© copyright 2001 - 2004 swim ontario 1 clerk of course & marshal june, 2006

1© Copyright 2001 - 2004 Swim Ontario

Clerk of Course & Marshal

June, 2006

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© Copyright 2001 - 2004 Swim Ontario

Today

Role of Clerk of Course Location Responsibilities Scratches Relays Meet Routine

Marshal Role Routine

SeedingQuestionnaire – 15 minutesReview (answers)

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Clerk of Course

Referee

Starter

Chief Timer

AssistantChief Timer

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Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Marshall

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Clerk of Course

Referee

Starter

Chief Timer


{{{{{{

Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Clerk ofCourse

Marshall

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Referee


{{{{{{

Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

Clerk ofCourse

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Located on Deck Assisted by Marshals Purpose is to,

Run/manage an effective Meet Efficient dispersal of cards Reasonable marshalling of swimmers Sets the tone for the Meet

Marshall

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Referee


{{{{{{

Timers

Timers

Timers

Timers

Timers

Timers

StrokesAndTurns

Clerk ofCourse

MarshallingArea

Chief FinishJudge

Recorder/Scorer

Intent of Seeding?To ensure that no swimmer is more than half a pool away from the fastest swimmer in the heat.

Marshall

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Clerk of CourseResponsibilities

Assign swimmers to lane positions Appoint assistants If pre-seeded ensure correct positions Inform swimmers of heat and lane Scratch swimmers who fail to marshal when called Combine heats (if instructed by the Referee) Police the working deck Report swimmers to the referee for undisciplined acts Receive the official relay teams from team officials

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Clerk of CourseResponsibilities (continued)

Advise Referee when swimmers assembled Check swimmers into marshalling area Control swimmers from check-in until turned over to the Referee Inform the Referee of the number of heats and swimmers in each

heat Inform the Referee of any SWAD who may need extra time

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Ensure Finalists (A) are present before turning over Consolation (B) finalists to the Referee

Reseed (if necessary) from Consolation(B) when Finalist does not appear

Scratches – CSW 3.6.1, 3.6.2, 3.6.3, 3.6.4, SNC 3.1, 3.2, 3.3, 3.4

CSW 3.6.1: Once entered in an event in non-designated meets, a swimmer who is not an alternate for that event may only withdraw or “scratch” from that event without penalty according to rules set down by the PS or written in the meet information package

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CSW 3.6.2 HEATS: The scratch deadline without penalty shall normally be thirty (30) minutes after the previous night’s finals or the night before day 1 of the meet for scratches for the whole meet, if so determined by the meet management. Scratch Deadlines shall be clearly stated in the Meet Information Package

FINALS: The Scratch deadline without penalty shall normally be thirty (30) minutes after the conclusion of preliminary heats of the session immediately preceding the finals that day. Scratch deadlines and penalties intended (if any) shall be clearly stated in the Meet Information Package

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Responsibilities (continued)

TIME-FINAL EVENTS: For individual events of relays that are Timed Finals, the Scratch Deadlines shall be listed in the Meet Information package

CSW 3.6.3: Failure by a swimmer to scratch in accordance with this rule (CSW 3.6), constitutes a late scratch, and shall result in the offending swimmer being scratched from all remaining events, including relays, scheduled for that day.

CSW 3.6.4: Name change’ deadlines for relays should be stated in the meet information and announced at the Coaches TECHNICAL meeting

CSW 3.6.5: Late or deck entries may be allowed at the discretion of the Meet Manager and shall be classified as exhibition swims.

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Scratches, Substitutions & Penalties SNC 3.1: Scratches without penalties may be made

by depositing the scratch card of the swimmer or team for that event in the scratch box no later than the scratch deadline set for that day’s events.

SNC 3.2: Preliminaries (Scratch Deadlines for Individual Events and Relays)

a) For individual events and relays having heats and finals, the scratch deadline for preliminaries shall be stated in the meet information package. Subsequent scratches or “no-shows” throughout the meet simply create empty lanes, as there shall be no further re-seeding for preliminary heats.

b) Relay “name changes” shall be accepted each day up to 30 minutes before the start of relays

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Responsibilities (continued) SNC 3.3 Finals

a) The ”initial” Scratch Deadline shall be 30 minutes following the end of heats each day.

