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Youth Data Squad Data Squad Leader Manual

7-week Program

Brooklyn Bridge Alliance for Youth Brooklyns Youth Council

DRAFT September 2017

Based on the Youth Action Crew: Crew Leader Guide developed by the Center for Youth Development at the University of Minnesota

TABLE OF CONTENTS SECTION ONE: PROJECT OVERVIEW AND SCOPE Background and Overview Purpose Project Scope Project Design and Planning Group Process & Skills Training YDS At-A-Glance

SECTION TWO: SURVEY DESIGN, OUTREACH & DATA COLLECTION Week 1 Orientation & Week Overview Template Forms Sign-In Sheet Roster Data squad Expectations and Code of Conduct Parent/Guardian Permission and Media Release Week 2 Week 2 Overview Template Forms Interview and Survey Completion Tips YDS Outreach & Interviewing Skills Training Week 3 Week 3 Overview Outreach Event - Survey Pilot

SECTION THREE: DATA ANALYSIS & SURVEY REPORT Weeks 4–5 Weeks 4–5 Overview

SECTION FOUR: INFOGRAPHICS, PRESENTATION, & CELEBRATION Week 6 Week 6 Overview Weeks 7 Week 7 Overview Template Forms Public Speaking Tips

APPENDIX Examples of Activities Daily Agenda Items Example 1:1 Weekly Meetings with supervisor sign-up template 1:1 Weekly Check-in sample Data Squad Leader Job Description Youth Data Squad Job Description

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SECTION ONE: PROJECT OVERVIEW AND SCOPE

BACKGROUND AND OVERVIEW The Brooklyn Bridge Alliance for Youth has conducted the bi-annual Youth to Youth Survey since 2012, adapting from the Youth Action Crew model and curriculum. This manual is designed for community leaders to recruit and mobilize groups of young people to survey youth in their communities as a way to bring youth voice to the programs and opportunities that matter to them and to help more youth get involved in those things. The key components are the Youth Data Squad (YDS), ages 13 to 17, and the Data Squad Leaders who are dynamic and committed adult partners that will supervise, mentor, and support the YDS in the planning process, oversight, and guidance to the project as a whole. This model has been used successfully in the Brooklyn Center and Brooklyn Park communities to complete the bi-annual Youth to Youth Survey.

PURPOSE Research shows clearly that involvement in high-quality programs and activities helps young people succeed in many aspects of their lives, ranging from academics to relationships to good self-care. Studies also show that in some places less than half of youth ages 13 and older participate in out-of-school youth programs. Youth in lower-income families and communities are even less likely to be involved. So, while we know youth participation and engagement can result in better outcomes for young people, decreasing rates of participation, particularly for teens in lower income communities is a problem we can do something about. The Youth to Youth Survey project is designed to reverse this troubling trend. With this guide you can train teens and adults who support them to work in their communities—whether geographic neighborhoods or cultural communities—to get more young people engaged in great activities. It’s a fundamentally different approach to getting youth involved than has historically been used. The process, which has been tested in a variety of communities, uses a mix of street-wise strategies to help teen leaders engage with youth in their community about their participation in OST programs. The process involves youth at every stage and includes:

Survey Design

Data Collection

Data Entry & Analysis

Survey Report

Infographics

Presentation of Results to the Community The guide includes overviews, handouts and copies of forms that help bring to life the words on the page. The Data Squad Leaders will most often lead the trainings.

PROJECT SCOPE STAFFING The scope of the project includes recruiting or identifying Data Squad Leaders that will provide support, oversight, and guidance to the overall project. Data Squad Leaders should be adults in the community or your organization who have a history of effectively engaging and partnering with young people and sharing power

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and authority with them and who are very familiar with the community being studied. The diverse skillsets and experiences of the Data Squad Leaders include youth engagement, youth work, research, data collection & analysis, report writing, and presentation. Data Squad Leaders regularly check in to talk about progress, help with problem-solving or specific tasks, and to generally help make sure the Youth Data Squad is successful. The first step is to establish a baseline of awareness and understanding. We call this “setting the framework.” Once the Data Squad Leaders are committed, on board, and trained, it is time to recruit the Youth Data Squad of at least 6 young people for each community involved in your YDS. Keep in mind:

YDS should include a full range of ethnic and diversity (e.g., low and high participators, different music tastes, geographic, “type” of young person, etc.) that reflect the broader community.

