06 march minutes - wiaa march minutes.pdf · internet address: wiaa executive board minutes march...

WASHINGTON INTERSCHOLASTIC ACTIVITIES ASSOCIATION 435 Main Avenue South, Renton, WA 98055

Phone 425-687-8585 – Fax 425-687-9476 Internet Address: www.wiaa.com

WIAA EXECUTIVE BOARD MINUTES

March 26-27, 2006, WIAA Office, Renton, Washington BOARD MEMBERS PRESENT: President Jim Evans (District 6), Vice President Ken Axelson (District 1), Craig Olson (District 2), Art Jarvis (District 3), Ed Ploof (District 3), Henry Karnofski (District 4), Kent Andersen (District 5), Joe Feist (District 7), Al Falkner (District 8), Ken Lindgren (District 9). HONORARY BOARD MEMBERS: Mike Burton (Fine Arts), Ross Hjelseth (WFIS), Ed Laulainen (WSCA), Dave Lutes (WSSAAA), Wendy Malich (WSSAAA), Steve Smedley (WASA), Steve Smith (AWMLP), Todd Stordahl (WOA), and Debbie Winskill (WSDDA). DISTRICT SECRETARY REPRESENTATIVE: Tom Doyle (District 2) – Sunday, and Rich Frazer (District 4) – Monday, substituting for scheduled District Secretary Bill Gant. WIAA STAFF: Executive Director Mike Colbrese; Assistant Executive Directors Terry Cavender, Cindy Hettinger and Jim Meyerhoff; Legal Counsel John Olson; Director of Finance and Operations Leah Francis; Director of Marketing and Media Relations Darin Hanson; and Administrative Assistant Jeananne Tescar-Burcham. The WIAA Executive Board meeting was preceded by an executive session and a work session. Work Session Mr. Colbrese updated members of the Executive Board regarding the all-classification volleyball tournament that was scheduled for the Tacoma Dome and the progress of relocating the tournaments. Venues are available in the Tri-Cities, Yakima and the greater Spokane area. Mr. Colbrese and Ms. Hettinger presented two options for tournament placement. Members of the Board directed staff to schedule all volleyball tournaments on the same weekend, if possible. In the event that the venues cannot be secured for the same weekend, there will be two weeks of tournament play. The 1B, 2B tournaments will be placed in the Tri-Cities, the 1A, 2A tournaments placed in Yakima for week one, and the 3A, 4A, tournaments in Yakima during week two. Ball Bids Mr. Colbrese reviewed the ball bid process, the goals related to designating the state championship ball and the company representatives schedule. Board members discussed topics linked to member schools such as transition issues that may occur with product availability and customer service. Appeals Process Mr. Colbrese complimented Representatives Dave Qualls and Joe McDermott, Senators Dave Schmidt, Mark Schoesler and Rosemary McAuliffe, and representatives from WSSDA, WASA and AWSP for their assistance. Legislation has been passed directing

MINUTES WIAA EXECUTIVE BOARD MEETING

March 26-27, 2006 WIAA Office, Renton, Washington

S:\EXECBD\MINUTES\2005-06\Minutes\06 March Minutes.doc 2

the WIAA to implement a committee to be the first level to hear appeals regarding classification and the third level of appeal for WIAA rules violations. AUDIENCE – Sunday, March 26, 2006 – Mike Combs, Tacoma Dome Director; Rob Henson, Assistant Director; Cynthia Davis, Operations Manager; Jeff Brown, Event Manager; John McCless, Event Manager; Beth Sylves, Marketing Manager. Tim Waer represented the Tacoma Sports Commission. Mr. Colbrese welcomed all of the guests from the Tacoma Dome staff. Executive Board President Jim Evans asked Executive Board members, Honorary Board members and staff to introduce themselves and their positions. Mr. Combs introduced the members of the Tacoma Dome staff and their positions. Mr. Combs thanked the WIAA Executive Board for allowing the Tacoma Dome staff the opportunity to address the Board. Mr. Combs provided a verbal sketch of the relationship between the Tacoma Dome and the WIAA. He stated that the events the WIAA has placed at the Tacoma Dome have been cooperative events, and he reviewed the financial commitment of the Tacoma Dome. Mr. Combs acknowledged the hardship that scheduling another event in place of the all-classification volleyball tournament has caused the WIAA. He explained the process and policy for booking events, including the first-tier/second-tier designation of events and organizations. Mr. Combs stated that the WIAA is a second-tier client and that in actuality Tacoma Dome policy is to schedule second-tier events six months in advance with the ability to cancel the event if a first-tier event becomes available. He stated that the contracts that the WIAA presently has in place for Mat Classic, gymnastics, football and basketball are the exceptions. Mr. Combs reviewed the financial position of the Tacoma Dome and referenced the recent bond failure as a key financial factor in overriding the availability for an all-classification volleyball tournament. He also stated that the proposed all-classification volleyball tournament was an untried second-tier event while the replacement event was considered first-tier. Mr. Combs declared that the Tacoma Dome would like to continue to hold WIAA events and shared that current facility design changes include preparations for new football turf. He shared that the specifications for the new football turf have been put out for bid, and he expects the turf to be in place for the 2006 WIAA Football Championships. The cost of the turf has been put into the Tacoma Dome budget, but there is still the search for outside funding sources. Mr. Combs closed by offering to take questions from members of the Board and apologizing that this situation hurt the Tacoma Dome’s relationship with the WIAA, but stated this was a business decision. Members of the Board asked Mr. Combs to review in more detail the policy for securing the venue, contract responsibilities and how first and second-tier designations are made.




