120515 agenda and business papers 15 may 2012 · o’connell community picnic and dance to be held...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

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Agenda and Business Papers Oberon Council Ordinary General Meeting

Tuesday 15 May 2012 5.30pm Council Chambers

01 OPENING OF MEETING ..................................................................................... 3 02 PRAYER .............................................................................................................. 3 03 RECORD OF ATTENDANCE.............................................................................. 3 04 PRESENTATIONS .............................................................................................. 3 05 QUESTIONS FROM THE PUBLIC ...................................................................... 3 06 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) .......................... 4 07 DECLARATIONS OF INTEREST ........................................................................ 4 08 MAYORAL MINUTE AND REPORT ................................................................... 4

08.01.01 MAYORAL MINUTE AND REPORT .................................................................... 4 09 COUNCILLOR REPORTS .................................................................................. 7 10 INWARDS CORRESPONDENCE ....................................................................... 7

10.01.01 INWARDS CORRESPONDENCE ...................................................................... 7 11 REPORTS FOR INFORMATION ......................................................................... 9

11.01.01 MEDIA ................................................................................................................. 9 11.01.02 STATUS REPORT – ACTIONING COUNCIL DECISIONS ............................... 11 11.01.03 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ................................ 12 11.01.04 LOCAL GOVERNMENT MANAGEMENT AUSTRALIA (LGMA) – REGIONAL

ROAD SHOW 26 APRIL 2012 ........................................................................... 16 11.01.05 QUARTERLY REVIEW OF MANAGEMENT PLAN 2011/2012 ......................... 17 11.01.06 TOURISM DEVELOPMENT OFFICER – MONTHLY UPDATE REPORT ......... 18 11.01.07 MONTHLY UPDATE REPORT – DEVELOPMENT DEPARTMENT ................. 22 11.01.08 TRANSFER OF GARBAGE CONTRACT .......................................................... 25 11.01.09 MONTHLY UPDATE REPORT – ENGINEERING DEPARTMENT ................... 26 11.01.10 MONTHLY UPDATE REPORT – COMMUNITY AND CUSTOMER SERVICES

MANAGER ........................................................................................................ 29 11.01.11 MONTHLY UPDATE REPORT – CORPORATE SERVICES DEPARTMENT .. 32 11.01.12 STATEMENT OF BANK BALANCES AND INVESTMENTS – 30 APRIL 2012.. 35

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 15 May 2012

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12 REPORTS FOR DECISION .............................................................................. 39 12.01.01 OBERON 150 YEAR CELEBRATIONS ............................................................. 39 12.01.02 COUNCIL SEAL TO SECTION 88B INSTRUMENT .......................................... 40 12.01.03 DEVELOPMENT APPLICATION 10.2011.67.1 ................................................. 41 12.01.04 GOLF CLUB EFFLUENT REUSE ..................................................................... 43 12.01.05 HANRAHAN’S LANE – ACQUISITION FROM FORESTS NSW ....................... 45 12.01.06 MAIN STREET TREES/SECURITY CAMERAS ................................................ 47 12.01.07 REQUEST FOR FINANCIAL ASSISTANCE – RSL MEMORIAL PARK WALL . 48

13 COMMITTEE REPORTS ................................................................................... 50 13.01.01 SENIORS WELFARE COMMITTEE ................................................................. 50 13.01.02 HERITAGE COMMITTEE MEETING ................................................................ 53 13.01.03 TIMBER HERITAGE WALK COMMITTEE MEETING ....................................... 53 13.01.04 OBERON SPORTS COMPLEX COMMITTEE MEETING ................................. 59

14 NEW BUSINESS OF AN URGENT NATURE ADMITTED BY COUNCIL ........ 62 15 CLOSED SESSION REPORTS ......................................................................... 62 16 CLOSURE OF MEETING .................................................................................. 62


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01 Opening of Meeting The Mayor welcomed members and declared the meeting open at ....

02 Prayer The Meeting was opened in prayer by ....

03 Record of Attendance Members Cr Don Fitzpatrick, Mayor - Chair

Cr John McMahon, Deputy Mayor Cr Ian Doney Cr Keith Sullivan Cr Neil Francis Cr Kerry Gibbons Cr Clive McCarthy Cr Bob O’Bernier

Officers Alan Cairney, General Manager

John Chapman, Director of Corporate Services Gary Wallace, Director of Development Aruna Wickramasinghe, Director of Engineering Peta Heffernan, Community and Customer Services Manager

Sharon Swannell, Executive Assistant Apologies Nil That apologies be received and accepted for the non-attendance of ....

04 Presentations A presentation will be provided by Central West Catchment Management Authority at 5.00pm prior to the commencement of the Ordinary Council Meeting.

05 Questions from the Public None received.


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06 Confirmation of Minutes of Previous Meeting(s) Ordinary Meeting 17 April 2012 The Minutes of the Ordinary Meeting of Oberon Council held on 17 April 2012 are ATTACHED. Recommendation That the Minutes of the Ordinary Meeting held on 17 April 2012 be taken as read and confirmed. Matters Arising from the Minutes Nil

07 Declarations of Interest Pecuniary -

Conflicts -

Staff -

08 Mayoral Minute and Report 08.01.01 MAYORAL MINUTE AND REPORT File No: Governance/Meetings/Ordinary Author: Clr Don Fitzpatrick, Mayor

Summary This report summaries the main activity for the Mayor since my last report. Recommendation That Report Item 08.01.01 is received as information.


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Comment A. Meetings 1. Community Engagement One Day Forum – 13 April 2012

2. Integrated Planning and Reporting ½ day Workshop – 16 April 2012

3. Integrated Planning and Reporting ½ day Workshop – 17 April 2012

4. Ordinary Council Meeting – 17 April 2012 B. Representation 1. ANZAC Day Services – 25 April 2012

2. St Joseph’s Catholic School Assembly – 30 April 2012 (attended by Deputy Mayor, John McMahon)

3. Catholic Debutant Ball – 4 May 2012 (attended by Councillors Gibbons and McCarthy) C. Correspondence 1. Invitation to attend the 2012 Catholic Ball being held on 4 May 2012

2. Invitation from the Hon John Cobb MP, Member for Calare to meet Senator Arthur Sinodinos AO, Chairman of the Coalition Deregulation Taskforce during his visit to Bathurst

3. Local Government and Shires Association of NSW regarding the updated Guidelines for Payment of Expenses and the Provision of Facilities for Mayors and Councillors in NSW

4. BMLOT Invitation to attend the Winter Ball 2012

5. E Division of the Shires Association of NSW – Invitation to attend the E Division Dinner being held on 4 June 2012

6. Australian Local Government Association regarding the Landfill National Forum

7. Friends of the Oberon Library thanking Council for their support of the recent Waste to Art Competition and Exhibition

8. Invitation to attend the Chifley Local Area Command Awards Presentation Ceremony being held on Thursday 17 May 2012

9. Shires Association of NSW regarding the proposal to establish ‘One Association’. Formal documentation has been lodged with Fair Work Australia

10. Invitation to attend the signing of a Covenant between the Anglican Church (Diocese of Bathurst) and the Catholic Church (Diocese of Bathurst) on 24 May 2012

11. Invitation to attend the Shires Association of NSW 2012 Water Management Conference to be held on 22 July to 24 July 2012 in Wagga Wagga


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Notes:


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09 Councillor Reports No written reports received. Councillors to provide a verbal report to the meeting regarding any attendance at external meetings as Council’s elected delegate.

10 Inwards Correspondence 10.01.01 INWARDS CORRESPONDENCE File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant

Summary The Report Item provides a summary of incoming correspondence for the period 1 April 2012 to 30 April 2012. Recommendation That Report Item 10.01.01 is received as information. Comment A summary of incoming correspondence received by Council is as follows: 1. O’Connell Community Picnic and Dance – request to provide public toilets for the

O’Connell Community Picnic and Dance to be held on Saturday 5th May 2012 at St Thomas’ Church, O’Connell. Council allocated a provision for in kind assistance in its 2011/12 Donations Budget.

2. Arts OutWest Annual General Meeting to be held on Sunday 29 April 2012. Council’s delegate Fran Charge attended the AGM on behalf of Council.

3. Division of Local Government Circular to Councils – Ban on Political Donations by Corporations and Other Entities. The purpose of the circular is to advise Councils and other stakeholders of changes to the Election Funding, Expenditure and Disposals Act 1981. The changes will apply to political donations made to candidates standing at the September 2012 Ordinary Elections of Councils.

4. Invitation to attend the 2012 LGMA National Congress and Business Expo in Perth, 20 – 23 May 2012.

5. Barry Stubbs in relation to current water allocation from the Fish River Water Supply and the implications of stormwater collection.

6. Division of Local Government Circular to Councils – 2012 Councillor Development Strategy. The Division will be conducting a series of Councillor Induction Workshops following the September 2012 Elections. In addition the Division will be providing resources to assist Councillors in their role, including the Councillor Induction and Professional Development Guide for Councils ad the Councillor Guide.


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7. Minister for Police and Emergency Services inviting Council to attend the NSW Local Government in Emergency Management Conference 2012.

8. Cr Ray Donald, President, Shires Association of NSW providing an update regarding ‘One Association’. On Tuesday 17 April 2012, the Shires Association Executive held a Special Meeting to consider the documents that needed to be approved to progress One Association. The Executive resolved to proceed with the amalgamation process.

9. Local Government and Shires Associations of NSW (LGSA) – Media Release. The LGSA are calling on NSW Government to reject many of the recommendations of the Livestock Health and Pest Authority review. The review proposes to abolish the regional boards made up of local people with local knowledge and replace them with a single state-wide LHPA governed by a board appointed by the Minister.