Age exceptions are fine, but consider safety and maturity first and foremost, as they will be out working in the community…13-17 is the target range.

Data Squad Leaders and YDS team members must know and be committed to the neighborhood/community. If they don’t live there they should spend or have spent considerable time there...going to school or a faith organization, hanging out, have lived there previously, or have some other connection.

Reducing barriers such as lack of transportation (by providing bus tokens, for example) can greatly enhance your ability to recruit a diverse YDS.

In summary, the Data Squad Leaders and Youth Data Squad need to receive appropriate and necessary training to be effective in planning and implementing the youth to youth survey project. PROJECT BUDGET

Recognizing that youth and youth workers are the experts when it comes to knowing how to reach young people and youth programs, each young person is typically paid a stipend for fulfilling their commitment to the project, which includes participating in regular meetings. We suggest creating a small budget and securing funds for food for meetings, hiring a local graphic designer to create the map, and other administrative costs. You can choose to pay youth hourly or stipend based on the budget you designate for each Youth Data Squad. This will also apply to the Data Squad Leader, based on designated budget; they will get a stipend or hourly pay as well (unless they are already paid designated staff in your organization to lead this project). It is great to have a budget with cost breakdown for each expense to get an idea of overall project cost.

It is great to have a budget with cost breakdown for each expense to get an idea of overall project cost. Below is an example of budget cost breakdown:

Item Cost

Youth Data Squad Stipend / Hourly Wage

Data Squad Leader Stipend / Hourly Wage

Operation and Administrative Expense

Food

TOTAL COST

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Examples of the Data Squad Leaders and Youth Data Squad job descriptions are attached in the appendix.

PROJECT DESIGN AND PLANNING The Alliance uses the past Youth to Youth Surveys to build onto the current survey project. In addition, the youth to youth survey can build on any other research or inquiries that your organization would like youth input on. In 2016, the BYC Youth Issues Survey, Alliance partner inquiries, and Youth Engagement Feasibility Study were integrated into the Youth to Youth Survey. The planning included deciding upon which survey method to be utilize and brainstorming which parts of the community would be surveyed. The Alliance utilized the random sampling method for the youth to youth survey. Overall, a lot of preparation and planning will need to go into consideration prior to recruiting the Youth Data Squad in order to support the youth in the process. Having a thorough idea of the project expectation and scope prior to recruitment will help in the success of the project. It is important to emphasize that the youth are part of the process and do the work. Below are other things to consider for the project design and planning process:

How data is collected (data entry)

Who does analysis?

Who does infographics?

Create Budget: incentives, pay, food, transportation, etc.

Create schedule

Report plan

Basic design; Research design

GROUP PROCESS AND SKILLS TRAINING GROUP PROCESS Youth engagement is a core process for this project as it helps to bring youth voice and participation at all levels. The Alliance utilizes the ToP Facilitation Methods to engage the YDS from project brainstorming, planning to reflection. One key method utilized is the focused conversation. The Focused Conversation Method is designed to help groups have productive conversations (i.e., ones that lead to actions, decisions, or consensus) about important topics or issues and get high-quality participation from all. It involves a series of questions that:

Direct the thinking of the group toward making a decision,

Can be used in any setting,

Are always used in the same order, and

Are adaptable to any situation or group.

Why do one?

Meaningful conversation

Broaden group perspective

Get clear ideas and conclusions

Allows the WHOLE group to participate

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Having a focused conversation is a useful way to process and reflect on an experience to help the learning stick. We have integrated the methodology in the end of each session. Data squad Leaders have used these categories of questions to begin sessions as well, for example, “What did we do last session? What stood out to you? What does this mean for how we should proceed?”. Below is an brief overview with examples.