Mr. Combs informed members of the Board that a contract is generated by the Tacoma Dome staff after a verbal agreement has been reached on the availability of the venue. He noted that, according to booking policies, a second-tier contract date can be challenged if the event is six months in the future. Mr. Combs shared that tier designation is made by the Tacoma Dome staff based upon projected revenue. Board members inquired further regarding the future of events that have signed contracts and whether or not representatives from the Tacoma community were authorized to bid for an all-classification volleyball tournament. Mr. Combs stated that the Mat Classic and gymnastics events have a signed contract ending in 2010. He reminded members of the Board that, though the dates are considered firm, the events are still considered second-tier events and the dates can be challenged. Mr. Combs assured members of the Board that when the bid was presented the representatives who presented the bid for an all-classification volleyball tournament did have the support and permission of the Tacoma Dome, but due to the booking policy the date was challenged by a first-tier event. Mr. Colbrese shared with the Executive Board that the WIAA staff was unaware of the booking policies until he was notified by the Tacoma Dome staff during the basketball championships. Mr. Combs agreed that the booking policies are not included with the contracts that have been signed in the past. Mr. Evans thanked the members of the Tacoma Dome staff for appearing and that members of the Board appreciated their apology. He indicated, that if the Board desired, it would direct staff to meet with the Tacoma Dome staff. AUDIENCE – Monday, March 27, 2006 – Ed Little, Principal, Skyview High School; Jim Condon, Athletic Director, Skyview High School. Mr. Evans welcomed Mr. Little and Mr. Condon and members of the Board introduced themselves to the guests. Mr. Little and Mr. Condon appeared before the WIAA Executive Board to appeal the application of WIAA Rule 25.2.4 A

“By entering participants in a state championship meet, contest or tournament, each member school certifies that, barring injury, illness or unforeseen events, the team or individuals representing the school will participate in every game or competition that is part of that

championship event, until the final conclusion of the meet, contest or championship.” With regard to Skyview High School during the state gymnastics championships. Mr. Condon read a prepared statement regarding Skyview High School’s participation in the 2006 Gymnastics Championships. Mr. Condon shared that this was the first year that the Skyview High School gymnastics team had qualified as a team for the event. He stated that two of Skyview’s gymnasts qualified for individual competition based on their performances during the first day of competition. Mr. Condon avowed that the




athletes, their parents and the Skyview coach believed that the state event was actually two separate tournaments - the team tournament and the individual tournament. The two athletes involved are club competitors who had committed to a club event scheduled to take place during the second day of state competition. Mr. Condon declared that the athletes made arrangements to travel to Portland for the club meet, which they expected to last two hours, and that they planned to return to the state competition in Tacoma the second day in time to compete in the individual events. Mr. Condon stated that due to traffic the athletes arrived in Tacoma late missed participating in the first two events of the individual competition. Mr. Little commented that he had interviewed the parents, athletes and coaches involved in the situation and concluded that the parents and athletes had been committed to returning to the state competition in time to compete. Mr. Little asked members of the Executive Board to consider leniency; citing that many club gymnasts are forbidden to participate in high school competition by the clubs in which they compete and the importance of the club events in which they competed. Members of the Board asked Ms. Hettinger to confirm the timeline and format of the state championships, as well as a narrative of the events. Ms. Hettinger reviewed the information that is provided to gymnastics coaches during rules clinics and during the pre-tournament coaches’ meeting. She explained that individual scores are the qualifier for the individual competition. Ms. Hettinger became aware of the situation involving the Skyview competitors, when asked by media representatives if the Skyview gymnasts would be returning for competition the second day. Ms. Hettinger shared that the Skyview coach informed her that the athletes had a family commitment in the morning, but would be returning for the individual competition. She assured members of the Board that the timeline and format were the same as prior state competitions and the event followed the timetable set and published. Ms. Hettinger also shared that, even though high school and club seasons coincide, this situation has not come up before because the number of judges who are needed at the state competition prevents another event from being scheduled at the same time. The meet that caused the conflict was in Oregon. Mr. Evans thanked Mr. Little and Mr. Condon for appearing before the Board and said they will be notified in writing of any decision by the Executive Board.




BALL BIDS Ball bids were received from the companies listed below. Each company was given the opportunity to present bids on the WIAA ball contract. Representatives provided financial information to Executive Board President Jim Evans for consideration during the executive session. After presentations were completed, members of the Executive Board asked questions of the presenters regarding the adoption of their product, guarantees of product availability, pricing and the assistance that would be provided to schools during the transition to the presenter’s product. Rawlings Dave Bracci, Erik Hoover

Baden Scott Hassman, Matt Holm, Hugh Millen, Michael Schindler, Todd Tice, Rusty Trudeau, Andy Watson and Brent Williams

Wilson Rob Rusch

Reebok Jason Eaton, Matt Hasselbeck and Chris Waldeck

Spalding John Anderson, Ron Hopkins and John Salay

Call to Order WIAA Executive Board President Evans opened the Executive Board meeting at 10:15 AM. Mr. Evans welcomed members and thanked them for coming. Vice President Axelson led the members of the Board and guests in the Pledge of Allegiance. Mr. Colbrese asked that the request for a change of WIAA districts received from Charles Wright Academy be added to the agenda as Tab 4D. Mr. Olson requested that the issue of 1A boys’ soccer be added to the agenda as Tab 4E. AXELSON/FALKNER moved to approve the agenda with additions, minutes of the January 21-22, 2006, Executive Board meeting and consensus issues. MOTION PASSED Financial Reports Year to Date Budget Report Leah Francis, Director of Finance and Operations for the Association, provided a summary of the Association’s year to date finances as of March 22, 2006. Ms. Francis reported that the WIAA financials are stable at this point in the 2006-06 fiscal year. The overall revenues of the Association are up compared to the same time frame last year; however, the expenses are also up compared to last year. The resulting increases in revenues and increases in the expenses of the Association account for a net income decrease compared to the same time frame last year.




