 200 302 OFFICE SUPPLIES AND PRINTING 255 42 100 100

I TOTAL - NON-PERSONAL EXPENSES 560* 388* 400* 825*

CAPITAL OUTLAY

I 405 OFFICE FURNITURE AND EQUIPMENT - NEW 350 76 505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 400

TOTAL - CAPITAL OUTLAY 350* 76* 400*

I TOTAL - ALL CLASSES 4,657* 6,990* 8, 707* 13,712*

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I I 1974·75 BUDGET SUMMARY I cJs-FUNCTION : DEPARTMENT : DIVISION-ACT IVITY : ACTIVITY CODE :

CLASSIFICATION

CRIME PREVENTION AND DETECTI ON SHERIFF ADMINISTRATION AND OPERATIONS 610

PERSONAL SERVICES



TOTAL BUDGET


The Sheri ff is the chief law enforcement officer in state and local law and of serving the courts. The Toano and an additional office is maintained in the by the voters for a four year term. The State pays

BUDGET COMMENTS

the County and is responsible for investigating violations of operation is centered in the Emergency Operations Center at Courthouse . The Sheriff is a constitutional officer elected 2/3 of the operation.

The budget for this department is a maintenance budget . The one personnel increase which has been requested is fo r an additional dispatcher. In the current fiscal year the County requested two additional deputy sheriffs to improve the law enforcement in the County and the State Compensation Board denied this request. The proposed budget includes those two additional positions again with the hopes that we will be able to gain approval for FY 75. Non-personal expenses show a moderate increase from the previous fiscal year and simply reflect the highe. costs of motor fuels and lubricants and other operating supplies in support of this department.

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I 1974-75 BUDGET DETAIL I C-_12..

FUNCTION : CRIME PREVENTION AND DETECTION DEPARTMENT: SHERIFF DIVISION-ACTIVITY: ADMINISTRATION AND OPERATIONS ACTIVITY CODE: 610

EXP. CLASSIFICATION AUTH AUTH PROP J BUDGETED I ACTUAL I BUDGETED

J PROPOSED

COOE FY73 FY74 FY75 FY73 FY73 FY74 FY 75


SHERIFF 1 1 1 CHIEF DEPUTY SHERIFF 1 1 1 DEPUTY SHERIFF 5 9 9 INVESTIGATOR 1 1 1 DISPATCHER 4 4 5 CLERK TYPIST I 1 1 1


llO SALARIES, FULL-TIME EMPLOYEES 25,092 53,447 ll1, 777 125,930 TOTAL - PERSONAL SERVICES 25,092* 53,447* 1ll, 777* 125,930*


203 FEES FOR PROFESSIONAL SERVICES 300 490 300 600 210 INSURANCE 1,230 1,904 1, 675 2,000 .214 RENTALS 6 12 125 215 EQUIPMENT REPAIR 800 5, 717 6,440 6,500 218 COMMUNICATIONS 1 ,275 1 , 420 1, 4 75 1,500 220 TRANSPORTATION 480 1,396 2, 893 2, 800 230 EDUCATION 300 300 302 OFFICE SUPPLIES AND PRINTING 250 189 300 500 312 MOTOR FUELS AND LUBRICANTS 5,000 6,510 9,000 10,000 318 OPERATI NG SUPPLIES AND MATERIALS 500 682 1,200 1,500 325 CLOTHING 900 534 1,600 2,000 399 OTHER OPERATING EXPENSES (LEAA PROJEcrS) 8,000 13,757 27,000 27,000


. CONTINUED TO NEXT PAGE --

!

C- 30 r 1974-75 BUDGET DETAIL

FUNCTION : DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE :

CRIME PREVENTI ON AND DETECTI ON SHERIFF ADMINISTRATION AND OPERATIONS 610

r 1

,...,

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED C0CE FY 73 FY 74 FY 75 FY 73 FY 73 FY 74 FY 75

CONTINUED FROM PREVIOUS PAGE

CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 155 410 VEHICULAR EQUIPMENT - NEW 6,667 420 OPERATIONAL EQUIPMENT - NEW 505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 150 510 VEHICULAR EQUIPMENT - REPLACEMENT 2,600

TarAL - CAPITAL OUTLAY 9,572*

TOTAL - ALL CLASSES 53,705*

65 250 7,095 7,600

100 3,353 6,600

10,513* 14,550*

96,559* 178,522*

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250

250 r

8,000 8,500*

188,955*

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I I 1974-75 BUDGET SUMMARY I C-3~ FUNCTION: DEPARTMENT: Dl VIS ION-ACTIVITY : ACTIVITY CODE:

CONFINEMENT AND CARE OF PRISONERS CITY-COUNTY JAIL ADMINISTRATION 680


PERSONAL SERVICES



TOTAL BUDGET


FY73

9

FY7i. FY75

10 11

FY73 FY73 FY74

5,927 5,757 7,797 871 235 1,.999

6,798 5,992 9, 796

6,798 5,992 9,796

This operation is jointly-supported by the County, the City of Williamsburg and the State. The City Sheriff operates the jail and is responsible for the proper care of prisoners under guidelines established by the State of Virginia. The State reimburses the County and City on a per prisoner basis and pays 2/3 the cost of salaries.

BUDGET COMMENTS

FY75

11,272 831

12,103

12,103

The budget for the City-County Jail reflects the County's share of this joint operation which is shared in part with the State of Virginia. One additional Jailor position has been requested since the prisoner census has substantially increased from the previous year.

C-321

----------- I -- l --1974-75 BUDGET DETAIL

FUNCTION: CONFINEMENT AND CARE OF PRISONERS DEPARTMENT: CITY-COUNTY JAIL DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE : 680

r EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COOE FY73 FY74 FY75 FY73 FY73 FY74 FY75


SHERIFF 1 1 1 CHIEF DEPUTY 1 1 1 CHIEF JAILOR 1 1 1 DEPUTY 2 2 2 JAILOR 2 3 4 COOK-MATRON 2 2 2

TOTAL - POSITIONS 9 10 11 L 110 SALARIES , FULL-TIME EMPLOYEES 5,927 5,757 7,464 10 '772 120 SALARIES, PART-TIME EMPLOYEES 333 500

TOTAL - PERSONAL SERVICES 5,927* 5,757* 7' 797* 11,272*

NON-PERSONAL EXPENSES l. l

206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 13 18 38 210 INSURANCE 25 25 214 RENTALS 3 5 5 218 COMMUNICATIONS 225 87 100 100 226 SPECIAL SERVICES 1,450

117 [ ~ 302 OFFICE SUPPLIES AND PRINTING 275 1 117 306 HOUSEKEEPING SUPPLIES 120 50 310 FOOD 500 316 MEDICAL SUPPLIES 10

p ,

9 9 325 CLOTHING 150 54 200 100 L •

399 OTHER OPERATING EXPENSE 50 75 5 TOTAL - NON-PERSONAL EXPENSES 871* 235* 1,999* 831*


l 1974-75 BUDGET SUMMARY

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE :

FIRE PREVENTION AND SUPPRESSION FIRE ADMINISTRATION AND OPERATIONS 710

I C-33


PERSONAL SERVICES



TOTAL BUDGET


FY73 FY74 -4 6

FY75 FY73

6 33,637 281972 62,609 36,461 99,070

FY73 FY74 FY75

31,137 60,225 63,196 9,404 44,005 46,779

40,541 104,230 109,975 22,020 3,650 1,700 62,561 107,880 111,675

Fire protection in James City County is provided through volunteer services, a contract with the City of Williamsburg, and a small full-time paid staff. The Fire Marshal is the chief adminisbative official and is responsible for coordinating fire protection services, and for carrying out necessary planning in order to produce a complet e f ire prevention and suppression service for the County. A volunteer rescue service provides emergency care and transportation to individuals in distress due to accident or illness.

BUDGET COMMENTS

The budget for the Fire Department shows a continuation of the current level of service for Fiscal 75 . Cost of Special Services shows approximately a $3,500 increase based on the higher cost of fire protection which will be paid to the City of Williamsburg for their assistance in serving James City County. A new item of $1,200 has been included in the proposed budget in Account 399 to cover the cost of laundry and dry cleaning of employee uniforms for this department. In addition funds have been included under Account 120 for overtime to be paid to those firefighters which will be used in a complete County-wide hydrant inspection program to insure tha t these are operational throughout the year.

C-341 1974-75 BUDGET DETAIL _f I FUNCTION: FIRE PREVENTION AND SUPPRESSION DEPARTMENT: FIRE DIVISION-ACTIVITY: ADMINISTRATION AND OPERATIONS ACTIVITY CODE: 710 r

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COOE FY73 FY74 FY75 FY73 FY73 FY74 FY75


FIRE MARSHAL 1 1 1 FIREFIGHTER 3 5 5


110 SALARIES, FULL-TIME EMPLOYEES 31,137 31,137 57,725 59,096 120 SALARIES, PART-TIME EMPLOYEES 2,500 2,500 4,100



203 FEES FOR PROFESSIONAL SERVICES 3,000 500 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 100 200 135 209 FREIGHT AND DRAYAGE 25 210 INSURANCE 119 229 120 190 214 RENTALS 6 8 6 6 215 EQUIPMENT MAINTENANCE 50 59 1,215 490 218 COMMUNICATIONS 190 8 200 475 220 TRANSPORTATION 500 205 800 400 226 SPECIAL SERVICES 26,682 7,999 37,264 40,883 302 OFFICE SUPPLIES AND PRINTING 300 227 300 312 MOTOR FUELS AND LUBRICANTS 350 223 500 900 316 MEDICAL SUPPLIES 50 318 OPERATING SUPPLIES AND MATERIALS 150 200 650 325 CLOTHING 500 446 500 600 399 OTHER OPERATING EXPENSES 1,200


l CONTINUED TO NEXT PAGE --

I 1974-75 BUDGET DETAIL lc-35

FUNCT ION : FIRE PREVENTION AND SUPPRESSION DEPARTMENT: FIRE DIVISION-ACTIVITY: ADMINISTRATION AND OPERATIONS ACTIVITY CODE: 710

EXP. CLASSIFICATION AUTH AUTH PROP J BUDGETED I ACTUAL I BUDGETED J PROPOSED COCE FY73 FY74 FY75 FY73 FY73 FY74 FY75

CONTINUED FROM PREVIOUS PAGE --

CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 1,667 1,240 350 350 410 VEHICULAR EQUIPMENT - NEW 3,371 3,371 415 FIXED EQUIPMENT - NEW 1,137 950 420 OPERATIONAL EQUIPMENT - NEW 14,000 17,409 2,300 400 520 OPERATIONAL EQUIPMENT - REPLACEMENT 1,000 600 PURCHASE OF LAND 16,286

TOTAL - CAPI TAL OUTLAY 36,461* 22,020* 3 , 650* 1, 700*

TOTAL - ALL CLASSES 99,070* 62,561 * 107,880* 111 ,675*

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C-36{ 1974-75 BUDGET SUMMARY C_ FUNCTION: PUBLIC WELFARE DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE:

SOCIAL SERVICES ADMINISTRATION AND SERVICES 810 _____L

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET


AUTH FY73

16

AUTH FY 74

17

PROP FY 75

21

BUDGETED FY 73

181,610


122,836 164,375 190,176 31,997 34,800 69,588

154,833 199,175 259,764 2,511 970 10,370

157,344 200,145 270,134

The Department of Social Services is responsible for carrying out a full-range of state and federally-approved services for James City County residents who are in need. This service is determined by Welfare Eligibility Workers and funded through state and federal grants. In addition, Child Welfare Services are provided to assist young people who are involved with court action or who require placement with adoptive or foster parents. Services are provided out of the EOC Building in Toano.