Notes:


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11 Reports for Information 11.01.01 MEDIA File No: Information Management/Information and Communications/Media Releases Author: Sharon Swannell, Executive Assistant

Summary The Report Item provides a list of Media Releases issued during the month of April 2012, a list of the dates where the Mayor’s column (From the Mayor’s Desk) has been published and a sample of Media Articles where Council is mentioned. Recommendation That Report Item 11.01.01 is received as information. Comment The following is a list of Media Releases which have been issued since the previous Council Meeting. Thursday 29 March 2012 • New Committee to Focus on Economic Development • Library News Thursday 5 April 2012 • Family Fun Day Out Planned for Youth Week • Update your MYOB Software Skills • Gary Barlow and the Commonwealth Production • Library News Thursday 12 April 2012 • Queens Documentary • The Kokoda Challenge • Library News Thursday 19 April 2012 • Library News Thursday 26 April 2012 • Crafty Kids add Zing to Cork Board – Oberon Library School Holiday Activities • Library Celebrates National Year of Reading The following is a list of the dates where the Mayor’s Column (From the Mayor’s Desk) has been published: • Thursday 29 March 2012 • Thursday 5 April 2012 • Thursday 12 April 2012 • Thursday 19 April 2012 • Thursday 26 April 2012


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The following is a list of Media Articles where Council has been mentioned during the last month. Thursday 29 March 2012 • Oberon Golf Club’s Patience Drying Up – article regarding Effluent Reuse Project • Disaster Declaration – Oberon area declared a Natural Disaster Area following the

recent sustained rains. • Official Launch of new Community Facilities – opening of Robert Hooper Community

Centre • A Taste of Artistic Waste – Oberon Waste to Art Competition Winners • Letter to the Editor – Pool Cover Deserves Priority Thursday 5 April 2012 • New GM Says he can see Plenty of Potential • Oberon Waste to Art Winners will go on to next level • First steps in Correctional Partner Program • Council Considers New Charge – consideration of a charge for the provision of

stormwater management • Digital TV Switchover – change of date • Firewood for Campers – Council approved application for a wood dispenser located at

the Oberon Visitor Information Centre • Youth Leader to talk to Council – Xsight Youth Group invited to address Council

regarding the groups aims and achievements • Lack of Police Presence is a Rare Event – Oberon Council has received a response

from Chifley Local Area Commander in response to its concerns Thursday 12 April 2012 • Holiday results in a Roaring Tourist Trade – over 1000 people walked through the doors

of the Oberon Visitor Information C entre over the Easter period • Waste to Art – People’s Choice Award • Digital TV set for May 24 • Management Authority want to have a chat – Central West Catchment Management

Authority to address Council about the work of the authority Thursday 19 April 2012 • Celebrating our Youth – Oberon’s Youth Week Celebrations • Kennels Approved – approval of Development Application for a boarding facility on

Lowes Mount Road, Oberon Thursday 26 April 2012 • Pool Weather Proofing Back on the Agenda • Encouraging Youth to Reach Full Potential – Chris Stevenson from Xsight Youth Group

makes a presentation to Councillors • Letter to the Editor – Congratulations to the Oberon Community Members and Oberon

Council staff and Councillors for the Community Forum held on 13 April 2012 • Hundreds Join the Youth Week Fun


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11.01.02 STATUS REPORT – ACTIONING COUNCIL DECISIONS File No: Governance/Meetings/Ordinary Author: Alan Cairney, General Manager

Summary The Report Item provides details of the status in actioning Council decisions, and includes all decisions with reference to the actual Resolution Number as shown in the Minutes for each Council Meeting. Recommendation That Report Item 11.01.02 is received as information. Comment The ATTACHED 14 page document contains 70 separate Council “decisions”, which includes some requests by Councillors for information and/or actions not made by Resolution. Previously there were separate Report Items presented through each Director (Corporate, Development and Engineering) and more recently including the Community & Customer Services Manager (CCSM). The Executive Assistant prepared a draft Report Item for completion by the respective Director/Manager. It is noted that many of the updated “status” details are that the issue in pending, no further action taken at this time, awaiting response etc. To improve reporting, initially to the General Manager and then to Council, one updated status report is prepared and over time will be limited to providing details of “outstanding items” only. An internal document will be prepared with details of the timing and actioning of Council decisions, as an accurate performance measure for each Director/Manager and the General Manager. For Councillors information the Executive Management Team (EMT – consisting GM, 3 Directors and CCSM) will meet the day after the Council Meeting to reaffirm Council decisions and determine priorities for actioning these decisions. There will be a clear focus on carry out the decisions of Council, communicating these decisions to staff and issuing relevant Media Releases. With respect to the ATTACHED document there are 18 decisions from the 17 April 2012 Council Meeting (although Resolution Number 34170412 contains 14 separate actions) and of these 10 have been completed, with comments provided for the remainder of these. It should be noted however that due to the preparation of the Business Paper and finalising Report Items that some of the “outstanding items” may now have been completed. Therefore a verbal update will be provided to the Council Meeting. Actioning of decisions will be included as comment within the Monthly Activity Report for each Director and CCSM.


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11.01.03 MONTHLY ACTIVITY REPORT – GENERAL MANAGER File No: Governance/Meetings/Ordinary Author: Alan Cairney, General Manager

Summary The Report Item summaries the main activity for the General Manager for the month of May 2012 and includes issues such as Staff Matters, Workplace Health & Safety, Economic Development & Tourism, Council Committees, Regional Matters and Meetings Schedule. Recommendation That Report Item 11.01.03 is received as information. Comment 1. Staff Matters – since commencing on Monday 2 April the following activities relating to

staff matters has been undertaken.

a. Executive Management Team (EMT) – initial meet and greet on 2 April over lunch. Initial Meeting held on 16 April and an outline of 4 key objectives for EMT reviewed and with regular weekly meetings now established for each Tuesday. First Meeting 26 April.

Minutes/Notes of EMT meetings provided to the Mayor and copies placed on staff noticeboards. Weekly “one on one” sessions with the 3 Directors and Manager Community and Customer Services have been implemented and these are held on Monday and Tuesday (2 each day). I have also met with the Mayor during his regular days in the Administration Office.

b. Staff General – discussions with other direct reports to establish reporting mechanisms and the structure for regular meetings. This will be implemented in May. Regular weekly visits during April to the Visitor Information Centre and regular discussions with Executive Assistant and Human Resources/Special Projects Officer.

c. Staff Salary System – review of salary system results for EMT staff then implement revision for next staff level down, then for all of Council staff.

d. Other Staff Issues & Meetings

i. 4 April - GIS Review and update meeting

ii. 5 April – met with staff to discuss staff request/issue on placement of screens in the Administration Office.

iii. 5 April – Internal Audit Committee meeting – discussion on IAB role.

iv. 11 April - Salary System Training by OO-Soft, with EMT


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2. Integrated Planning & Reporting / Community Strategic Planning (CSP) See also 5. below with details of Council and other Committees/Workshops etc. As Council will appreciate this has been a priority during April, and additional work has been required from staff to “catch-up” so that a draft CSP and other plans and strategies can be presented to Council to enable the formal public exhibition process to occur. At this time work has progressed on the development and preparation of the Resourcing Strategy (Long Term Financial Plan, Workforce Management Plan, and Asset Management Plan (Strategy and Policy). The draft CSP document and the Delivery Program and Operational Plans are a high priority for the EMT to finalise.

3. Workplace Health & Safety – on advice from Workplace Risk Manager

a. No incidents or injuries during April.

b. No WHS Training conducted during April

4. Economic Development & Tourism – this is now included as a separate Report Item. 5. Council Committees (and other Council initiated activity)

• 3 April – attended Works Committee Meeting

• 3 April – met with representative of Oberon Review, Maureen Lawson

• 4 April – met with Leanne Smith, Council’s External Auditor (Morse & Co)

• 13 April – Community Planning Workshop (Community Strategic Plan - CSP)

• 16 April – attended Seniors Welfare Committee Meeting

• 16 April – half day Workshop on CSP outcomes

• 17 April – half day Workshop on CSP outcomes

• 17 April – attended Council Meeting

• 18 April – Delivery Program & Operational Plan discussions with key staff

• 20 April – attended Youth Week Activity at the Common

• 23 April – Timber Heritage Walk Committee Meeting

• 23 April – Heritage Committee Meeting

• 24 April – Workshop with Councillors on our Asset Management Plan 6. Regional Matters

a. 26 April – attended LGMA Event in Parkes (see separate Report Item)

b. 26 April – apology for CENTROC GMAC meeting (at Parkes). 7. Meetings Schedule – FOLLOWS

May 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

4.00pm Councillor Workshop – Workforce Plan and Delivery Plan and Operational Plan

2 4.30pm Oberon Sports Complex Committee Meeting OBA – Dinner Meeting

3

4

5 Farmers Markets – St Barnabus Church Grounds 5.00pm O’Connell Community Picnic and Dance Day

6

7

8

9

10

11

12

13

14 6.30pm – OPTA Meeting

15 5.00pm Central West CMA Presentation 5.30 pm Ordinary Council Meeting

16

17 BMLOT Board Meeting

18

19 AMSAG Car Rally to be conducted in State Forests, Black Springs Area

20

21

22 5.30pm – Special Meeting to consider the Community Strategic Plan

23

24 Centroc Board Meeting – Upper Lachlan

25 10.30am CTA Internal Audit Committee Meeting - Lithgow

26

27

28

29

30

31 10.30am Oberon Neighborhood Centre “Biggest Morning Tea”

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June 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

2

3

4 LGMA Forum 2012 Shires Conference

5 2012 Shires Conference

6 2012 Shires Conference

7

8

9

10

11 Public Holiday

12 9.30am Seniors Welfare Committee Meeting

13

14

15

16

17

18

19 5.30pm Ordinary Council Meeting

20

21

22

23

24

25 4.00pm Timber Heritage Walk Committee Meeting 5.00pm Heritage Committee Meeting

26

27

28

29

30

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11.01.04 LOCAL GOVERNMENT MANAGEMENT AUSTRALIA (LGMA) – REGIONAL ROAD SHOW 26 APRIL 2012

File No: Government Relations/Local and Regional Liaison/LGMA Author: Alan Cairney, General Manager

Summary The General Manager and Director Corporate Services attended the LGMA Regional Road Show held in Parkes on 26 April 2012. This Report Item provides a summary of the main issues presented which included a training session on “Corruption Prevention for Managers” by a representative of the Independent Commission Against Corruption (ICAC). Recommendation That Report Item 11.01.04 is received as information. Comment The Regional Road Show was facilitated by the Mitchell and Orana groups of the NSW LGMA and was attended by around 30 persons, mainly staff from Council’s in the region. This was one of 8 Regional Road Shows held throughout regional NSW. Topics presented were:

• Division of Local Government – update on the draft Model Code of Conduct, Integrated Planning & Reporting, and the dual roles of Councillors.

• A Destination 2036 information session and workshop. o Both sessions presented by Deputy Director of DLG, Steven Orr.

• A regional Focus Session presented by Less Finn from Parkes Shire Council providing an update on the LGAM group activities for Mitchell and Orana as well as NSW LGMA recent activity and planned workshops, and training opportunities.

• Corruption prevention for Managers, presented by a representative from ICAC. o This was an interactive session and provided a very good overview of ICAC’s

investigative power and the processes required by managers to identify and prevent corrupt activities through greater knowledge and awareness of corruption risks. The session provided examples of corrupt activity and provided details of prevention strategies and reporting systems.

o Some Councillors attended this session as it provided first hand information from an ICAC investigator, with the Question and Answer component at the end of the presentation proving to be an avenue for some robust debate.

• Asset Valuation – this session presented by David Edgerton principal of Valuers & Asset Management, a company specialising in asset management systems (and software solutions) for local government.

The Regional Road Show was very worthwhile to attend and the information presented will be shared with appropriate staff by the General Manager and Director Corporate Services.