Ms. Francis stated that while the Association is down in overall dollar amounts as compared with last year, the WIAA financials are very solvent in terms of the budget. At this point in the year the Association has brought in 58.3% of the budgeted amount in revenues (compared to 59.9% last year). For expenses, the Association has spent 55.6% of the budget (compared to 56.4% last year). So in terms of the annual budget, the Association is on pace to meet the targeted revenue and expense amounts. Ms. Francis reported that it is important to note that some differences are due to the changes in the budget that the WIAA Executive Board approved for 2005-06. The Board approved a number of changes for 2005-06; therefore those line items of the budget will be different compared to the prior year. So while the net income may be down at this time compared to last year, many of the decreases had been anticipated and accounted for in the budget (i.e. the budgeted revenue from Emerald City Kickoff Classic was significantly less this year than last years actual). Ms. Francis commented there are other areas of change when comparing 2004-05 financials to 2005-06 financials that are due in part to timing of receipt of revenues and payment of expenses. Ms. Francis shared that the fall tournaments’ positive net income increase helped bring the total net income up from last year to this year. Revenues for the winter events did not fare as well as fall events due to lower attendance figures at the winter tournaments. Ms. Francis noted that the decrease in basketball attendance may be attributed to the unprecedented number of boys’ and girls’ teams from the same school reaching the state tournament. OLSON/FALKNER moved to accept the Year to Date Budget report as presented. MOTION PASSED 2006-07 WIAA Budget, Presented for FIRST READING Ms. Francis presented a summary of the 2006-07 WIAA Budget, noting that the staffing model for 2006-07 has yet to be fully determined. Ms. Francis recommended increases in line items related to tournaments to accommodate the addition of the new classification. Ms. Francis explained each of the proposed increases in line items related to supplies, postage and office expenses as cost of business increases. She explained that the decrease in the line items for building loan interest and principal is directly related to the action of the WIAA Executive Board approving the payoff of the WIAA building loan ten years ahead of schedule. The interest rate of the building debt was higher than the interest received on the reserve accounts; therefore, it was wiser to take money from the lower-yielding reserve account and pay off the higher interest rate building loan. By paying the loan off early, the Association saved roughly $500,000 in interest payments over the course of the loan. Because the reserve accounts were used to pay off the building debt, the WIAA is committed to replenishing those accounts by the end of the 2009-10 fiscal year. Once the target amounts are realized in the reserve levels, the WIAA will work to re-establish the payment of points to the member schools.




Members of the Board discussed the per student fees paid by member schools and the activity fees. Ms. Francis provided members of the Board with the dates of the last fee adjustments. The per student fee has not been adjusted since the early 1990s, the middle school activity fees were adjusted ten years ago and the high school activity fees four years ago. The value of middle school membership was discussed, and the staff was directed to review and update the benefits of membership materials. Board members shared that there have been questions as to what services middle schools receive for the fees and what hardship would there be to the WIAA if the middle schools were not to participate. FALKNER/AXELSON moved to accept the 2006-07 WIAA Budget on FIRST READING and directed the WIAA staff to explore the possibility of increasing school membership fees and present a report for second reading. MOTION PASSED Second Reading - Standardize the cross country and soccer middle level seasons with all other middle level seasons (12 weeks) Members of the Board discussed the merits of the change and provided feedback from their respective districts. OLSON/KARNOFSKI moved to approve on SECOND READING to standardize the cross country and soccer middle level seasons with all other middle level seasons (12 weeks). Third reading will take place at the April 22-23, 2006 meeting. Second Reading – Require three-person mechanics for varsity boys and girls basketball games beginning with the 2007-08 school year. Members of the Board voiced concerns about the impact this requirement would have on districts that have implemented three-person mechanics this past year, the quality of officiating in girls basketball, as well as the recruitment and retention of officials. Mr. Stordahl was asked to provide input. Mr. Stordahl shared that the officials association will be viewing basketball officiating in the future as one sport without designating boys or girls. He referenced the positive impact joint agreements have had in the Spokane area and the increase in the quality of officiating. As a result of joint agreements in a number of officials associations, the pool of officials has grown, and there are opportunities for level advancement. Mr. Stordahl asked on behalf of the WOA that the WIAA commit to requiring three-person mechanics for varsity boys and girls basketball games and allow the WOA to move forward with long-term plans. He pledged that the WOA would continue to work with boards and associations to improve the quality of all officiating. FALKNER/LINDGREN moved on SECOND READING that three-person mechanics be used for all varsity boys and girls games starting with the 2007-08 school year. MOTION PASSED. Third reading will take place at the April 22-23, 2006 meeting.




Third Reading - State Track Meet Modification Policy In order for the WIAA Executive Board to consider modifying a state event schedule due to religious purposes, a written request listing the event(s) for which consideration is being requested must be submitted prior to the WIAA Executive Board's December meeting. This request must also include a letter from the member school indicating knowledge of the request being made.