BUDGET COMMENTS

The budget for the Social Services Department for the corning fiscal year shows substantial increases which are distributed throughout the budget. Four additional positions are being requested and some adjustments have been made in the table of organization resulting from promotions which were approved by the Social Services Board during the current year . Emphasis in this budget is being given to the eligibility area in order to insure that individuals are properly assigned service and in order to double check existing rolls to insure that errors are not being made which might later be paid by the County. In addition this budget includes funds for three vehicles for the department since there is such heavy use of the travel accounts in order to make necessary visits to clients. In addition,funds have been included under Account 214 (Rentals) to buy on a lease-purchase basis additional office space at the Toano location to accommodate the staff of the department which is now ill-housed. Eighty percent of the budget of this department is paid by the State government.

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I 1974-75 BUDGET DETAIL I C-37 I

FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: ADMINISTRATION AND SERVICES ACTIVITY CODE: 810

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY73 FY74 FY75 FY73 FY73 FY74 FY75


DIRECTOR 1 1 1 CASEWORK SUPERVISOR 1 1 1 SOCIAL WORKER 3 4 3 SOCIAL WORKER TRAINEE 2 2 3 ELIGIBILITY SUPERVISOR 1 1 1 ELIGIBILITY WORKER 3 3 5 CLERICAL SUPERVISOR 1 1 1 SENIOR CLERK TYPIST 1 1 3 CLERK TYPIST 2 2 RECEPTIONIST 1 1 1 AIDE TRAINEE 1 ACCOUNT CLERK 1


I 110 SALARIES, FULL-TIME EMPLOYEES 122,836 155,817 180,518 I 120 SALARIES, PART-TIME EMPLOYEES 8,558 9,658 TOTAL - PERSONAL SERVICES 122,836* 164,375* 190,176*


203 FEES FOR PROFESSIONAL SERVICES 600 1,000 2,600

I 206 DUES, MEMBERSHIPS,AND SUBSCRIPTIONS 288 600 207 UTILITIES 2,000 2,040 210 INSURANCE 1,145 1,800 2,500

I 214 RENTALS 1,818 8,000 8,760 215 EQUIPMENT MAINTENANCE 183 800 216 BUILDING MAINTENANCE 500 218 COMMUNI CAT IONS 3,865 8,500

1 220 TRANSPORTATION 8,135 8,000 12,000 230 EDUCATION 2,200 298 FICA - EMPLOYER'S SHARE 15,588

I CONTINUED TO NEXT PAGE --

C-381 1974-75 BUDGET DETAIL I r· FUNCTION: PUBLIC WELFARE r DEPARTMENT: SOCIAL SERVICES

DIVISION-ACTIVITY: ADMINISTRATION AND SERVICES ACTIVITY CODE: 810

. EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED l PROPOSED ca:JE FY73 FY74 FY75 FY73 FY73 FY74 FY75

CONTINUED FROM PREVIOUS PAGE -- I 302 OFFICE SUPPLIES AND PRINTING 1,873 4,000 5,500 306 HOUSEKEEPING SUPPLIES 300 312 MOTOR FUELS AND LUBRICANTS 1,500 399 OTHER OPERATING EXPENSES 14,090 10,000 6,200

TOTAL - NON-PERSONAL EXPENSES 31,997* 34,800* 69,588*

CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 2,511 970 770 [ 410 VEHICULAR EQUIPMENT - NEW 9 ,600

TOTAL - CAPITAL OUTLAY 2,511* 970* 10,370*

TOTAL - ALL CLASSES 181,610* 157,344* 200,145* 270,134* '

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FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE :

PUBLIC WELFARE SOCIAL SERVICES PUBLIC ASSISTANCE 820

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST C~PITAL OUTLAY

TOTAL BUDGET


AUTH FY 73

AUTH FY74

PROP FY75

BUDGETED FY73

715,091 715,091

7151091

ACTUAL FY73

577,427 577,427

577,427

BUDGETED FY74

7421874 742,874

742,874

Public Assistance categories include aid to the disabled, aged, low-income families with dependent children, and foster care. Categories are budgeted according to state guidelines for caseload increases and are then adjusted to reflect local patterns.

BUDGET COMMENTS

I C-39

PROPOSED FY75

916,280 916,280

916,280

The proposed budget for Public Assistance shows an increase of $173,406 reflecting the requirements resulting from larger caseloads in all categories . Funds for Old Age Assistance, Aid to the Blind and Aid to the Permanently and Totally Disabled are now provided through Social Security. However , in cases where a previously authorized case was supported by the Social Services Department in an amount exceeding the amount allowed by Social Secur1ty, a supplement is paid so that there is no reduction in assistance . For this reason funds continue to be budgeted under those categories. The Federal government pays 100% of Old Age Assistance, Aid to the Blind, Aid to Dependent Children and Aid to the Permanently and Totally Disabled. The local government shares responsibility for General Relief in the amount of 37 l/2%, Foster Care in the amount of 50% and 50% of the Day Care category. Funds for State and Local Hospitalization are included in this budget in the amount of $8,000 which are primarily a local responsibility.

C-401 1974·75 BUDGET DETAIL

EXP. COOE

FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: PUBLIC ASSISTANCE ACTIVITY CODE: 820

CLASSIFICATION


OLD AGE ASSISTANCE AID TO THE BLIND AID TO DEPENDENT CHILDREN GENERAL RELIEF AID TO THE PERMANENTLY AND TOTALLY DISABLED FOSTER CARE DAY CARE SLH FUNDS


TOTAL - ALL CLASSES

AUTH FY73

AUTH FY74

PROP I FY75

BUDGETED FY73

715,091*

715,091*

T ACTUAL FY73

18,664 3,488

473,603 16,614 50,526 13,744

788 577 ,427*

577,427*

I BUDGETED FY74

12,600 2,604

601,020 30,500 39,690 36,960 19,500

742,874*

742,874*

J

u r J,.

PROPOSED FY75

r~

6,198 1,272

739,044 48.500 4,066

42,000 67,200

8,000 916,280*

916,280* [ '

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FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: LUNACY COMMISSION ACTIVITY CODE: 880

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST CA.PIT AL OUTLAY

TOTAL BUDGET


AUTH FY73

AUTH FY 74

PROP FY 75

BUDGETED FY73

300 300

300

ACTUAL FY 73

425 425

425

BUDGETED FY74

300 300

300

I C-41

PROPOSED FY75

1,200 1,200

1,200

Title 37.1 of the Code of Virginia authorizes the holding of sanity hearings for those persons alleged to be mentally incompetent. These hearings are conducted by the General District Court. The State has established a rate of $25 to pay officials for lunacy hearings. This fee is paid by the County to the hearing justice, the doctor and/or psychologist who examines the subject, the subjec~'s attorney (if one must be appointed), and any witnesses which may be required.

BUDGET COMMENTS

Fundsfor Lunacy Commissions have increased from $300 in the current budget to $1,200 in next year's budget based on current usage in the account.

C-421 1974-75 BUDGET DETAIL I l '

FUNCTION: PUBLIC WELFARE r· DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: LUNACY COMMISSION ACTIVITY CODE: 880

. EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED

J PROPOSED



203 FEES FOR PROFESSIONAL SERVICES 300 425 300 1,200 I

TOTAL - NON-PERSONAL EXPENSES 300* 425* 300* 1,200*

TOTAL - ALL CLASSES 300* 425* 300* 1,200*

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1 1974-75 BUDGET SUMMARY I C-43

FUNCTION: PUBLIC HEALTH DEPARTMENT: HEALTH DEPARI'MENT DIVISION-ACTIVITY: ADMINISTRATION AND SERVICES ACTIVITY CODE: 910


PERSONAL SERVICES 15 16 17 95,331 111,992 NON-PERSONAL EXPENSES 24,578 24,145

TOTAL OPERATING COST 119,909 136,137 CAPITAL OUTLAY 595 300

TOTAL BUDGET 120,504 136,437 LESS: STATE SHARE -92,359 -103,351

PROGRAM INFORMATION: TOTAL - COUNTY SHARE 25,683 30,830 28,145

James City County is a part of the Colonial Health District which includes Williamsburg and York County. The amount budgeted here is for those employees which serve James City County. The State pays approximately 78% of the total budget, establishes service levels, and generally supervises the overall program. Services include Environmental Health, Home Health Services (Nursing), and certain special clinics, i.e., Maternity, Dental, VD, Family Planning, Immunizations, Well Baby Clinic and X-ray.

BUDGET COMMENTS

33,086

The proposed budget for health services for Fiscal 75 provides for a maintenance of the current level of service. The budget includes one additional Sanitarian A position to be assigned to James City County as a result of a substantial amount of building which is now being experienced. The total increase of the County's obligation to this budget amounts to approximately $5,000 with the State share increasing by approximately $11,000.

C- 441 1974-75 BUDGET DETAIL

FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:

PUBLIC HEALTH HEALTH DEPARTMENT ADMINISTRATION AND SERVICES 910

I I

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED • C00E FY 73 FY 74 FY 75 FY 73 FY 73 FY 74 FY 75


110 120

PUBLIC HEALTH OFFICER A PUBLIC HEALTH DENTIST A SANITARIAN SUPERVISOR B SANITARIAN SUPERVISOR A SANITARIAN A PUBLIC HEALTH NURSE B PUBLIC HEALTH NURSE A CLERK TYPIST B CLERK C HOME HEALTH AIDE

TOTAL - POSITIONS

SALARIES 1 FULL-TIME EMPLOYEES SALARIES 1 PART-TIME EMPLOYEES

TOTAL - PERSONAL SERVICES


203 FEES FOR PROFESSIONAL SERVICES 209 FREIGHT AND DRAYAGE 210 INSURANCE 214 RENTALS 215 EQUIPMENT MAINTENANCE 218 COMMUNICATIONS 220 TRANSPORTATION 230 EDUCATION 302 OFFICE SUPPLIES AND PRINTING 306 HOUSEKEEPING SUPPLIES 316 MEDICAL SUPPLIES 318 OPERATING SUPPLIES AND MATERIALS 399 OTHER OPERATING EXPENSES


1 1 1 1 1 1

1 3 3 3 3 1 1 3 3 1 1 1 1

15 16

1 1 1 1 4 3 1 3 1 1

17

CONTINUED TO NEXT PAGE --

90,978 4,353

95,331*

4,125 25

202 4,400

15Q-21700 6,705

984 1,100

85 3,639

378 85

24,578*

I

104,335 71657

111,992*

4,000 45

200 I 4,425

30 2,600 8,300

600 500 10

3,360

75 24,145*

I 1974-75 BUDGET DETAIL I C-45 I I

FUNCTION: PUBLIC HEALTH DEPARTMENT: HEALTH DEPARTMENT DIVISION-ACTIVITY: ADMINISTRATION AND SERVICES ACTIVITY CODE: 910


J PROPOSED

CODE FY73 FY74 FY75 FY73 FY73 FY 74 FY75

I CONTINUED FROM PREVIOUS PAGE --

~ CAPITAL OUTLAY I

405 OFFICE FURNITURE AND EQUIPMENT - NEW 500 150

I 505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 95 150 TOTAL - CAPITAL OUTLAY 595* 300*

