01 february 2019 agenda

BOARD OF TRUSTEES Regular Meeting Agenda

205 East State Street

February 18, 2019 4:00 PM

1. Roll Call

2. Approval of Agenda

3. Discussion: Public Hearing on the Proposed 2019-2020 Fiscal Year Budget for the Marshalltown Water Works

4. Decision: Approval of the Adopted Budget Certificate including a Resolution Adopting the Budget for the 2019-2020 Fiscal Year Budget for the Marshalltown Water Works

5. Decision: Consent Agenda a. Approval of Regular Meeting Minutes of January 21, 2019 b. Approval of Special Meeting Minutes of January 29, 2019 c. Approval of Special Meeting Minutes of February 7, 2019 d. Approval of Bill Schedule #673 Totaling $ 1,113,361.75 e. Departmental Reports f. Approval of accounts with unpaid rates or charges that are eligible to be

certified to become a lien upon real estate

6. Decision: Review and Approval of Monthly Financial Statement, Investment Report and Capital Report

7. Decision: Approve Resolution Amending Resolution Setting Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimated Cost for the Marshalltown Water Works Office – Exterior Wall Repair Project

8. Decision: Review and Approval of update to Employee Handbook

9. Discussion: Center Street Bridge Project Update

10. Decision: Resolution to Approve Agreement for 2019-2020 between Marshalltown Water Works and Teamsters Local Union 238

11. Closed session in conjunction with Chapter 21.5 of the Iowa Code dealing with personnel matters

ADOPTED BUDGET CERTIFICATE

To: Marshalltown City Council

At a meeting of the Board of Trustees of the Marshalltown Water Works, held after public hearing as

required by law, on February 18, 2019, the proposed budget for Fiscal Year 2020 was adopted as

summarized and attached hereto.

Telephone Area Code (641) 753-7913 Board Secretary (signature)

Address 205 East State Street - P.O. Box 1420 Marshalltown, IA 50158

Record of Public Hearing and Adoption of Budget:

On February 18, 2019, the Board of Trustees of the Marshalltown Water Works met for the

purpose of conducting a public hearing on the proposed Fiscal Year 2020 budget as published. Notice of

time and place of hearing had been published on February 8, 2019 , in the Marshalltown Times

Republican and the affidavit of publication was available to file with the City Council.

The budget estimate was considered and taxpayers and residents heard for and against said

estimate were as follows:

After giving opportunity for all desiring to be heard, the Board adopted the following budget

resolution:

A RESOLUTION ADOPTING THE BUDGET FOR FISCAL YEAR ENDING JUNE 30, 2020

BE IT RESOLVED by the Board of Trustees of the Marshalltown Water Works: The budget for

Fiscal year ending June 30, 2020, as set forth in the Adopted Budget Summary and in the detailed budget

in support thereof showing the estimated revenues and expenditures for said budget year is adopted, and

the Secretary is directed to make the filing required by law and to set up the books in accordance with the

summary and detail as adopted.

Passed and approved on February 18, 2019, by the following vote:

AYES: NAYS:

_____________________________ Chairperson (signature)

Attest: _____________________________ Secretary (signature)

MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES REGULAR BOARD MEETING JANUARY 21, 2019 4:00 PM

205 East State Street

1. ROLL CALL: PRESENT: Trustees: Vinson, Young, Eilers ABSENT: None ALSO PRESENT: Shelli Lovell, Beth Miller, Pat Willey,

Jason Towne, Chris Wertzberger

2. There was a motion by Trustee Eilers and a second by Trustee Young to approve the Agenda.

ROLL CALL VOTE: AYES: Trustees: Vinson, Young, Eilers NAYS: None

3. There was a motion by Trustee Eilers and a second by Trustee Young to approve the Consent Agenda: Approval of Regular Board Meeting Minutes of December 17, 2018; Approval of Bill Schedule #672 totaling $1,119,072.17; Departmental Reports; Approval of accounts with unpaid rates or charges that are eligible to be certified to become a lien upon real estate.


4. The Board reviewed the monthly financial statement, investment report and capital report. There was a motion by Trustee Young and a second by Trustee Eilers to approve the reports and place them on file.


5. Beth Miller, CPA with Bowman and Miller, presented the 2017-2018 Audit to the Board. There was a motion by Trustee Eilers and a second by Trustee Young to Approve the 2017-2018 Audit and Direct Publication of the Notice of Approval.


Beth Miller left the meeting at 4:30.

7. The Board reviewed the Amendment to the Water Purchase Agreement by and between the Marshalltown Water Works Board of Trustees and Interstate Power and Light Company. There was a motion by Trustee Eilers to approve the Amendment to the Water Purchase Agreement by and between the Marshalltown Water Works Board of Trustees and Interstate Power and Light Company and authorize the General Manager to sign the amendment. Trustee Young seconded.


Board Minutes January 21, 2019

8. The Board reviewed the bids to provide Pebble Quicklime to the Water Treatment Plant for 2019. There was a motion by Trustee Young and a second by Trustee Eilers to award the 2019 contract for Pebble Quicklime to Graymont Western Lime.


2019 TABULATION OF BIDS PEBBLE QUICKLIME

January 10, 2019 BIDDER & ADDRESS PRICE PER TON ADJUSTED TO 100

PERCENT PURITY

Mississippi Lime Company $245.88 94.5% Available - $260.19 Graymont Western Lime $159.00 91.2% Available - $174.34 Lhoist North America $276.64 92.0% Available - $300.70

9. The Board discussed meeting start times. The Board set the date for the next regular board meeting as February 18, 2019, at 4:00 PM at the Marshalltown Water Works office at 205 E. State Street.

13. The Board reviewed Change Order #1 for the 2018-2019 Lime Sludge Removal & Disposal Project in the amount of $14,666.66. There was a motion by Trustee Eilers and a second by Trustee Young to approve Change Order #1 for the 2018-2019 Lime Sludge Removal & Disposal Project in the amount of $14,666.66.


