02 aplikasi komputer - mercu buana universityfitrianah+-+aplikasi+komputer+...modul ke: fakultas...
TRANSCRIPT
Modul ke:
Fakultas
Program Studi
Aplikasi KomputerPengenalan Ms. Word
Devi Fitrianah
02FASILKOM
SistemInformasi
Pendahuluan
• Microsoft Word is a word processing program used to create:– Letters– Memos– Newsletters– Research papers– Web pages– Business cards– Resumes– Financial reports– Other types of documents
Understanding Word Processing Software• A word processing program is software that allows
you to enter, edit, and format text and graphics– Copy and move text– Format text with fonts and color– Format and design page layout– Insert tables, charts, diagrams, and graphics– Use mail merge to create form letters
• The files you create using Word are called documents
Understanding Word Processing Software
4
Formatted text
Graphic
Table
Chart
Column
Header
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Word Processing Software
• Plan a document before you create it– Identify:• Message• Audience• Needed elements (charts, tables, etc.)• Appropriate tone and look for the document (formal,
playful, etc.)
• The purpose of and audience for a document determine its design
5Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
• The Word program window opens and displays a blank document
• The insertion pointindicates where text appears when you type
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Blank document
I-beam pointer
Insertion point
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
• The mouse pointer changes shape depending on its location in the Word program window
• Each pointer is used for a different purpose
• Click and type pointers position the insertion point and apply paragraph formatting
7Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
8
Document window
Ribbon
Title bar
Scroll bar
Ruler
Status bar
Quick Access toolbar
View buttons
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
• The Ribbon contains tabs• Tabs include buttons for commands organized
in groups• Quick Access toolbar contains frequently
used commands and is customizable
9Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
• The Word program window– Title bar displays the program and document
names– Office button opens a menu of commands
related to managing and sharing documents– Microsoft Office Help button provides access
to the Word Help system
10Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
• The Word program window (cont.)– Document window displays the current
document– Rulers show margin, tab, and indent settings– Scroll bars are used to display different parts
of the document in the document window
11Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Exploring the Word Program Window
• The Word program window (cont.)– View buttons are used to switch between
Word document views– Zoom level button and Zoom slider provide
quick ways to enlarge and decrease a document onscreen view
– Status bar shows page information, the location of the insertion point, and the on/off status of several Word features
12Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Starting a Document• Begin a new document by typing in a blank document
in the document window• Word includes a word-wrap feature
– As you type, the insertion point moves automatically to the next line when you reach the right margin
– Press [Enter] only when you want to start a new paragraph
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Wrapped text
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Starting a Document
• Insert text in a document by clicking to move the insertion point and then typing
• Delete text– Press [Backspace] to delete the text before the
insertion point– Press [Delete] to delete the text after the insertion
point
14Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Starting a Document
• Automatic features that might appear as you type– AutoComplete– AutoCorrect– Spelling and Grammar
15Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Saving a Document
• To store a document permanently, you must save it as a file
• When you save a file you give it a name, called a filename, and indicate the location to store the file– A filename identifies the file – Files can be stored on an internal hard disk, on a CD or
jump drive, or in another location
• Saving a file allows you to close the file and open it later for editing or printing
16Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Saving a Document• Save a file for the first time using the Save button on
the Quick Access toolbar or the Save command on the Office menu
• Assign a filename and a file location to a document using the Save As dialog box
17Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Location of the file
Filenames should be brief and descriptive
.docx file extension indicates the file is a
Word document
Saving a Document
• After you save a file for the first time, save frequently as you work – Saving updates the stored copy of the file
with your changes– Save changes using the Save button, the
Save command, or [Ctrl][S]
18Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Selecting Text
• You must select text before deleting, editing, or formatting it– Click and drag the I-beam pointer across text
to select it– Selected text is highlighted
19Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Selecting Text
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Selected text
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Selecting Text
• Formatting marks are special characters that appear on screen to help you edit and format text
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This formatting mark indicates a blank line
or the end of a paragraph
• Formatting marks do not print• Use the Show/Hide ¶
button turn the display of formatting marks off and on
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Selecting Text
• To select text quickly, learn to use the mouse to select words, lines, paragraphs, and other large blocks of text
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Methods for selecting textto select use the pointer toAny amount of text Drag over the textA word Double-click the wordA line of text Click with the selection pointer to the left of the lineA sentence Press and hold [Ctrl], then click the sentenceA paragraph Triple-click the paragraph or double-click with the selection pointer to the left of the
paragraphA large block of text Click at the beginning of the selection, press and hold [Shift], then click at the end