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11.01.05 QUARTERLY REVIEW OF MANAGEMENT PLAN 2011/2012 File No: Corporate Management/Management Plan/Management Plan 2012 Author: Alan Cairney, General Manager

Summary The Report Item provides details on completing actions in the current Management Plan 2011/2012 for the January to March Quarterly Period. Recommendation That Report Item 11.01.05 is received as information. Comment In accordance with the requirements of the Local Government Act 1993, the Quarterly Review of the Management Plan has been completed for the period January to March 2012. This Quarterly Review incorporates the current Social and Community Plan and also a report on the progress of actions required in response to the Internal Audit Committee Action Plan reports and recommendations. A number of the comments are that information is not readily available and in future action will be taken to ensure that appropriate KPI’s are developed. The Quarterly Review is ATTACHED as a separate document. In response to a decision by Council at the 21 February Council Meeting, in considering the Quarterly Review for the period ending December 2011 (refer Minute 24210212) further information is now provided regarding the “proposed deleted items” being identified and addressed at the appropriate Committee meeting. The comments in the Report Item considered at the February Meeting was “The former General Manager and Executive Management Team have undertaken a review of the content of previous quarterly reports with the result that this report highlights numerous items that it is considered should be deleted from future reports. Those items are marked with a line placed through the text to indicate that the item will not be included in future reviews.” It appears the above comments were made for the reasons that (quoted from Feb. Report Item):

• Information already provided in monthly staff reports to Council meetings; • Information provided in quarterly budget reviews; • Items that have been previously dealt with or completed and therefore no longer

relevant; • The measure or target is not realistic or quantifiable; and • Items where relevant data is not available

These proposed deleted items are included and comments made in the Quarterly Review document reflecting some of the above reasons. There are no further recommendations concerning any budgetary adjustments as this will be made in the Report Item for the Quarterly Budget Review Statement (to be presented to the proposed Special Meeting).


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11.01.06 TOURISM DEVELOPMENT OFFICER – MONTHLY UPDATE REPORT File No: Economic Development/Tourism Development Author: Jennifer Youman, Tourism Development Officer

Summary The report summaries the main activity for the Tourism Development Officer for the month of April 2012 and relevant Tourism Information activities. Recommendation That Report Item 11.01.06 is received as information. Comment 1. Oberon Visitor Information Centre (OVIC) - Tourism Monthly Report FOLLOWS

During the month of April the Centre experience dry weather, Easter and school holidays as well as ANZAC Day. For this time to last year there is a decrease by -9.6% April‘12 to April ‘11, reduced Public Holiday centre operating hours played a large part of decrease in visitor’s numbers. The extra public holiday hours imposed, equated to 10 opening hours less then last year. General Manager’s Note: I have made enquiries regarding the collection of statistics relating to the number of visitors and enquiries. Staff use a check sheet to collect the data, which includes details of the type of inquiry. I am satisfied with the accuracy of the collection of this data and will use this information (and additional data) to liaise with staff to improve the effectiveness of the OVIC in providing information services.

02000400060008000100001200014000160001800020000

2008

2009

2010

2011

2012


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2. Tourism Events Mayfield Garden Open Weekends For the last three weekends of April Mayfield Garden had been opened for all visitors to see the family garden. Overall Mayfield Garden experienced a 10% increase in visitor numbers from this time last year. The middle weekend was the busiest weekend and now visitors and fans are able to join the Mayfield Garden journey on Facebook. 3. Topical Tourism Central West ABC located at Orange requested to film in Forest NSW for a mushroom story. Film Central requested film locations within Forest NSW for print advertisements. Lithgow Tourism received substantial dollar funding from Motor Accident Authority initiated by staff of Lithgow Council, to develop an A5 booklet on Motorcycle safety, things to do, road safety and touring route. This booklet will include drives from Lithgow to Jenolan Caves up to Oberon, O’Connell and across to Tarana. The booklet is in early stages of development. Oberon Council has initiated contact with State Water to explore possible ways forward to increase the recreational use on Oberon Dam. A meeting has been schedule later this month with State Water Manager Asset Strategy & Research to discuss these opportunities. 4. Marketing – Publications Nil 5. Marketing – Media Oberon advertised in the This Month Discover the Blue Mountains, Central West and Hawkesbury. 6. Marketing – Consumer Shows The Rosehill Caravan & Camping 10 day Expo was during April 21 to 29. Oberon was represented as the LOB (Lithgow Oberon Bathurst) region, with main tourist destinations represented such as Jenolan Caves. Oberon council worked from Monday lunch to Thursday Lunch on the stand, sharing with Lithgow and Bathurst Council to cover 9 days at the expo. The final attendance for 2012 Caravan and camping show was 77,321. The daily break-down is in the table below, with comparisons from the previous 4 years:

2012 2011 2010 2009 2008 Sat 21 April 11,687 11,851 14,494 11,738 11,782 Sun 22 April 13,072 17,474 17,288 12,256 15,130 Mon 23 April 5,703 6,865 7,722 6,806 6,287 Tues 24 April 5,971 5,868 6,993 6,127 6,037 Wed 25 April 11,590 6,014 6,616 6,105 5,362 Thurs 26 April 6,494 6,063 6,465 6,045 5,280 Fri 27 April 6,325 6,804 6,705 6,933 5,648 Sat 28 April 8,229 10,776 11,658 12,058 10,131 Sun 29 April 8,250 8,307 10,296 10,124 10,869 TOTAL 77,321 80,022 88,237 78,192 76,526

Oberon Visitor Information Centre April 2012 ReportHistory Total number of people walking through the centre doors:

2000 3,5732001 5,851

2002 6,404

2003 6,266

2004 7,627

2005 11,225

2006 10,835

2007 11,668

2008 14,647

2009 15, 099

2010 16,131

2011 17,819

Month Domestic International Total Accum Tot

2011 January 1649 235 1884 1884February 1149 117 1266 3150March 1503 183 1686 4836April 3130 156 3286 8122May 1196 56 1252 9374June 880 34 914 10288July 999 40 1039 11327August 732 77 809 12136September 1131 47 1178 13314October 1849 135 1984 15298November 1109 166 1275 16573December 1042 204 1246 17819Total 16,369 1,450 17,819

Month Domestic International Total Accum Tot

2012 January 1522 264 1786 1786February 1056 167 1223 3009March 1157 143 1300 4309April 2871 167 3038 7347MayJuneJulyAugustSeptemberOctoberNovemberDecemberTotal 6,606 741 7,347

Major Tourism Request:

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2011 Kanangra J Caves Mushroom Evans Crown Camping Mayfield Walls Fishing Fossicking Driving Tarana Garden

January 213 354 93 172 205 127 75 119 250 37February 158 241 117 89 94 57 38 60 196 84March 129 236 513 87 84 38 66 82 125 123April 174 259 1119 122 295 68 66 70 152 494May 147 207 429 58 98 36 47 42 65 16June 104 152 74 41 107 30 35 45 47 10July 134 180 43 62 163 43 32 50 36 15August 73 89 33 19 43 24 5 22 40 18September 97 166 18 61 118 64 23 38 85 52October 149 210 49 58 103 44 26 44 95 464November 113 184 32 35 50 32 18 35 89 221December 151 212 30 75 79 49 20 28 148 10Total 1642 2,490 2550 879 1439 612 451 635 1328 1544

2012 Kanangra J Caves MushroomEvans Crown

Camping Mayfield Walls Fishing Fossicking Driving Tarana Garden

January 203 276 102 108 183 50 75 51 232 44February 160 221 152 53 63 45 20 36 97 41March 121 167 412 82 97 46 22 24 127 50April 280 324 1143 190 337 64 51 56 246 356MayJuneJulyAugustSeptemberOctoberNovemberDecemberTotal 764 988 1809 433 680 205 168 167 702 491

Tw Bathurst Public Tw Bathurst PublicCTC Use Enquiries Employment Toilets CTC Use Enquiries Employment Toilets

January 120 198 47 156 January 64 132 23 142February 169 105 49 118 February 74 133 24 106March 174 143 35 120 March 51 129 37 118April 123 94 21 329 April 50 193 43 312May 127 72 23 165 MayJune 62 85 40 85 JuneJuly 142 66 58 91 JulyAugust 158 77 58 72 AugustSeptember 93 97 79 94 SeptemberOctober 77 150 48 175 OctoberNovember 92 115 59 81 NovemberDecember 67 127 55 110 DecemberTotal 1,404 1329 572 1596 Total 239 587 127 678

2011 2012

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11.01.07 MONTHLY UPDATE REPORT – DEVELOPMENT DEPARTMENT File: Governance/Meetings/Ordinary Author: Gary Wallace

Summary The following information is presented for Councillor’s information and is reflective of the period 1 April 2012 to 30 April 2012. Recommendation That Report Item 11.01.07 is received as information. Comment 1. Determinations for the Month of April

The following Development Applications, Construction Certificates, Complying Development Certificates, Section 68 Applications and Subdivision Certificates were determined during the month of April. Type of Application Number Approved Development Applications 15Construction Certificates 10Complying Development Certificates 0Section 68 Applications 3Subdivision Certificates 1 A complete list of the determination is as follows:

Determinations for the Month of - April 2012 (S.101 E.P. & A. Act.)

Ref No Development Type Street Address Locality

10.2011.59.2

Modification to Dual Occupancy and Strata Subdivision 136 Curtis Street Oberon

10.2012.13.1 11.2012.13.1 19.2012.6.1 Additions To Dwelling 1827 O'Connell Road O'Connell 10.2012.16.1 11.2012.16.1 Shed 1827 O'Connell Road O'Connell

10.2012.9.1

Retrospective Determination of an existing retaining wall and associated fence 4 Springfield Street Oberon

10.2012.11.1 11.2012.11.1 Additions To Dwelling 5 Kelly Place Oberon

10.2012.12.1 2 lot Subdivision for Agriculture 3397 O'Connell Plains Road O'Connell


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10.2005.131.3

Modify Conditions of Development Consent 131/05 and stage the development. Stage 1 creation of Lots 1 & 2. Stage 2 creation of additional 4 lots 41 Edith Road Gingkin

10.2012.7.1 Dwelling and On Site Waste Water 103 Tuglow Road Gingkin

10.2012.14.1 11.2012.14.1 Farm Shed 648 Duckmaloi Road Oberon

15.2010.99.1 Subdivision Certificate - Boundary Adjustment 184 & 501 Bosworth Falls Road O'Connell

10.2011.62.1 11.2011.62.1

Additions To Dwelling and Shed 1789 O'Connell Road O'Connell

10.2012.3.1 Cemetery Wall 15 Dudley Street Oberon 10.2012.1.1 11.2012.1.1 19.2012.2.1

Dwelling and On Site Waste Water 121 Junction Road Duckmaloi

11.2005.340.1 Access Construction to proposed Lots 2,4,5 and 6 1001 Dog Rocks Road Black Springs

10.2012.6.1 11.2012.6.1

New Shed for Dog Boarding Kennels 1173 Lowes Mount Road Oberon

10.2011.71.1 Filling and Levelling of land 67 Dudley and 18,20,22 and 24 Edith Road Oberon

10.2011.75.1 Additions 26 Bligh Street Oberon

Copies of Determinations are available for inspection free of charge during normal business hours from the Council's Office

2. Certificates Issued During the Month of April

During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. During the month of April the following certificates were issued: Certificates Number

Issued Section 149(2) and (5) Planning Certificates – issued under Section 149(2) and (5) of the Environmental Planning and Assessment Act, 1979.