14. The Board reviewed Pay Request #2 for the 2018-2019 Lime Sludge Removal and Disposal Project in the amount of $222,933.33. There was a motion by Trustee Young and a second by Trustee Eilers to approve Pay Request #2 for the 2018-2019 Lime Sludge Removal and Disposal Project in the amount of $222,933.33.


15. The Board reviewed a Resolution Approving Completion of 2018-2019 Lime Sludge Removal and Disposal Project. There was a motion by Trustee Eilers and a second by Trustee Young to approve a Resolution Approving Completion of 2018-2019 Lime Sludge Removal and Disposal Project.


RESOLUTION APPROVING COMPLETION OF 2018-2019 LIME SLUDGE REMOVAL AND DISPOSAL PROJECT

WHEREAS, this Board of Trustees has heretofore contracted with Injectsom LLC to complete the 2018-2019 Lime Sludge Removal and Disposal Project, and

WHEREAS, it has been certified to the Board of Trustees that said project has been completed in its entirety and in accordance with the contract terms and


conditions and this matter is now before this Board of Trustees for acceptance of the project and for final payment of all sums due the contractor.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MARSHALLTOWN WATER WORKS FOR THE CITY OF MARSHALLTOWN, IA:

Section 1. That the 2018-2019 Lime Sludge Removal and Disposal Project is hereby accepted as completed and in compliance with the contract for same and the Secretary is hereby authorized and directed to pay all sums due the contractor for said project as provided for in said contract to include the 5% retainage.

Passed this 21st day of January, 2019 and signed this 21st day of January, 2019.

Jason Towne joined the meeting.

10. Director of Distribution Jason Towne provided a status update on the preparation of plans for the Exterior Wall Repair Project, anticipating that engineering documents would be ready in time for a February 13, 2019, bid date and requested approval to set public hearing for February 18, 2019.

The Board reviewed Resolution Setting Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimated Cost and Directing Publication of Notice to Bidders for the Marshalltown Water Works Office – Exterior Wall Repair Project. The General Manager informed the Board that the Office – Exterior Wall Repair Project will exceed the competitive bidding threshold and therefore will require a Public Hearing. There was a motion by Trustee Eilers and a second by Trustee Young to approve Resolution Setting Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimated Cost and Directing Publication of Notice to Bidders for the Marshalltown Water Works Office – Exterior Wall Repair Project.


RESOLUTION SETTING PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST AND DIRECTING PUBLICATION OF NOTICE TO BIDDERS FOR

THE MARSHALLTOWN WATER WORKS OFFICE – EXTERIOR WALL REPAIR PROJECT

WHEREAS, there is now on file in the office of the Secretary of the Board of Trustees of the Marshalltown Water Works of the City of Marshalltown, Iowa, proposed plans, specifications, form of contract, and estimated cost for the Marshalltown Water Works Office – Exterior Wall Repair Project in the City of Marshalltown, Iowa as is fully set forth in the plans and specifications aforesaid, and

WHEREAS, the cost of the said improvement is in excess of $135,000.00 and a public hearing on the plans, specifications, form of contract, and the estimated


cost of said improvement is required by law and that notice thereof shall be given as required by law, and

WHEREAS, it is intended that the cost of said improvement shall be paid from such funds as the Board of Trustees of the Marshalltown Water Works may legally use for such purposes or from the proceeds from the issuance of such bonds as may be legally used for such purposes or any combination of the above methods of financing.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MARSHALLTOWN WATER WORKS:

Section 1. That the Board of Trustees does hereby order the construction of the improvement above set out in the City of Marshalltown, Iowa, which public improvement is fully and particularly described in the plans and specifications now on file in the office of the Secretary of the Board of Trustees of the Marshalltown Water Works of the City of Marshalltown, Iowa.

Section 2. That the method of construction shall be by contract in accordance with the plans and specifications and general stipulations for the said improvement approved by the Board.

Section 3. The Contractor will be paid in monthly estimates for work completed and materials on hand as set out in the specifications. The project shall begin on or near the approximate starting date as specified on the form of proposal and shall be completed within the specified number of working days also indicated thereon.

Section 4. That the said improvement shall be paid for from such funds of the Board as may be legally used for such purposes or from the proceeds of the issuance of such bonds as may be legally issued for such purposes, or from any combination of methods of financing and will be paid in accordance with the Notice to Bidders duly published in connection therewith.

Section 5. The Secretary is hereby directed to publish notice of hearing on plans, specifications, form of contract and estimated cost in the manner provided by law for the public improvement outlined herein and that any person interested therein may appear and make objections thereto, if any he has. This Board will meet in the Water Works Office, 205 East State Street, Marshalltown, Iowa at 4:00 local time on the 18th day of February, 2019 for the purpose of hearing all of said objections so made and for taking final action upon the plans, specifications and form of contract now on file.

Section 6. The Secretary is further directed to advertise for bids in the manner provided by law for the construction of said improvement setting forth in said notice such necessary pertinent information as will advise prospective bidders thereof together with the proposed manner of payment for the work to be constructed and that such bids be filed and received in the office of the Secretary, 205 East State Street, Marshalltown, Iowa, up to 10:00 local time on February 13, 2019 at which time, date, and place the Secretary will open such bids. The bids will then be reviewed and referred to the Board of Trustees for their consideration of such bids as shall be filed in connection with the improvement herein ordered and in compliance with the notice of taking bids therein, hereby ordered to be published.


Passed this 21st day of January, 2019 and signed this 21st day of January, 2019.

11. Director of Distribution Jason Towne presented a proposed lease agreement with The Lamar Companies for their lease of Water Works’ property for placement of a billboard at 207 East State Street. Trustee Young made a motion to approve the lease agreement after verifying the address and to authorize General Manager Lovell to sign said agreement. Trustee Eilers seconded the motion.