Basic question Details Examples

What? Getting the facts, sensory impressions and information—easy and all can participate

What words do you remember?

What did you see?

Who was there?

Gut? Personal reactions, associations, and images

What concerns you?

What is clear or unclear?

What is exciting/boring?

What is inspiring?

What seems the most critical?

So what? Meaning, values, significance, purpose, implications

What is the importance of this?

What difference will it make?

What options are open to us?

What questions did this raise for you?

Now what? Resolution, action, future direction, next steps

What have we just decided?

So, what did you learn?

Then, what are the first steps we need to take?

What will you do differently?

For more information please refer to the Technology of Participation (ToP) website. SKILLS TRAINING Youth development is also a core component of this project. The Alliance utilized the MHA Labs to train on 21st Century skills development of the YDS. The focus for MHA Labs is to build and translate the 21st century skills to set young person towards personal, community and economic success. MHA Labs uses Skill Building Blocks that comprise 35 core social, emotional and cognitive skills deemed critical for college, career and life success. Skills training is an option for organizations to consider within their project scope and may consider other professional developments as appropriate for their youth data squad. At the beginning of each week the Data Squad Leaders cover and discuss with the YDS what the specific skill set looks like in the context of their work. Conversation topics, activities, cases, and/or scenarios can be used as a prompt for a discussion with your youth. What has been found to be successful in helping youth conceptualize a specific skill set is creating tasks that will have them practice that specific skill set. For example, for verbal communication, a supervisor has tasked their youth staff with reaching out and coordinating an informational interview with someone in a different department that interested the youth. Or, for time management, having the YDS populate their work schedule for the next month with due dates, meetings, vacations and other key events that may impact their work. Completing these tasks and then having a follow up conversation about what the YDS experienced, enjoyed, struggled with and has learned in regard to the specific skill set is a great way to bring the experience full circle. Once you have had the opportunity to discuss each skill set with the YDS in the first five weeks, take the opportunity to gauge where the youth may need additional supports and circle back to a specific skill set and revisit it.

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Below is an example of how the MHA Labs skills were trained over the course of 5 weeks:

Week 1 Professional Attitude

Has a “can do” attitude even in negative situations Brings energy and enthusiasm to the workplace Takes responsibility for his or her actions and does not blame others Stays calm, clearheaded and unflappable under stress Graciously accepts criticism

Week 2 Time Management

Actively looks for additional tasks when own work is done Works hard to get the job done well Actively looks for ways to help other people Seeks other people’s input during joint work

Week 3 Team Work Ethic

Unpacks problems into manageable parts Generates multiple potential solutions to problems Willing to learn new information, skills, or approaches, as needed, to solve a problem Identifies new and more effective ways to solve problems

Week 4 Problem Solving

Manages time and does not procrastinate Gets work done on time Arrives on time and is rarely absent without cause Submits quality work even under time constraints

Week 5 Verbal Communication

Speaks clearly with desired pace, volume, enunciation When speaking, is easy to follow and concepts are presented logically Chooses words carefully when speaking (e.g. no technical jargon, slang, or potentially harmful language) Signals listening in conversations and presentations (e.g. keeps eyes on speaker, smiles, nods, does not text, does not interrupt)

Week 6 *Choice Skill

Week 7 *Choice Skill

For more information, please visit the MHA Labs website.