9

Section 725A Certificates As To Notices – issued under Section 735A of the Local Government Act, 1993.

7

Section 121ZP Certificates As To Orders – issued under Section 121ZP of the Environmental Planning and Assessment Act, 1797.

5

Section 149A Building Certificates – issued under Section 149A of the Environmental Planning and Assessment Act, 1979.

0

3. Oberon Animal Pound

No Nuisance Dog, Nuisance Cat orders or Dangerous Dog Declarations were issued during March. The following details concerning the Animal Pound are for the month of April 2012.


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Details Number of Cats

Number of Dogs

Animals carried over from previous month 1 3 Animals Seized 3 6 Animals Abandoned 5 0 Animals Surrendered 0 0 Animals released to Owner 0 5 Animals Released to CHD (Cats, Dogs and Horses Charity) under Clause 17 of the Companion Animals Regulations 1999 (Exemptions from Registrations Requirement) for re-homing

4 0

Animals Destroyed 2 2 Animals Sold 0 0 Animals died at Council’s facility 2 0 Animals Escaped/Stolen 1 0 Animals still in the Pound 0 2

Seized – Roaming animals collected by Ranger Abandoned – Animals left in Council drop-off cages Surrendered – Animals given up by owner

4. Miscellaneous Matters

The Development Department undertakes various inspections, including building inspections, health inspections, environmental inspections and complaints. Development Department staff conducted the following inspections during the month of April 2012. Type of Inspections Number of InspectionsBuilding Inspections 21Food Inspections 2Environmental Inspections (Air Pollution/Noise Pollution/Water Pollution)

0

Subdivisions Certificate Inspections 1Complaints (Including Animal Control) 2Building Maintenance Inspections 1

5. Attendance at Seminars/Conference/Short Courses

No conferences or short courses were attended and no seminars were attended by Council officers this month.


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11.01.08 TRANSFER OF GARBAGE CONTRACT File: Waste Management/Service Provision/Domestic Collection Author: Jaclyn Burns

Summary The current garbage contractor, Mr Murray Fenton has advised Council in writing on the 1 May, 2012 of his intention to transfer the contact to the proposed purchaser of Oberon Sand and Gravel. In accordance with condition 2.9 of the Garbage Contact the Contractor is obliged to acquire the written consent of Council prior to transfer. Recommendation That Report Item 11.01.08 is received as information. Comment On the 3 August, 2009 the Deed for the contract condition for the garbage service was signed by Mr Murray Fenton. In accordance with this Deed, Condition 2.9 of the contract requires the following in respect to the transfer of the contract: 2.9 No Assignment The Contractor shall not at any time during the term of the Contract assign or transfer any part of the Contract or by any act or deed procure this Contract or any parts thereof to be assigned, transferred or put into the possession of any other person without the prior written consent of the Council, which can be refused in the Councils discretion. The parties agree that before the Council will consider granting its consent, the following terms shall apply:

a) All money due or payable by the Contractor to the Council shall have been paid and there shall not be any existing unremedied breach of the covenants, conditions or terms of this Contract;

b) The proposed assignee must be a reputable, responsible and solvent person, firm or company, possessed of sufficient financial resources to meet the obligations of the Contractor. The Contractor shall bear the onus of providing such facts to the satisfaction of the Council;

c) The Contractor must pay to the Council all proper costs, charges and expenses incurred by the Council incidental to any enquiries which may be made by or on behalf of the Council as to the respectability, responsibility, solvency, fitness and suitability of any proposed assignee;

d) The instrument effecting such assignment shall be prepared by the Councils solicitors and the Contractor shall be responsible for payment of all legal costs and expenses incurred by the Council in relation to the same.”

In accordance with the condition Council staff have requested the provision of additional information from the proposed contractor to satisfy subsections b, c and d of the contract as well as other relevant conditions. Upon recept of all appropriate information the document will be transferred. Should the request for the abovementioned information not satisfy Condition 2.9 then the matter will be referred to Council for suitable action.


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11.01.09 MONTHLY UPDATE REPORT – ENGINEERING DEPARTMENT File: Governance/Meetings/Ordinary Author: Aruna Wickramasinghe/Ian Tucker

Summary The following information is presented for Councillor’s information and is reflective of the period 1 April 2012 to 30 April 2012. Recommendation That Report Item 11.01.09 is received as information. Comment 1. General Fund Dog Rocks Road Further earthworks and drainage are continuing on the unsealed section of Dog Rocks Road as resources permit. Road Maintenance Repair works following the wet weather in March are continuing. A contractor has been engaged to clean out blocked culverts. Gravel Resheeting Some gravel resheeting has been carried out on Swatchfield Road. Caravan Park The resealing of the internal roads at Jenolan Caravan Park has been completed. 2. RMS Works O’Connell Avenue Reconstruction of O’Connell Road through the avenue is nearing completion. Some stabilisation works, and the bitumen seal should take place during May. Abercrombie Road Work on the 700m section of Abercrombie Road through Black Springs has been slightly delayed due to uncertainty about the location of optic fibre cables. It will commence shortly.


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Edith Road Curve Widening Construction of curve widening’s on Edith Road between Bastard Point Road and Kanangra Walls Road is complete. This includes full width reseals, guardrails, wire rope barriers, and line marking. Reseals Remedial works in the rutting of the wheel paths near Wisemans Creek on O’Connell Road has been completed. The final seals on the heavy patches have been completed. Abercrombie Hill The RMS has advised of funding in 2012/13 for some road safety improvements on Abercrombie Road, down the hill on the approach to Abercrombie River. This will mostly be curve widening and safety barriers. It may also include some works in Upper Lachlan Shire. An inspection is scheduled for 3 May. Oberon Mount Speed Zone The permanent 80km/h speed zone at The Mount has now been approved. Signs have been ordered and will be installed during May.

3. Town Improvement Fund Glyndwr Avenue Drainage Construction of stormwater drainage through the properties on the eastern side of Glyndwr Avenue is continuing. 4. Sewer Fund Nil

5. Water Fund Nil

6. External Meetings

• RMS re future maintenance of O’Connell Avenue trees.

7. Stormwater Harvesting Project No further progress. Waiting on outcome of funding application.


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8. Oberon Waste Depot Licence Draft Statement of Environment Effects has been submitted to EPA for comment. Development Application will be submitted once EPA provides feedback. 9. Disposal of Plant Currently waiting on delivery of new excavator. The grader has been disposed of. 10. Staff Training Nil 11. Upcoming Works Projects likely to commence over the next three months include the following. The program is subject to change:

• Hazelgrove Road – continue earthworks

• Continue earthworks on Dog Rocks Road

• Abercrombie Road reconstruction of a 500m section through Black Springs

• Duckmaloi Road rehabilitation at Deep Creek

• 2012/13 gravel resheeting program

• Ongoing restoration of storm damage areas 12. Other

(a) Tenders have been invited for the next 3 year contract for bituminous surfacing. Tenders close on 24 May, and a report will be prepared for the June meeting.

(b) State Government funding has been confirmed for a toilet at Cunynghame Oval ($52,902) to be matched by Council. Options and prices are being obtained for a prefabricated, single cubicle, unisex toilet.


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11.01.10 MONTHLY UPDATE REPORT – COMMUNITY AND CUSTOMER SERVICES MANAGER

File: Governance/Meetings/Ordinary Author: Peta Heffernan

Summary The following items are presented for Councillors information and are reflective of the period 01 April 2012 to 30 April 2012. Recommendation That Report Item 11.01.10 is received as information. Comment 1. Staff Matters

Nil

2. Attendance at External Meetings and Conferences

Oberon 2025 Community Forum 13/04/2012

3. Committee Meetings Nil

4. Events

Oberon 2025 Community Forum 13/07/2012 Approximately 55 people in attendance, with great participation from all involved. Youth Week 20/04/2012 Approximately 200 people in attendance, with numerous activities, beverages, ice creams, sausage sandwiches and balloons provided. The events was a combined effort by all departments of Council and included many volunteers from the families of staff members including the Swannell’s, Youman’s and Beasley’s.

5. Library

The Library has supported many themes of regional interest in displays such as ANZACs, Earth Day, and Youth Week along with our ongoing promotion of the National Year of Reading.

Story Time and Craft themes have included Easter, ‘Catch a Falling Star’, ‘Baa Humbug’ and Earth Day. The Library provided a School Holiday Craft Flyer to the local schools for inclusion on noticeboards and in newsletters to advertise our program. Attendance at the craft activities was high. There was one volunteer for craft activities from the community.


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Craft Activity AttendanceAutumn Leaf Wreath 6Crazy Goggles & Bugs 17Scarecrows 10Suncatchers 12Mosaic Art Frame 17Greeting Cards 11TOTAL 73

The library was a popular place for children over the school holidays, with increased numbers over the Mon-Fri of both weeks.

Membership as at 30 April 2012 3537

New Borrowers for the Month of February 28

Total Number of Items Issued 1493

Computers Issued 310

People visiting the Library 1408 Comparative Figures

Date Visits Customers Per Hour

Issues and Internet

New Borrowers

April 2011 1642 12 2233 18 May 2011 1420 9.8 1935 23 June 2011 1325 9.2 1843 13 July 2011 1484 10.3 2012 16 August 2011 1447 7.6 1748 18 September 2011 1033 5.0 2178 26 October 2011 1486 8.0 1829 17 November 2011 1378 5.4 1551 24 December 2011 1230 6.8 1587 17 January 2012 1100 6.3 1719 8 February 2012 1087 5.9 1589 16 March 2012 1229 6.3 1893 15 April 2012 1408 10.1 1803 28

NB Please note that the method for calculating visits to the library was modified in September 2011 to ensure accuracy of measurement.

Staff are continuing discussions with eResources supplier OverDrive as to integrate the eBook system with our Web presence. The current plan is to have OverDrive operational in late May. Staff will be continuing a monthly story and craft session with both the Black Springs play group and the public school in this coming school term. A story and craft session with the Burraga Bugs has been scheduled for 30th May to assess how this will fit in with the play group’s operations.