12. Director of Distribution Jason Towne reported that the House of Compassion had agreed to the Water Works’ offer of $3,100 for sale of land near the Water Works’ wellfield but had asked that the Water Works pay closing costs. After discussion, the Board directed Jason to counter with an offer to pay one half of the closing costs.

Jason Towne left the meeting.

Chris Wertzberger joined the meeting.

6. At 4:55 p.m. there was a motion by Trustee Young to enter into Closed Session in conjunction with Chapter 21.5 of the Iowa Code dealing with personnel matters. Trustee Eilers seconded.


Trustee Eilers left the meeting at 5:15.

At 5:21 p.m. there was a motion by Trustee Young to return to Open Session. Trustee Vinson seconded.

ROLL CALL VOTE: AYES: Trustees: Vinson, Young NAYS: None ABSENT: Eilers

The Board adjourned.

Respectfully submitted,

Shelli Lovell Secretary

MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES SPECIAL BOARD MEETING

JANUARY 29, 2019 10:00 A.M. 205 East State Street

ROLL CALL: PRESENT: Trustees: Vinson, Young, Eilers ABSENT: None OTHERS PRESENT: Shelli Lovell, Deb Clough, Pat Willey, Charlene

Hannam, Deb Specht, Pat Charlier

PUBLIC COMMENT PERIOD Charlene Hannam, Deb Specht, and Pat Charlier addressed the Board, expressing concerns related to Water Works’ billing and notification procedures. General Manager Lovell explained that the procedures were being reviewed and requested that they provide input toward that effort and agreed to evaluate the balances of concern for recommendation to the Board.

Deb Clough, Charlene Hannam, Deb Specht & Pat Charlier left the meeting

BUDGET DISCUSSION General Manager Lovell provided an update of the status of the budgeting process. The Board requested that a Special Board Meeting be held on February 7, 2019, to review the budgeting methodologies being used.

RESOLUTION SETTING PUBLIC HEARING There was a motion by Trustee Eilers and a second by Trustee Young to approve Resolution Setting Public Hearing on Proposed 2019-2020 Fiscal Year Budget for the Marshalltown Water Works.


RESOLUTION SETTING PUBLIC HEARING ON PROPOSED 2019-2020 FISCAL YEAR BUDGET

FOR THE MARSHALLTOWN WATER WORKS

WHEREAS, there is now on file in the office of the Secretary of the Water Works Board of Trustees, the proposed 2019-2020 Fiscal Year Budget for the Marshalltown Water Works of Marshalltown, Iowa, and

WHEREAS, the Secretary is hereby directed to publish Notice of Hearing on the proposed 2019-2020 Fiscal Year Budget in the manner provided by law for the public body outlined herein and that any person interested therein may appear and make objections thereto, if any he has. This Board will meet in the Water Works Office, 205 East State Street, Marshalltown, Iowa at 4:00 PM local time on the 18th day of February, 2019 for the purpose of hearing all of said objections so made and for taking final action upon the 2019-2020 Fiscal Year Budget.

Passed this 29th day of January, 2019 and signed this 29th day of January, 2019.

Board Minutes July 18, 2017

CLOSED SESSION At 11:20 am there was a motion by Trustee Young and a second by Trustee Eilers to enter into Closed Session pursuant to Section 20.17 Subsection 3 of the Code of Iowa concerning Strategy meeting of the Public Employer for Collective Bargaining Purposes.


At 11:40 am there was a motion by Trustee Young and a second by Trustee Eilers to return to Open Session.





MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES SPECIAL BOARD MEETING

FEBRUARY 7, 2019, 10:00 AM 205 East State Street

1. ROLL CALL: PRESENT: Trustees: Vinson, Young, Eilers ABSENT: None

2. Discussion: 2019-2020 Fiscal Year Budget for the Marshalltown Water Works General Manager Shelli Lovell provided the Board with methodology used to develop the proposed budget revenues and expenses.




Arnold Motor Supply

starting fluid,hyd hose,fittings,oil, diesel

fluid,clamp,brake fluid,fuel & oil filters,

fans, tubing,washer fluid,purple power,

green silicate,oil

385.89

Brady Truck & equipment Co Inc detent cap & pull off-bonnett 29.36

Carus Corporation phosphate 2,058.00

Cessford Construction Company roadstone 212.41

Chem-Sult Inc sodium chlorite 6,143.60

Cintas Corporation health/first aid supplies 168.99

Clappsaddle-Garber professional fees - Center St main 17,700.70

Cole-Parmer lab supplies 1,466.86

Concrete Inc concrete 3rd Ave/May & new bldg 621.25

Electric Supply of Marshalltown tester & bulbs 205.19

Electrical Engineers & Equipment hoses 99.37

Ethanol Products LLC CO2 2,485.74

Fastenal Company marking paint 15.46

Fox Engineering Associates Inc professional fees - plant imp & grnd strg 2,922.00