b) The ”Last” Scratch Deadline without penalty for both A & B finals shall be 30 minutes prior to the start of the Finals session that day. However. there shall be no re-seeding to include scratches made after the ”Initial” Scratch Deadline as stated in SNC 3.3 (a);

c) SNC 3.3 (b) shall only apply providing:i) The Referee, the coach and/or alternate for the event

scheduled has been notified of the impending scratch by the coach of the swimmer who scratched;

ii) The alternate has reported to the Clerk of the Course and is prepared to swim the event; (the Alternate shall be placed in the lane of the scratched swimmer as re-seeding shall not take place);

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Responsibilities (continued) SNC 3.3 Finals

d. Time Final Events: Unless the deadline is stated otherwise in the Meet Information, the “Last” Scratch Deadline without penalty for Time Final events shall be 15 minutes prior to the start of the Preliminary session on the day the event is scheduled to begin. Psych Sheets will be seeded after this deadline (for relays following a 1500m event, the Last scratch deadline shall be at the beginning of the 1500m event) Penalties for late scratches will apply as stated in SNC 3.4

e. Note: For Time Final events, the top 8 swimmers in Individual events or top 8 Relay teams seeded to swim in the fastest heat in finals, (which may be scheduled to swim on another day), are still bound by the “Last” Scratch Deadline as stated in SNC 3.3 (d)

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Penalties• SNC 3.4 Penalties (for Finals only at SNC

Designated Meets) Penalties for Scratches made after the “Last” Scratch Deadline shall be:

1. A $50 Fee assessment penalty. This penalty shall apply to all step-downs, no-shows, and unexcused incomplete swims for Finals only. (Such unexcused incomplete swims shall be so determined by the Referee).

2. The offending swimmer shall, be automatically scratched from all remaining events, including relays scheduled that day:

3. All swimmers in the offending club assessed this penalty shall not be allowed to swim any other finals that day until the fee is paid.

Note: In fairness to alternate swimmers, and as a courtesy to all other swimmers, coaches, officials, and meet management, it is expected that scratches will be submitted to the meet manager, clerk of course, or designate, prior to the Initial scratch deadline.

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Clerk of CourseRelays

Finalized relay cards must be received at the time of ‘checking in’ with the Clerk of Course

Once ‘checked in’ no changes may be made When more than one relay team advances to either Final(A) or

Consolation(B) swimmers may be replaced by other eligible swimmers (provided the replacement was not the cause of a DQ in the same event)

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Clerk of CoursePre-Meet Available 1 hour prior to start Time spent to,

Become familiar with pool deck Check on scratch rules (SNC 3.1 – 3.4.) as well as the meet

package Establish rigidity of marshalling Brief Marshals Receive scratch list from coaches Remove scratched swimmers entry cards Indicate on Clerk’s master heat sheet scratched swimmers

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Clerk of CoursePre-Meet You will need,

The meet invitation which provides the rules for the meet Copy of the heat sheet (may or may not be pre-seeded) Extra blank scratch sheets Extra blank entry cards Pencils, coloured pens/pencils and erasers Relay seeding slips if in use

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Clerk of CoursePre-MeetDeck seeded Meets start seeding each event,

Check the number of cards against the entries on the master heat sheet

Seed the event according to whether it is a, Final or timed final Preliminary/semi-final Dual/tri-meet

Cardless meetsAny change from program involves correction of

name on lane sheetNotify office and referee

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Clerk of CoursePre-Meet For sprint events (25m Short Course or 50m in Long

Course) which do not start at the ‘finish-end’, after seeding arrange the event by lane and hold cards for distribution to timekeepers (as opposed to swimmers).

Here’s an Idea ..Create a duplicate(2) card for these ‘no turns’ events.• Give one card to the swimmers

Ensures lane assignment Just leave next to blocks (or have Marshal collect)

• Give one card to the Timers

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Clerk of CourseDuring the Meet Announce and/or post the events being marshalled.

Technically the Clerk of Course is NOT required to post events being seeded.

However, the posting of event numbers does facilitate marshalling.

Technically the Clerk of Course is NOT required to post events being seeded.

However, the posting of event numbers does facilitate marshalling.

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Clerk of CourseDuring the Meet Announce and/or post the events being marshalled. Lay an event out (seed).

Mark the heat and lane numbers on cards Check that it is correct Hand out to swimmers

Inform Referee and Starter of the number of heats and swimmers. Consult the Referee regarding combining heats.