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YDS 7-WEEK PROJECT AT-A-GLANCE

PHASE ONE: SURVEY DESIGN, OUTREACH &

DATA COLLECTION

PHASE TWO: DATA ANALYSIS

& SURVEY REPORT

PHASE THREE: INFOGRAPHICS,

PRESENTATION & CELEBRATION

WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 WEEK 6 WEEK 7 WEEK 8

FOCUS Orientation & YDS Overview

Mapping outreach strategy

Review safety Tips

Survey pilot

Survey data collection

Data survey

Continue survey data collection

Continue data entry

Complete survey data collection

Finalize all data entry

Start data analysis

Finalize survey results/data analysis

Analysis & Draft Visual/Design

Practice public speaking

Design presentations

Meet with graphic artist on infographics

Present report to community

Plan celebration

TRAINING

Pre-Launch

Data Squad Leader Training

TRAINING

Orientation, Purpose, Survey Overview, Interview Skill-Building

Map tips

TRAINING

Outreach

TRAINING

Data Entry

TRAINING

Data Entry

TRAINING

Data Analysis Process

TRAINING

Data Analysis Process

TRAINING

Public Speaking

Presentation Skills

PREP &

MATERIALS

Arrange Food, Transportation

Nametags, Sign-in Sheet

Survey copies

Outreach Strategy Map

YDS Folders

Food, Trans

Folders, Sign-in Sheet

Interview Tip Sheet

Set up program visits for youth interviews

Survey outreach materials

Food, Trans


Survey Outreach Materials

Set up program visits for youth interviews

Food, Trans



Computer Lab

Food, Trans



Computer Lab

Initial connection with graphic artist

Food, Trans


Prep Presentation material

Graphic Artist visits

Food, Trans


Graphic Artist visits

Plan celebration

Food, Trans

Presentation Logistics

Invitations

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SECTION TWO: SURVEY DESIGN, OUTREACH, & DATA COLLECTION

The primary focus of the first three weeks of the YDS is orientation including contract, sign-ins, timesheets, and expectations as well as training on research methods including survey design, outreach, and data collection. The YDS will also have the opportunity to conduct a pilot survey.

WEEK 1 OVERVIEW

Total time for week 20 hours

Weekly Goals Week 1 Training: Orientation and Survey Overview and Training

Establish a shared understanding with the YDS of why this project is important

Give data squad a chance to get to know one another

Identify shared expectations and ground rules

Define roles and communication methods

Distribute data squad folders, t-shirts, lanyards, and meeting schedule (dates/ locations/ times)

Lay out what’s ahead

Data Squad Leaders Responsibilities

Arrange transportation for youth Copies of sign-in sheets, Parental permission and photographic release forms, Emergency contact Information Prepare for and lead (or arrange to have led) Data squad Orientation

YDS Meeting Agenda Orientation 1. Sign in, check-in 2. Activities to be accomplished

Ice breakers for group familiarity

Fill in sign-in sheet

Discuss pay and meeting schedule

Review and make necessary changes to Youth Data Squad Expectations and Code of Conduct

Practice Interviewing

Discussion: Where are there a lot of youth in our community

Discussion: What I like/What I don’t like about my community 4. Reflect:

What was one thing that caught your attention during our meeting today?

What was easy? Hard? Good? Bad? Interesting? Boring?

So what seems most interesting about our data squad so far?

What will we do next time? When will we meet? Where? 5. Closing: Make sure everyone knows where and when your next meeting will be held and what he or she should bring.

Listed below are templates utilized for sign-in, roster, expectations & code of conduct, and permission & media release forms.

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YOUTH DATA SQUAD

SIGN-IN SHEET

TODAY’S DATE: __________________________________

Please remember to sign-in at each data squad event so we have a record of your participation.

Name Time In Time Out

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YOUTH DATA SQUAD

ROSTER

Please include all information.

Name Address Phone Email

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YOUTH DATA SQUAD

EXPECTATIONS AND CODE OF CONDUCT

You represent yourself as well as the rest of your data squad when you are working; represent it the best way

you are able. This includes:

Be on time for appointments.

Be polite and professional to everyone you interview, even if they are being rude to you. Thank them for

their participation and cooperation.

Respect each other, team members, and the staff of the data squad.

Do not map bars or inappropriate adult businesses.

Do not use foul language.

Again…always thank people for their participation.