Grainger filters & voltage control 205.22

Graymont Western Lime Inc lime 36,568.38

Hach Company lab supplies 2,352.30

Hawkins Inc CL2 4,257.90

Hogeland Auto Plaza LLC towed skid loader 250.00

Idexx Distribution Corp lab supplies 341.12

Iowa Plains Signing Inc traffic control - May/S 3rd Ave 1,475.00

John Deere Financial Tgloves,drill bit,screws,fuse holder,splice,

ice melt,fuel filter,screwdriver,knife, pin

punches,rags

58.30

McMaster-Carr Supply Co compression tube fitting 122.03

Menards

impact set,air filters,track nuts & bolts, air

filter,tube cutter,pens,teflon,shovels,

couplings,batteries

211.95

Merrick Industries Inc belt 1,328.50

Municipal Supply Inc repair clamp 118.65

MARSHALLTOWN WATER WORKS

BILL SCHEDULE # 673

BILLS TO BE PAID

JANUARY 2019

The Optical Center dispensing fee 25.00

Plumb Supply ball valve,nipple,coupling 33.30

Racom Corporation install radio in backhoe 467.87

Silverstone Group Incorporated GASB75 AMM valuation - 2018 2,150.00

Star Equipment LTD blades & belt 1,217.52

State Hygienic Laboratory contract lab services 136.50

Storey Kenworthy

register paper,clips,index cards,paper,

binder,calc paper,cassettes 276.98

Structural Engineers, P C professional fees - office building wall 3,585.00

Thermo Fisher Scientific valve assembly 304.01

Times Republican public notification 208.84

Titan Machinery install hydraulic hoses 1,145.19

UECO (Utility Equipment) pipe 697.40

Van Meter Inc fan 69.67

Total $92,121.45

AFLAC employee deductions 70.20

Alliant Energy gas & electricity 92.69

Alliant Energy gas & electricity 29,230.17

City of Marshalltown sewer receipts Dec 2018 418,539.27

City of Marshalltown stormsewer receipts Dec 2018 101,565.37

City of Marshalltown landfill receipts Dec 2018 11,642.93

Collection Services Center employee deduction 138.46

Collection Services Center employee deduction 138.46

Consumers Energy electricity 101.93

Craig Schutt office cleaning Dec 2018 460.00

Deb Clough mileage 150.00

ETS bank fees 562.23

ETS bank fees 620.55

Gridor Construction, Inc plant improvements & reservoir pay #20 25,992.55

Heart of Iowa Communication phone & internet service 493.33

IMWCA work comp prem 18-19 #7 2,322.00

Injectsom Inc lime sludge removal 18-19 #2 222,933.33

Internal Revenue Service withholding taxes 11,348.26

Internal Revenue Service withholding taxes 10,122.38

Iowa One Call One Call services 127.50

IPERS pension 9,127.59

Jerry Young board of trustees compensation 75.00

Kabel Business Services annual fee 2019 400.00

Kabel Business Services employee flex 159.24

Kabel Business Services yearly participant fee 237.60

Kenneth Vinson board of trustees compensation 75.00

Laura Eilers board of trustees compensation 75.00

Lincoln National Life Ins employee life insurance 299.57

Marshall County Engineers Office fuel Dec 2018 654.54

Marshalltown Area United Way employee contributions 28.00

Mary Bowen deductible paid 99.00


BILL SCHEDULE # 673

BILLS PAID

JANUARY 2019

Moler Sanitation garbage service 65.00

Payroll payroll 30,419.60

Payroll payroll 27,506.07

Pitney Bowes Postage By Phone postage 3,000.00

Shelli Lovell mileage 79.24

Stone Sanitation garbage service 120.38

Treasurer State of Iowa sales tax 7,485.00

Treasurer State of Iowa excise tax 8,658.00

Treasurer State of Iowa sales tax 7,996.00

Treasurer State of Iowa excise tax 9,795.00

Treasurer State of Iowa state withholding taxes 3,793.00

Tyler Technologies, Inc software maint agreement 39,463.72

United Bank & Trust returned Nacha 174.92

United Bank & Trust bank fee 6.00







United Bank & Trust returned Nacha 4,157.58










United Bank & Trust pension 6,101.83

United Bank & Trust pension 5,885.21







United Bank & Trust returned check 75.90


UPS postage 19.66

UPS postage 38.90

US Cellular cell phone service 140.62

US Cellular internet 38.60

Wellmark Blue Cross/Blue Schield employee health insurance 17,307.65

Total $1,021,240.30

MONTHLY REPORTFOR THE MONTH OF

January 2019

ACTIVITY THIS MONTH2018/2019

YEAR TO DATE

2017/2018

YEAR TO DATE

NEW WATER MAINS (ft) 0 46 231

MAINS REPAIRED 1 8 29

HYDRANTS REPLACED 0 3 3

NEW HYDRANTS INSTALLED 0 0 1

HYDRANTS REPAIRED 0 5 7

VALVES INSTALLED 0 0 5

VALVES REPAIRED 1 1 1

SPECIAL PROJECTS:

ACTIVITY THIS MONTH2018/2019

YEAR TO DATE

2017/2018

YEAR TO DATE

SERVICE CALLS 321 3191 5600

NEW METERS INSTALLED 3 8 38

METERS REPAIRED 0 0 5

TAPS FOR NEW SERVICE 0 6 19

RETAPS 0 0 1

FROZEN METERS 5 10 82

SIGNED

CUSTOMER SERVICE

DISTRIBUTION

0050025-01 0050020-01 0050030-01 0050035-01

MONTH TOTAL NORTH SOUTH WEST GRUNDY

Jan-17 39,488 5,062 3,605 6,143 24,679

Feb-17 30,789 4,264 3,272 5,208 18,045

Mar-17 36,390 4,685 3,706 6,149 21,850

Apr-17 37,696 4,786 3,439 6,579 22,891

May-17 48,382 7,349 4,440 7,402 29,191

Jun-17 47,376 2,392 4,668 8,835 31,481

Jul-17 47,978 4,081 4,789 10,174 28,935

Aug-17 48,361 5,447 3,926 10,105 28,884

Sep-17 41,510 5,106 3,419 7,342 25,643

Oct-17 42,565 5,277 3,619 7,455 26,214

Nov-17 36,777 2,044 3,612 6,672 24,448

Dec-17 36,616 2,932 3,301 6,508 23,875

Daily Avg. 1,349.5 146.0 125.1 242.0 836.4

Jan-18 37,827 3,401 3,605 6,143 24,679

Feb-18 29,895 3,370 3,272 5,208 18,045

Mar-18 34,066 2,361 3,706 6,149 21,850

Apr-18 36,568 3,658 3,439 6,579 22,891

May-18 46,251 5,217 4,440 7,402 29,191

Jun-18 50,123 5,140 4,668 8,835 31,481

Jul-18 49,894 5,997 4,789 10,174 28,935

Aug-18 47,742 4,828 3,926 10,105 28,884

Sep-18 40,590 4,186 3,419 7,342 25,643

Oct-18 42,314 5,026 3,619 7,455 26,214

Nov-18 39,053 4,321 3,612 6,672 24,448

Dec-18 37,851 4,167 3,301 6,508 23,875

Daily Avg. 1,348.4 141.6 125.5 242.7 838.7

Jan-19 39,536 4,514 4,344 7,284 23,394

Feb-19 - - - - -

Mar-19 - - - - -

Apr-19 - - - - -

May-19 - - - - -

Jun-19 - - - - -

Jul-19 - - - - -

Aug-19 - - - - -

Sep-19 - - - - -

Oct-19 - - - - -

Nov-19 - - - - -

Dec-19 - - - -

Daily Avg. 1,275.4 145.6 140.1 235.0 754.6

MONTHLY WHOLESALE SALES

IRUA METERED USAGE (1000'S of gallons)

