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PUBLIC AFFAIRS DEPARTMENT: 1 INTERN

Employer: New York City Office of Chief Medical Examiner

Title: Intern

Number of positions: 1

Supervisor Name: Julie Bolcer Dept./Division/Unit: Public Affairs

Position Type: Internship / Part Time Internship Start Date: July 5, 2016

Salary Level: Paid by DYCD Salary/Hourly Rate: $9.00

Description/Responsibilities:

The Office of Public Affairs serves as the primary point of contact for media and members of the public seeking information about the work and operations of OCME. The Office responds to a high volume of requests for information about sensitive investigations and related topics, and supports internal communications of the agency. The Office of Public Affairs seeks an assistant to help with tasks including but not limited to:

Responsibilities:- Internet research- Tracking and compiling press clips about the agency- Updating databases including media lists and photo archives- Filing and records organization- Answering phone and taking messages for the Director on high-volume phone call days- Special projects as assigned

Time Commitment25 hours per week; weekdays between the hours of 10 a.m. and 5 p.m.

Supervisor Contact and Workplace EnvironmentIntern will work closely with the Director of Public Affairs at OCME's forensic pathology and family service center in Manhattan.

Qualifications/Requirements:Candidate must possess outstanding spoken and written communication skills, respect for confidentiality, maturity, ability to work independently as needed, and calmness under pressure. PC fluency required. Graphic design skills desired. Knowledge of media and interest in New York City government and public affairs preferred.

Location: 520 First Avenue New York City, NY 10016

RECORDS DEPARTMENT: 2 INTERNS


Title: Intern


Supervisor Name: Ashie Henry Dept./Division/Unit: Records

Position Type: Internship / Part Time Internship Start Date: July 5, 2016


Description/Responsibilities:

The Office of Chief Medical Examiner (OCME) is seeking two part-time interns for the summer of 2016 for the Agency’s Records department. OCME performs and documents mission critical medico-legal investigations; the results of which are highly beneficial to the judicial process. OCME’s Records department is a fee based department which maintains all case reports, autopsy file reports and documents consistent with a medical examiner case investigation. The accepted candidate for this position will participate in the electronics documentation and scanning process.

Responsibilities: With immediate supervision, reviews documents for accuracy and sorts for scanning;

Electronic scanning and filing of documents. Preparation of letters, reports, spreadsheets and correspondence using Word applications

(Word, Excel, etc.) Provide general administrative support for the department as needed

Time Commitment Minimum of 20 – 25 hours per week; flexible schedule

Supervisor Contact and Workplace Environment Interns will work closely with Records department staff in the review, scan and filing of

all of documents as needed

Qualifications/Requirements: Undergraduate degree or course work in public administration, public health, or related

field Excellent writing and communication skills Ability and willingness to work Positive attitude and sense of humor necessary

Location: 421 E. 26th Street, Rm. 406 New York City, NY

LEGAL DEPARTMENT: 1 INTERN


Title: Intern


Supervisor Name: Florence Hutner, General Counsel Dept./Division/Unit: Legal

Position Type: Internship / Full Time Internship Start Date: July 5, 2016


Description/Responsibilities:The OCME Legal Department is looking for interns to assist with various administrative tasks including but not limited to:

General administrative work involving confidential material, including review of legal files

Telephone communication with law offices/outside agencies/general public Generating, tracking and following up on correspondence Limited filing related to assigned tasks Creating and tracking department activity in Excel spreadsheets

Qualifications:

Applicants must be at least 18 years old Undergraduate focusing in relevant areas of study will be considered Excellent written and verbal communication Strong analytical and organizational skills Thorough attention to detail Proficient knowledge of MS Office (Word, Excel, PowerPoint)

Special Requirements:Please provide a writing sample of no more than one page along with two references. A resume is not required but preferred

Location: 421 E. 26th Street, Rm. 406 New York City, NY

HUMAN RESOURCES DEPARTMENT: 1 INTERN (+ 1 Returning)


Title: Human Resources Intern


Supervisor Name: Jean Jones Dept./Division/Unit: Human Resources

Position Type: Internship Internship Start Date: __July 5, 2016___________


Description/Responsibilities:The Human Resources Department is seeking an intern to provide support to core functions of the Human Resources Department including: recruitment, onboarding/offboarding, employee discipline, labor relations, performance management, timekeeping, and professional development.