Data Squad Member Code of Conduct

1. Be friendly and respectful to each other and people you encounter in the community.

2. Be respectful of your need for personal safety and the safety of others.

3. Participate in all components of the planned project.

4. Be responsive to the reasonable requests of your data squad leaders and peers.

5. Be on time for appointments, trainings, and meetings. If you must be late or cannot report to work, call your

data squad leader as soon as you are able to report your absence.

6. Fill out surveys completely and get the best data you can.

7. Take care of the supplies issued to you (clipboards, name badges, t- shirts, etc).

8. The possession or use of alcoholic beverages, non- prescription drugs, narcotics, firearms, other weapons,

and/or tobacco products is prohibited.

9. The malicious destruction or theft of personal or agency property is unacceptable.

10. Physical assault, sexual misconduct, and profanity are all prohibited.

I will honor the Expectations and follow the Code of Conduct of my Community Youth Data Squad

membership as best I am able and will work hard to promote involvement of neighborhood youth in positive

programs and opportunities.

Data Squad Member’s Signature Date

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YOUTH DATA SQUAD

PARENT/GUARDIAN PERMISSION AND MEDIA RELEASE FORM

YOUTH’S NAME: _______________________

I hereby give my permission for my child to participate in Youth Data Squad (YDS) with insert name of

organization, type of project (mapping, research, etc.), time of project (summer, fall, winter, spring of year).

Further it is my understanding that my signature below releases the insert name of organization (and its

affiliates) from any financial or legal responsibility as it pertains to participation in YDS.

I also give my permission to the name of organization to use my child’s name, photograph, videotape or any

likeness of publicity, and statements made by or attributed to my child related to her/his participation with the

Youth Data Squad and its activities; and grant to the name of organization (and its affiliates) any and all rights

to said use without further compensation.

It is my understanding that my signature below releases Youth Data Squad (and its affiliates) from any financial

or legal responsibility for the use of media relations and promotional materials, as it pertains to my child.

Parent/Guardian name (please print): _________________________________________

Relationship to participant: _________________________________________________

Signature of Adult or Parent Guardian: ________________________________________

Date: _____________

Emergency Contact (name, telephone numbers, email):

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WEEK 2 OVERVIEW Total time for week

20-25 hours

Weekly Goals Outreach training and survey pilot

Data squad learns from reports, documents, maps, and Internet searches about youth services and opportunities in their community.

Data squad members begin to interview youth and youth program staff.

Data Squad Leader Responsibilities

Determine where your data squad could go to begin interviewing youth. Risk management: Prepare youth well and ensure no young person goes out into the community alone, ever. Collect existing lists of youth programs both before and perhaps during meeting. Finalize pay schedule for data squad, Arrange transportation for youth, Ensure all forms returned Set up program visits Begin interviewing youth

YDS Meeting Agenda

1. Eat and sign in 2. Activities to be accomplished:

Review existing community maps and documents listing youth programs and opportunities

Review community programs known to data squad members and brainstorm additional that are missing

Discuss where youth hang out, where you could go to interview various types of youth

Determine who is going where to begin interviews

Review Interview and Survey Completion Tips (included in this section) 3. Begin Youth and Program provider interviews 4. Reflect:

What did we do today?


So what did we learn?

What will we do next time? When will we meet? Where? 5. Make sure everyone knows where and when your next meeting will be held, and what they might need to bring.

Listed below are the Interview and Survey Completion Tips and the YDS Outreach and Interviewing Skills Training.

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YOUTH DATA SQUAD HANDOUT

INTERVIEW AND SURVEY COMPLETION TIPS

A YDS interviewer is prepared, friendly, encouraging, appreciative, and has a partner.

1. Be prepared with every thing you will need:

Several copies of the survey. Something with which to write (preferably two things) and a Clipboard

Nametag and YDS shirt

2. Deliver a great introduction

Be friendly! No one wants a grump to interview him or her!

Know how to explain what YDS is and how this information is going to be used.

Make the introduction “your own.” Practice your introduction with a partner.