PROPERTY TAX LIENS TO CERTIFY - FEBRUARY 2019

PROPERTY OWNER NAME ADDRESS TO LIEN AMOUNT

Gant, Betty L 707 Fremont St $74.50

Gonzalez-Gallardo, Luis & Gonzalez, Sara 110 S 12th St $116.98

Mendoza, Arturo & Monica 221 E Anson St $119.39

MTM LLC 1400 #302 Lincoln Tower Cir $98.69

Nichols, Timothy D 1314 Summit St $152.55

St Clair, John L & Michelle M 506 N 2nd St $212.86

TOTAL $774.97

$127,974.83

$2,535.00

$84.83

$1,390.00

Interest for January $82.75

$129,117.75

SEWER DEPOSIT ACCOUNT

Activity for January

2019

Balance on January 1

Deposits for January

Balance on January 31

Interest paid to the City of Marshalltown

Check # 2474

Deposit refund for application to the Marshalltown Water Works

Check # 2475


Compiled Financial Statements

And Supplementary Information

For the One Month Ended

January 31, 2019

2-15-2019 09:35 AM MARSHALLTOWN WATER WORKS PAGE: 1

INCOME STATEMENT

JANUARY 31ST, 2019

CURRENT PERIOD Y-T-D ANNUAL Y-T-D CURRENT PERIOD Y-T-D

ACTUAL ACTUAL BUDGET PCT PRIOR YEAR PRIOR YEAR

_______________________________________________________________________________________________________________________

OPERATIONAL

RESIDENTIAL 123,208.76 931,188.46 1,657,909.00 56.17 128,803.29 972,768.57

MULTI-FAMILY 15,209.86 116,934.96 204,692.00 57.13 14,512.65 116,858.50

COMMERCIAL 28,783.56 287,429.96 491,554.00 58.47 30,084.18 297,557.68

IRRIGATION 184.65 49,247.86 47,920.00 102.77 169.48 68,508.53

INDUSTRIAL 127,602.27 1,030,768.99 1,309,346.00 78.72 114,909.31 854,548.20

WHOLESALE 62,541.40 451,930.47 801,528.00 56.38 73,336.78 475,750.63

NON-METERED 138.13 1,185.18 2,156.00 54.97 18.67 1,602.16_

TOTAL OPERATING REVENUE 357,668.63 2,868,685.88 4,515,105.00 63.54 361,834.36 2,787,594.27

NON-OPERATIONAL

CITY CONTRACT SERVICES 6,655.29 47,681.93 91,000.00 52.40 6,668.09 52,208.38

PENALTIES 30.70 32,459.90 51,000.00 63.65 50.00 32,413.55

CUSTOMER SERVICES 1,054.00 5,318.00 20,000.00 26.59 1,694.00 8,068.00

TESTING LABORATORY 428.00 2,686.00 4,000.00 67.15 339.00 2,609.00

MERCHANDISE SALES 0.00 2,842.92 1,600.00 177.68 0.00 862.50

INTEREST 2,271.86 15,213.65 12,000.00 126.78 451.38 5,540.89

RENTALS 0.00 4,462.00 4,500.00 99.16 0.00 4,350.00

MISC INCOME 1,554.70 13,447.85 18,000.00 74.71 1,322.00 15,449.38

TIMBER SALES 0.00 0.00 0.00 0.00 0.00 0.00

CONNECTION FEES 0.00 9,531.00 17,988.00 52.99 895.00 14,393.28

TAPPING FEES 0.00 1,303.00 3,000.00 43.43 270.00 1,419.00_

TOTAL NON-OPERATIONAL SALE 11,994.55 134,946.25 223,088.00 60.49 11,689.47 137,313.98

_______________________________________________________________________________________________________________________

TOTAL REVENUE 369,663.18 3,003,632.13 4,738,193.00 63.39 373,523.83 2,924,908.25

OPERATING EXPENSES

SALARIES AND WAGES 86,751.50 648,478.63 1,120,421.00 57.88 80,710.86 571,232.58

PAYROLL TAXES & BENEFITS 36,249.77 245,877.57 466,704.00 52.68 32,969.72 215,508.38

OPTIONAL BENEFITS 1,420.75 11,347.50 43,725.00 25.95 1,733.42 14,088.19

UTILITIES 30,097.34 239,304.82 428,600.00 55.83 30,971.85 230,097.77

FUELS 691.20 12,656.60 27,465.00 46.08 1,132.88 6,842.66

SUPPLIES 5,548.67 122,966.48 138,600.00 88.72 8,629.62 87,536.63

MAINTENANCE 7,800.95 72,193.92 110,406.00 65.39 4,649.27 55,534.68

CHEMICALS 41,488.96 321,376.23 605,000.00 53.12 46,585.42 331,706.43

CONTRACT SERVICES 58,429.67 342,358.15 651,051.00 52.59 48,988.54 334,061.85

OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00