Typical tasks that will be performed by the selected candidate include, but are not limited to, the following:

Performs Data Entry Maintains Files Prepares basic reports Prints, copies, and distributes resumes and other correspondence Updates records Compiles data in response to inquiries received by Human Resources Department Prepares basic statistics Other projects as assigned

Intern should have availability (Monday – Friday) within the office hours of 9am to 5pm. Morning availability is preferable. Preferred Qualifications:

Applicants must be at least 18 years old Ability to handle sensitive information confidentially Excellent written and verbal communication Strong analytical and organizational skills Thorough attention to detail Proficient knowledge of MS Office (Word, Excel, PowerPoint)

COMMUNICATIONS DEPARTMENT: 1 INTERN


Title: Intern


Supervisor Name: Elissia Conlon Dept./Division/Unit: Communications



Description/Responsibilities:The Office of Chief Medical Examiner (OCME) Communications Unit is seeking a part-time intern for the summer and fall semesters of 2016. The OCME Communications unit facilitates communication between OCME Forensic Operations personnel and relevant stakeholders reporting deaths to the medical examiner’s office. The Communications Unit is looking for workers to assist with various administrative tasks including but not limited to:

Assist with editing and formatting documents and PowerPoint’s related to procedural trainings.

Assist with development of an internal and external Agency contact list. Assist with development of a list of NYC Hospitals and Nursing Home capability based

assessment. Provide general administrative support for the department as needed

Time Commitment Worker should have availability (Monday – Friday) within the office hours of 9am to

5pm. Morning availability is preferable. Start date is negotiable.

Supervisor Contact and Workplace Environment Interns will work closely with Communications Unit Lead and Deputy Director of

Forensic Operations

Qualifications/Requirements: Excellent writing and communication skills Ability and willingness to learn independently Positive attitude and sense of humor necessary

Location: 421 E. 26th Street New York City, NY 10016

FORENSIC OPERATIONS DEPARTMENT: 2 INTERNS


Title: Intern


Supervisor Name: Elissia Conlon Dept./Division/Unit: Forensic Operations



Description/Responsibilities:The Office of Chief Medical Examiner (OCME) Forensic Operations Department is seeking two interns for the summer and fall semesters of 2016. OCME is an active participant in New York City’s Disaster Response system, planning for and responding to disasters of all types. We maintain a team of specially trained experts to respond to any and all fatality events, no matter what hazards may be encountered during recovery. We work with the 311 System, NYPD, and NYC’s Office of Emergency Management to provide rapid assistance to family members, take reports of missing persons, investigate incidents, gather information for identifications, and disseminate information to other agencies. The Forensic Operations Department is looking for workers to assist with various administrative tasks including but not limited to:

Assist with tracking and filing of procurements dedicated to supporting OCMEs disaster response system

Assist with researching the eligibility of grant funded equipment and supply procurements Assist with development of an intranet page for the Forensic Operations Department Provide general administrative support for the department as needed

Time Commitment Worker should have availability (Monday – Friday) within the office hours of 9am to 5pm. Morning availability is preferable. Start date is negotiable.

Supervisor Contact and Workplace Environment Interns will work closely with Forensic Operations Administrative Lead and Deputy Director of

Forensic Operations

Qualifications/Requirements: Excellent writing and communication skills Ability and willingness to learn independently Positive attitude and sense of humor necessary

Location: 421 E. 26th Street

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EVIDENCE DEPARTMENT: 3 INTERNS


Title: Intern


Supervisor Name: Maxine McFadzean Dept./Division/Unit: EvidencePosition Type: Internship Internship Start Date: __July 5, 2016___________


DESCRIPTION/RESPONSIBILITIES:

The OCME Evidence Department is responsible for maintaining the chain of custody for all evidence in the custodial domain of OCME. The Department requires the following:

Summer Workers will be assisting in several projects including but not limited to, cold case evidence searches, digitizing evidence records, cataloguing autopsy recordings, documents and film.