I TOTAL - ALL CLASSES 120,504* 136,437* LESS: STATE SHARE -92,359 -103,351

TOTAL - COUNTY SHARE 25,683* 30,830* 28,145* 33,086*

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C-4~ 1974-75 BUDGET SUMMARY

FUNCTION: PUBLIC WORKS DEPARTMENT: DIVISION-ACTIVITY :

OFFICE OF COUNTY ENGINEER ADMINISTRATION

ACTIVITY CODE: 1010

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST C,O.PITAL OUTLAY

TOTAL BUDGET

PROGf?AM INFORMATION:

AUTH FY 73

1

AUTH FY74

2

PROP FY 75

2

BUDGETED FY73

ACTUAL FY73

BUDGETED FY74

r I

PROPOSED FY 75

27,682 3,559

31,241 600

31,841

This activity is established for the first time in the proposed budget. The Office of County Engineer will be responsible for managing and reviewing County Public Works programs, specifically the three Sanitary r Districts in addition to certain responsibilities in regard to the operation of the County Landfill, County road improvements, and other matters which relate specifically to the growing Public Works responsibility in James City County. In addition the Assistant Zoning Administrator is assigned to this budget to manage the site plan, subdivision, and zoning administration functions relating to the approval of proposed construction projects in the County.

BUDGET COMMENTS

Funds to hire a County Engineer for a half year were included in the County Administrator's budget in the current fiscal year. That position has now been transferred to this activity and funds sufficient to maintain the operation have been included in the Non-personal expense and Capital Outlay categories.

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I 1974-75 BUDGET DETAIL

FUNCTION: PUBLIC WORKS DEPARTMENT: OFFICE OF COUNTY ENGINEER DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 1010

EXP. CLASSIFICATION AUTH COCE FY73


COUNTY ENGINEER ASSISTANT ZONING ADMINISTRATOR 1

TOTAL - POSITIONS 1

llO SALARIES, FULL-TIME EMPLOYEES TOTAL - PERSONAL SERVICES


206 DUES 1 MEMBERSHIPS 1 AND SUBSCRIPTIONS 210 INSURANCE 214 RENTALS 215 EQUIPMENT MAINTENANCE 218 COMMUNICATIONS 220 TRANSPORTATION 302 OFFICE SUPPLIES AND PRINTING 312 MOTOR FUELS AND LUBRICANTS 318 OPERATING SUPPLIES AND MATERIALS


CAPITAL OUTLAY


TOTAL - ALL CLASSES

I C-47

AUTH PROP I BUDGETED I ACTUAL 1 BUDGETED

J PROPOSED

FY74 FY75 FY73 FY 73 FY74 FY75

1 1 1 1

2 2

27,682 271682*

200 134 200 705

11000 250 250 720 100

3,559*

600 600*

31,841*

. • I


FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:

PUBLIC WORKS BUILDING INSPECTION ADMINISTRATION AND FIELD INSPECTION 1050

I

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY73 FY74 FY75 FY73 FY73 FY74 FY75

PERSONAL SERVICES


TOTAL OPERATING COST

4 6 6 22,645 26,229 46,359 48,308 3,095 5, 373 6,850 6,842

25,740 31,602 53,209 55,150 4,133 3,132 5,875 500 C,O.PITAL OUTLAY

TOTAL BUDGET 29,873 34,734 59,084 55,650


This department is responsible for insuring that all building construction activity in the County is safe and erected according to standard codes adopted by the Board of Supervisors or State legislature. This is done through the examination of construction plans and architectural drawings and by on-site inspections of construction in progress. This department is also responsible for examining and licensing journeymen and master electricians, plumbers, and gas fitters who wish to work in the County.

BUDGET COMMENTS

The budget for this operation provides for the continuation of the current level of service. The budget shows a decrease resulting from the purchase of vehicular equipment during the current year which is not rebudgeted for Fiscal 75. If construction activity increases during the next fiscal year, it may be necessary to add an additional building inspector to this department half way through the next fiscal year; however, this is not contemplated at this time since building construction has been slightly off during the last half of the current fiscal year.

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I 1974-75 BUDGET DETAIL I C-49 1

FUNCTION: PUBLIC WORKS DEPARTMENT : BUILDING INSPECTION DIVISION-ACTIVITY : ADMINISTRATION AND FIELD INSPECTION ACTIVITY CODE: 1050

EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED

J PROPOSED

CODE FY73 FY74 FY75 F Y73 FY 73 FY74 FY75


BUILDI NG OFFICIAL 1 1 1 BUILDI NG INSPECTOR 1 1 1 ELECTRICAL INSPECTOR 1 1 1 PLUMB I NG INSPECTOR 1 1

r CLERK TYPIST II 1 2 2 i

( TOTAL - POSITIONS 4 6 6

110 SALARIES, FULL-TIME EMPLOYEES 22,645 26,229 46,359 48,308

I TOTAL - PERSONAL SERVICES 22,645* 26,229* 46,359* 48 , 308*

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I 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 100 130 125 200

210 INSURANCE 300 327 500 467

I 214 RENTALS 400

215 EQUIPMENT MAINTENANCE 500 988 1,525 1,525

218 COMMUNICATIONS 420 867 500 1 , 100

220 TRANSPORTATION 300 465 900 900

I 302 OFFICE SUPPLIES AND PRINTING 625 1,036 800 400

312 MOTOR FUELS AND LUBRICANTS 700 1,157 2,000 1,500

318 OPERATING SUPPLIES AND MATERIALS 150 403 500 350

I TOTAL - NON-PERSONAL EXPENSES 3,095* 5,373* 6,850* 6,842*

CAPITAL OUTLAY

I 405 OFFICE FURNITURE AND EQUIPMENT - NEW 800 220 875 500

410 VEHICULAR EQUIPMENT - NEW 3,333 2,912 5,000 TOTAL - CAPITAL OUTLAY 4,133* 3,132* 5,875* 500*


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C-50 I 1974-75 BUDGET SUMMARY

FUNCTION : DEPARTMENT: DIV ISION-ACTIVIT Y : ACTIVITY CODE:

PUBLI C WORKS SANITATION REFUSE DI SPOSAL 1080

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERA Tl NG COST CJ\,PIT A L OUTLAY

TOTAL BUDGET


AUTH FY 73

2

LESS:

AUTH PROP FY74 FY75

3 3

REVENUE SHARING

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BUDGETED ACTUAL BUDGETED PROPOSED FY73 FY73 FY74 FY75

12,820 19,750 27,000 46,830 20,085 27,564 27,000 46,830 32,905 47,314

27,000 46,830 32,905 47,314 -15 000

TOTAL 32,314

Thi s department provides for the administration of the County Refuse Disposal Operati on. The refuse disposal 1 acti v i ty cons i s t s of the operation of the County refuse disposal area located on Route 611. The daily operation includes t he disposal of solid wastes via the landfill method and the maintenance of the landfill site, buildings and animal shelter facility.

BUDGET COMMENTS

The budget for refuse disposal provides for a continuation of the current level of service for the coming fiscal year in the refuse disposal category. The amount of $15,000 has been distributed between the Personal Services and Non-personal Services categories in order to carry out a pilot box collection program in certain areas of the County during the next fiscal year. The cost of that project will be funded through Revenue Sharing. It is anticipated that the Grove area will be designated as the pilot area with one or two additional smaller areas in other parts of the County to determine the effectiveness of a box collection program. If it is found that this program is successful, the entire program would be expanded to cover all parts of the County in the Fiscal 76 budget . I would like to call to the Board's attention the fact that the cost of operating the Landfill has substanti ally decreased in the proposed budget since the County has now hired its own employees and purchased its own equipment rather than contracting this program as was done in Fiscal 73.

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11 I 1974-75 BUDGET DETAIL I C- 51

FUNCTION: PUBLIC WORKS

DEPARTMENT: SANITATION

DIVISION-ACTIVITY : REFUSE DISPOSAL

ACTIVITY CODE: 1080

(~ CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY73 FY74 FY75 FY73 FY73 FY74 FY75


EQUIPMENT OPERATOR 1 1 LABORER 2 2 2


110 SALARIES, FULL-TIME EMPLOYEES 12,820 17,350 120 SALARIES, PART-TIME EMPLOYEES 2,400

TOTAL - PERSONAL SERVICES 12,820* 19,750*


210 INSURANCE 350 214 RENTALS 100 2,000 215 EQUIPMENT MAINTENANCE 1,000 2,000 218 COMMUNICATIONS 640 l 226 SPECIAL SERVICES 16,600 16,500 299 OPERATION OF DISPOSAL SITE 27,000 46,830 312 MOTOR FUELS AND LUBRICANTS 2,000 5,250 318 OPERATING SUPPLIES AND MATERIALS 200 200 325 CLOTHING 185 624



LESS: REVENUE SHARING -15,000

TOTAL 32,314*

C-· 52 1 1974-75 BUDGET SUMMARY l r FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:

CLASSIFICATION

PUBLIC WORKS PUBLIC WORKS MOSQUITO CONTROL 1090

AUTH FY73

AUTH FY74

PROP FY75

BUDGETED FY73

ACTUAL BUDGETED PROPOSED i -' FY73 FY74 FY75

PERSONAL SERVICES


TOTAL OPERATING COST

2,700 5,250 7,950

1,533 5,733

2,700 2,700 1 7,115 8,258

CAPITAL OUTLAY

TOTAL BUDGET


250 8,200

7,266 365

7,631

9,815 10,958 5,750

15,565 10,958

This department provides for Mosquito Control throughout the County by the use of mobile chemical spray machines which produce a fog spray effective for three (3) day duration. Activities of this operation commence in May and conclude in September. Part-time task force employees perform the actual operation with supervision of the County Administrator's Office.

BUDGET COMMENTS

The proposed budget provides for continuation of the current level of service in this category for next year. It is anticipated that Mosquito Control personnel will be able to cover additional subdivisions which have been added since this program was first conceived several years ago by extending the hours of the spraying activity. It is not anticipated that additional funds will be necessary for this function.