Cards of ‘no-shows’ are kept in a separate pile. Relay cards returned (previously sent out by Meet

Management)

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Clerk of CourseConclusion of Meet Turn balance of materials over to Meet

Manager/Assistant Meet Manager If the session has involved preliminaries for finals,

Remain for 30 minutes Receive all scratches for finals Bring to attention of Meet Manager

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MarshalAssistant to the Clerk of Course Report at least 1 hour before start to handle

scratches, deck entries and coaches scratch meeting

Assist in “pulling scratches” from events in deck seeded meets

Ensure scratches get to the office to be taken out of the computer

Update your heat sheet

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MarshalAssistant to the Clerk of Course Post numbers of events being marshaled In pre-seeded meet explain process In deck-seeded meet call out names of swimmers Determine if missing swimmers are scratches Distribute lane cards to Timekeepers when starts

are at turning end of pool Assist in seeding if required

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MarshalAssistant to the Clerk of CourseFull control of the pool deck

Directing swimmers to blocksKeeping coaches out of the marshalling area

(use discretion)When authorized by the Clerk of Course shall,

Scratch non-reporting swimmers Report undisciplinary swimmers (foul language, loud

abrasive attitude, willful damage to pool)Assist in maintaining quiet and stillness on deck

prior to startsWhen authorized shall report to referee

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CSW 2.4.2.1:a) Shall be responsible for “checking in” swimmers at the

marshaling area prior to each event;b) Shall have control of the swimmers from the time they are

“checked in” until they are turned over to the referee;c) Shall have full charge of the working deck insofar as control

of the swimmers is concerned. He/she shall report undisciplinary acts to the referee and shall make an infraction report to the referee of any swimmer who engages in an undisciplinary act while under his/her control

d) Shall have the authority, if instructed by the referee, to scratch swimmers who fail to report to the marshaling area when their heat or event is called for marshaling;

e) Shall seed swimmers in deck-seeded meets, inform swimmers of their heat and the lane assignments, and distribute time cards;

f) In pre-seeded meets, he/she may be given the authority by the referee to combine heats and move swimmers from one heat to another

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MarshalAssistant to the Clerk of CourseClean up the area you are working inHand in all scratch cards, alternate cards

and extra cards to Meet Manager

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SeedingProcess Preference is given to the faster swimmers and the middle lanes

of a pool Order of heats is at the direction of the Meet Manager (Fastest-

to-Slowest, Slowest-to-Fastest) Swimmers without entry times in Time Finals and Preliminary

heats shall be ranked by draw and seeded last The smallest heat should be three swimmers With only two swimmers in a heat following scratches no

changes are required except informing the Referee Swimmers with no Club affiliation (UNATTACHED) are not

permitted to participate in relays Deck entry cards are coded as EXHIBITION A maximum of two(2) members of an Age Group relay team

may come from lower age groups

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Seeding BoardTimed Finals

2nd Last

Last Heat

8 6 5 4 3 27 1LANE

Fastest2nd 3rd4th 5th6th8th 7th

9th12th 11th10th

• Assume we have 12 Entries• 1st heat is the slowest• Last heat is the fastest• Known as HORIZONTALLY SEEDED

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8 6 5 4 3 27 1LANE

Seeding BoardPreliminaries

Last Heat Fastest

2nd

3rd

4th

5th

6th

7th

8th

9th12th

11th

10th

24th

23rd

22nd

21st

20th

19th

18th

17th

16th

15th

14th

13th

• Assume we have 24+ Entries• Fastest 3 heats are always VERTICAL SEEDED• Sometimes known as CIRCLE SEEDING• All remaining heats are seeded as for Timed Finals

2nd Last

3rd Last

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Clerk of Course - Questionnaire

15 minutes.

Role of Clerk of Course Location Responsibilities Scratches Relays Meet Routine

Marshal Role Routine

Seeding

Questions before we begin?

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1. The Clerk of Course has the authority/responsibility to:

a. Assign swimmers to lane positions;b. Check swimmers for correct positions in lanes if pre-seeded;c. Inform swimmers of their heat and lane;d. Supervise and control swimmers on the working deck;e. Report undisciplined acts to the referee;f. Disqualify swimmers for undisciplined acts;g. Call officials to attention for the start;h. Advise the Referee when swimmers are assembled;i. Check swimmers into the marshalling area;j. Control swimmers from check-in until turned over to the

Referee;

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1. The Clerk of Course has the authority/responsibility to (continuedcontinued):

k. Ensure the return of a swimmer who leaves the marshalling area;l. Scratch swimmers who fail to Marshal when called, if instructed by the

referee;m. Appoint assistants;n. Combine heats (when so instructed by the Referee);o. Move swimmers from one heat to another in pre-seeded meets without

consultation;p. When there are Consolation (B) Finals, turn the swimmers over to the

Referee only when both Finalists (A Final) and Consolation Finalists (B Final) are on hand;

q. Reseed, when moving a Consolation Finalist up to Finals, when deemed appropriate;

r. Receive the official relay team form from team officials;s. Inform the Referee of the number of heats and swimmers in each heat;t. Inform the Referee of any SWAD athlete who may need extra time for

the start.