Summer Workers will have the opportunity to learn chain of custody guidelines in addition to laws and legal issues. In addition to making calls to law enforcement, law offices to request pickup of records.

The Evidence Department will also arrange for tours, visits and training time with various laboratories throughout OCME.

REQUIREMENTS:

Evidence records are confidential and summer workers with access to the records require maturity, discretion and attention to detail. Summer workers interested in criminal science fields would especially benefit from learning the basics of evidence handling and records keeping.

Summer Workers are required to be familiar with Microsoft word, Excel, and PowerPoint.

Workers should have availability (Monday- Friday) between the hours of 9am-5pm.

Work Location: 421 East 26th Street, New York, NY 10016

MOLECULAR GENETICS LABORATORY: 1 INTERN


Title: Molecular Genetics Laboratory Intern


Supervisor Name: __Dr. Yingying Tang and Dr. Ying Lin________ Dept./Division/Unit: Molecular Genetics

Position Type: Internship Internship Start Date: _________July 5, 2016___________


Description/Responsibilities:The Department of Molecular Genetics is looking for an intern to work on a scientific project. Tasks including but not limited to:

Help to test various DNA extraction protocols for FFPE and bone samples Assist with database entry and results analysis

Intern should have availability (Monday – Friday) within the office hours of 9am to 5pm. Morning availability is preferable.

Qualifications:

Applicants must be at least 18 years old Undergraduate and Graduate students with basic knowledge in cell biology, genetics and

biochemistry will be considered Excellent written and verbal communication Strong analytical and organizational skills Thorough attention to detail Proficient knowledge of MS Office (Word, Excel, PowerPoint)

Pre-med student is preferred

Location: 421 East 26th Street, New York, NY 10016

AUDITS AND ACCOUNTS DEPARTMENT: 2 INTERNS


Title: Intern


Supervisor Name: Leslyn Vitalis Dept./Division/Unit: Audits and Accounts



Description/Responsibilities: Under the supervision of the Director of Audits and Accounts, the Summer Intern will be responsible for: • Invoice Intake. • Make copies , scans and file payment documents. • Create, update, retrieve and return files. • Input all data to Accounting systems and or Spreadsheets • Data entry of invoices into the necessary accounting systems and files. . • Assist with other tasks and special projects at the behest of Director of Audits and Accounts

Preferred Skills• Strong computer skills including the use of Microsoft applications including but not limited to Microsoft Excel and Access.• Excellent organization and communication skills.• Willingness to Learn.

Worker should have availability (Monday – Friday) within the office hours of 9am to 5pm. Morning availability is preferable.

Location: 421 E. 26th St. New York City, NY 10016

EMERGENCY MANAGEMENT DEPARTMENT: 1 Intern

Employer: New York City Office of Chief Medical ExaminerTitle: InternNumber of positions: 1Supervisor Name: Emily Carroll / Taylor Moore Dept./Division/Unit: Emergency ManagementPosition Type: Internship / Part Time Internship Start Date: July 5, 2017 Salary Level: Paid by DYCD Salary/Hourly Rate: $9.00

Description/Responsibilities:The Special Operations Division’s Emergency Management Team is looking for an intern to assist with various administrative tasks including but not limited to:

Assist with the development and update of presentations to support the Forensic Science Training Program

Assist with the development of participant guides / handbooks Assist with the management of participant registration and information management

Intern should have availability (Monday – Friday) within the office hours of 9am to 5pm.