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r' I 1974-75 BUDGET DETAIL ~-l C-53

I FUNCTION: PUBLIC WORKS DEPARTMENT: PUBLIC WORKS DIVISION-ACTIVITY: MOSQUITO CONTROL ACTIVITY CODE: 1090

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

I COOE FY 73 FY74 FY75 FY73 FY73 FY74 FY75

-~------ --

PERSONAL SERVICES

120 SALARIES, PART-TIME EMPLOYEES 2,700 1,533 2,700 2.700 TOTAL - PERSONAL SERVICES 2,700* 1,533* 2,700* 2,700"


210 INSURANCE 200 123 215 258 I 215 EQUIPMENT MAINTENANCE 400 409 250 400 312 MOTOR FUELS AND LUBRICANTS 600 189 600 600 318 OPERATING SUPPLIES AND MATERIALS 4,050 5,012 6,050 7,000

I TOTAL - NON-PERSONAL EXPENSES 5,250* 5,733* 7,115* 8,258*

CAPITAL OUTLAY

415 FIXED EQUIPMENT - NEW 250 365 750 515 FIXED EQUIPMENT - REPLACEMENT 5,000

TOTAL - CAPITAL OUTLAY 250* 365* 5,750*


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C-54 1 1974-75 BUDGET SUMMARY r·rl-FUNCTION : DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE :

ADVANCEMENT OF AGRICULTURE AND HOME ECONOMICS EXTENSION SERVICE ADMINISTRATION 1110

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 73 FY 74 FY75 FY73 FY73 FY74 FY75

PERSONAL SERVICES


TOTAL OPERATING COST CJ'PITAL OUTLAY

3 3 4 11,620 11,620 12,360 20,120 500 634 500 675

12,120 12,254 12,860 20,795

TOTAL BUDGET 12,120 12,254 12,860


This department operates under the aegis of the Virginia Polytechnic Institute and provides a comprehensive program of agricultural assistance, home economics, and 4-H activity. Classes ranging from animal husbandry

20,795

to upholstry are held frequently during the year and specialized services (soil analysis, insect identification) are available through VPI.

BUDGET COMMENTS

The proposed budget provides for the continuation of the current level of service during the coming fiscal year. The budget shows an increase resulting from the addition of an Extension Agent approved by the Board during the current fiscal year . The amount of $2,000 has been added to the budget to hire an additional part-time Secretary to support the activities of this department.

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FUNCTION: ADVANCEMENT OF AGRICULTURE AND HOME ECONOMICS DEPARTMENT: EXTENSION SERVICE DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 1110


J PROPOSED

COOE FY73 FY74 FY75 FY73 FY73 FY74 FY 75


COUNTY AGENT 1 1 1 HOME DEMONSTRATION AGENT 1 1 1 4-H AGENT 1 1 1 EXTENSION AGENT 1


1 110 SALARIES, FULL-TIME EMPLOYEES 11,620 11,620 12,360 18,120 I 120 SALARIES, PART-TIME EMPLOYEES 2,000 TOTAL - PERSONAL SERVICES 11 ,620* 11,620* 12,360* 20,120*


218 COMMUNICATIONS 500 634 500 675

~ TOTAL - NON-PERSONAL EXPENSES 500* 634* 500* 675*

TOTAL - ALL CLASSES 12,120* 12,254* 12,860* 20, 795* I

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C-56 1 197.4-75 BUDG ET SUMMARY IT FUNCTI ON : PROTECTION OF ANI MALS DEPARTMENT : Dl VISION-ACTIVITY :

ANIMAL SHELTER ADMINISTRATION AND OPERATI ONS

ACTIVITY CODE: 1210 .

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET

AUTH AUTH FY 73 FY74

1 1

PROP BUDGETED FY 75 FY73

1 4,282 1,428 5, 710

5, 710

ACTUAL FY73

4,641 5,056 9,697

9,697

BUDGETED FY74

5,000 2,340 7, 340

7,340

r PROPOSED l

FY75

5. 000 r 2,036 7,036

7,036


This department is responsible for the control of dogs and other animals in the County and City of Williamsburg and augments certain functions of the State Game Warden. Patrolling, licensing of dogs, maintenance of the animal shelter, and rabies control functions fall into this activity. The shelter is located at the James City County Landfill and is open from 7:00 A. M. to 6:00 P. M. Monday through Saturday. The Dog Warden maintains office hours at the shelter in the afternoon from 3:00 P. M. to 5:00 P. M.

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BUDGET COMMENTS

The proposed budget for this activity provides for continuation of the current level of service during the next fiscal year. The budget has been adjusted slightly downwards resulting from current expenditure history in this account.

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..-----r , -I 1974-75 BUDGET DETAIL I C-57

I FUNCTION: PROTECTION OF ANIMALS

I DEPARTMENT : ANIMAL SHELTER I DIVISION-ACTIVITY : ADMINISTRATION AND OPERATIONS

I ACTIVITY CODE: 1210

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COOE FY73 FY74 FY75 FY73 FY73 FY74 FY75


DOG WARDEN 1 1 1


110 SALARIES 1 FULL-TIME EMPLOYEES 4,282 4,641 51000 5,000 TOTAL - PERSONAL SERVICES 41282* 4,641* 5,000* 51000*


210 INSURANCE 160 176 160 151 215 EQUIPMENT MAINTENANCE 398 293 500 450 216 BUILDING MAINTENANCE 50 100 50 302 OFFICE SUPPLIES AND PRINTING 20 70 20 10 306 HOUSEKEEPING SUPPLIES 34 50 50 310 FOOD 89 400 400

, I 312 MOTOR FUELS AND LUBRICANTS 600 365 600 600 318 OPERATING SUPPLIES AND MATERIALS 200 171 350 275 399 OTHER OPERATING EXPENSES 3,858 160 50

TOTAL - NON-PERSONAL EXPENSES 1,428* 5,056* 21340* 21036*

TOTAL - ALL CLASSES 51 710* 91697* 71340* 7,036*

:1 ___________________________ ---J

c-5sl 1974-75 BUDGET SUMMARY o--FUNCTION : DEPARTMENT: DIVISION-ACTIVITY :

ELEcriONS OFFICE OF GENERAL REGISTRAR ADMINISTRATION

ACTIVITY CODE: 1310

CLASSIFICATION AUTH FY73

AUTH FY74

PROP FY75

BUDGETED FY73

ACTUAL BUDGETED PROPOSED i -FY73 FY74 FY75

PERSONAL SERVICES



1 1 1 8,664 1,785

10,449 23,994 34,443

7,860 9,400 12,630 1,825 2,190 - 2,826 9,685 11 '590 15,456

25,050 1,198 567 TOTAL BUDGET 34,735 12,788 16,023


The Office of General Registrar is responsible for registering all citizens who wish to vote in local, state and national elections and maintaining up-to-date voter lists. Office hours are 9:00 A. M. to 5:00 P. M. daily during weekdays supplemented by additional hours prior to elections. The Electoral Board appoints the Registrar and supervises elections.

BUDGET COMMENTS

The budget for the elections function has been divided into two categories in the proposed budget; Administration, and Election Expenses.

Administrative expenses account for the general operation of the registration function and the funding necessary to support the Electoral Board. The salary of the Registrar will be paid 100% by the State of Virginia.

During the current year, the Board of Elections requested the Board of Supervisors to add a part-time Registrar to assist in the pre and post elections phases as well as to provide relief during vacation periods and illness. That additional cost is shown under Salaries, Part-Time. !

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FUNCTION : ELECTIONS DEPARTMENT: OFFICE OF GENERAL REGISTRAR DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 1310


J PROPOSED

COOE FY73 FY74 FY75 FY73 FY73 FY74 FY75

PERSONAL SERVICES I

FULL-TIME EMPLOYEES

REGISTRAR OF VOTERS 1 1 1

TOTAL - POSITIONS 1 1 1 I

llO SALARIES, FULL-TIME EMPLOYEES 5,564 6,239 6,000 7,800

I 120 SALARIES, PART-TIME EMPLOYEES 3,100 1,621 3,400 4,830 TOTAL - PERSONAL SERVICES 8,664* 7,860* 9,400* 12,630*


200 ADVERTISING 300 53 250 150 203 FEES FOR PROFESSIONAL SERVICES 500 630 800

I 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 10 10 10 40 214 RENTALS 100 50 300 215 EQUIPMENT MAINTENANCE 20 16 96

I 218 COMMUNICATIONS 335 5ll 450 890 220 TRANSPORTATION 100 36 100 200 302 OFFICE SUPPLIES AND PRINTING 120 422 230 850

I 310 FOOD 300 147 300 399 OTHER OPERATING EXPENSES 300

{ TOTAL - NON-PERSONAL EXPENSES 1,785* 1,825* 2,190* 2,826*

I CAPITAL OUTLAY

405 OFFICE FURNITURE AND EQUIPMENT - NEW 605 605 1,198 567

I 420 OPERATIONAL EQUIPMENT - NEW 23,389 24,445 TOTAL - CAPITAL OUTLAY 23,994* 25,050* 1,198* 567*


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C-60 I 1974-75 BUDGET SUMMARY

FUNCTION: DEPARTMENT:

ELECTIONS ELECTION EXPENSES

DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE : 1320

CLASSIFICATION AUTH

PERSONAL SERVICES



TOTAL BUDGET


FY 73 AUTH FY74

PROP FY75

BUDGETED FY73

11

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ACTUAL BUDGETED PROPOSED l FY 73 FY 74 FY 75

2,600 r 1,260 3,860

641 4,501

The costs for running elections in James City County for the coming fiscal year are allocated to the 1320 Account. Funds here provide for per diem cost for election officials as well as basic costs for operating the election. [ The amount of $641 under Operational Equipment - NEW represents the final payment of voting machine purchased two years ago. This budget provides for two elections during Fiscal 75: a General Election in November, and a Spring Primary.

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1974-75 BUDGET DETAIL

FUNCTION : ELECTIONS DEPARTMENT: ELECTION EXPENSES DIVISION-ACTIVITY : ADMINISTRATION ACTIVITY CODE : 1320

EXP. CLASSIFICATION CODE

PERSONAL SERVICES

120 SALARIES, PART-TIME EMPLOYEES TOTAL - PERSONAL SERVICES


200 ADVERTISING 214 RENTALS 215 EQUIPMENT MAINTENANCE 218 COMMUNICATIONS 220 TRANSPORTATION 302 OFFICE SUPPLIES AND PRINTING 310 FOOD


CAPITAL OUTLAY

420 OPERATIONAL EQUIPMENT - NEW TOTAL - CAPITAL OUTLAY

TOTAL - ALL CLASSES

C-61

AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY73 FY74 FY75 FY73 FY73 FY74 FY75

2,600 2,600*

100 40

100 100 120 500 300

1,260*

641 641*

4,501*

C-62 1 1974·75 BUDGET SUMMARY

FUNCTION : DEPARTMENT: Dl VISION-ACTIVITY : ACTIVITY CODE:

MAINTENANCE OF PROPERTY BUILDINGS AND GROUNDS PROPERTY MANAGEMENT 1410

l r

CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED 1 PERSONAL SERVICES


TOTAL OPERATING COST C,APIT AL OUTLAY

TOTAL BUDGET


FY73 FY74

2 2

FY75 FY73

2 7,500 9,925

17,425 55,000 72,425

FY73 FY74 FY75

7,354 9,600 12,141 14,699 16,115 48,002 22,053 251715 60,143 42,591 11,970 64,644 25,715 72,113

This function provides for the maintenance and routine operation of the County Office Building (EOC) located in Toano and for the joint operation of the Williamsburg-James City County Courthouse. Funds for this operation are utilized for custodial personnel at both locations, maintenance supplies, maintenance equipment, fuel, utilities, and landscaping equipment.

The County is responsible for full operation of the EOC and provides 50% of the funding to run the Courthouse.