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6. Pool

Pool surveys were sent to all registered users of the Pool Complex (season passes/dolphin swim school) where the Complex was rated on several competencies including Cleanliness, Service, Programs, Kiosk and Supervision. Feedback was positive with all areas performing at an average to above average standing.

7. The Robert Hooper Community Centre

The Robert Hooper Community Centre has been utilised extensively in the month of April by various social and community groups. A Users handbook will be provided to those groups in the near future.

Community Centre

Usage Statistics

Function Room 19Large Activity Room 22Meeting Room 18TOTAL 59

8. Community Technology Centre (CTC)

The CTC continues to host community classes run by volunteers. These are the Family History Group (Mondays) and Computer Classes (Wednesdays).

9. HACC

The new wheelchair accessible vehicle (Kia Carnival) has been ordered from Clancy Ford (Bathurst) who will arrange for Freedom Motor Vehicle alterations to convert. This could take up to ten (10) weeks. The current vehicle has been used 18 times over April.

10. Grants

Staff are investigating the feasibility of applying for grants in the following areas:- a) Coca Cola Amatil grant providing up to $10,000 for a ‘one-off’ project involving youth.

Communications have been sent to the Regional Office of the SES to potentially offer a bush survival/training program over the school holidays. This would possibly encourage membership for the SES whilst engaging our youth. The funding is only available to a DGR status organisation.

b) Matana Foundation for Young People Grant Program. The Grant provides up to $10,000 for projects benefitting youth in the areas of education, arts and culture, employment and training, housing and accommodation. Communications have been sent to the Bathurst PCYC to gage interest. Funding is only available to a DGR status organisation.

c) The NAB Schools First Program is offering from $15,000 to $30,000 to bring students, teachers, parents and community members together to improve student outcomes. Staff are conversing with Oberon High as to the possibility of a ‘study hall’ program that would provide afternoon tea for students followed by ‘study’ help sessions with volunteers to provide guidance to students that may need help with school work.


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11.01.11 MONTHLY UPDATE REPORT – CORPORATE SERVICES DEPARTMENT

File: Financial Management/Financial Reporting/Periodic Reports Author: John Chapman

Summary The following items are presented for Councillors information and are reflective of the period April 1 to April 30 2012. Recommendation That Report Item 11.01.11 is received as information. Comment 1. Rates Collections Reports The monthly statistical report on the collection of rates and annual charges for the financial year to 30 April 2012 FOLLOWS for information. Total collections for the year represent 77.26% of the total receivable, compared with 76.53% for last year. Ongoing recovery action is continuing in an attempt to further reduce the total outstanding. 2. Certificates Issued During the property conveyancing process, normally as part of the sale of a property, applications are received for certificates relating outstanding rates and water consumption on properties. During the month of April 2012 the following certificates were issued:

• 11 Certificates under Section 603 (rates and charges) of the Local Government Act

• 2 consumers water meter reading certificates 3. Councillor and General Manager Expenses The monthly summary of Councillor and General Manager Expenses for April 2012 FOLLOWS for information. 4. Attendance at Seminars/Conference/Short Courses

• The Director of Corporate Services attended (with the General Manager) an LGMA Roadshow at Parkes on 26th April 2012 – the main item on the program was a presentation by ICAC in relation to corruption within State Agencies (including Local Government).

• The Payroll Officer undertook online Staff Leave e-learning with Civica on 27th April 2012.

• The Director of Corporate Services, Finance Assistant and Rates Clerk undertook online Rates Modeling e-learning with Civica on 30th April 2012

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33 | Page

INCURRED BY DETAILS AMOUNT

Mayor D Fitzpatrick

Travel to Council Meeting; Finance Meeting; Sports Committee

Meeting; Australia Day Meetings/Reception; Swimming Pool

Meeting; GM Interviews; Centroc Meeting

$347.80

Cr N Francis Internet Access $50.45

EXPENSES OF COUNCILLORS AND THE GENERAL MANAGER

April 2012

34 | Page


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11.01.12 STATEMENT OF BANK BALANCES AND INVESTMENTS – 30 APRIL 2012

File: Financial Management/Investments/Register Author: John Chapman

Summary In accordance with Clause 212 of the Local Government (General) Regulation 2005:

“(1) The responsible accounting officer of a council: (a) must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i) if only one ordinary meeting of the council is held in a month, at that meeting, or (ii) if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b) must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2) The report must be made up to the last day of the month immediately preceding the meeting.”

The statement of Bank Balances and Investments as at 30 April 2012, together with a graphical summary for the period from May 2007 FOLLOW for Council’s information. Recommendation That Report Item 11.01.12 is received as information. Comment In addition to the statement of Bank Balances and Investments the following figures, compared with those reported at 30 April 2011, are presented for information.

2011 2012 Cheque Account Cash Book Balance $170,116 ($276,033) Total Cash and Investments (Market Value) $2,974,900 $3,116,823

Interest Received Year to Date $190,812 $144,099 Call A/c Interest Rate 4.70% 4.20%

The total sum held in investments and cash is comparable with the same period last year. Coupon payments continue to be received for the Grange Securities/Lehman Bros Investments, with the exception of the Zircon/Coolangatta and Helium/Scarborough CDO’s. A summary of the net amounts of principal written off in relation to Lehman Brothers and LGFS CDO’s is provided as follows: Written Off 30 June 2008 (2,682,780)Written Back 30 June 2009 540,585 (includes Federation CDO $500,000 recovered)Written Back 30 June 2010 55,040Written Back 30 June 2011 86,250Net Written off to 30 June 2011 (2,000,905)Net Write-Off to date in 2011-2012 (119,635)Net Written off to 30 April 2012 ($2,120,540)

Capital Value Capital Value

INVESTMENTS Invested Invested Interest Term Date of legal Source of

Institution, Type31/03/2012 30/04/2012 Rate

Invested (Days) MaturityReceived

YTD

Received

LTD Frequency Funds

Commonwealth Call A/c 310,000.00 100,000.00 4.20% At Call 33,836 Monthly

CBA Business Online Saver -CDO Interest a/c 484,862.60 486,296.61 Savings 16,069 Monthly

Westpac Term 1,000,000.00 1,000,000.00 5.91% 13/12/11 180 5/06/2012 0 Maturity W'pac Matured Invest.

Westpac Term 500,000.00 500,000.00 5.79% 5/03/12 90 5/06/2012 0 Maturity Matured Invest

Westpac Term 500,000.00 500,000.00 5.80% 12/03/12 90 10/06/2012 0 Maturity Matured Invest

Lehman Brothers - Aphex/Glenelg 89,730.00 106,560.00 Bank Bills +1.25 (6.1400%) 13/06/06 8yrs 22/12/2014 21,737 146,391 Quarterly Call/CDO Sale

FIIG Securities - Octagon 700,000.00 700,000.00 n/a 25/10/05 10 yrs 30/10/2015 0 96,390 Annually Call Account

Interest on Previously Matured Investments 72,457

$3,584,592.60 $3,392,856.61 144,099

BANK BALANCE At Value At Value

Bank Statement 392,523.76 103,827.32

Oberon Council

Statement of Investments

As at 30 April 2012

Interest Payments

Bank Statement 392,523.76 103,827.32

Cash Book (97,925.61) (276,033.38)

Limit of overdraft $500,000.00 $500,000.00

(arranged with Bank)

Total Cash & Investments $3,486,666.99 $3,116,823.23

I certify that the investments have been made in accordance with Section 625 of the Local

Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005,

and Council's Investments Policy.

J Chapman

Responsible Accounting Officer

1/05/2012

36 | Page

$6,000,000

$8,000,000

$10,000,000

$12,000,000

OBERON COUNCIL - CASH & INVESTMENTS

$0

$2,000,000

$4,000,000

Face Value Market Value

37 | Page


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Notes:


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12 Reports for Decision 12.01.01 OBERON 150 YEAR CELEBRATIONS File No: Community Relations/Ceremonies Author: Alan Cairney, General Manager

Summary To present to Council a proposal to form a Steering Committee to assist in making arrangements to celebrate Oberon’s 150th Anniversary. Recommendation That:

1. Council establish a Steering Committee for the purpose of making arrangements to celebrate Oberon’s 150th Anniversary;

2. The Mayor to invite members of the community to form the Steering Committee and

that the Committee report to directly to the Council through the General Managers Report Items;

3. Council through the Community Strategic Planning process and the Delivery Program

and Operational Plans, allocate funding to enable appropriate celebrations and activities planned for this event.

Comment At a recent meeting of the Heritage Committee it was mentioned that Oberon will be 150 years old in 2013. Preliminary investigation indicates that the village of Oberon was proclaimed in 1863. In the publication “Thematic History of Oberon Shire” by Phillippa Gemmell-Smith, it is stated “The Oberon town area was originally known as Bullock Flat, after a flat on the Fish River Creek, now opposite the water treatment plant. The village, elevated to higher country adjacent, was proclaimed in 1863, and the name also elevated”. Further investigation will determine the exact date of the proclamation. And in the meantime a Steering Committee is suggested as an appropriate way for Council to work with the community to firstly determine and then implement a range of community and civic activities to mark the event. It is anticipated that the Steering Committee will meet regularly to discuss activities and liaise with individuals and community groups to coordinate activities. It is expected there will be many, many suggestions from individuals and community groups across the whole of the Oberon Local Government Area. At this time it is proposed to include a nominal amount of $10,000 in the Delivery Program & Operational Plan for 2012/2013 to facilitate the celebrations. Administrative support services will be provided to the proposed Steering Committee through appropriate staff including


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tourism, heritage and community services. As General Manager this is a project where I will be personally involved. With the Local Government Elections to be held in September 2012, it is considered that the current Mayor make arrangements to invite selected members of the community to form the proposed Steering Committee, with these arrangements to be reviewed after the Elections, including the Election of Mayor for Oberon Council. The Oberon Shire Council was first formed at a public meeting in March 2006.

12.01.02 COUNCIL SEAL TO SECTION 88B INSTRUMENT File No: Property/PR12.899 Author: Janet Bailey

Application: Development Application 10.2011.48.1 2 Lot Subdivision for the purpose of

Agriculture Applicant: Mr T E Behan Location: Lot 85 in DP 757045 899 Gingkin Road, OBERON Summary Council has received a request to affix the Council Seal to a Section 88B Instrument to ensure that no dwelling house, cottage, other erection or construction or otherwise for the purpose of or capable of use for habitation purposes shall be erected, maintained or allowed to remain upon the land hereby burdened on land owned by Mr Terry Behan and Mr Troy Behan on lot 85 in DP 757045 at 899 Gingkin Road, Oberon. Recommendation That the Common Seal of the Oberon Council be affixed to the Section 88B Instrument for Development Application 10.2011.48.1 for a Subdivision for the purpose of agriculture for Mr Terry Behan and Mr Troy Behan on Lot 85 in DP 757045 at 899 Gingkin Road, Oberon.