Role-play approaching someone on the street and asking for an interview. Do this twice—once with

your partner pretending to be an engaging person once a person that does not want to do the

interview.

Practice enough where you can look up from the paper and ask some questions without reading the

question. This makes the interview go smoothly and seems like a conversation.

3. Be safe

Always interview with a partner; it is safer and more effective.

DO NOT enter any situation that feels unsafe.

If you are going door-to-door, if there is a gate, rattle it first to ensure there are no dogs in the yard.

Always have emergency contact numbers and a cell phone or coinage to make a call.

4. Ask questions clearly and effectively

Read through the questions several times before starting your interviews. Practice saying them out

loud.

Practice interviewing data squad members; they will give great pointers and can help problem-solve

questions that may be difficult to understand.

Feel free to rephrase the questions or giving examples if the person you are interviewing doesn’t

understand what you mean. Asking the same question over and over this will not help unless the

problem is that they didn’t hear you.

Speak loudly and slowly.

REMEMBER: There are no right or wrong answers, be encouraging.

5. Return ALL surveys to your data squad leader immediately after your shift

Enter your data in Survey Monkey. Once a survey has been entered, put a checkmark in the upper

right corner. Keep all of the hard copies of surveys.

6. Have fun! Remember this is VERY important work and that you represent your YDS whenever you

are out in the community!

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YDS Outreach and Interviewing Skills

1. Safety Protocols a. #1 be aware of your surrounding

i. OBSERVE: Quick scan of entire space you are about to enter ii. People around or no one iii. Feel/environment – gut feeling iv. Street names/landmarks v. Exit routes vi. Any other emergency staff/station or help nearby (police, ambulance, etc.) vii. STAY AWARE: Continue to be aware of your surroundings at all time

b. Exchange phone numbers of team i. 2 main emergency contacts –Kaysone, Ivan ii. Assign one YDS squad lead for each survey outreach iii. Have list of contacts and saved in phone contacts

c. Observe a bit first prior to diving right in i. Feel out the environment

1. If safe, ok to proceed 2. If unsure, observe some more, test out if need to 3. If unsafe, remove yourself from the premise 4. If you are already in process of surveying, but at any time feel

uncomfortable/unsafe, remove yourself from the situation d. Stay in pairs and close proximity to your team

i. Make sure that at least one of your teammate is within eyesight

2. Approach a. Physical

i. Don’t run/rush or do slow creepy walks ii. Respect personal space

1. Keep about 2 feet distance 2. No touching

iii. Body language (open vs. cross arms) 1. Open and calm presence 2. Don’t cross arms 3. Keep hands out of pocket 4. No gang signs

iv. Facial expression 1. Smile 2. Neutral face (no extremity – crazy clown like smile!) 3. No yawning / be engaged

v. Stay off your phones b. Verbal

i. Tone ii. Fluctuation iii. Speed iv. Clarity v. Volume

c. Presence i. Open

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ii. Pleasant iii. Appreciative for their time

d. Others?

3. What You May Encounter a. Pets/dogs, approach only if you feel comfortable, again remember #1 safety protocol, be aware

of your surrounding b. Language barriers

i. See if there is as translator with them ii. If unable to communicate, then best not to give survey, and kindly thank them for taking

the moment to speak with you c. Types of People

i. Uninterested people – that’s ok, be pleasant, thank them for their time ii. Rude people – that’s ok, be pleasant, thank them for their time iii. Weird people – that’s ok, proceed as you feel comfortable iv. Interested people – fantastic, proceed with interviewer v. Talker – keep them on track and facilitate them back to your survey vi. Quiet – find ways to engage them by probing more if you need clarity (probing will be

covered in interviewing skills) d. Others?