BUDGET COMMENTS

The budget for Buildings and Grounds shows a substantial increase from the current year's budget and a modest increase in the actual FY 73 figures . Additional costs in this budget provide for the lease of office space in the Tidewater Bank Bui lding, the lease of phone equipment, and other costs directly related to providing for the maintenance and upkeep of County properties. The Capital Outlay category includes $9,500 for the construction of a garage facility at the Landfill and $2,470 to replace lawnrnowers used to maintain various County properties.

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FUNCTION : MAINTENANCE OF PROPERTY DEPARTMENT : BUILDINGS AND GROUNDS DIVISION-ACTIVITY: PROPERTY MANAGEMENT ACTIVITY CODE: 1410

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTU AL I BUDGETED J

PROPOSED CODE FX73 F Y 74 F Y75 FY73 F Y 73 FY74 FY 75


CUSTODIAN 2 2 2


110 SALARIES, FULL-TIME EMPLOYEES 5,000 5,498 6,400 6,91 2

r 120 SALARIES, PART-TIME EMPLOYEES 2,500 1,856 3,200 5,229

TOTAL - PERSONAL SERVICES 7 , 500* 7,354* 9,600* 12,141*

' NON-PERSONAL EXPENSES

~ 207 UTILITIES 6,425 6,826 7,725 8 , 750 I 210 INSURANCE 850 923 1,350 582

I 215 EQUIPMENT MAINTENANCE 1,000 2,550 216 BUILDINC MAINTENANCE 1,500 5,794 4,000 2,500 218 COMMUNICATIONS 3,960

I 226 SPECIAL SERVICES 140 96 140 26, 760 306 HOUSEKEEPING SUPPLIES 1,000 1,052 1,400 1,400 318 OPERATING SUPPLIES AND MATERIALS 10 8 500 500

I 399 OTHER OPERATING EXPENSES 1,000


CAPITAL OUTLAY

~ 510 VEHTCULAR EQUIPMENT - REPLACEMENT 2,470

' 605 PURCHASE OF LAND 25~00

~ 610 IMPROVEMENTS 30,000 42,591 9-99 BUILDING - NEW 9,500

t 'l'O'l'AL - CAPITAL OUTLAY 55,DOO* 42,591*-- 11,970*

I TOTAL - ALL CLASSES 72, 425* 64,644* 25,715* 72, 113*

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C- 641 1974-75 BUDGET SUMMARY


HIGHWAY, ROAD AND STREET LIGHTING PUBLIC WORKS

DIVISION-ACTIVITY : ACTIVITY CODE:

CLASSIFICATION

STREET 1510

PE.RSONAL. SERVICES


TOTAL OPERATING COST C,A>PIT A L. OUTL.A Y

TOT ALBUDGET


LIGHTING

AUTH AUTH PROP FY73 FY74 FY75


7,000 6,848 10,000 7,000 6,_848 10,0:00

7,000 6,848 10,000

This function provides for street lighting of various areas of the County (primarily subdivisions) and for anticipated lighting of new subdivisions. The first year's rental and all installation charges are reimbursed by the developer in new subdivisions.

BUDGET COMMENTS

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PROPOSED FY75

13,000 13,000

13,000

The budget for the proposed fiscal year provides basically for the current level of service in addition to funds for lighting new subdivisions and sundry requests made by the Board of Supervisors and citizens for additional street lighting in their neighborhoods.

The budget provides for only a modest increase in street light costs since the first year cost of new subdivisions is borne by the subdivider.

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197.4-75 BUDGET DETAIL C-65

FUNCTION: HIGHWAY, ROAD AND STREET LI GHTING DEPARTMENT: PUBLIC WORKS DIVISION-ACTIVITY : STREET LIGHTI NG

I ACTIVITY CODE : 1510

EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED CODE FY73 FY74 FY75 FY73 FY73 FY74 FY75


I 207 UTILITIES 7,000 6,848 10,000 13,000 l I TOTAL - NON-PERSONAL EXPENSES 7,000* 6,848* 10,000* 13,000*


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C-661 1974-75 BUDGET SUMMARY l __ l FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE :

ROAD ADMINISTRATION PUBLIC WORKS MAINTENANCE 1610

CLASSIFICATION AUTH FY73

AUTH FY74

PROP FY75

BUDGETED FY73

ACTUAL FY73

BUDGETED FY74

PROPOSED FY75

PERSONAL SERVICES


TOTAL OPERATING COST C"PITAL OUTLAY

TOTAL BUDGET


5,677 5,677

5,677

669 669

669

5,700 5,700

5, 700

This function provides for Road Viewers to inspect prospectjve county roads and for road inspections in new subdivisions (these costs are reimbursed by the developer).

BUDGET COMMENTS

The budget for the forthcoming fiscal year for Public Works Maintenance shows a substantial decrease from the current fiscal year since the County will no longer be involved with the shared costs of improving drainage on Penniman Road. This obligation will be concluded during the current fiscal year. The remaining funds provide for Road Viewers and sundry costs relating to the inspection of roads by the County which are intended to be brought into the State system.

2,200 2,200

2,200

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I 1974-75 BUDGET DETAIL I C- 6 7 I I

FUNCTION : ROAD ADMINISTRATION

DEPARTMENT : PUBLIC WORKS

DIVISION-ACTIVITY : MAINTENANCE ACTIVITY CODE: 1610

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED J

PROPOSED CODE FY 73 FY74 FY75 FY73 FY73 FY 74 FY 75


203 FEES FOR PROFESSIONAL SERVICES 700 40 200 200 226 SPECIAL SERVICES 3,977 4,000 399 OTHER OPERATING EXPENSES 1,000 629 1,500 2,000

TOTAL - NON-PERSONAL EXPENSES 5,677* 669* 5,700* 2,200*

TOTAL - ALL CLASSES 5,677* 669* 5,700* 2,200*

C-681 1974-75 BUDGET SUMMARY l _r FUNCTION : EDUCATION r DEPARTMENT : WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS DIVISION-ACTIVITY : SCHOOL ADMINISTRATION AND OPERATIONS ACTIVITY CODE: 1710 r· CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED

FY73 FY 74 FY 75 FY73 FY73 FY74 FY75

PERSONAL SERVICES

NON-PERSONAL EXPENSES 1,737,896 1,669,292 1,896,129 2,497,209 l TOTAL OPERATING COST 1,737,896 1,669,292 1,896,129 2,497,209

CP.PITAL OUTLAY

2,497,209 r, TOTAL BUDGET 1,737,896 1,669,292 1,896,129


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I 1974-75 BUDGET DETAIL jc-69

FUNCTION: EDUCATION DEPARTMENT: WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS DIVISION-ACTIVITY: SCHOOL ADMINISTRATION AND OPERATIONS ACTIVITY CODE : 1710

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY73 FY74 FY75 FY73 FY73 FY 74 FY75


901 TRANSFER BY APPROPRIATION 1,737,896 1,669,292 1,896,129 2;497,209 TOTAL - NON-PERSONAL EXPENSES 1,737,896* 1,669,292* 1,896,129* 2,497,209lt

TOTAL - ALL CLASSES 1,737,896* 1,669,292* 1,896,129* 2,497,209*

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C-701 1974-75 BUDGET SUMMARY t r


MISCELLANEOUS OPERATING FUNCTIONS CIVIL DEFENSE

r, DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 1810

CL ASSIFICA TION AUTH AUTH PROP BUDGETED ACT UAL BUDGETED PRO-~~S~~--1 FY 73 FY 74 FY 75 FY73 FY 73 FY 74 F Y 75

2 2 2 5,775 5, 775 8,1 85 9,790 790 267 450 1,075

6,565 6,042 8,635 10,865

PERSONAL S ER VICES

NON-PERSONAL EX P E N SES

TOTAL OPERATING COST C,O.PITAL OUTLAY 1,500 567 160 3, 000 r

TOTAL BUDGET 8,065 6,609 8,795 13,865


This department provides for county wide emergency p r eparedness in the event of a natural or man-made disaster occurring in the County. Federal and State guideline s are employed to insure proper current planning, availability of shelters, qua l i fication of volunteers, and overal l p r ogr am management. Financial assistance f or the department is provi ded by the Feder al gove r nment t hrough t he Stat e Office of Civil Defense .

BUDGET COMMENTS

The budget fo r Civil Defense provides for maintenance of the current level of service . This budget defrays a port i on of t he costs of the Assi stant to the County Administrator for Operations and one accounting employee who have a direct relationship to the Civil Defense program. The amount of $3,000 is included under Capi tal Outlay to provide funds for the purchase of surplus equipment made available through the State Department of Emergency Services. In the past the County has been able to purchase sound surplus equipment through the State to assist in its fire protection program as well as other Civil Defense matters.

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1 1974-75 BUDGET DETAIL I C-71

FUNCTION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: CIVIL DEFENSE DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 1810

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY73 FY7.C FY75 FY73 FY73 FY7.C FY75


CIVIL DEFENSE COORDINATOR 1 1 1 CLERK TYPIST 1 1 ACCOUNT CLERK 1


110 SALARIES, FULL-TIME EMPLOYEES 51775 5,775 8,185 9,790 TOTAL - PERSONAL SERVICES 5, 775* 5,775* 8,185* 9, 790*


I 206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 10 10 209 FREIGHT AND DRAYAGE 10 215 EQUIPMENT MAINTENANCE 400

I 218 COMMUNICATIONS 120 257 150 750 220 TRANSPORTATION 200 200 200 302 OFFICE SUPPLIES AND PRINTING so 100 125

TOTAL - NON-PERSONAL EXPENSES 790* 267* 450* 1,075*

I CAPITAL OUTLAY

I 405 OFFICE FURNITURE AND EQUIPMENT - NEW 1,500 567 160 420 OPERATIONAL EQUIPMENT - NEW 3,000

TOTAL - CAPITAL OUTLAY 1,500* 567* 160* 3,000*


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C-721 1974-75 BUDGET SUMMARY LI FUNCTION: DEPARTMENT:

l-USCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL

DIVISION-ACTIVITY: EMPLOYEE BENEFITS ACTIVITY CODE: 1820

CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET


AUTH FY73

AUTH FY 74

PROP FY75

BUDGETED FY73

27,235 27,235

27,235

ACTUAL FY73

32,504 32,504

32,504

BUDGETED PROPOSED FY74 FY75

63,642 81,015 63,642 81,015

63,642 81,015

The budget for this activity provides the County's share of certain fringe benefits made available to County employees as well as the County's share of substantial Social Security responsibility. As additional County employees are hired and as the State Supplemental Retirement System and Social Security Administration sharing requirements are expanded, additional funds must be appropriated to cover the County's obligation as an employer in . this regard.