Mr. Colbrese stated that tournament staff was able to make the adjustment in two-day events that had been requested. He shared concerns from event managers at the district and league level about the scheduling precedent and impact related to modification requests at the state level. Members of the Board discussed the impact that granting modification requests could have on other sports, student enrollment scenarios and the ability to anticipate an athlete’s performance at qualifying for events. OLSON moved to approve on SECOND READING the State Track Meet Modification Policy. MOTION FAILED DUE TO LACK OF SECOND. Awarding of Ball Bid Upon adjournment of executive session, ANDERSEN/OLSON moved to accept the ball bid from Baden. MOTION PASSED. Placement of State Volleyball Championships Members of the Board directed staff to schedule all volleyball tournaments on the same weekend. If one weekend of tournament play is not possible, the staff was directed to place the 1B, 2B tournaments in the Tri-Cities, the 1A, 2A tournaments in Yakima during week one and the 3A, 4A tournaments in Yakima for week two. Members of the Board directed Mr. Colbrese and members of the executive staff to meet with Mike Combs, Tacoma Dome Director, and a City of Tacoma executive level staff member to address the Tacoma Dome booking policy issues and to request a tier change for the WIAA to guarantee the contract dates that have been established for events currently placed in the Tacoma Dome. Board members discussed that the placement of the Gridiron Classic was contingent upon the Tacoma Dome acquiring new carpet/turf. Board members agreed that, if the Association cannot secure contracts that are considered first-tier and stable, the Association needs to explore the use of other venues. Handbook Editorial Changes Ms. Hettinger shared with the Board members the first group of editorial changes to the WIAA Handbook. She stated that the changes are not changes to any rule but a clarification of the rule interpretation. Additional editorial changes will be presented to members of the Board during the April meeting.




Tournament Regulations Mr. Colbrese, Ms. Hettinger, Mr. Cavender and Mr. Meyerhoff presented the proposed changes to date. Additional changes related to winter and spring activities will be presented to the Executive Board at subsequent meetings. Ms. Hettinger outlined the following changes: A summary page will be added to the Fan Links with key points for each event (directions to facility, entrance procedures, WIAA rules, ticket prices, event schedule, etc.) BOWLING: She asked that the Board finalize the format for eight (8) entry and sixteen (16) entry tournaments based upon input from bowling coaches. CHEERLEADING: There is the need to add criteria to qualify for state cheerleading championships. DANCE/DRILL: If less than four (4) teams in each classification qualify in a category, the teams with the highest scores from the district qualifying events will qualify for the state event. GYMNASTICS: Award team trophies and all around awards following individual finals on the second day of the tournament (Saturday). Reduce warm-up time by a half-hour on the second day of the tournament (Saturday) for individual finals. Mr. Cavender outlined the following changes: BASKETBALL: Regarding draw criteria, a change in article 1.d.2. adding “with an even number, if possible, into each half bracket. FOOTBALL: For all rounds of the WIAA playoffs (16 team bracket) and the financial formula for potential reimbursement purposes, maximum squad sizes are as follows: Allowable Maximum ( ) = current number 4A 65(65) 3A 65(65) 2A 60(50) 1A 50(50) 2B 40(35) 1B 35(35) Sideline Passes Sideline passes will be issued to coaches, managers, statisticians, medical personnel, and student ball runners. Additional passes will be granted to properly processed student newspaper reporters, student photographers and student videographers (one each). Additional school personnel and/or spectators will not be allowed on the sideline. For all rounds of the WIAA playoffs, the maximum number of sideline passes is as follows:

In addition, if a 1B or 2B school does not offer freshman, C squad or junior varsity competition, all players who participated during the regular season may participate in postseason contests. Larger schools (1A-4A) can purchase tournament passes for additional roster players who are suited and eligible to compete. However, the roster number cited above will serve as the reimbursement number for potential revenue sharing.




Passes must be worn at all times: ( ) = current number 4A 20(20) 3A 20(20) 2A 18(16) 1A 16(16) 2B 14(12) 1B 12(12) Please note that player and sideline personnel allocations can not be co-mingled. Also note that players and sideline personnel (excluding the media) must remain in the team box. OLSON/PLOOF moved to approve the tournament regulation changes on FIRST READING. MOTION PASSED. Second reading will take place during the April Executive Board meeting. Change in WIAA District Membership Mr. Colbrese shared that Charles Wright Academy has requested to change from District 2 to District 3. The District 3 Board voted to accept Charles Wright Academy into the district. AXELSON/OLSON moved to approve the request from Charles Wright Academy to change districts. MOTION APPROVED 1A Boys’ Soccer Championships Members of the Board agreed to reconsider the issues and concerns of 1A schools that have played boys’ soccer in the fall and participated in the previous year’s B/1A State Boys’ Soccer Championships. A number of the schools affected by the season change for 1A boys’ soccer contacted 1B and 2B schools to solicit support for continued involvement in the fall championship. The proposal presented to the Board for review would allow the schools to participate in the 1B/2B State Boys’ Soccer Championships for two years with only one allocation. Members of the Board reviewed and discussed the proposal, the options that are available to the schools to access postseason play and the intent of the new B classification. ANDERSEN/OLSON moved to allow the 1A schools that have fall soccer to play soccer in the fall for two years with one allocation to postseason play. MOTION FAILED

Two additional sideline passes may be purchased for additional ball runners only if a team has more than one student ball runner (at least one student of the allocated passes must be given to a student ball runner) and all allotted supervisor passes have been issued to authorized sideline personnel. These passes may be purchased on site from the event manager.