DEPRECIATION 49,469.71 346,287.97 594,440.00 58.25 48,604.74 340,233.18

_______________________________________________________________________________________________________________________

TOTAL OPERATING EXPENSE 317,948.52 2,362,847.87 4,186,412.00 56.44 304,976.32 2,186,842.35

MISCELLANEOUS EXPENSES 225.00 71,479.38 169,305.00 42.22 225.00 69,970.51

ECONOMIC DEVELOPMENT 100.00 100.00 10,000.00 1.00 0.00 500.00_

TOTAL NON-OPERATING EXPENSE 325.00 71,579.38 179,305.00 39.92 225.00 70,470.51

_______________________________________________________________________________________________________________________

TOTAL EXPENSES 318,273.52 2,434,427.25 4,365,717.00 55.76 305,201.32 2,257,312.86

INCR(DECR) RETAINED EARNINGS 51,389.66 569,204.88 372,476.00 152.82 68,322.51 667,595.39

DETAILED WATER WORKS BALANCE SHEET


BALANCE SHEET

AS OF: JANUARY 31ST, 2019

1 -WATER FUND

ACCOUNT# TITLE

_____________________________________________________________________________________________

ASSETS

======

CASH ON HAND 330.00

PETTY CASH 300.00

CASH IN BANK 2,806,289.98

LESS : SINKING FUNDS ( 327,262.00)

SEWER DEPOSIT FUND 0.00

SEWER CASH 0.00

STORM SEWER CASH 0.00

LANDFILL CASH 0.00

ACCOUNTS RECEIVABLE 303,156.79

ACCOUNTS RECEIVABLE-AMP 1,210.07

UNAPPLIED CREDITS ( 45,912.71)

OTHER A/R 0.00

NON CURRENT RECEIVABLES ( 885.80)

MISC AR BILLINGS 123,645.29

MISC AR UNAPPLIED CREDITS ( 88,603.81)

INTEREST RECEIVABLE 5,224.38

CONTRACT RECEIVABLE 0.00

PREPAID INSURANCE 44,484.94

UNFINISHED CAP PRO 0.00

PREPAID BILLING SUPPLIES 8,162.85

MERCHANDISE FOR RESALE 1,161.18

PREPAID LIME SLUDGE 154,849.95

PREPAID COMPUTER MAINT 50,462.70

PREPAID HEALTH INS 0.00

STORED GRAIN 0.00

SINKING FUND 327,262.00

TEMP CASH INVESTMENT 300,000.00

LESS IMPROVEMENT FUND ALLOCATI 0.00

LESS RESERVE FUND ALLOCATION 0.00

CAPITAL RESERVE INVESTMEN 500,000.00

IMPROVEMENT FUND ( 100,000.00)

RESERVE FUND 0.00

ECONOMIC DEVELOPEMENT FUND 0.00

INVENTORY 0.00

LAND 1,112,720.58

PLANT & SOURCE OF SUPPLY 17,996,943.43

ACCUMULATED DEPR - PLANT ( 9,733,393.26)

DISTRIBUTION SYSTEM & PIPE 12,953,200.72

ACCUM DEPR DISTRIBUTION ( 3,892,892.03)

METERS 1,413,687.69

ACCUM DEPR - METERS ( 1,144,971.43)

MACHINE & EQUIPMENT 510,784.79

ACCUM DEPR - MACH & EQUIP ( 415,624.18)

VEHICLES 218,684.70

ACCUM DEPR - VEHICLES ( 203,672.43)

CAPITAL IMPROVEMENTS 115,782.16

ACCUM DEPR - CAPITAL IMPROVEME ( 73,826.10)

CAPITAL IMPROV - BUILDINGS 607,119.76

ACCUM DEPR - BUILDINGS ( 410,754.45)

OFFICE EQUIPMENT 390,111.53


BALANCE SHEET


1 -WATER FUND

ACCOUNT# TITLE

_____________________________________________________________________________________________

ACCUM DEPR - OFFICE EQUIPMENT ( 384,668.63)

BOOSTER STATION 165,995.88

ACCUM DEPR - BOOSTER STATION ( 84,716.98)

BOND ORIGINATION FEE 0.00

23,204,387.56

TOTAL ASSETS 23,204,387.56

==============

LIABILITIES

===========

ACCOUNTS PAYABLE 87,663.06

A/P PENDING 0.00

PAYABLE TO SEWER FUND 0.00

PAYABLE TO STORM SEWER FUND 0.00

PAYABLE TO LANDFILL FUND 0.00

PAYABLE TO METER DEPOSIT FUND 0.00

DEFERRED AMP REVENUE 1,210.07

CUSTOMER DEPOSITS - SEWER 0.00

CURRENT REFUNDS PAYABLE 4,325.25

SEWER INTEREST 11,634.00

FEDERAL WITHHOLDING 0.00

FICA/MED WITHHOLDING 1,571.38

STATE WITHHOLDING 0.00

UNITED WAY 0.00

UNION DUES 0.10

INS WITHHELD ( 106.00)

PRETAX INSURANCE WITHHELD 46.54

UNREIMB MEDICAL 0.00

DEP CHILD CARE 0.00

PENSION 627.97

IPERS 1,346.21

COBRA 1,351.41

WATER WORKS INS PORTION 0.00

INS DEDUCTIBLE WITHHELD ( 3,241.43)