Comment On the 18 November 2011 Staff approved Development Application 10.2011.48.1 for a Subdivision for the purpose of Agriculture on Messrs Behan property at 899 Gingkin Road, Gingkin. A copy of the plan of subdivision is ATTACHED. In approving the subdivision a number of conditions were imposed including Condition 13 Restriction to user which states as follows:

13. Restriction as to the Use of Land: 13. The provision of a public positive covenant / restriction as to user with Council as nominee in accordance with Section 88 of the Conveyancing Act placing restriction on user relative to proposed Lot 2 that:


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a) No dwelling house, cottage, other erection or construction or otherwise for the purpose of or capable of use for habitation purposes shall be erected, maintained or allowed to remain upon the land hereby burdened.

Reason:- To ensure that suitable notice is provided to indicate that no dwelling entitlement exists on Proposed Lot 2 which has been created for agricultural purposes only.

A copy of the 88B Instrument is ATTACHED and Council Staff have reviewed the document and found it to be in order, in relation to all appropriate conditions of consent. 12.01.03 DEVELOPMENT APPLICATION 10.2011.67.1 File: Property/PR1.1172

Author: Mark Dicker

Applicant: Anthony Daintith Town Planning

Owner: Mr MV & Mrs AT Miller

Location: Lot 4 DP 1108123, 1172 Mutton Falls Road, O’Connell

Proposal: New Dwelling and two Garages

Zone: Rural 1(a) Summary Council is in receipt of a Development Application 10.2011.67.1 for the proposed construction of a new dwelling and two associated detached garages on land described as Lot 4 DP 1108123, being known as 1172 Mutton Falls Road, O’Connell. The proposed development is not in compliance with clause 18(b) of the Oberon Local Environmental Plan 1998; Clause 18(b) states “the dwelling is not erected within, or within 100 metres of the high water mark of, a water body listed in Schedule 1”. Recommendation That Council determine Development Application 10.2011.67.1 in accordance with the recommendation outlined in the attached Section 79C report. Comment Council is in receipt of a Development Application 10.2011.67.1 for the proposed construction of a new dwelling and two associated detached garages on land described as Lot 4 DP 1108123, being known as 1172 Mutton Falls Road, O’Connell. The applicant has applied under State Environmental Planning Policy (SEPP) 1 to vary clause 18(b) of the Oberon Local Environmental Plan 1998 which requires that a dwelling not to be erected within 100m of the high water mark, in this case the Fish River. The proposed dwelling is 92.6m from the Fish River, thus a reduction of 7.4% is requested by the applicant.


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The variation to the development standard is less than 10% thus Council can assume the concurrence of the NSW Department of Urban Affairs and Planning as advised in Clause 12 of Circular B1 dated 17 March 1989. Lot 4 DP 1108123 is considered a vacant original holding as per clause 18(a)(i) of Councils current Local Environmental Plan 1998 and as such the proposed development is permissible subject to development consent. The proposed development is considered permissible subject to Clause 18 of Councils current Local Environmental Plan 1998, and subject to the approval of a State Environmental Planning Policy (SEPP) 1 application to vary the development standard setback requirement of 100m to 92.6m. The requirements of clause 8 (concurrence) of SEPP 1 have been considered and it is felt that approval of the proposed variance is appropriate in this instance. The proposed development will not raise any matter of state or regional significance, nor is there any public benefit to maintaining the 100m setback from the Fish River. Clause 8 has been satisfied through the use of the NSW Land and Environment Court ‘five part test’ to consider when assessing SEPP 1 applications. The objective of the 100m development standard within the clause 18(b) of LEP can be directly linked back to ensure achievement of the zone objectives within clause 9 of the LEP. In particular the 100m setback is intended to “protect, enhance and conserve water resources and preventing the pollution of water supply catchments” which is quoted in clause 9(a)(vii). Whether the dwelling is located 100m or 92.6m as proposed in this instance will not change the proposed developments ability to “protect, enhance and conserve water resources and preventing the pollution of water supply catchments” because the impact upon the Fish River will still be minimal whether the dwelling is 92.6m or 100m as there is sufficient distance to ensure protection of the water resource. The applicant has supplied a geotechnical report which also notes hydrogeomorphological information to satisfy clause 18(c) of the current LEP. The geotechnical report proposes a mound effluent disposal system which is currently the most advanced and frequently used effluent systems for difficult sites. The geotechnical report states “even though the system will be within 200m of the Fish River there will be no detrimental effect on the river”. The geotechnical report proposes the effluent disposal area to be located directly in front of the dwelling, which will mean it is approximately 85m from the edge of the Fish River, a condition of consent will request that the effluent disposal area is relocated outside the 100m water mark to ensure compliance with Australian Standard 1547 and also to minimise any potential perceived impact of the effluent disposal area. The application has been neighbour notified to adjoining surrounding neighbours, which closed on 26 April 2012, at that time no submissions had been received by Council. Attachments Attachment 2a – Section 79c Report including Conditions of Development Consent Attachment 2b – Applicant’s Site Plans and Elevations Attachment 2c – Applicant’s Statement of Environmental Effects Attachment 2d – Applicant’s Geotechnical Report


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12.01.04 GOLF CLUB EFFLUENT REUSE File No: Property/PO47.107 Author: Aruna Wickramasinghe

Summary Council, at its March Ordinary Meeting resolved to request a complete project plan for the completion of Golf Club effluent reuse project. The estimated cost for the approval process has increased substantially and at least another $50,000 has to be spent on the approval process before it is known whether the project can proceed. The total estimated cost to complete the project is $436,700. Recommendation That :

1. Council note the contents of this report and not proceed with the Golf Club Effluent Reuse project.

2. Council continue to work with the Golf Club to seek alternate opportunities for water

saving measures. Comment At the March meeting the Council resolved to request for a complete project plan for the completion of Golf Club effluent reuse project. The purpose of this report is brief the Council about the total estimated costs and all the outstanding works to complete the project, before any further work is undertaken. Thus far the following work has been undertaken for a cost of approx. $37,000.00

Preliminary pipeline route assessment

Preliminary pump and pipeline design

Water balance modelling, site inspection and route refinement

Concept design reporting, planning review and part REF preparation

Geotechnical and soil investigation

Set out of possible pipeline route and revised route plans

Site survey and preparation of easement plans

In accordance with the S60 of the Local Government Act further approvals should be obtained from NSW Office of Water to supply treated sewage to a third party. This is in addition the EPA approvals. NSW Office of Water requires a risk assessment and recycle water management plan for the project using the framework in the Australian Guidelines for Water Recycling (AGWR). The AGWR uses a preventative risk management framework which focuses on process and onsite controls and public health aspects whereas the EPA guidelines sets out compliance values for quality and quantity effluent applied, run off boundaries etc.


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Preliminary comments from NSW Office of Water have indicated that trickling filter treatment plants would find it very difficult to consistently achieve the desired effluent quality. Therefore Chlorination and UV disinfection may be required. Irrigation practices may have to be planned for off peak hours. A consultant with expertise in this area will have to be engaged to conduct risk management workshops to overcome issued related to the NSW Office of Water approval process. Considering all the project requirements, the estimated costs to complete the project are detailed below. Current expenditure - $37,000 Risk assessments associated with S60 approval - $50,000 EPA license variation - $10,000 Finalise the Review of Environment factors - $20,000 Construction of Pump station and Pipeline - $160,000 Supply and installation of disinfection system - $100,000 Costs of verification and validation of the system - $20,000

$397,000 Contingencies (10%) $39,700 Total estimated cost $436,700

Council has reduced the previous annual contribution, provided to the Golf Club, by $10,000 and putting it towards the sewer fund to offset the Capital cost of the proposed project. Therefore Council will take at least 43 years to recoup the capital cost. From the water balance model prepared by Geolyse, Golf Club would use 50 ML/ day (for both Greens and Fairways) out of 365 ML/year of effluent produced by Oberon Sewer Treatment Plant Historically 15ML/ year each has been sourced from both Oberon Dam and the existing bore although this has not been the case during drought times due to water restrictions and bore running dry during the watering season. From the current supply of raw water Council does not make any profit as the charge out rate to the Golf Club is very similar to the purchase price of raw water from State water. In addition there’ll be operational costs for pumping and the disinfection system resulting from the proposed effluent reuse project. Financial Implications Council has only allocated $110,000 towards the cost of the project and additional funding is required to proceed with the project. Risk/Other Implications There is a risk that this project may not proceed if approval and licensing cannot be obtained from NSW Office of Water and EPA respectively. At least another $50,000 (Total project cost of approx. $90,000) has to be spent before the outcome of the approval process is known.


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12.01.05 HANRAHAN’S LANE – ACQUISITION FROM FORESTS NSW File No: Roads/R58 Author: Matilda Dwyer

Summary Council currently owns and maintains approximately 2.9kms of Hanrahan’s Lane. Council has been approached by adjoining landholders to acquire a further 0.5kms (821.8m2 total) from Forests NSW to provide dedicated road access to adjoining landholders. Forests NSW have been granted the approval of the Minister for Council to compulsorily acquire the land. A Council resolution is required to initiate the application process. Recommendation That Council make application to the Minister and the Governor to compulsorily acquire 821.8m2 of land from Forests NSW for the purpose of public road. Comment Council currently owns and maintains approximately 2.9kms of Hanrahan’s Lane off Abercrombie Road. Council has been approached by an adjoining landholder to acquire a further 0.5kms from Forests NSW to provide access to adjoining landholders as the existing road alignment does not extend to the property accesses. Forests NSW have been granted the approval of the Minister for Council to compulsorily acquire the land. A copy of the road map FOLLOWS. A Council resolution addressing the requirements of the Department of Local Government is required to initiate the application process. Once the application process has been completed, the road will then be gazetted and added to the existing alignment of Hanrahan’s Lane. The adjoining landholder will be required to upgrade the remainder of the road to meet Council’s road specifications before the maintenance responsibility is taken over by Council. All costs associated with the land acquisition and transfer costs will be borne by the adjacent landholders.

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12.01.06 MAIN STREET TREES/SECURITY CAMERAS File: Laws and Enforcements/Notifications/Security Author: Matilda Dwyer Summary Council resolved at the February meeting that more information was required to make a recommendation for the improvement of the main street security system. Recommendation That Council note the information provided in report 12.01.06 and continue the current practice of pruning the trees. Comment The following options are proposed for consideration • Option 1 - A quote has been received from the supplier for moving the cameras further

up the poles. They have advised they could move two cameras per day – they would require two Council staff on site for assistance. The supplier has stated that there is no guarantee that the quality of the picture will not be affected once the cameras are moved as the camera will be further away from the subject.

Estimated Cost Boom lift hire (1½ days) - $750.00 Quoted $950.00 ex GST per camera - $2,850.00 Two workers (1½ days) - $840.00

This option is not preferred as it is not a permanent solution as cameras may have to be relocated in the future depending on the growth of trees. This figure appears quite expensive and alternate quotes would be sought if Council were to pursue this option.