PLANNING When Does the WIAA State Tournament Actually Start? Mr. Colbrese asked the Board to determine when state tournament play begins. Mr. Colbrese outlined a number of issues that have arisen including site selection, passes, use of the state-adopted ball and participation numbers. Ms. Hettinger and Mr. Meyerhoff shared the bracket differences between baseball and wrestling and the areas of responsibility based on the brackets. AXELSON/PLOOF moved that the WIAA State Tournaments state regulations begin when the state brackets go into effect, with the exception of wrestling, which begins with the Regional Tournaments. MOTION PASSED. Basketball Format and Regional Events Mr. Cavender reported that the Basketball Format and Regional Events Committee has been formed, as directed by the Board during the previous meeting, and will be meeting the latter part of April. Mr. Feist and Mr. Olson will chair the committee and serve as the Board representatives. The remainder of the committee is made up of coaches, athletic directors and administrators. Chris Bigelow – Assistant Principal, Inglemoor High School Karst Brandsma – Associate Superintendent, Everett School District Stephanie Clark – Athletic Director, Shorecrest High School Pat Fitterer – Boys’ Basketball Coach, Eisenhower High School Brian Flones – Superintendent, Wenatchee School District Missy Hallstead – Associate Principal/Athletic Director, Columbia River High School Jeanne Helfer – Girls’ Basketball Coach, Mount Spokane High School Eric Ohlund – Principal, Ferris High School Tim Thomsen – Athletic Director, Sumner School District Standards for New Classification Mr. Colbrese reported that he has scheduled a meeting with representatives from the Washington State Track Coaches Association to assist in determining the standards for the 1B and 2B classifications and will present the standards at the April Board meeting. Mr. Cavender has been in contact with representatives from the swimming and diving community to discuss the standards as well as the possibility of a 2A State Swim Championship. Football and Soccer Draw Criteria Mr. Colbrese reviewed the proposed additions to the draw criteria for WIAA state football and soccer. The changes related to districts with two or more entries. Should a district’s #1 and #2 teams be drawn in the same half-bracket, the following year that district’s #1 and #2 teams will be drawn in two different half-brackets. Should teams from the same




two districts be drawn against each other, the highest ranked team from one district shall be placed in the same contest with the lowest from the other district. FEIST/LINDGREN moved to accept the football/soccer criteria as presented on FIRST READING. MOTION PASSED. Football Brackets Mr. Cavender reported that, during the previous two years, a pilot program has been in place that resulted in more east-west travel for football and soccer postseason competitions. He asked the Board to determine the bracket format for the 2006-07 school year. Members of the Board discussed the brackets as they have been for the past two years, and members reported on the effect the brackets have had on leagues in their districts. Board members expressed that there was support to continue the bracket format presently in effect, although there have been issues concerning travel. Members discussed the merits of WIAA staff assisting with site determination for the first and second round of the playoffs as an appeal mechanism when conflicts arise that cannot be settled between districts. MOTION FEIST/JARVIS moved to continue the football bracket adjustment for the 2006-08 classification cycle. FEIST/JARVIS moved to amend the football bracket adjustment for the 2006-08 classification cycle. FEIST/JARVIS moved to continue the football bracket adjustment for the 2006-08 classification cycle and to direct staff to develop site-conflict criteria for the first and second rounds of state football competition. MOTION PASSED. State Events Winter Season Event Review Boys’ Swim and Dive Mr. Cavender reported that the staff of the Boys’ Swim and Dive Championships did an outstanding job and attendance was up at the event. Basketball Mr. Cavender reported that a change in the draw time this year increased the attendance at the draws. There is the intent to broadcast the draws online next year. Mr. Colbrese commented that the decision to make adjustments to the girls’ B basketball draw was due to an error at the time of the draw in Spokane. Correspondence from Toutle Lake and King’s West was reviewed. Mr. Colbrese suggested that all of the draws take place at the WIAA office in the future.




Mr. Cavender closed out his report by sharing that after 13 years Bob Shaner will step down as the manager of the Tacoma tournaments and will be replaced by Dean Naffziger. Mr. Colbrese referenced the email that was received regarding the sale of alcohol at the Tacoma Dome during WIAA events and reviewed the Tacoma Dome policy that is presently in place. At this time he also shared the concerns that were raised about alcohol advertisements at the state bowling venue. Mr. Colbrese shared that the WIAA staff will be working with the Tacoma Dome staff on this issue. Dance/Drill Ms. Hettinger reported that there were 84 schools represented and 135 performances during the two-day event. She shared that this year there were enough 2A teams for the awarding of a 2A trophy. Ms. Hettinger will provide a thorough report at the April meeting. Format for State Cheer Championships Ms. Hettinger recommended that the WIAA sponsor the State Cheerleading Championships as an activity, even though there are a small number of schools/school districts that designate cheerleading as a sport. She stated that teams would compete at the same event. Ms. Hettinger proposed that the Cheerleading State Championships be incorporated into the same time frame as the Dance/Drill State Championships. This proposal would allow the championships to share staffing and have minimal site and staffing cost increases. Ms. Hettinger also recommended that the Executive Board move to establish qualifying standards for the State Cheerleading Championships that will be presented during the April Board meeting. OLSON/LINDGREN moved on FIRST READING to approve the rotating schedule for the State Cheerleading and Dance/Drill Championships as proposed and directed staff to develop qualifying standards. MOTION PASSED Gymnastics Ms. Hettinger reviewed the tournament and recommended that team trophies be awarded at the conclusion of the tournament. FALKNER/JARVIS moved that the presentation of team trophies will take place at the conclusion of the tournament. MOTION PASSED. Skyview Appeal Members of the Board shared that they had discussed the situation at their respective district meetings and there was support of the WIAA rule.