Qualifications: Applicants must be at least 18 years old Undergraduate and Graduate students focusing in relevant areas of study will be

considered Excellent written and verbal communication Strong analytical and organizational skills Thorough attention to detail Flexible and able to work within a team structure Extremely Proficient knowledge of MS Office (Word, Excel, PowerPoint) – writing and

presentation samples encouraged

Location: 421 East 26th Street, New York, NY, 10016

PROCUREMENT OPERATIONS/MATERIALS MANAGEMENT: 1 INTERN

Employer: New York City Office of Chief Medical ExaminerTitle: InternNumber of positions: 1Supervisor Name: Cecil Williams Dept./Division/Unit: Procurement Operations/Materials ManagementPosition Type: Internship / Part Time Internship Start Date: July 5, 2017 Salary Level: Paid by DYCD Salary/Hourly Rate: $9.00

DESCRIPTION/REQUIREMENTS:

Materials Management/ Stores is requesting an Intern. The job description and requirements are as follows: We are looking for a clerical assistant, who is familiar or would be able to work with WMS (Warehouse Management System) computer application known as SpendMap. The Intern will be required to generate weekly reports on usage for end users and the Materials Management Department, Weekly On-Hand/On Order and Re-Stocking reports for Materials Management. In addition, the intern will generate custom reports that will benefit the agency, showing trends in ordering and cost. As well as routine Clerical duties such as filing, printing, organizing completed store room requisitions and purchase orders to be filed for FY16. RESPONSIBILITIES:

CHECKING SPENDMAP DAILY FOR STOREROOM ORDERS PLACED BY END USERS

PRINTING PICK LIST OF EACH ORDER PLACED AND SUBMITTING TO MYSELF OR MR MICHAEL BONILLA

COLLECTING SIGNED PACKING SLIP OF ORDERS AND FILING INTO CORRECT FOLDER

CREATING A FOLDER WITH REQUISTION, ORDER CONFORMATION , ADDING PURCHASE ORDER WHEN EMAILED BY PROCUREMENT

GENERATE A MONTHLY USAGE REPORT FOR END USERS AND FORWARD TO END USER, Mr. JOHN K BERNABE AND MYSELF

GENERATE WEEKLY ON HAND/ON ORDER REPORT AND FORWARD TO MR JOHN K. BERNABE AND MY SELF

WORKING CLOSELY WITH MY SELF AND MR MICHAEL BONILLA, CUSTOMIZE REPORTS THAT MAY BENEFIT THE AGENCY.

ASSISTING IN ALL CLERICAL DUTIES THAT MAY ARISE AT ANYTIME.


PROCUREMENT OPERATIONS/PURCHASING DEPARTMENT: 1 INTERN

Employer: New York City Office of Chief Medical ExaminerTitle: InternNumber of positions: 1Supervisor Name: Annette Allen Dept./Division/Unit: Procurement Operations/Purchasing UnitPosition Type: Internship / Part Time Internship Start Date: July 5, 2017 Salary Level: Paid by DYCD Salary/Hourly Rate: $9.00


The Purchasing Department is requesting Interns. This intern will assist the department in various day to day functions. We are requesting an intern who can analyze our procurement database files. The person has to be knowledgeable and familiar with Microsoft Excel Program to identify how we can streamline our processing from SpendMap beginning with the requisition to the purchase order, then merging the FMS document (Advice of Award) and extracting information to generate labels for file folder(s) into one database for distribution to the various departments. The departments that received this information are Receiving, Audits & Accounts, Budget, and the Requsitioner. This information must be disseminated to various departments for their records. REQUIREMENTS:

Reproduce documents in accordance with NYC recycling policies Faxes documents correctly and obtain receipts as confirmation of successful transmission Distribution of mail or documents are appropriately given to staff members Ensure copier machine and printer are stocked with paper and refill as needed. Prepare vendor performance evaluation forms for service(s) agreements for various

programs, Ensure that receipts are obtained and appropriately filed for every transaction of

documents sent to the Comptroller’s Office, or Mayor Office, DCAS, etc…. Prepares and maintain file folders and filing system

- All documents are accurately fastened to file folder in the appropriate order - Labels are neatly and accurately typed and contain all relevant information - File folders are accurately place into the file drawers in the correct alphabetical order. - Assist in relocating all paperwork for a crossover file from one fiscal year to another.

