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On-Site Coordination

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platform lectern ( )

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Meeting Room Set-Ups ( & )

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Set-Up U U

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screen LCD projector overhead projector laser pointer (TV, VCR) flip charts

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.. what do we need? /

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When ? one day~few hours before the meeting open What ? Check-in attendees (handout conference material/attendee packet) One-site registration Answer questions Where ?

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How Table size (enough room for checking-in, processing registration, displaying pamphlets, or flowers) Equipments (computer, internet assess, phone lines, credit card machine, signs) Work station size (enough space for storing conference packet) Sitting area

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Attendee list ( / ) Badge Function tickets Conference program Conference proceedings Facility map Local map/tour guide Gifts Receipt

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Signage Direct attendees Provide information (banner) Type of sign How many Style Size

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On-Site Management # of attendees # of different activities (breakout sessions, tour, ) At least 2 people at each shift 1 staff/100 attendees

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Before meeting ( . )

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(daily scheduled program) Cell phone/ / ( )

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Crisis Management

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What is CRISIS? vs. Always ask What if questions

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Type of Crisis

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crisis assessment meeting( )

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/ CPR (XXX, :XXX) (XX )

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Meeting Evaluation Who What When Where How

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Purposes attendee /

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What to evaluate? The program The site The social program Attendee profile

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When & Where to do the evaluation When & Where On-site general session Who / /

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How to do the evaluation? / What- (housing, F&B, registration) breakout session ( ) When & How- /

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colored paper closed-ended questions open-ended questions

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& ( )