4. Interviewing

a. Quick Intro i. Who you are, what you’re doing, why you’re doing it, and how long it’ll take

b. Communications i. Simple vocabulary ii. Rephrasing to build clarity and understanding iii. Speak clearly, enunciate iv. Speak pleasantly v. Thank the person at the end vi. Others?

c. Physical presence i. Eye contact ii. Smile iii. Relaxed facial expression iv. Engaged

d. Engaging with interviewee i. Prepare to answer any questions they have ii. If you need more information on their response, then clarify by asking probing/follow up

questions 1. Brainstorm how to ask follow up questions.

iii. “Smiling eyes” but don’t stare! e. Always thank the person at the end and tell them how valuable their input is for youth in the

community

5. Team Script Creation FROM THE SURVEY: “Hi, I’m with the Youth Data Squad. We’re collecting information to help the Brooklyns be a great place for youth. Would you be able to take a 5 minute survey?”

a. Script Components:

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i. Who: 1. intro, who you are

ii. What: 1. what you’re doing

iii. Why: 1. why you’re doing it

iv. How Long: 1. how long it’ll take

v. Conduct Survey vi. Show Appreciation:

1. thank them for their time

6. PRACTICE! a. When practicing, take notice of the survey process:

i. How is the timing? ii. Does the questions and feel of the survey flow nicely together or does it feel disjointed? iii. Are any of the questions unclear, how can it be rephrase and have the same meaning?

b. In pairs i. Person A – Interviewer, Person B – Interviewee ii. Once done, switch turns

c. Group feedback – FOCO i. What did you observe? ii. What surprised you? iii. What did you feel nervous about? iv. What questions do you have? v. What changes do you suggest?

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WEEK 3 OVERVIEW Total time for week 20-25 hours

Weekly Goals Data squad conducts program and youth interviews. Begins community member interviews. Training Using Survey Monkey database

YDS Meeting Agenda 1. Eat, sign in and check-in 2. Activities to be accomplished:

Data squad reviews again Interview and Survey Completion Tips

Data squad has Focused Conversation about interviewing adults; emphasizes learning’s, hints, and challenges

Data squad divides into interview teams 3. Do the work

Conduct interviews of youth, program providers

Begin interviews of community members 4. Reflect:




What will we do next time? When will we meet? Where? 5. Make sure everyone knows where, when and what they might need to bring to your meeting.


Collect all interviews

Facilitate Focused Conversation

Arrange transportation for youth

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SECTION THREE: DATA ANALYSIS AND SURVEY REPORT

Weeks 4–5 (also known as Phase 2) is focused on continuing data collection and data entry. Training will also begin on data analysis and survey report.

WEEK 4–5 OVERVIEW

Total time for 2 weeks 20-25 hours

Goals Data squad conducts program and youth interviews in communities until completed. Continue community member interviews. Data squad enters data into survey monkey. Data squad works on map design, and locations, contact info, and program descriptions for map. Meet with graphic designer.

YDS Meeting Agenda 1. Eat, sign in, check-in 2. Activities to be accomplished:

Review Tips for Survey and Interview Completion

Discuss whether the Data squad feels like it has representation from different “types” of youth—high and low participators, various ethnic groups and income levels, etc. Fill in gaps.

3. Do the work

Complete youth and program interviews

Finalize data entry

Creative members work on map design 4. Reflect:




What will we do next time? When will we meet? Where? 5. Make sure everyone knows the details of your next meeting and what they might need to bring.



Collect all interview surveys and make sure data are entered

Identify and invite graphic artist

Have sample infographics available to help spark ideas about design

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SECTION FOUR: INFOGRAPHICS, PRESENTATION, & CELEBRATION

For weeks 6–7 (phase 3), the focus of the YDS shifts to taking the results and creating reports that can be disseminated to the community. The YDS work will focus on Quality Assessment, Data Crumping, Analysis and Reporting, Presentation, Wrap-up, Celebration, and Exit Interviews. WEEK 6 OVERVIEW Total time for 2 weeks 20-25 hours

Goals Data squad FINALIZES data entry. Data squad finalizes infographics design with graphic artist. Data squad begins planning for community presentations.

YDS Meeting Agenda 1. Eat, sign in and check-in 2. Activities to be accomplished:

Brainstorm and Focused Conversation with graphic artist regarding infographics design (colors, font, icons, pictures, names, size, etc.).