VOLUNTARY LIFE INSURANCE 30.47

CHILD SUPPORT 0.00

AFLAC 0.00

ACCRUED VACATION 115,152.07

ACCRUED PAYROLL 21,507.34

ACCRUED SALES TAX 6,863.46

AR MISC STATE SALES TAX 8.31

AR MISC CITY SALES TAX 0.78

AR MISC SCHOOL SALES TAX 0.00

CURRENT PORTION OF LT DEBT 0.00

WA REVENUE CAPITAL LOAN NOTE 7,077,078.77

LESS : CURRENT PORTION 0.00

TOTAL LIABILITIES 7,327,069.76


BALANCE SHEET


1 -WATER FUND

ACCOUNT# TITLE

_____________________________________________________________________________________________

EQUITY

======

RETAINED EARNINGS 15,308,077.67

TOTAL BEGINNING EQUITY 15,308,077.67

TOTAL REVENUE 3,003,667.38

TOTAL EXPENSES 2,434,427.25

TOTAL REVENUE OVER/(UNDER) EXPENSES 569,240.13

TOTAL EQUITY & REV. OVER/(UNDER) EXP. 15,877,317.80

TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 23,204,387.56

==============

DETAILED POOLED CASH


BALANCE SHEET


9 -POOLED CASH

ACCOUNT# TITLE

_____________________________________________________________________________________________

ASSETS

======

POOLED CASH 3,504,484.22

POOL CASH - SW DEPOSITS 129,370.00

DUE FR0M WATER FUND 32,964.50

DUE FROM SEWER FUND 0.00

DUE FROM STORM SEWER FUND 0.00

DUE FROM LANDFILL FUND 0.00

DUE FROM SW MTR DEPOSIT 0.00

3,666,818.72

TOTAL ASSETS 3,666,818.72

==============

LIABILITIES

===========

ACCOUNT PAYABLE 32,964.50

DUE TO OTHER FUNDS 3,504,659.22

DUE TO SW MTR DEPOSITS 129,195.00

WAGES PAYABLE 0.00

ACCRUED SALES TAX 0.00

TOTAL LIABILITIES 3,666,818.72

EQUITY

======

RETAINED EARNINGS 0.00

TOTAL BEGINNING EQUITY 0.00

TOTAL REVENUE 0.00

TOTAL EXPENSES 0.00

TOTAL REVENUE OVER/(UNDER) EXPENSES 0.00

TOTAL EQUITY & REV. OVER/(UNDER) EXP. 0.00

TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 3,666,818.72

==============

ACCOUNT FUND

January

INTEREST RATE

December

INTEREST RATE DATE ISSUED DATE MATURED CURRENT VALUE PREVIOUS VALUE

UNITED BANK & TRUST 0.75% 0.75% 07/01/07 DAILY 3,494,085.67$ 3,606,247.81$

UNITED BANK & TRUST - SWEEP ACCT 0.75% 0.75% 07/03/17 DAILY 1,000.64$ 1,000.64$

CD 56669 (GNB Bank) General 1.98% 1.98% 02/14/18 02/14/19 100,000.00$ 100,000.00$

CD 144277085 (Great Western Bank) General 2.10% 2.10% 08/08/17 08/09/19 100,000.00$ 100,000.00$

CD 44015 Farmers Savings Bank General 2.58% 2.58% 08/29/18 08/29/19 100,000.00$ 100,000.00$

CD 144285787 (Great Western Bank) Cap Reserve 2.42% 2.42% 05/24/18 05/24/19 300,000.00$ 300,000.00$

CD 56921 (GNB Bank) General 2.67% 2.67% 09/19/18 09/19/19 100,000.00$ 100,000.00$

SUB TOTAL 4,195,086.31$ 4,307,248.45$

CURRENT TOTAL 4,195,086.31$

Current Average Monthly Yield 1.020%

LAST MONTH TOTAL $4,307,248.45

Last Month Average Monthly Yield 1.013% .

LAST YEAR TOTAL $3,541,875.43

Last Year Average Monthly Yield 0.417%


INVESTMENT BREAKDOWN

January 2019

2017-2018 2017-2018 2017-2018 2018-2019 2018-2019 2018-2019 TOTAL

BUDGET APPROVED EXPEND. BUDGET BALANCE EXPEND. EXPENDITURES

1172-000-PLANT & SOURCE OF SUPPLY

Plant Improv. GSR & Stand by Power 93 11502 $737,471.19 $7,903,408.00 $47,414.89 $7,950,822.89

Bulk Water Sales Equipment $15,000.00 $15,000.00 $15,000.00

Rehab Wells 6 & 11 $30,000.00 $0.00

1.5 MG Reservoir Demolition $20,000.00 $20,000.00

Back-up Lime Slaker $180,000.00 $180,000.00

Floor Refinishing $8,000.00 $8,000.00

Well # 7 Rehab 21801 $18,475.25 $18,475.25 $18,475.25

VFD Well # 15 21802 $11,524.75 $14,472.70 $14,472.70

1170-000-LAND

1174-000-DISTRIBUTION SYSTEM

Valve Replacement $20,000.00 $1,082.00 $1,082.00 $20,000.00 $20,000.00

Fire Hydrant Replacement 2017 $40,000.00

Fire Hydrant Replacement 2018 $40,000.00 $40,000.00

Water Main Replacement $254,436.95 $400,000.00 $344,658.14

S 3rd Ave/May St Main Replacement 118 31801 $4,650.00 $4,650.00 $4,650.00 $3,100.00 $7,750.00

Marion St Water Main Installation 124 31804 $6,264.05 $13,648.61 $13,648.61

Distribution System Analysis 122 31802 $26,160.00 $26,160.00

N Center St Main Relocation 123 31802 $12,433.25 $12,433.25

1176-000 - METERS

Meter Program $65,000.00 $53,228.92 $53,228.92 $100,000.00 $94,035.22 $5,964.78 $5,964.78

Tablet Computer Replacement $1,200.00 $1,200.00

1178-000 - EQUIPMENT

Backhoe Replacement $75,000.00 $75,200.00 $75,200.00

1180-000-VEHICLES

Dump Truck Replacement $45,000.00 $45,000.00

1182-000-GENERAL

1184-000-BUILDING

Office Wall Repairs 119 51801 $265,000.00 $8,265.00 $8,265.00 $265,000.00 $262,045.00 $2,955.00 $11,220.00

Office Building Interior Updates $10,000.00 $10,000.00

1186-000-OFFICE EQUIPMENT

Multifunction Copier $12,000.00 $12,000.00

1188-000 BOOSTER STATION

Totals $700,351.00 $804,697.11 $7,970,633.92 $1,221,200.00 $1,051,938.36 $219,824.48 $8,136,147.48