AXELSON/OLSON moved to approve the appeal of the application of WIAA Rule 25.2.4 as requested by Skyview High School in relation to the 2006 State Gymnastics Championships. MOTION FAILED. Wrestling Mr. Meyerhoff reported that Mat Classic is the biggest media event with regard to the number of reporters and photographers. Media manager Cal Johnson worked with 224 people representing 132 media outlets from across the state. He shared that the addition of the electronic scoreboards was a great improvement for the tournament. Mr. Meyerhoff has met with tournament managers about the implementation of the additional classification and there will be some adjustments to the layout and schedule but no unforeseeable problems. Mr. Meyerhoff conveyed that after 18 years Dr. Warren Howe has resigned as head of the Mat Classic medical staff. Mr. Meyerhoff reported that he is in the process of identifying an individual to replace Dr. Howe. Mr. Meyerhoff explained that the 2006 Mat Classic was the first year that evaluation of officials took place during the event. Those officials who were rated as the top twelve were the officials for the finals were automatically qualified to officiate at Mat Classic in 2007. He also reported that the Association is progressing with the weight management program. Mr. Brad Garrett, the assistant director from Oregon who oversees wrestling; was a part of the planning meeting in March. Mr. Meyerhoff shared with the Board that the weight management plan may have a budget impact and stated that, for example, in the Oregon plan everything financial is handled through the state office however, it is basically a flow-through circumstance. Mr. Meyerhoff stated that the trainers association has been very helpful with the identification of testers and that the weight management program will be implemented for the 2006-07 school year with full implementation for the 2007-08 school year. Mr. Meyerhoff reported that 156 girls representing 77 schools participated in the girls invitational held during Mat Classic. Mr. Meyerhoff recommended that the WIAA Executive Board approve a two-year experiment for an official WIAA eight (8) entry all classification State Girls Wrestling Championship beginning with the 2006-07 school year. Board members discussed the team definition and access for wrestlers from schools that do not meet the team definition. Mr. Meyerhoff expressed that by approving the implementation of the girls tournament before the three-week window for a final determination will allow schools to plan for a girls team prior to the season. He also stated that the participation numbers show a




pattern of increase that will likely meet the WIAA team definition and that the girls invitational cannot grow much larger without impacting the boys championships. PLOOF/FALKNER moved to approve on FIRST READING the implementation of an eight (8) entry WIAA Girls State Wrestling Championships as an experiment for the 2006-07 and 2007-08 school years. MOTION PASSED

Bowling Ms. Hettinger reminded members of the Board that this was the last tournament that would be held at Leilani Lanes and the first time it was a 16-entry event. Ms. Hettinger will be exploring other venues to host the tournament and will present the location options to the Board during the April meeting. Ms. Hettinger voiced the concern that bowling coaches have regarding the qualifying tournaments. Ms. Hettinger recommended a summit with a representative from each league to standardize the format of qualifying tournaments. OLSON/PLOOF moved to direct WIAA staff to meet with representatives from each of the leagues to develop a standardized format for qualifying events. MOTION PASSED Spring Season Events Updates Staff reported that the plans for the Fast Pitch, Golf and Boys’ Soccer State Championships are progressing with no obstacles at this time. Baseball Ms. Hettinger reported that Tom Burmester and Dave Lutes will be the co-managers for the 3A/4A State Baseball Championships. Ms. Hettinger expressed that the Mariner and Safeco Field staffs have been very accommodating. The 100 level of the stadium will be open between first and third bases allowing for a more intimate environment. There will be batting cages for the athletes to utilize. Tennis Ms. Hettinger reported that there have been no obstacles with the tennis sites but recommended that the Board take action to set the sites for the 2007-08 school year. She recommended that the 2007-08 1B/2B/1A Tennis Championships be placed at the University of Washington, the 2A tournament be placed in Yakima, the 3A be placed in the Tri-Cities, and the 4A tournament be placed in Vancouver. AXELSON/FALKNER moved to approve the placement of the 2007-08 1B/2B/1A Tennis Championships at the University of Washington, the 2A tournament in Yakima, the 3A tournament in the Tri-Cities and the 4A tournament in Vancouver. MOTION PASSED. Track Mr. Colbrese reported that the state track schedules have been finalized, and he will be meeting with the tournament managers in the coming weeks. Mr. Colbrese shared that