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FUNCTION : MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY: EMPLOYEE BENEFITS ACTIVITY CODE : 1820

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGET ED J PROPOSED C0CE FY 73 FY 74 FY 75 FY 73 FY 73 FY 74 FY 75


213 INSURANCE, WORKMEN'S COMPENSATION 750 1,337 1,200 1,500 295 INSURANCE, HOSPITALIZATION 6,500 8,116 20,400 25,115 296 INSURANCE, GROUP LIFE 550 677 1,037 1,550 297 RETIREMENT, VIRGINIA STATE RETIREMENT SYSTEM 7,435 4,759 11,924 14,650 298 SOCIAL SECURITY (FICA) 12,000 17,484 29,081 38,000 299 ADMINISTRATION EXPENSES (VSRS) 131 200

TOTAL- NON-PERSONAL EXPENSES 27,235* 32,504* 63,642* 81,015*

TOTAL- ALL CLASSES 27,235* 32,504* 63,642* 81,015*

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C-74 J 1974·75 BUDGET SUMMARY I l -

FUNCTION : DEPARTMENT:

MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL

DIVISION-ACTIV ITY : ACTIVITY CODE:

CONTRIBUTIONS AND TRANSFERS 1830 _l

CLASSIFICATION

PERSONAL SERVICES


TOTAL OPERATING COST CI'PIT A L OUTLAY

TOTAL BUDGET


AUTH FY 73

AUTH FY74

PROP FY7S

BUDGETED FY73

150,814 150,814

150,814

ACTUAL BUDGETED FY73 FY74

97,271 133,814 97,271 133,814

97,271 133,814

This category provides for contributions and transfers to agencies or organizations outside County government which provide service to County residents which are more economically purchased than provided wholly by the County government.

BUDGET COMMENTS

PROPOSED FY7S

ll0,220 110,220

ll0,220

The Contributions and Transfers Account for the coming fiscal year has been carefully reviewed to insure that the County is deriving full benefit from its contributions to other organizations which provide service to County citizens. The modest contributions to the Children's Home Society and the Crippled Children's Hospital as well as

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the Newport News Detention Home have been eliminated from this budget all together. Funds to support individuals institutionalized in the Detention Home are included in the contribution to the Erobation Department. The budget r ' for the Mental Health and Mental Retardation Services Board which was submitted to the County reflects a substantial increase in service delivery and has been carefully reviewed to determine whether or not the County can afford these services when all others are being curtailed during this period of high inflation. Basically the budget for that operation provides for the continuation of the current level of service. Note that the contribution to the Recreation Department of the City of Williamsburg has increased slightly and there has been a $3,000 increase in the contribution to the Library operated by the City based on approximately $1.25 per capita.

The Williamsburg Rescue Squad requested a contribution of approximately $15,000 for the coming fiscal year based on proposed improvements in emergency medical services. If these improvements are in fact made, it would be reasonable for the Board of Supervisors to reconsider the request and provide additional funds out of the Contingent Fund at a later time . The budget for the Probation Department reflects the County's share of local costs based on the assumption that this department will be transferred to the State effective July 1, 1974. If it is found that this transfer cannot be made the Board of Supervisors will need to reconsider this item as well.

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FUNCTION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY : CONTRIBUTIONS AND TRANSFERS ACTIVITY CODE: 1830

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY73 FY 74 FY75 FY73 FY73 FY74 FY75


702- 1 MENTAL HEALTH AND MENTAL RETARDATION SERVICES BOARD 38,942 35,239 42,946 46,661 702- 2 CHILDREN'S HOME SOCIETY 100 100 100 702- 3 CRIPPLED CHILDREN'S HOSPITAL 100 100 702- 4 PENINSULA GERONTOLOGY SERVICES 713 714 799- 1 PENINSULA PLANNING DISTRICT COMMISSION-OPERATIONS 3,803 3,803 3,803 3,840 799- 2 PROBATION OFFICE 10,868 8,685 12,865 3,466 799- 3 NEWPORT NEWS DETENTION HOME 1,000 942 1,000 799- 4 COLONIAL SOIL AND WATER CONSERVATION DISTRICT 200 200 200 300 799- 5 RECREATION SERVICES-CITY OF WILLIAMSBURG 17,000 17,000 26,300 26 , 500 799- 6 LIBRARY SERVICES-CITY OF WILLIAMSBURG 13,000 13,000 20,000 23,000 799- 7 JAMES CITY RESCUE SQUAD 500 500 500 1,500 799- 8 WILLIAMSBURG RESCUE SQUAD 500 500 500 1,500 799- 9 THOMAS NELSON COMMUNITY COLLEGE 7,405 7,405 670 799-10 VIRGINIA PENINSULA INDUSTRIAL COMMITTEE 1,000 1,000 1,000 799-11 SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS 500 500 600 799-12 FOREST FIRE PREVENTION AND SUPPRESSION 683 683 683 799-13 WILLIAMSBURG-JAMES CITY COUNTY COMMUNITY ACTION AGENCY 7,500 7,500 799-14 PENINSULA SYMPHONY ORCHESTRA 500 902- 1 LOAN TO JAMES CITY SANITARY DISTRICT #2 30,000

I 902- 2 LOAN TO JAMES CITY SANITARY DISTRICT #3 17,000 25,000 TOTAL - NON-PERSONAL EXPENSES 150,814* 97,271* 133,814* 110,220*

I TOTAL - ALL CLASSES 150,814* 97,271* 133, 814* 110,220*

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FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:

MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL MISCELLANEOUS EXPENSES 1840

1

CLASSIFICATION AUTH FY 73

AUTH FY74

PROP FY 75

BUDGETED FY73


PERSONAL SERVICES



290 290

484 66,417 95,140 484 66,417

TOTAL BUDGET 290 484 66,417


This budget category provides funds for certain operations which are non-departmental in nature. Funds for claims against the County have increased based on the heavy usage of this account during the current year to provide reimbursements against erroneous assessments and other claims against the County arising from errors of administration. The legal services account has been increased to provide technical assistance

95,140

95,140

to the County in certain court cases arriving out of rezoning requests, the County's water and sewer extension policy and similar matters. The amount of $50,000 is appropriated for Consulting Services in order to provide sufficient funds to maintain current contracts with consulting firms working on the County's Comprehensive Program as well as to provide funds for additional assistance in drafting revisions to the Zoning Ordinance and Subdivision Ordinance which may grow out of the Comprehensive Program.

The annual reassessment program now being conducted by the State of Virginia is not expected to be completed until the Spring of 1975. Funds sufficient to carry this operation to conclusion are also provided.

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r J 1974·75 BUDGET DETAIL I c-77

FUNCTION : MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY: MISCELLANEOUS EXPENSES ACTIVITY CODE: 1840

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY73 FY74 FY75 FY73 FY73 FY 74 FY75


999-1 CLAIMS AGAINST THE COUNTY 290 484 300 4,000 999-2 LEGAL SERVICES 5,000 15,000 999-3 CONSULTING SERVICES 40,000 50,000 999-4 MISCELLANEOUS EXPENSES 5,000 5,000 999-5 ANNUAL REASSESSMENT (REAL ESTATE) 15,000 20,000 999-6 MEMBERSHIP IN JAMES CITY COUNTY-WILLIAMSBURG

CHAMBER OF COMMERCE 200 200 999-7 MEMBERSHIP IN NATIONAL ASSOCIATION OF COUNTIES 132 140 999-8 MEMBERSHIP IN VIRGINIA ASSOCIATION OF COUNTIES 785 BOO

I TOTAL - NON-PERSONAL EXPENSES 290* 484* 66,417* 95,140*

I TOTAL - ALL CLASSES 290* 484* 66, 417* 95,140*

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MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL CONTINGENT ACCOUNT 1850

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CLASSIFICATION

PERSONAL SERVICES



TOTAL BUDGET


AUTH FY73

AUTH FY74

PROP FY75

BUDGETED FY73

92,185 92,185

92,185


183,547 160,000 183,547 160,000

183,547 160,000

During the current fiscal year the Contingency Account was placed at $100,000 to provide funds for new operations

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and other expenses which cannot be anticipated at this time. In the current year an additional $23,547 was r· placed in the Contingent Account representing the difference between the County's appropriation for schools as proposed and as finally modified by the School Board. It is not anticipated at this time that that additional · amount of funds will be expended. Under Salaries and Fringe Benefits Adjustments the amount of $60,000 has been . proposed to provide a cost of living adjustment in the County's pay plan effective July 1, 1974. This adjustment r is based on 9 . 9%, reflecting Department of Labor statistics estimates of loss of purchasing power since July 1, . 1973.

A loan to the James City Service Authority has been requested for the coming fiscal year but not budgeted pending Board consideration.

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r I 1974-75 BUDGET DETAIL I C-79

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FUNCTION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY: CONTINGENT ACCOUNT ACTIVITY CODE: 1850

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED I COCE FY73 FY74 FY 75 FY73 FY73 FY 74 FY75


999-1 CONTINGENCY 57,185 123,547 100,000 999-2 SALARY AND FRINGE BENEFITS ADJUSTMENTS 25,000 60,000 999-3 LOAN TO JAMES CITY SERVICE AUTHORITY 35,000 35,000

TOTAL - NON-PERSONAL EXPENSES 92,185* 183,547* 160,000*

TOTAL - ALL CLASSES 92,185* 183,547* 160,000*

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C-80 I 1974-75 BUDGET SUMMARY T r FUNCTION: CAPITAL IMPROVEMENTS .,

DEPARTMENT: VARIOUS

DIVISION-ACTIVITY: VARIOUS

ACTIVITY CODE: 1910 r CLASSIFICATION AUTH AUTH PROP

FY7S BUDGETED

FY73 ACTUAL

FY73 ~~DGETED P~OP~;EDl

FY 73 FY74 FY 74 FY75

PERSONAL SERVICES



TOTAL BUDGET LESS : REVENUE SHARING

689,000 689,0.00

702,282 702 . 282

-662,282

PROGRAM INFORMATION: TOTAL

Capital Improvements in the proposed budget amount to $702,282. It is anticipated that Revenue Sharing will be used to defray the cost of this entire Capital Program. Please refer to the Capital Improvement section of the budget for further discussion of this item. The $25,000 appropriation made in the current year for jail expansion apparently will not be spent but can be reappropriated at a later time as this program moves forward . The net difference of $40,000 is anticipated to be received from the Virginia Department of Highways to be applied to the dirt street program.

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I 1974·75 BUDGET DETAIL I C-81

FUNCTION: CAPITAL IMPROVEMENTS

DEPARTMENT : VARIOUS DIVISION-ACTIVITY: VARIOUS ACTIVITY CODE : 1910


J PROPOSED


699-1 RESERVE FOR AUTHORIZED EXPENDITURES 664,000 702,282 (SEE CAPITAL BUDGET)

699-2 JAIL EXPANSION 25,000 TOTAL - CAPITAL IMPROVEMENTS 689,000* 702,282*

TOTAL - ALL CLASSES 689,000* 702,282*

LESS: REVENUE SHARING -662,~82

TOTAL 40,000*

C-821 1974-75 BUDGET SUMMARY I r ·

FUNCTION : MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT : NON-DEPARTMENTAL DIVISION-ACTIVITY : DEBT SERVICE ACTIVITY CODE: 2010


PERSONAL SERVICES

NON-PERSONAL EXPENSES 661,6 70 657,853 745,909 779,4 70 TOTAL OPERATING COST 661,670 657,853 745,909 779,470

CAPITAL OUTLAY '

TOTAL BUDGET 661,670 657,853 745 , 909 779,470


Debt Service for the coming fiscal year shows a $33,561 increase over the current year. New items include l

the first principal payment on 1972 School Bonds and an increase in Water Bond Principal for bonds issued to

[ construct the water system along Route 60 East.