(Example. FY2012 to FY2013) Have the ability to work on multiple tasks in a timely manner under supervision Ability to lift and carry 10lbs Communication skills: if asked to follow up with vendors on price quote or retrieve

additional documentation upon request Answering phone


PROCUREMENT OPERATIONS/PURCHASING UNIT: 1 INTERN

Employer: New York City Office of Chief Medical ExaminerTitle: InternNumber of positions: 1Supervisor Name: Vilma JohnsonDept./Division/Unit: Procurement Operations/Purchasing UnitPosition Type: Internship / Part Time Internship Start Date: July 5, 2017 Salary Level: Paid by DYCD Salary/Hourly Rate: $9.00


The Purchasing Unit is requesting a summer intern who will assist the unit with various procurement functions. The intern must have an understanding of basic office protocol; have verbal and written communication skills.

The chosen candidate will perform the following task:

Fax bids to the Vendor Community Perform internet research for goods and services Request quotes for micro purchases Prepare vendor performance evaluations for service contracts Create the OCME Bid Tabulation sheet for RFQ awards File delivery receipts received from oversight agencies Must have knowledge of Microsoft Excel, Word Can effectively communicate - verbal and written Perform additional procurement related functions as necessary

Intern should be the available to work Monday – Friday between the hours of 8:30am – 4:30pm or 9:00am to 5:00pm


ADMINISTRATION DEPARTMENT: 1 INTERN

Employer: New York City Office of Chief Medical ExaminerTitle: InternNumber of positions: 1Supervisor Name: Shannon Ifill Dept./Division/Unit: OCME Administration Position Type: Internship / Part Time Internship Start Date: July 5, 2016 Salary Level: Paid by DYCD Salary/Hourly Rate: $9.00

Description/Responsibilities:OCME Administration is looking for an exceptional intern to assist with various administrative tasks that will serve to support the Executive Deputy Commissioner of Administration, as well as executive staff and program managers, with the information and analysis that they will need to execute the agency’s mission. Duties will include but are not limited to: Assist in producing user-friendly charts, reports, and other tools for programs and

management

Assist in producing analyses and information in designed formats

Other duties as assigned

Intern should be available Monday through Friday within the office hours of 8 AM to 4 PM.

Qualifications: Applicants must be at least 18 years old Undergraduate or Graduate students focusing in relevant areas of study will be considered Strong written and verbal communication skills Strong analytical and organizational skills Thorough attention to detail Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint)

Special Requirements: Knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) is a plus


Forensic Operations Logistics, Transportation, Fleet Operations Division: 6 Interns


Title: Logistics, Transportation, Fleet Operations Division Intern


Dept./Division/Unit: Forensic Operations Department

Description/Responsibilities:The Office of Chief Medical Examiner (OCME) is seeking a part-time intern for the summer and fall semesters of 2015. OCME is an active participant in New York City’s Disaster Response system, planning for and responding to disasters of all types. We maintain a team of specially trained experts to respond to any and all fatality events, no matter what hazards may be encountered during recovery. We work with the 311 System, NYPD, and NYC’s Office of Emergency Management to provide rapid assistance to family members, take reports of missing persons, investigate incidents, gather information for identifications, and disseminate information to other agencies. The Logistics, Transportation, Fleet Operations Division is looking for workers to assist with various tasks including but not limited to:

Assist with staging and deployment of goods dedicated to supporting OCMEs disaster response system

Assist with researching equipment and supply needs Provide general administrative support for the department as needed

Time Commitment Worker should have availability (Monday – Friday) within the office hours of 9am to 5pm. Morning availability is preferable. Start date is negotiable.

Supervisor Contact and Workplace Environment Interns will work closely with Forensic Logistics, Transportation & Fleet Operations Leads as

well as the Chief of Logistics, Transportation, Fleet Operations Division

Qualifications/Requirements: Excellent writing and communication skills Ability and willingness to learn independently Positive attitude and sense of humor necessary Lifting and working out in the field is a strong component of the job

Location: 421 E. 26th Street New York City, NY 10016

Position Type: Internship / Part Time

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