• Option 2 - The removal of the trees and replacing with smaller variety. The existing trees are a variety of Oak tree which can grow up to 30 metres in height. The trees would be removed and smaller variety planted to replace existing.

Estimated Cost Four Parks and gardens staff – 2 days approx. $2,240.00 Three new trees – approx. $300.00

Advice has been received that the Oak trees in Oberon Street were selected via a committee established by Council and the removal of these trees would require consultation with the community and/or members of that committee (no longer active).

• Option 3 – Current practice Continue to trim the trees annually – allocate funds within the annual financial budget to cover these costs.


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Estimated Cost Boom Lift Hire (half day) – approx. $250.00 Two parks and gardens staff (1/2 day) - $280.00

This is the current maintenance practice which can be affordable under the current budgets however this method of pruning is not very aesthetically pleasing. This option is the preferred option; however advice from a horticulturalist would need to be obtained to ensure correct procedures are in place to preserve the health of the trees.

The suggestion as raised of using other businesses’ security cameras. Business owners were approached and they either didn’t have security cameras installed or do not give footage out, it was only for private use. Financial Implications Funds are allocated within the current financial budget for the maintenance of street trees or the maintenance of cameras.

12.01.07 REQUEST FOR FINANCIAL ASSISTANCE – RSL MEMORIAL PARK WALL

Files: Community Relations/Donations, PO19-15 Author: Amanda McGrath

Summary Correspondence has been received from the Oberon RSL Sub-Branch requesting that Council waive the Development Application fees associated with the building of a niche wall in the memorial park. Recommendation That Council donate the $359 Combined Development Application, Construction Certificate, Inspection and Occupation Certificate Fees for the memorial park niche wall and make provision in the next 2011/2012 Quarterly Budget Review Statement.

Comment Correspondence has been received from the Oberon RSL Sub-Branch requesting that Council waive the $359 Combined Development Application, Construction Certificate, Inspection and Occupation certificate fees associated with the building of a niche wall in the memorial park. The Sub-Branch paid the $297 Combined Development Application, Construction Certificate and Inspection Fee, and the $62 Occupation Certificate Fee on the 9th March 2012. The financial assistance budget for 2011/2012 has been fully expended, therefore should Council resolve to waive these fees; a vote for additional funds will also be required.


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A similar request from the Oberon Golf Club (total $898.00) was approved by Council at its February 2012 Ordinary Meeting. Should Councillors wish to view a copy of the correspondence or Council’s Financial Assistance Policy please contact the Director of Corporate Services. Financial Implications No funds are currently available in Council’s 2011/2012 budget.

Notes:


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13 Committee Reports

13.01.01 SENIORS WELFARE COMMITTEE File: Governance/Meetings/Seniors Welfare Committee Author: Kathy Beesley

Summary Minutes of the Seniors Welfare Committee Meeting held on 16 April 2012 FOLLOW for Council’s information. Recommendation That

1. The Minutes of the Seniors Welfare Committee Meeting held on 16 April 2012 be received and noted.

2. That Council consult with Eric Hiam to ascertain the feasibility of him returning to Oberon to provide advice to senior residents and further that he be requested to provide a suitable program for senior residents and suitable timing for the visit.

Comment The Seniors Welfare Committee Meeting was held on 16 April 2012 and discussions were as follows:

• Follow on from the Seniors Expo held on 17 March 2012 a suggestion was made to for Council to consult with Eric Hiam to ascertain the feasibility of him returning to Oberon to provide advise to seniors residents and further that he be requested to provide a suitable program for senior residents and suitable time for the visit.

• Council needs to lodge an application to the Oberon Multipurpose Centre each time it wishes to use their bus and it would then be decided whether or not it would be made available for Council use.

• Adopt a Grandparent program has been forwarded to schools in the Oberon Local Government Area and accepted with enthusiasm. Council has received positive feedback from Hathaway Cottages and the Robey Centre. It was suggested that Council correspond with parents via the schools and see if any parents are willing to take school students to visit the elderly on week-ends.

• The Committee agreed to retain the existing Charter that was endorsed on 19 April 2011.

Council resolved at its 17 April 2012 Ordinary Meeting that the General Manager be requested to undertake discussions with the executor of the estate of the late Leath Johnston for the purpose of securing the funds for aged care.

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Minutes of the duly convened Seniors Welfare Committee Meeting of Oberon Council held at the Council Chambers, Oberon on Monday 16 April 2012, commencing at 9.30am.

_______________________ _______________________

General Manager Chairperson

PRESENT: Councillor Keith Sullivan, (in the chair); Councillor Kerry Gibbons; Jill Evans; Janice Musgrave; Ian Davis; Mark Boffa; Graham Parker; Ray Mawhood and Ian Whalan. OBSERVERS: General Manager Alan Cairney; Community and Customer Services Manager, Peta Heffernan; Community Liaison Officer, Kathy Beesley, APOLOGIES: Apologies were received and accepted for the non-attendance of Councillor Bob O’Bernier; Joanne Campbell and Belinda Massey. MINUTES Minutes of the meeting held on 13 February 2012 were read and accepted. (M Boffa/J Evan) DECLARATIONS OF INTEREST

Nil Seniors Expo 17 March 2012 A request was made to see if Eric Hiam would return for discussions and the provision of advice to Seniors. It was advised that Eric would normally spend 2 hours ($650.00 per two hours) with each person. It was suggested to send out a survey to see how many residents would be interested. The meeting was informed that some local residents did not receive notification of the original Seniors Expo. Council could start to promote financial planning for Seniors once Council hands over the land for the commencement of the building of the Aged Care Facility. Columbia will have a contract in place to start construction September/October. Recommendation: That Council consult with Eric Hiam to ascertain the feasibility of him returning to Oberon to provide advice to senior residents and further that he be requested to provide a suitable program for senior residents and suitable timing for the visit. Hospital Bus: Council needs to lodge an application to the Oberon Multipurpose Centre each time it wishes to use their bus and it would then be decided whether or not it would be made available for Council use.

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Minutes of the duly convened Seniors Welfare Committee Meeting of Oberon Council held at the Council Chambers, Oberon on Monday 16 April 2012, commencing at 9.30am.

_______________________ _______________________

General Manager Chairperson

Adopt a Grandparent Oberon, Black Springs, O’Connell and Burraga Public schools are all willing to participate in the program. Hathaway Cottages have nominated two residents and staff are waiting to hear from Janice Musgrave from the Robey Centre. Schools are concerned about the students visiting the elderly and suggested that writing letters will be a good start. The Committee suggested that we correspond with parents via the schools to ask if parents and students would be willing to visit the elderly after hours and possibly on weekends. Draft Basis for the Operation of Oberon Council’s Seniors Welfare Committee (see attachment from Graeme Parker) Committee agreed to retain the existing Charter that was endorsed on 19 April 2011. Establishment of an Entity from Leath Johnson Estate ($100,000) Discussions are still underway regarding the possible establishment of a mechanism to capture donations and bequests to benefit seniors’ welfare in the Oberon Local Government Area. Advice has been received from Bird Legal with regard to the setting up of an Entity and the approximate cost would be around $5,000. Recommendation That the General Manager be requested to contact the Executors for the late Leath Johnson to ascertain the rules of the will in regard to the $100,000 donation by Leath that was to be used for Aged Care in Oberon. General Business Nil Next Meeting : The next meeting will be held on Tuesday 12 June 2012 commencing at 9.30am the Oberon Council Chambers. Meeting closed at 10.50am. Confirmed this _______________ day of ______________________ 2012. _____________________ ____________________ General Manager Chairperson

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13.01.02 HERITAGE COMMITTEE MEETING File No: Governance/Meetings/Heritage Author: Janet Bailey

Summary Minutes of the Heritage Committee meeting held on the 23 April 2012 should be received and ratified by Council. Recommendation

a. That the Minutes of the Heritage Committee held on the 23 April 2012 be received for information.

b. That consideration be given to allocating funds in the Delivery Program and Operational Plan 2012/13 for the 150 year celebrations of Oberon Township and approval be given to contact National Parks regarding the installation of a dance floor at Kanangra Walls.

Comment The Minutes of the Heritage Committee meeting held on the 23 April 2012 FOLLOW for resolution from Council.

13.01.03 TIMBER HERITAGE WALK COMMITTEE MEETING File No: A2.27 Author: Janet Bailey

Summary A meeting of the Timber Heritage Walk committee was held at the Council Chambers on 23 April 2012 at 4.00pm. As there were insufficient number for a quorum the attached report is for information only. Recommendation That the report on the discussions held at the Timber Heritage Walk Committee meeting be received for information. Comments The report regarding discussions held at the Timber Heritage Walk Committee Meeting held on the 23 April 2011 have now been prepared. A copy of the notes of the meeting FOLLOWS for Council’s information.

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Minutes of the Heritage Committee Meeting held on Monday 23 April 2012, commencing at 5.00pm.

__________________________________ ________________________________ General Manager Chairperson

COMMITTEE MEMBERS PRESENT: Clive McCarthy (in the chair), Peter Dove, Philippa Gemmell-Smith, Ian Davis, Susan Loudon, Ewen Stewart and Laurie McMahon. OBSERVERS: Mr Gary Wallace, Director of Development; Mr Christo Aiken, Heritage Advisor and Mr Alan Cairney General Manager. APOLOGIES: Apologies were received and accepted from Iain McPherson, Brenda Doney and Clr Ian Doney. DECLARATIONS OF INTEREST Nil CHARLES KINGSFORD SMITH SIGN The Director of Development (Gary Wallace) has ordered from Armsign the correct numbers for the date of the landing of Charles Kingsford Smith in Oberon. These will be placed on the sign once they arrive. COXS ROAD/AVENUE OF TREES BROCHURES Council resolved to endorse the Cox Road and Avenue of Trees Brochures at the 17 April 2012 Ordinary Council Meeting. The Committee decided to print off 500 of each brochure and hand 250 of each to the Visitors Information Centre and 250 each to the Guardians at O’Connell. AVENUE OF TREES Council resolved at their 17 April 2012 Ordinary Council Meeting to obtain a costing from Council’s Engineering Department on the proposed walk way along the O’Connell Avenue of trees. GENERAL BUSINESS Philippa Gemmell-Smith advised the Committee that in 1913 Oberon township celebrates its 150th Anniversary and she is keen to rebuild a dance floor near Kanangra Walls next to where Jim Inglis started to build. Philippa advised that Warwick Armstrong is keen to assist with milling of the timber.