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I 1974·75 BUDGET DETAIL I C-83 I

FUNCTION : MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY: DEBT SERVICE ACTIVITY CODE: 2010

EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED l ACTUAL I BUDGETED

' PROPOSED

COCE FY73 FY74 FY75 FY73 FY 73 FY74 FY75


800-1 SCHOOL IMPROVEMENT BOND-1954-PRINCIPAL 30,000 30,000 30,000 30,000 803-1 SCHOOL IMPROVEMENT BOND-1954-INTEREST 2,363 2,363 1,688 1,013 800-2 BOND ISSUE OF 1964-PRINCIPAL 50,000 50,000 50,000 50,000 803-2 BOND ISSUE OF 1964-INTEREST 27,584 27,584 26,021 24,459 800-3 BOND ISSUE OF 1964B-PRINCIPAL 50,000 50,000 50,000 50,000 803-3 BOND ISSUE OF 1964B-INTEREST 34,000 34,000 34,000 34,000 800-4 GO WATER BONDS-PRINCIPAL 200,000 200,000 200,000 250,000 803-4 GO WATER BONDS-INTEREST 90,000 90,000 78,000 66,000

I 800-5 1972 SCHOOL BONDS-PRINCIPAL 100,000 100,000 803-5 1972 SCHOOL BONDS-INTEREST 173,423 173,423 1711900 169,548 805 INTEREST ON TEMPORARY LOANS 4,000 4,000 4,000 806 BANK SERVICE CHARGE-COUPON FEE 300 483 300 450


TOTAL - ALL CLASSES 661.670* 657,853* 745,909* 779,470*

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EXP. CODE

I 1974-75 BUDGET DETAIL

FUNCTION : DEPA RT MENT: DIVISION-ACTIVITY: ACT IV ITY CODE:

CLASSIFICATION

SEWAGE SERVICE PUBLIC UTILITIES SANITARY DISTRICT #I

EXPENDITURES:

39 9 803

SYSTEM MAINTENANCE DEBT SERVICE

TOTAL EXPENDITURES

REVENUES:

SERVICE CHARGES AND FEES

TOTAL REVENUES

AUTH FY73

AUTH FY 74

PRO P I FY75

BUDGETED FY 73 I

ACTUAL FY73

14,899 16,859

31,758*

29,038

29,038*

I BUDGETED FY74

13 , 600 10,000

23 , 600*

23,600

23,600*

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fc -84

PROPOSED FY75

19 , 419 16 , 075

35,494*

35,494

35,494*

Sanitary District #1 is jointly operated with York County and is managed by the York County Administrator under a joint board comprised of representatives from both County Boards of Supervisors. Sewage collection service is provided to James City County residents living in Magruder Heights, James Terrace and Merrimac Trails.

c-ss f 1974-75 BUDGET DETAIL

EXP. COOE


CLASSIFICATION

EXPENDITURES:

SEWAGE SERVICE PUBLIC UTILITIES SANITARY DISTRICT #2

120 SALARIES - PART-TIME EMPLOYEES 200 ADVERTISING 207 UTILITIES 210 INSURANCE 214 RENTALS 215 EQUIPMENT MAINTENANCE 218 COMMUNICATIONS 220 TRANSPORTATION 302 OFFICE SUPPLIES AND PRINTING 312 MOTOR FUELS AND LUBRICANTS 318 OPERATING SUPPLIES AN[ MATERIALS 803 DEBT SERVICE

TOTAL EXPENDITURES

REVENUES:

SERVICE CHARGES AND FEES

TOTAL REVENUES

AUTH FY73

AUTH FY74

PROP I FY7S

BUDGETED FY73 I ACTUAL

FY73 t BUDGETED

FY74

13,541 200 398 315 200

1,925 120 100 275

50 2,000

14,000

33,124*

33,124

33,124*

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PROPOSED l FY75

I

27,082 200 398 315

r 400 3,850

50 420 r 275 I 300

2,500 [ 38,250

74 ,040* •

74,040

74,040*

Sanitary District #2 is operated by the Board of Supervisors through a contract with the James City Service Authority. l This District is located in the eastern portion of the County beginning at Old Camp Wallace and ending at the Newport News City Limits and includes the Grove area.

Water and sewage systems are under construction with completion scheduled for August, 1974. Upon completion, approximately 90% of the homes and businesses in this District will be served by both water and sewer.

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1974-75 BUDGET

CAPITAL BUDGET AND CAPITAL PROGRAM COMMENTS

This section of the budget contains James City County's Capital Improvement Budget for the period July 1, 1974 through June 30, 1975, and Capital Improvements Program which schedules, for fiscal planning purposes, proposed funding for all currently contemplated projects through FY 79.

With the completion of the roads and water/sewer plans under the Comprehensive Planning Program, funds will be scheduled for public improvements in the FY 76-79 period.

The proposed program, then, is not all-inclusive. It is anticipated that the FY 76 budget will include an increase in the level of capital facilities funding as the County begins to carry out the Comprehensive Plan.

UNDERSTANDING THE CAPITAL BUDGET AND THE CAPITAL PROGRAM

Several comments may be helpful in assisting the citizen in understanding the financ~al plans presented herein.

1. The Capital Budget is essentially the first year's slice out of the multi-year Capital Improvements Program. Total expenditures under the FY 75 column in the detail pages are included in the $702,282 figure shown in Account 19A entitled "Capital Improvements". Additional funds are also budgeted to complete current obligations under the FY 74 Capital Budget since the County is on a "cash" basis.

2 . The County's Capital Budget can be funded through a combination of current revenues, revenue sharing, and general obligation bonds. The proposed Capital Budget does not contemplate the use of current revenues for FY 76. All funding is through General Obligation Bonds and Revenue Sharing.

3. The proposed Capital Improvements Program (1975-79) totals $9,540,338 exclusive of Sanitary District 3 funds which already have been authorized by referendum. Tables I and II show current funds available as well as the source of future funding requirements. Detail sheets are provided for all projects which show an FY 75 expenditure. The School's Capital Program is included in its entirety for public information. Only the James City County share of proposed School Capital Program is shown.

4. A bond referendum should be scheduled for the November General Election in order to fully fund the Capital Improvements Program through FY 78. The Board of Supervisors should give special attention to such a referendum upon completing its review of the proposed budget.

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D- 2 I 197 4 -75 BUDGET

TABLE I FUNDING REQUIRED FOR PROPOSED CAPITAL PROGRAM

TOTAL 5-YR. LESS: LESS: LESS: NET FUNDING BOND FUNDS FED.- STATE FUNDED BALANCE

PURPOSE REQUIRED AVAILABLE & OTHER THRU FY74 TO FUND

00 PUBLIC BUILDINGS $1,220,000 $ $ $100 , 000 $1,120,000

10 SCHOOLS 6,433,338 6,433,338

20 FIRE 718,000 718,000

30 RECREATION 50,000 50,000

40 COMMUNITY DEVELOPMENT 150,000 75,000 75,000 [ 50 STREETS AND ROADS 255,000 40,000 115,000 100,000

60 WATER EXTENSIONS 600,000 200 , 000 100,000 300,000

70 REFUSE COLLECTION AND DISPOSAL 114,000 34,000 80,000

TOTALS $9,540,338 $200,000 $40,000 $424,000 $8,876,338

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TABLE II

SOURCES OF ADDITIONAL FUNDING REQUIRED FOR CAPITAL PROGRAM

REVENUE SHARING

CURRENT REVENUES

PROPOSED G. 0. BONDS

TOTALS

NET BALANCE TO FUND (FROM TABLE I)

$8,876,338

1974-75

$1,352,055

$ 325,000

1,027,055

$1,352,055

1975-76 1976-77 1977-78

$3,479,893 $3,000,827 $1,043,563

$ 330,000 $ $

325,000

2,824,893 3,000,827 1,043,563

$3,479,893 $3 '000' 827 · $1,043,563

D-3

1978-79

$

$

$

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D-4 1974-75 BUDGET

CAPITAL BUDGET AND CAPITAL PROGRAM SUMMARY

LESS: NET LESS: TOTAL STATE COUNTY FUNDED

PURPOSE COST FEDERAL COST THRU FY74

00 PUBLIC BUILDINGS $1,220,000 $ $1,220,000 $ 100,000

10 SCHOOLS 6,433,338 6,433,338

20 FIRE 718,000 718,000

30 RECREATION 50,000 50,000

40 COMMUNITY DEVELOPMENT 150,000 150,000 75,000

so STREETS AND ROADS 255,000 40,000 215,000 115,000

60 WATER EXTENSIONS 600,000 600,000 300,000

70 REFUSE COLLECTION & 114,000 114,000 34,000 DISPOSAL

TOTALS $9,540,338 $ 40,000 $9,500,338 $ 624,000

197 4-75 BUDGET D-5

CAPITAL BUDGET AND CAPITAL PROGRAM SU~tMARY (CONTINUED)

RE?-1AINING COUNTY COST 1974 - 75 1975 - 76 1976 - 77 1977 - 78 1978 - 79

$1,120,000 $ 348,170 $ 771,830 $ $ $

6,433,338 544,885 2,194,063 2,650,827 1,043,563

718.000 134,000 234,000 350,000

50,000 50,000

I 75,000 75,000

I i 100,000 100,000

r 300,000 100,000 200,000

80,000 80,000

$8,876,338 $1,352,055 $3,479,893 $3,000,827 $1,043,563 $

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,D-6 I CAPITAL PROJECT DETAIL TITLE COUNTY SERVICES BUILDING NO.

00-1 I I I

I A county services building is proposed for a 44 acre tract on News Road in the Croffton Planned Community. An I architect has been retained by the County to complete a Master Plan for the entire site as well as the design j of certain buildings. It is anticipated that construction will be phased over several years and that new I construction will be implemented only as conditions warrant. The figures shown below are for planning purposes I i only and will be revised as the building program is costed out during coming months. -i

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i -COSTS & FINANCING ..

ALLOC. 74-75 75-76 76-77 77-78 78-79 TOTAL I

THRU 73-74 ! I

i I ENGINEERING AND ARCHITECTURAL FEES 73,170 73,170 I

! BUILDING CONSTRUCTION 300,000 675,000 975,000 I I

I SITE DEVELOPMENT 26,830 48,170 96,830 171,830 . I -

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I FUNDING:

REVENUE SHARING 100.000 150 000 250,000

CURRENT REVENUES 225,000 225,000

GENERAL OBLIGATION BONDS 348,170 396,830 745,000

NET COUNTY COST 100,000 348,170 771,830 1,220,000

CAPITAL PROJECT DETAIL TITLE NO. SCHOOL ADMINISTRATION BUILDING 10-1 D-7

A School Administration Building is proposed to be constructed as a part of the County services complex on News Road. The School Administration Building is expected to be constructed by the County and leased to the Williamsburg-James City County School Boards. Estimated costs shown below are for planning purposes only and will be revised as the overall complex is casted out.

COSTS & FINANCING . ALLOC.