there will be wheelchair athletes at both venues. The wheelchair athletes requested to compete at the same venue as the other athletes from their respective schools, and the request has been honored. Pole Vault Certification Update Mr. Colbrese stated that this is the last year of the first three-year certification cycle for pole vault coaches. He will be meeting with clinicians to plan the certification clinics for next year. Curt and Chee Chee Bruskland Award Mr. Colbrese recommended Mike Day from Rosalia as the recipient of the Curt and Chee Chee Bruskland Award. He shared that Mr. Day is a staple at B State Volleyball and Basketball Championships and is a tireless volunteer in the Rosalia community. FALKNER/PLOOF moved to award Mike Day the 2006 Curt and Chee Chee Bruskland Award. MOTION PASSED. Special Events Salute to Spirit Ms. Hettinger reported that the goal had been to have 100 teams participate in the event. She expressed that, although the team participation was below the goal, the teams that did participate were enthusiastic and willing to promote the event in the future. Ms. Hettinger stated that the timetable for the 2006 event did not allow schools to plan accordingly and recommended that the Association host the event in 2007. AXELSON/ANDERSEN moved that the Salute to Spirit be continued for the 2006-07 school year and the event take place on January 27, 2007. MOTION PASSED. 2006 Emerald City Kickoff Classic Football Mr. Stordahl, event manager, reported that all of the teams have been confirmed. Mr. Stordahl will provide further details at the April meeting. Volleyball Mr. Stordahl reported that the volleyball teams have been selected to participate in the volleyball tournament connected to the Emerald City Kickoff Classic. He stated that the lineup honors the prior commitments Punahoe High School made to area schools and involves a number of schools selected to participate in the Emerald City Kickoff Classic. The tournament will be held at Eastlake High School on Friday, September 1, 2006. The member schools involved are Bishop Blanchet, Columbia River, Curtis, Eastlake, Emerald Ridge, Seattle Prep, and White River High Schools.




Amendments for 2006 Mr. Colbrese reviewed the Representative Assembly agenda and the position of the affiliate groups regarding support or opposition of the proposed amendments. He reported that members of the staff had attended district meetings to answer any questions or provide clarification. Members of the Board discussed the amendments and reported the feedback from their respective districts. The WIAA Executive Board took the following position on the proposed amendments for 2006: # RULE Summary Support Oppose

#1 ML 55.61 Adds a ML cross country jamboree X

#2 ML 66.61.0 Reduces the ML wrestling practice requirement from 12 to 10

X

#3 ML 66.64.0 Increases the ML wrestling individual match limit from 14 to 22 contests

X

#4 ML/HS 8.0.0 Makeup of WIAA Executive Board X

#5 ML/HS 17.6.0 Summer ends for all sport coaches on July 15 X

#6 ML/HS 17.6.11 School coaches can not supervise open gym if implement of the sport is used

X

#7 ML/HS 17.6.4 School uniforms can be worn during WSCA feeder and all star games

X

#8 ML/HS 18.5.0 Alternative (a) school students eligible at public school where (a) school is located

X

#9 ML/HS 27.3.0 Forfeiture may not be required for inadvertent error X

#10 ML/HS 27.4.0 Establishes a statute of limitations for penalty of use of ineligible participant

X

#11 HS 4.2.0 Classification percentages determined every two years (vs. eight years)

X

#12 HS 4.2.2 Separate alternative school students not counted in SD enrollment

X

Mr. Colbrese reviewed the proposed nomination process for the at-large Board member in the event amendment number four passes during Representative Assembly. Members of the Board discussed the nomination process and issues that have been discussed at the district level regarding the process and representation. The Board agreed that the signature of the district board president and secretary should be included on the form. Executive Board Term Expiration Mr. Colbrese reminded members of the Board that the terms for Districts 4, 5 and 6 will expire this year. Formal announcement of nominations for the expiring terms will take place during Representative Assembly. Jim Evans and Henry Karnofski will be nominated as well as Rich Rouleau from Naches Valley High School.




Online Rules Clinics Mr. Colbrese and Ms. Hettinger reported with assistance from Mr. Stordahl that plans are moving forward with the introduction of online rules clinics for the 2006-07 school year. The clinics will be interactive and provide the luxury of self-pacing. REPORTS AND OTHER INFORMATION Legislative Report Mr. Colbrese reported that the changes regarding WIAA oversight have taken place. The Washington Legislature passed new language pertaining to the Association establishing a first level appeals committee for classification and school violations. The appeals committee will consist of the district secretaries. The establishment of the committee now designates the Association as an independent association without oversight from the State School Board or the proposed oversight by OSPI. Mr. Olson introduced the language crafted reflecting the additions of the Appeals Committee. WIAA Rule 28.1.0. Appeals – Member Schools Rules Violations will now read: Appeals of decisions rendered by a league shall be heard by the WIAA District Board in which the league is located. Appeals of decisions or actions by a WIAA District shall initially be heard by a nine-member Appeals Committee comprised of the District Secretary or District designee from each WIAA District. Appeals of decisions rendered by the District Secretaries may be appealed to the WIAA Executive Board. WIAA Rule 4.9.1 Appeal of Determined Classification will now read: A school may appeal its determined classification to the District Secretaries’ Appeals Committee. A decision of the District Secretaries’ Appeals Committee may be appealed to the WIAA Executive Board. The initial appeal must be filed no later than January 10 of the classification year. Legal Report Mr. Olson reported that there are no new litigation issues at this time and reviewed the two pending cases. He reported that there has been a request for information and files regarding students attending private schools and their participation in public school activities and athletics. Mr. Olson will keep the Board members apprised of any action as a result of the request. OLSON/PLOOF moved to accept the legal report. MOTION PASSED. Just Play Fair! Ms. Hettinger referenced the Coaches Ejection Report that was enclosed in board materials. Members of the Board discussed the data reflected in the report citing that the number of in-building coaches that have been ejected dispels the assumption that a majority of coaches ejected are out-of-building coaches. Mr. Stordahl weighed-in with