#


PROPOSED

CAPITAL IMPROVEMENTS

JULY 1,2018-JUNE 30,2019

AS OF 1/31/19

Project

RESOLUTION AMENDING RESOLUTION SETTING PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND

ESTIMATED COST FOR THE MARSHALLTOWN WATER WORKS OFFICE – EXTERIOR WALL REPAIR PROJECT

WHEREAS, the Board of Trustees approved a Resolution Setting Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimated Cost for the Marshalltown Water Works Office – Exterior Wall Repair Project at its regular meeting held on January 21, 2019; and

WHEREAS, the said resolution adopted by the Board of Trustees set a public hearing for February 18, 2019 and bid receipt date of February 13, 2019; and

WHEREAS, said specifications were not available by the date required by law to publish notice of hearing and bid advertisement;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MARSHALLTOWN WATER WORKS THAT SECTIONS 5 AND 6 OF SAID RESOLUTION ARE AMENDED TO READ AS FOLLOWS:

Section 5. The Secretary is hereby directed to publish notice of hearing on plans, specifications, form of contract and estimated cost in the manner provided by law for the public improvement outlined herein and that any person interested therein may appear and make objections thereto, if any he has. This Board will meet in the Water Works Office, 205 East State Street, Marshalltown, Iowa at __________ local time on the ______ day of March, 2019 for the purpose of hearing all of said objections so made and for taking final action upon the plans, specifications and form of contract now on file.

Section 6. The Secretary is further directed to advertise for bids in the manner provided by law for the construction of said improvement setting forth in said notice such necessary pertinent information as will advise prospective bidders thereof together with the proposed manner of payment for the work to be constructed and that such bids be filed and received in the office of the Secretary, 205 East State Street, Marshalltown, Iowa, up to 10:00 am local time on March 13, 2019 at which time, date, and place the Secretary will open such bids. The bids will then be reviewed and referred to the Board of Trustees for their consideration of such bids as shall be filed in connection with the improvement herein ordered and in compliance with the notice of taking bids therein, hereby ordered to be published.

Passed this 18th day of February, 2019, and signed this 18th day of February, 2019.

_________________________________ Kenneth Vinson, Chairperson

ATTEST:

__________________________________ Shelli Lovell, Secretary

FAMILY AND MEDICAL LEAVE

It is the policy of the Marshalltown Water Works to comply with the federal law on family and medical leave, the Family and Medical Leave Act of 1993, which may be amended from time to time. Accordingly, under federal law, an employee who has been employed by the Marshalltown Water Works for at least twelve (12) months and who has worked for at least one thousand two hundred fifty (1,250) hours during the preceding fifty-two (52) week period is a “qualifying employee” entitled to family and medical leave.

A “qualifying employee” may take up to twelve (12) weeks of unpaid family and medical leave within a “rolling twelve (12) month period” for the following reasons: (1) the birth or adoption of a child or the placement of a child with the employee for adoption or foster care, (2) the care of spouse, child or parent of the employee if the spouse, child or parent has a serious health condition, or (3) the employee’s own serious health condition, if the health condition makes the employee unable to perform the functions of his or her position. The employee’s entitlement to leave for the birth, placement, or adoption of a child must be taken within twelve (12) months after the child’s birth, placement or adoption.

A “qualifying employee” taking family and medical leave must give the Marshalltown Water Works reasonable advance notice of such leave and must schedule the leave so that it does not unduly disrupt the Water Works’ operations. A “qualifying employee” may substitute, for portions of family and medical leave, paid or unpaid leave of any other type provided by the Water Works and accrued to the employee. The Water Works may require certification from a health care provider if the employee requests family leave to care for a child, spouse or parent with a serious health condition, or if the employee requests medical leave. The Water Works may also require a second medical opinion, or if the first two opinions differ, a third medical opinion, at the Water Works’ expense.

A “rolling twelve (12) month period” is defined as the twelve (12) month period measured backward from the date an employee uses any family and medical leave. In other words, the twelve month period immediately preceding the first day of the requested family and medical leave. For example, if an employee used four weeks of leave beginning February 1, 2014, four weeks beginning June 1, 2014 and four weeks beginning December 1, 2014 the employee would not be entitled to additional leave until February 1, 2015, at which time the employee would become entitled to an additional four weeks of family and medical leave.

The employee’s group health insurance will be maintained during the period of statutory family and medical leave, provided that the employee continues to make any premium contribution as required by the health insurance plan and this Handbook. Additional information regarding the requirements and provision of group health insurance during the period of a leave may be obtained from your supervisor.

Upon return to work from a family and medical leave, the employee will be returned to the position he or she held immediately before the leave if the position is vacant, or placed in an equivalent position if the former position is filled.

Replace with: It is the policy of the Marshalltown Water Works to comply with the federal law on family and medical leave, the Family and Medical Leave Act (FMLA). Informational posters are maintained on employee bulletin boards.

RESOLUTION TO APPROVE AGREEMENT FOR 2019-2020 BETWEEN

MARSHALLTOWN WATER WORKS AND TEAMSTERS LOCAL UNION 238

WHEREAS, there is herewith submitted to the Board of Trustees of the

Marshalltown Water Works a tentative agreement with Teamsters Local 238, and

WHEREAS, the Board has examined same and has found same to be in the best

interests of said Water Works and that same should be approved.

NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of the

Marshalltown Water Works:

Section 1. That the proposed agreement by and between the Marshalltown Water

Works and the Teamsters Local 238 to be effective July 1, 2019 through June 30, 2020

is hereby accepted and approved and the General Manager is hereby authorized and

directed to execute same for and on behalf of said Water Works.

Passed this 18th day of February 2019 and signed this 18th day of February 18,

2019.

Kenneth Vinson, Chairman Water Works Board of Trustees

ATTEST:

Shelli Lovell, Secretary

01 february 2019 agenda

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