of the selection
Multiple nonconsecutive selections
Select the first selection, then press and hold [Ctrl] as you select each additional selection
An entire document Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click the Select button in the Editing group on the Home tab, and then click Select All
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Formatting Text Using the Mini Toolbar
• Includes the most commonly used text and paragraph formatting commands
• Appears faintly above selected text• Becomes solid when your point to it• Right-click selected text if the Mini toolbar
disappears
23Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Formatting Text Using the Mini Toolbar
• Printing a document - Before printing a document, examine it for errors in Print Preview
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Print Preview tab
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Formatting Text Using the Mini Toolbar
• Print Preview shows a document as it will look when printed– Enlarge the view of the document to see details– Reduce the view to see the overall layout – Edit the document text in Print Preview– Print the document from Print Preview
• Click the Office button, point to Print, then click Print Preview to open Print Preview
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Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Formatting Text Using the Mini Toolbar
• Print a document after proofing a document and correcting errors– Use the Print command on the Office menu to change the
print settings before printing• Number of copies• Page range• Default printer
26Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Formatting Text Using the Mini Toolbar
• Print a document (con’t)– Click the Quick Print command on the Office menu or the
Print button on the Print Preview toolbar to print using the default print settings• Prints a single copy of the entire document• The Quick Access toolbar can be customized to include the Quick
Print button
27Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating a Document Using a Template
• A template helps you create a formatted a document quickly– A template is a formatted document that contains
placeholder text– You replace the placeholder text with your own
text and save the file with a new filename– Word includes templates for faxes, letters, reports,
brochures, memos, and other types of documents
28Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating a Document Using a Template
• New Document dialog box
29Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Installed Template
Preview
Creating a Document Using a Template
• Replace placeholder text with your information
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Inserted text Placeholder
text
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating a Document Using a Template
• Using the Undo, Redo, and Repeat commands– Reverse the last action with the Undo button– Restore a change that you reversed with the
Redo button– Repeat a change with the Repeat command
on the Edit menu
31Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Navigating a Document
• Zoom feature– Enlarge document for a close-up view– Reduce document for an overview of the layout
• Use tools in the Zoom group on the View tab
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Viewing and Navigating a Document
• Use the Zoom level button on the status bar• Use the Zoom slider on the status bar
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Zoom level button
Zoom slider Zoom InZoom Out
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Navigating a Document
• Scroll to display different parts of a document• Drag the scroll box up or down in the Vertical
scroll bar• Drag the scroll box right or left in the
Horizontal scroll bar• Click the Previous Page button• Click the Next Page button
34Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Navigating a Document
• Word includes different views, or ways of displaying a document– Print Layout view displays a document as it
will look on a printed page– Full Screen Reading view displays document
so it is easy to read onscreen
35Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Navigating a Document
• Word document views (cont.)– Web Layout view displays a document as it
will look when viewed on a computer screen using a Web browser
– Outline view displays the headings in a document in outline form
– Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics
36Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Summary
• When you start Word, a blank document opens in the document window
• To create a new document, begin typing in the blank document
• Save the new document with a descriptive filename
• As you edit the document, save your changes to it often
37Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Summary
• Select text as you work• Format text using the Mini toolbar• Use Print Preview before printing• Save, print, and then close the document• When you are finished editing and creating
documents, close all open files, and then close Word
38Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Cutting and Pasting Text
• The operation of moving text from one location to another is called cut and paste– Cutting text removes it from the document– Cut text is placed on the Clipboard, a temporary
storage area for text and graphics cut or copied from a document
– Two clipboards:• System Clipboard - holds one item, the last item cut or
copied from a document• Office Clipboard - holds up to 24 items
Microsoft Office 2007-Illustrated Introductory
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Cutting and Pasting Text
• Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X]
• Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V]
Microsoft Office 2007-Illustrated Introductory
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Cutting and Pasting Text
• You can also move text using the drag and drop method– Drag selected text to a new location using the
mouse– Text that is dragged is not placed on the Clipboard
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Cutting and Pasting Text
• Use keyboard shortcuts as a quick way to perform a command– [Ctrl][X] to cut text– [Ctrl][C] to copy text– [Ctrl][V] to paste text– [Ctrl][A] to select all the text in a document – [Ctrl][S] to save a document
• The keyboard shortcut for a command appears in the ScreenTip
Microsoft Office 2007-Illustrated Introductory