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Moved Philippa Gemmell-Smith Second Clive McCarthy That consideration be given in the preparation of the 2012/13 budget for the 150th Anniversary celebrations of Oberon Township and approval be given to contact National Parks regarding the installation of a dance floor at Kanangra Walls. Carried Sue Loudon raised the issue of protecting our natural Environment and asked if that is something that would come under this committee as Oberon has many National Parks and pristine areas. The Director of Development advised that Council does not have a tree preservation order on private land however the road reserves are protected. Ewen Stewart presented to the committee a list of buildings in the Burraga area that may be suitable for inclusion on the draft Land Use Strategy. The Director of Development will contact the owners to see if they are keen to list their properties. Laurie McMahon asked if the Hackney Graves at Burraga has been listed as a potential Heritage item on our proposed draft Land Use Strategy. Laurie advised that “Meranda” the chief of the Burra Burra tribe was buried near Granite Hill and this should be recorded somewhere or could it be marked on a map showing the Historical buildings and locations of other areas of Historical significance in the Burraga Area The Chair offered to contact Belinda Hackney to see if they have sold their property before any further action is taken. Christo Aiken advised that the request to Council for funds for the Local Heritage Fund and the Heritage Signs has been referred to the Council’s next estimates meeting. He indicated that he is still looking for further information regarding the proposed conservation area at O’Connell and would appreciate any assistance. Philippa suggested that there may be some information stored at Council which Staff will investigate. He has also had a meeting with the new part owner of Macquarie, Mr Paul Hennessey who is very keen to operate the farm and conserve the buildings working towards a possible State Heritage listing. Lindlegreen Christo advised that the Ashlefords (the owners of Lindlegreen) have agreed to proceed with the nominations of the Cobb Barn at Lindlegreen as a State Heritage item. They can proceed with the draft nomination, however if the task is to onerous they can back out if they wish.

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NEXT MEETING The next meeting of the Heritage Committee will be held on Monday 25 June 2012, commencing at 5.00pm. This concluded the business of the meeting and the meeting closed at 5.45pm. Confirmed this_________________ day of___________________ 2012. _____________________ _____________________________ General Manager Chairperson

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Minutes of the Timber Heritage Walk Committee Meeting held on Monday 23 April 2012,

commencing at 4.00 pm.


COMMITTEE MEMBERS PRESENT: Councillor Keith Sullivan (in the Chair); Col Roberts, Mike Graham, Peter Harper. OBSERVERS: Mr Gary Wallace, Director of Development; Mr Christo Aiken, Heritage Advisor; Mr Alan Cairney General Manager. APOLOGIES: Apologies were received and accepted from Mr John Brien, Ray McMahon, Laurie McMahon, Stella Cotton, June Evans, and Dietmar Torner. As there were insufficient numbers for a quorum those present held general discussions on the following items: The Director of Development suggestion that if the signs where larger they would be able to take more information, which in turn would save us from editing the information presented to the committee by Mr Col Roberts. The size would be approximately 1200 x 1200 and therefore the Committee may not need to produce the Brochure. (Col Roberts joined the meeting at 5.05 pm) Clr Sullivan indicated that the Brochures needed to be produced as it would allow for material to be up-dated from time to time. Col Roberts indicated that he was keen to have a hard copy in the form of a brochure available at the Visitors Information Centre with the information on the interpretive boards in bullet point format. The committee agreed that 600 x 900 was a good size for the signs and that a master plan would give the committee some formal direction. Mr Peter Harper enquired if the committee intended to still have some old machinery on display and had the Committee decided on the exact location of Timber Heritage Walk. The Chair said that it is intended to display old machinery and that we may be able to obtain some from the logging contractors. The Timber Heritage Walk is intended to run from the railway station down to the old Timber Industries and Pyneboard site. It was suggested through the Chair that the committee needed to develop a master plan and recognise that these signs are stage one of the overall project. The old machinery could be displayed in conjunction with the Oberon Tarana Heritage Railway Inc. and fit in with their existing layout and plan. The Director of Development in consultation with Councils Heritage Advisor will work on sorting through the information gathered by Mr Roberts and will also present to the next meeting a conceptual master plan with aerial maps and steps taken to achieve each stage of the Timber Heritage Walk.

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Minutes of the Timber Heritage Walk Committee Meeting held on Monday 23 April 2012,

commencing at 4.00 pm.


The Director of Development advised that the Oberon Timber Complex have agreed to donate $3000 towards the project, and Council’s Community and Customer Services Manager Ms Peta Heffernan is looking at the possibility of any grant funding that may be available. The Director will also contact the forestry contractors for any funding. Mr Roberts advised that Mrs Stella Cotton has a number of photos that could be used on the interpretative signs and he is happy to approach Mrs Cotton to see if we could obtain some copies of relevant photos. NEXT MEETING The next meeting of the Timber Heritage Walk Committee will be held on Monday 25 June 2012, commencing at 4.00pm. This concluded the business of the meeting and the meeting closed at 4.45pm. Confirmed this_________________ day of___________________ 2012. _____________________ _____________________________ General Manager Chairperson

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13.01.04 OBERON SPORTS COMPLEX COMMITTEE MEETING File: Governance/Meetings/Oberon Sports Complex Committee Author: Sharon Swannell

Summary Minutes of the Oberon Sports Complex Committee Meeting held on 2 May 2012 are provided for Council’s information. Recommendation That the Minutes of the Oberon Sports Complex Committee Meeting held on 2 May 2012 be received and noted. Comment The Oberon Sports Complex Committee Meeting was held on 2 May 2012. A copy of the minutes FOLLOWS for Council’s information. Items discussions were as follows:

• Council has been advised that the application to the Department of Sport and Recreation for improvements to the Oberon Sporting Fields was unsuccessful. The Committee requested feedback in relation to why the application was unsuccessful and how Council can pursue alternative funding for this project.

• Council has received funding under the Community Building Partnership Fund for the installation of an Ablutions Facility at Cunynghame Oval.

• Discussion was held in relation to the requirement for bookings for Sporting Facilities to be available on the website. The committee agreed that bookings for the facilities would continue to be made through the Engineering Administration Assistant and a calendar showing the times that the sports facilities have been booked will be added to Council’s website. All maintenance issues will also continue to be reported through the Engineering Administration Assistant.

• The Oberon Junior League and Oberon Senior League are looking for grant funding to build and fit out a canteen at the Oberon Leagues Club.

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Minutes of the Oberon Sports Complex Committee Meeting held on Wednesday 2 May 2012 commencing at 4.30pm

____________________________ ____________________________ General Manager Chairperson

Present: Councillor Bob O’Bernier (in the Chair); Councillor Keith Sullivan; Works Manager, Ian Tucker; Ian Christie-Johnston (Oberon Senior League); Peter Gascoigne (Oberon Junior League); Peter Varlas (Oberon Touch Football Club) and Executive Assistant, Sharon Swannell Apologies: Mayor Don Fitzpatrick; Councillor Kerry Gibbons; Harold Lyme; General Manager, Alan Cairney and Community and Customer Services Manager, Peta Heffernan Declarations of Interest: Nil Confirmation of Minutes from meeting held 1 February 2012 Minutes of the previous meeting held on Wednesday 1 February 2012 were read and accepted. (Ian Christie-Johnston/Peter Gascoigne) Business Arising from the Minutes Nil Council’s Application for Funding for Improvements to Oberon Sporting Fields and Condition of Sporting Fields Council has been advised that the application to the Department of Sport and Recreation for improvements to the Oberon Sporting Fields was unsuccessful. The Committee requested feedback in relation to why the application was unsuccessful and how Council can pursue alternative funding for this project. Grant for Ablutions Facility at Cunynghame Oval Council has received funding under the Community Building Partnership Fund for the installation of an Ablutions Facility at Cunynghame Oval. Ian Tucker advised that the grant will be matched dollar for dollar by Council. The application was to install a pre-fabricated single cubicle self managed toilet cubicle at Cunynghame Oval. Discussion was held in relation to the cost of providing this facility and the Committee requested alternative costing be investigated prior to proceeding. On-line Bookings for Sporting Facilities – Update Councils Information and Communications Officer, Carolyn Hendry has been in contact with Energetica (the website creators) regarding having this built into the system. There has been no further progress as they have been busy getting other Councils websites up and running and testing existing features. Discussion was held in relation to the requirement for this to be available on the website. The committee agreed that bookings for the facilities would continue to be made through the Engineering Administration Assistant and a calendar showing the times that the sports facilities have been booked will be added to Council’s website. All maintenance issues will also continue to be reported through the Engineering Administration Assistant. This matter can now be removed from the agenda for future meetings.

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Minutes of the Oberon Sports Complex Committee Meeting held on Wednesday 2 May 2012 commencing at 4.30pm

____________________________ ____________________________ General Manager Chairperson

Australian Sports Foundation – Tax Advantage for Sports Fundraising

The Oberon Junior League and Oberon Senior League are looking for grant funding to build and fit out a canteen at the Oberon Leagues Club. Peta Heffernan is investigating possible tax advantages for people who donate to projects such as this and possible sources of grant funding for the project. The committee is currently working on costing for the project. General Business Ian Christie-Johnston and Peter Gascoigne asked about garbage collection following major events. Ian Tucker advised that this is normally done as part of the daily routine. Line marking at the Junior and Senior League Fields is currently being done quite frequently. The committee is happy to assist with line marking where possible. The committee requested the costs for providing lighting at the Recreation Ground be tabled at the next meeting. Discussion was held in relation to damage to the Junior and Senior League Fields during the Highland Steam and Vintage Fair. Ian Tucker commented that a protocol needs to be established for activities that have the potential to damage the sporting fields. Discussion will be held with the organisers of the fair with a view to minimizing the damage to the fields at future events. Ian Christie-Johnston asked about the progress of applications made to Council for donations in the 2012/13 budget. The Oberon Senior League has applied for financial assistance to install fencing around the Senior League field. Council will consider the budget within the next couple of weeks. Next Meeting: The next meeting of the Oberon Sports Complex Committee will be held on Wednesday 1 August 2012, commencing at 4.30pm. This concluded the business and the meeting rose at 5.42pm. Confirmed this _______________________ of _________________________ 2012. ______________________________ ______________________________ General Manager Chairperson

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14 New Business of an Urgent Nature Admitted by Council

Summary Council may consider any new business of an urgent nature at this point in time. Recommendation That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

15 Closed Session Reports In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following: (a) Personnel matters concerning particular individuals (other than Councillors) (b) The personal hardship of any resident or ratepayer (c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or (ii) Confer a commercial advantage on a competitor of the Council, or (iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law (f) Matters affecting the security of the Council, Councillors, Council staff or Council property (g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. There are no Closed Session Reports listed for Council’s consideration.

16 Closure of Meeting The next Ordinary Meeting of Oberon Council will be held on 19 June 2012 commencing at 5.30pm in the Oberon Council Chambers, 137 – 139 Oberon Street, Oberon.

120515 agenda and business papers 15 may 2012 · o’connell community picnic and dance to be held...

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