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Clerk of Course - Questionnaire2. In meets other than National Championships and National Team Selection Trials, the

following rules apply unless otherwise specified in the meet rules: (CSW 3.6)

a. A "late scratch" from Preliminary Heats warrants disqualification;b. A scratch may be made without penalty at any time from

Preliminary heats;c. Scratches from Finals resulting from Preliminary Heats may be

made without penalty if reported to the Clerk of Course within 30 minutes of the end of the Preliminary session;

d. Scratches from Finals resulting from Preliminary Heats without reporting to the Clerk of Course shall be barred from all remaining events, including relays, for the day;

e. Scratches from Time Finals may be made without penalty if made within the time limit set by the Meet Manager.

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3. What is the deadline for finalizing Official Relay Team forms/cards?

a. two events prior to the relay events;b. fifteen minutes ahead of the estimated

starting time of the relay event;c. at the time of "checking in" with the Clerk

of Course.

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4. Once a Relay team has "checked in" with the Clerk of Course:

a. last minute changes may be made until the race is started;

b. last minute changes may be made if reported to the Head Lane Timer;

c. changes may be made until the Referee blows his first whistle;

d. no changes may be made.

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5. When a club has more than one relay team advance through a Preliminary heat into a Final (A) Consolation (B) Final:

a. swimmers may NOT be interchanged from one team to another;

b. swimmers may be replaced ONLY by others who did not participate in the same event in the Preliminaries;

c. swimmers may be replaced by other eligible swimmers, provided they were not the cause of a Relay team disqualification in the same event in the Preliminaries.

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6. In Time Finals and Preliminary heats, swimmers without entry times shall:

a. not be allowed to swim;b. be ranked by draw and seeded last;c. be randomly seeded in with the other

swimmers;d. be seeded last in alphabetical order of last

name.

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7. In a pre-seeded meet in which only two swimmers remain in a heat after scratches, the Clerk of Course shall:

a. do nothing except inform the Referee;b. reseed the entire event;c. reseed the affected heat.

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8. In AGE GROUP relay events, the number of swimmers from lower age groups that may be members of the team is:

a. none;b. one;c. two;d. three;

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9. Swimmers with no Club affiliation are said to be "UNATTACHED"; they are:

a. permitted to swim with the club of their choice in Relay events;

b. not permitted to participate in relay events;c. permitted to form a relay team composed

of Unattached swimmers ONLY.

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10. If swimmers deck-enter an event, their time cards should be marked:

a. unattached;b. exhibition;c. de - qualified;d. disqualified.

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11. Assume that swimmers are ranked, by time, as A. B. C. D. E. F......

a. seed 5 swimmers in a heat, in a 6 lane pool;

6 5 4 3 2 1LANE

AB CD E

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11. Assume that swimmers are ranked, by time, as A. B. C. D. E......

b. seed 18 swimmers in Time Finals, in a 6 lane pool;

6 5 4 3 2 1LANE

F AB CD E

GH IJ KL

MN OP QR

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c. seed 15 swimmers in Preliminary heats, in a 6 lane pool

6 5 4 3 2 1LANE

F

A

B

C

D

E

G

H

I

J

K

L

M

N

O

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d. seed 24 swimmers in Preliminary heats, in a 6 lane pool;

ST U

6 5 4 3 2 1LANE

F

A

B

C

D

E

G

H

I

J

K

L

M

N

O

P

Q

R

V WX

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e. seed 10 swimmers in Time Finals, in a 8 lane pool;

8 6 5 4 3 27 1LANE

F AB CD E G

HI J

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f. seed 10 swimmers in Preliminary heats, in a 8 lane pool.

8 6 5 4 3 27 1LANE

F

A

B

C

D

EG

H

I

J

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12. The minimum number of swimmers that should be assigned to swim in a heat in a six lane pool is:

a. two;b. three;c. no minimum limit;d. four.

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Thank you.

Approved by Ontario Swimming Officials’ Association Board

© copyright 2001 - 2004 swim ontario 1 clerk of course & marshal june, 2006

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