comments reflecting the position of the WOA and commented that soccer is the sport with the most athlete ejections and basketball is the sport with the most coach ejections. He stated that the ejection of baseball coaches, unfortunately, is increasing. Members of the Board requested that the staff present examples on how coach ejections are handled in other state associations and make recommendations to the Board at the April meeting. Ms. Hettinger requested that the Board sponsor training for cheerleaders and their coaches on positively engaging crowds, especially during basketball season. Mr. Colbrese shared that, during this year’s championships, taunting cheers were more prevalent, and school supervisors are not holding the sportsmanship standards as high as in the past. Members of the Board asked Ms. Hettinger to investigate the ability to host a training for cheerleaders and coaches focused on positive interaction. Coaches Education Mr. Meyerhoff reviewed the tentative schedule for the 2006 WIAA Coaches School. He shared with the Board that he is working to secure a presenter from the Washington State Gambling Commission to address teen gambling, which has been identified as a serious issue. Mr. Meyerhoff asked members of the Board to encourage coaches to attend the school and reminded members that attendance and the clock hours earned help coaches to meet WIAA coaches’ standards. Mr. Meyerhoff shared that the WSSAAA Middle School Committee has asked that middle school specific breakout sessions be added in the future. He will be working with the WSSAAA Middle School Committee for topics of interest. Review of the 2006-08 Classification Cycle Process Mr. Meyerhoff provided an overview of the process and provided recommendations for the future. He stated that the use of the Internet to remind schools to submit forms and information resulted in improved responses from schools. Mr. Meyerhoff reported that the decision made by the WIAA Executive Board to double count November in order to determine final classifications at least a month earlier was well received by the member schools and that the two-week window to review enrollment counts and to declare the intent to opt-up also worked well. Mr. Meyerhoff commented that out-of-district alternative student counts remain a difficult piece of the classification process. Mr. Meyerhoff asked the Board to consider only accepting deductions for out-of-district alternative school students from alternative schools that are declared as separate schools to the OSPI. He recommended not returning the out of district alternative school enrollment count back to the public school of residence but continuing to grant the out-of-district alternative school students athletic eligibility at their public school of residence. Mr. Meyerhoff provided the rationale that the WIAA does not count home school student enrollment counts for classification




purposes and, in general, more home school students are participating in athletics at their public school of residence than are out-of-district alternative school students. Members of the Board agreed to address this issue during the fall Board meeting. Hall of Fame Mr. Cavender reported that the Hall of Fame banquet will take place this year at the Yakima Convention Center on April 26, 2006. He commented that this year there were a number of athletes proposed for induction, and a majority of the inductees are from the eastside of the state. Student Athletes: Kelly Blair-LaBounty, Prosser; Ron Howard, Pasco; Tondi Redden von Oelhoffen, Kamiakin; Mark Rypien, Shadle Park Team: Moses Lake Wrestling Fine Arts: Kelly McDonald, Auburn Coach: Nola Betty Ayres, Sehome; William “Bill” Warner Hays, St. John’s Official: William “Bill” Fleming Cheatley. Administrator: Kim Wilson. Promotions and Corporate Sponsorship Mr. Hanson reported that he is working with Wells Fargo to determine the company’s involvement in the future and that there has been interest from other companies for sponsorship. He provided members of the Board an update regarding broadcast rights and event vendors. (Wells Fargo confirmed continued corporate sponsorship on 3/31/06.) Mr. Hanson will be working with the Safeco Field staff to develop strategies for promoting WIAA events during Mariner games in the coming months. Affiliate Group Reports Fine Arts Mr. Burton reported on the recent forensic events and noted the attendance of Debbie Winskill at the event. He reported that there will be a meeting regarding dance/drill on April 8, 2006. Washington Federation of Independent Schools (WFIS) Mr. Hjelseth reported that he will be working with Mr. Colbrese regarding the public/private school issues that have surfaced and will continue to report WIAA events, activities and concerns to the WFIS Board. State School Directors Association (WSSDA) Ms. Winskill reported that Mr. Colbrese has been invited to present to the WSSDA Board on March 31, 2006.




State Superintendents Association (WASA) Dr. Smedley reported that the new WASA director will be Dr. Paul Rosier, presently the superintendent of the Kennewick School District. He commented that Sunday, May 7, 2006, is the next WASA meeting and the meeting will be in Chelan. Washington Officials Association (WOA) Mr. Stordahl distributed an article from the spring 2006 issue of IAA Magazine entitled “Where Have All the Officials Gone?” Mr. Stordahl shared that during the wrestling officials’ summit it was noted that a majority of the officials have been officiating ten years or more. He stated that this is the case with a number of the sports within the WOA. Mr. Stordahl encouraged members of the Board to actively promote within their respective schools the idea of becoming an official. State Coaches Association (WSCA) Mr. Laulainen reported that Mr. Meyerhoff had met recently with the Executive Board and sports representatives of WSCA to review the amendments. He also shared that WSCA is signing a new contract for liability during WSCA-sponsored events. Mr. Meyerhoff shared the names of Washington coaches that have recently been recognized by the NFHS as state or section coaches of the year or contributors. NFHS Mr. Colbrese reviewed the materials and registration process for the NFHS summer meeting in Orlando, Florida, June 26-29, 2006. ANDERSON/FEIST moved to adjourn the March 26-27, 2006, meeting of the WIAA Executive Board at 3:30 PM. MOTION PASSED. Respectfully submitted: Jim Evans, WIAA Executive Board President Mike Colbrese, Executive Director Jeananne Tescar-Burcham, Administrative Assistant

Next Meeting(s): April 22-23, 2006 WIAA Office April 24, 2006 Representative Assembly, Emerald Downs July 24, 2006 WIAA Office

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