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Copying and Pasting Text
• Copied text is not removed from the document– A copy of copied text is placed on the
Clipboard– Use the Copy button in the Clipboard group
on the Home tab or the keyboard shortcut [Ctrl][C]
– Copy selected text by pressing [Ctrl] as you drag it to another location
Microsoft Office 2007-Illustrated Introductory
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Copying and Pasting Text• The Paste Options button allows you to
change the formatting of pasted text
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Copied text
Pasted text Paste Options button
Copying and Pasting Text• Split a document window into two panes
– Useful when you want to copy and move items in a long document
– Use the Split button in the Window group on the View tab• Drag the horizontal split bar to the location you want to
split the window• Use the scroll bars in each pane to display different parts
of the document
– Use the Cut, Copy, and Paste commands to copy or move items between panes
Microsoft Office 2007-Illustrated Introductory
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Using the Office Clipboard
• The Office Clipboard– Stores up to 24 items– Stores text and graphics – Items can be cut or copied from any Office
program– Items on the Office Clipboard can be viewed– The last item collected is stored on both the
Office Clipboard and the system Clipboard
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Using the Office Clipboard
• The Office Clipboard appears in the Clipboard task pane– Can be set to open
automatically after two consecutive cut or copy actions
– Display manually by clicking the launcher in the Clipboard group
Microsoft Office 2007-Illustrated Introductory
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Stored items
Click to resize or move the Clipboard
task pane
Icon indicates the item is collected
from Word
Click to change display options
Using the Office Clipboard
• Copying and moving items between documents– Open both Word documents– Cut or copy text from one document– Switch to the other document
• Click the button for the document on the task bar• Use the Arrange All command in the Window group on the View
tab to display both documents at the same time
– Paste the text into the second document
Microsoft Office 2007-Illustrated Introductory
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Finding and Replacing Text
• Find and Replace feature– Use the Replace command to search for and
replace all instances of a word or phrase in a document• Automatically find and replace all occurrences at
once, or• Find and review each individual occurrence
– Use the Find command to locate and highlight every occurrence of a word or phrase in a document
Microsoft Office 2007-Illustrated Introductory
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Finding and Replacing Text
• Find and Replace dialog box
Microsoft Office 2007-Illustrated Introductory
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Enter Replace criteriaSelect
search options
Enter Find criteria
Finding and Replacing Text
• Go To tab in Find and Replace dialog box– Use to move to a specific page, section, line,
table, graphic or other item in a document– Click the Page number button on the status
bar to open the Find and Replace dialog box, click the Go To tab, and then make selections
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Checking Spelling and Grammar
• Spelling and Grammar checker
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– Flags possible mistakes and suggests corrections
• Misspelled words• Grammar errors
– You still need to proofread your documents carefully for errors
Checking Spelling and Grammar
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Identified misspelled
word
Suggested correction
Checking Spelling and Grammar
Microsoft Office 2007-Illustrated Introductory
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Identified grammar error
Suggested corrections
Checking Spelling and Grammar
• Inserting text with AutoCorrect– Create your own AutoCorrect entries• Words you type often, such as a name• Words you often misspell
– To create an AutoCorrect entry• Open the AutoCorrect dialog box
– To insert an AutoCorrect entry in a document• Type the text you want Word to correct followed
by [Spacebar]
Microsoft Office 2007-Illustrated Introductory
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Researching Information
• Research task pane provides access to many resources
• Use the Thesaurus to look up synonyms for repetitive or awkward words– Select a word, then click Thesaurus in the
Proofing group– Right-click a word, then point to Synonyms
Microsoft Office 2007-Illustrated Introductory
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Researching Information
• Thesaurus appears in the Research task pane
• With an active Internet connection, the Research task pane provides access to other reference sources
Microsoft Office 2007-Illustrated Introductory
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Word in document
Possible meaning
Synonyms for the word
Adding Hyperlinks
• A hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or program
• Click Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog box
• Use the Insert Hyperlink dialog box to create hyperlinks
Microsoft Office 2007-Illustrated Introductory
Adding Hyperlinks
• The Insert Hyperlink dialog box
Microsoft Office 2007-Illustrated Introductory
Types of links you can create
Use to modify
ScreenTip
Adding Hyperlinks
• Hyperlinks in a document
Microsoft Office 2007-Illustrated Introductory
Hyperlink and its corresponding
ScreenTip
Purple indicates hyperlink has been
followed
Preparing a Document for Distribution
• Viewing and modifying document properties– Document properties are user-defined details
about a file that can help to identify it, such as:• Author• Title• Keywords
– Click the Office button, point to Prepare, and then click Properties
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Preparing a Document for Distribution
• Prepare command options– Properties– Inspect Document– Encrypt Document– Add a Digital Signature– Mark as Final– Run Compatibility Checker
Microsoft Office 2007-Illustrated Introductory
Preparing a Document for Distribution
• Document Information Panel
Microsoft Office 2007-Illustrated Introductory
Click list arrow, then click Advanced Properties to open the
Properties dialog box
Terima KasihDevi Fitrianah, S.Kom., MTI