74-75 75-76 76-77 77-78 78-79 TOTAL THRU 73-74

ENGINEERING AND ARCHITECTURAL FEES 27,900 27 900

BUILDING CONSTRUCTION 156,050 233,950 390,000

SITE DEVELOPMENT 50,000 50,000

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'UNDING:

GENERAL OBLIGATION BONDS 233 950 233 .950

NET COUNTY COST 233_ 950 233 c95Q 467,900

-- -- -· --r I CAPITAl PROJECT DETAIL TITLEJ,.ACILITY FOR PRE-SCHOOL HANDICAPPED I NO. I f' l I D-8 10- 2

I 1 I n 1976 t he school system will be required to provide programs for handicapped children ages 2- 21 . I t is felt that r

} most of t hese children from the age of six to eight can be ~ccommodated in existing programs. It will be nec essary, I

however, t o establish programs for the pre-school child (2-5) . Space is not available to house such a program in !

pres ent school buildings. An addition to the Rawls Byrd plant is planned to house this program. This will be the r· i I 1 least expensive approach in that extensive site work and expensive facilities such as kitchens will not be required. l

I 'I'he esti mated cost allocable to the County will be $256 , 500 . The total anticipated cost is $300,000.

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COSTS & FINANCING ALLOC.

74-75 75-76 76-77 77-78 78-79 TOTAL I THRU 73-74

I DES I GN CONSTRUCTI ON AND EQUIPMENT I 128,250 128,250 256,500 ~

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FUNDING: L

GENERAL OBLIGATIONS BONDS 128,250 128,250 256,500 r

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NET COUNTY COST r 1 28,250 128,250 256 , 500 ..

0 CAPITAl PROJECT DET All TITLE INTERMEDIATE SCHOOL NO.

10-3

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0 The most critical need for additional space in the period 1975-79 will exist at the seventh and eighth grade levels. The James Blair plant, operating on a traditional secondary school schedule, can accommodate 965 students. This number, however, places severe strains on industrial arts, physical education, and other specialized facilities.

D The maximum capacity of James Blair will be exceeded in 1976. The enrollment at this grade level will exceed 1100 by 1980. It is anticipated that a new plant should be opened in September of 1977. No funds for site acquisition are included. It is assumed that a site will be available from land donated for public use. The total cost of this

D project is expected to be $4,273,350. Assuming that the County pupil population will be 85.5%, the cost to the County will be $3,653,714. With an annual growth rate assumption of 4.8%, this additional plant should provide sufficient space for intermediate grades through 1987.

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I I COSTS & FINANCING ALLOC.

74-75 75-76 76-77 77-78 78-79 TOTAL THRU 73-74

1DESIGN CONSTRUCTION AND EQUPMENT 182,685 1,735,515 1,735,514 3,653,714

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FUNDING:

0 GENERAL OBLIGATION BONDS 182,685 1,735,515 1,735,514 3,653,714

n NET COUNTY COST 182,685 1,735,515 1,735,514 3,653,714

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CAPITAL PROJECT DETAIL TITLE D-10 ELEMENTARY SCHOOL

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\IL I TITLE ELEMENTARY SCHOOL I NO. 10-4 r-- ~1 t. I

At the upper elementary level, projected enrollments will approach the absolute capacity of jected enrollments will approach the absolute capacity of Berkeley and Bruton , Heights during the period examined. I. It should be further noted that virtually all of the p: It should be further noted that virtually all of the projected increase will have to be absorbed by Bruton Heights in that Berkeley is very close to capacity at the pre:

I absolute capacity of Bruton Heights and Berkeley is 1452. This assumes that 25 pupils are • I

·hts in that Berkeley is very close to capacity at the present time. The s and Berkeley is 1452. This assumes that 25 pupils are assigned to each

classroom space (excluding reading, '

art and music rooms) art and music rooms) for the entire day. for the entire day. This traditioJ This traditional model is not used in our el~mentary schools. The present program of individualized instruction is dependent 1 esent program of individualized instruction is dependent upon having space

I available for learning centers, activity areas and small group instruction. tivity areas and small group instruction. It will not be It will not be possible to continue

! our present approach to instruction if the two existing plants must accommodate the anticipc n if the two existing plants must accommodate the anticipated enrollment. The existing schools will be beyond capacity in 1979. pacity in 1979. New construction should begin in 1976 to New construction should begin in 1976 to insure building availability in September 1978. The anticipated cost is $2,253,771, with a County share of he anticipated cost is $2,253,771, with a County share of $1,926,974.

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I I I ALLOC. I COSTS & FINANCING THRU 73-74 74-75 75-76 76-77 77-78

ALLOC. 74-75 75-76 76-77 77-78 78-79 TOTAL THRU 73-74

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I DESIGN CONSTRUCTION AND EQUIPMENT 96,348 96,348 915,313 915,313 915,31: 915,313 1,926,974

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:.·uNDING: . GENERAL OBLIGATIONS BONDS 96,348 96,348 915,313 915,313 915,313 915,313 1,926,974 r

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NET COUNTY COST 96,348 96,348 915,313 915,313 915,313 915,313 1,926,974

r, I CAPITAL PROJECT DETAIL I TITLE VOCATIONAL LABORATORY - LAFAYETTE H. s. I NO. 10-5 I D-ll I I

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I The five-year nlan for Vocational Education, adopted by the School Board in January, 1974, calls for expansion of I offerings in Vocational Education. The Standards of Quality as adopted by the General Assembly requires that 90%

of all high school graduates not planning further education must have a "job entry skill". Surveys of the r Peninsula indicate a growing demand for skilled personnel to work in landscaping. A program in landscaping is I to be inaugurated in September, 1978. The laboratory for the program as required by the State Department of I

Education is expected to cost $150,000. The cost to the County will be $128,250. l

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l. ! - COSTS & FINANCING .

ALLOC. 74-75 75-76 76-77 77-78 78-79 TOTAL THRU 73-74

DESIGN CONSTRUCTION AND EQUIPMENT 128,250 128,250

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l I I FUNDING:

I GENERAL OBLIGATI ON BONDS 128,250 128,250 l

I NET COUNTY COST 128,250 1 28,250

; D-l2 1 CAPITAL PROJECT DETAIL TITLE NO. I ' FIRE STATION NUMBER 1 20-1

' I I ; Fi re Station No. 1 is anticipated to be built on News Road near Ironbound Road on land in the Croffton Planned ' Community . The buildi ng w1ll contain living space for approximately a 10-man staffing requirement as well as I neces sary apparatus spa~o and hose-drying requirements. Thi s station will serve the populated portions of the

-' County along both Route 5 and Centerville Road and from Five Forks to the City of Will i amsburg.

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I ALLOC. I COSTS & FINANCING THRU 73-74 14-75 75-76 76-77 77-78 78-79 TOTAL

ENGINEERING AND ARCHITECTURAL FEES 1 6 , 000 1 6 , 000

'BUI LDING CONSTRUCTION 89,700 134 ,000 223 , 700

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SI TE DEVELOPMENT 28,300 28.300

EQUIPMENT 100.000 1nn.nnn

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FUNDING:

GENERAL OBLIGATIONS BONDS 134,000 234,000 368,000

NET COUNTY COST 134 ,000 234 , 000 368 , 000 l -~- -- - -- ------------- ··· --

r ~ I CAPITAL PROJECT DETAIL TITLE NO. I D-13 MINI-PARKS PROJECT 30-2

I This new program is designed to upgrade existing small recreation areas in the County and contemplates the establishment of several others in areas of intense population concentration. Funds are provided for land purchase of small lots, construction of basketball courts, purchase of playground equipment and landscaping.

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r ALLOC. I COSTS & FINANCING THRU 73-74 74-75 75-76 76-77 77-78 78-79 TOTAL

DEVELOPMENT AND IMPROVEMENTS 50,000 50,000

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I REVENUE SHARING 50,000 50,000

I NET COUNTY COST 50,000 50,000

; D-14 1 CAPITAL PROJECT DETAIL TITLE NO. T

r COMMUNITY DEVELOPMENT - MAPPING 40-1 I .

' County-wide planimetric and topographic maps at various scales will be prepared and serve as the official r· County base maps. The basic scale will be 1" = 200' with a 5 foot contour interval. Ground surveys and monumentation will also be provided in accordance with the Virginia State Coordinate System. The mapping

i and survey monuments will be suitable for use by all departments of County government and copies of maps f . ' and monument coordinates will be available to the general public. The project is approximately 60% com-pleted and the actual aerial photos have been delivered . Finished planimetrics and topographies are expected to be delivered shortly after July 1.

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COSTS & FINANCING . ALLOC.

THRU 73-74 74-75 75-76 76-77 77-78 78-79 TOTAL t

PLANIMETRIC AND TOPO MAPS 75,000 75,000 150,000 I .

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FUNDING: l

REVENUE SHARING 75,000 75,000 150,000

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NET COUNTY COST 75,000 75,000 150,000 I

L CAPITAl PROJECT DET All TITLE NO. HlPROVEHENTS TO DIRT STREETS AND ROADS 50-1 D-15

l In the 1973-74 Budget year the Board of Supervisors initiated a program to improve certain dirt streets and roads within the County. The following dirt streets and roads were included in a contract for improvement during that period:

[ Alesa Drive Indigo Terrace Road Debra Drive Canal Street Riverside Drive Berkeley Town Road

' Beechwood Drive r In a continuation of this program it is anticipated that additional dirt streets and roads can be improveddlring the 1974-75 Budget year. As with the first phase of the improvement program the following streets and roads will be added to the State Secondary System upon completion to insure adequate maintenance:

Blow Flats Road Riverside Drive (North) Solomon Orange Drive Indian Spring Road Selby Drive Tarleton Bivouac Shell Bank Road Forest Heights Avenue

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COSTS & FINANCING · ALLOC.

THRU 73-74 74-75 75-76 76-77 77-78 78-79 TOTAL

ENGINEERING AND CONSTRUCTION 115,000 140,000 255,000

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I REVENUE SHARING 115,000 100,000 215,000

I VIRGI NIA DEPARTMENT OF HI GHWAYS 40,000 40,000

I NET COUNTY COST 115,000 140 , 000 255,000

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i D-161 I TITLE I NO. I CAPITAL PROJECT DETAIL WATER SERVICE EXTENSIONS 60-1 r: i ;

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Development pressures existing along the new Route 199 ByPass and in the Route 5 area support the need for a r ~ water extension from the current Newport News water line at Black's Crossing to the vicinity of Route 5. It I

' is anticipated that some existing areas can also be served by this proposed lineo Costs of construction will be recovered through user charges and availability fees. r

A combinat-ion of current revenues, existing bond reserves and revenue sharing funds are programmed to defray I the initial cost of this project.

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COSTS & FINANCING ALLOC.

74-75 75-76 76-77 77-78 78-79 TOTAL i THRU 73-74 I

i ENGINEERING Al.~D CONSTRUCTION 300,000 100,000 200,000 600,000 r

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BOND RESERVES 200 000 200.000 r • I

REVENUE SHARING 100,000 100,000 100,000 300,000 l I

CUR..T:lliNT REVENUES 100,000 100,000 ' I

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NET COUNTY COST f

l 300,000 100,000 200,000 600,000

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1975 proposed budget

Documents