Discuss where they want to do presentation 3. Finalize any pending work 4. Reflect




What will we do next time? When will we meet? Where? 5. Make sure everyone knows the details of your next meeting and what they might need to bring.



Graphic designer

Arrange and confirm any community presentations and dissemination

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WEEK 7 OVERVIEW Total time 20-25 hours

Weekly Goals Data squad will practice public speaking

Data squad will plan and carryout presentations to organization and other interested parties.

Data squad plans presentation for Community Town Hall Forum (if appropriate) to showcase their accomplishments.

Data squad will experience delivering information about the data collection, interview experience, survey design, and data analysis work completed as a part of the YDS to respective groups.

YDS Meeting Agenda 1. Eat, sign in and check-in 2. Activities to be accomplished

Practice public speaking skills

Watch video of role plays, if available, and give feedback. Offer hints and keys for marketing.

What do we need to do to prepare for public speaking? 3. Do the work

Create and practice script for role plays 4. Reflect:




What will we do next time? When will we meet? Where? 5. Make sure everyone knows where the next meeting will be held and what to bring.



Set up community presentations

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YOUTH DATA SQUAD HANDOUT

PUBLIC SPEAKING TIPS

1. You are young; they are not. You hold the key to wisdom about being young. Your story is

yours to tell.

2. You have ONE VOICE and you have the power to spread it to the whole world.

3. Do your homework. Be prepared! Know the TOP THREE things you want adults to know and remember

and GIVE THREE solutions of how to make those happen.

4. Decide your props and what seems appropriate (index cards, one-page handout, Power Point). Do NOT try

to remember it all—give yourself a break.

5. Look the part. Dress comfortably, but professionally.

6. When meeting with adults, shake their hands (if culturally appropriate) and look them in the EYES (again, if

culturally appropriate).

7. Refer to them by name in the beginning conversation when they introduce themselves. This will help you

remember their names later.

8. If you have a handout, offer it when you want them to look at it. Do not offer handouts right away if you

want your audience to be focused on you.

9. Bring a buddy to help answer questions, in case one of you gets stuck.

10. Believe in yourself, you surveyed this community, you have interviewed a TON of youth and adults—they

have not, YOU are the expert.

Don’t forget! Spread your voice—you have ONE MIC!

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APPENDIX

EXAMPLES OF ACTIVITIES

Activity: Flip the Duck

IMPACT: Challenges all group members to use cooperation, strategy, and creativity, energizer

TIME REQUIRED: 10- 20 minutes

DIRECTIONS:

• Ask all participants to get in a circle.

• Hand them the sheet, and ask everyone to hold onto the edge with two hands and stretch it out flat

in the air, not on the ground.

• Place the duck in the center of the sheet.

• The mission is to get the duck to the other side of the sheet without letting it fall on the ground.

DISCUSSION:

• How many different ideas did the group try before solving the challenge?

• Why were some less successful than others?

• Was everyone able to hold onto the sheet when the duck successfully switched to the other side?

Did everyone participate on all the attempts?

• What type of solution worked the best – slow and careful or fast and risky?

Use these to draw parallels to group dynamics, how to approach new situations, etc.

OPTION: Try this with a soft ball that rolls to make it more challenging

Company Coat of Arms

For: Team Bonding What You’ll Need: Paper, pens, markers Instructions: Have teams create your company coat of arms.

1. In the first space, draw something that represents a recent achievement.

2. In the second space, draw something that reflects your team’s values.

3. In the third space, draw something that represents where you see the team going in the future.

4. Post the finished coat of arms in your office. WHAT IS A COAT OF ARMS?

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The original coat of arms was designed for medieval battle purposes and has evolved over time to indicate the identity of a person or an institution. In current times, the closest thing to a coat of arms is the modern corporate logo. Dating back to the twelfth century, a family coat of arms or a coat of arms has been used to identify a warrior dressed in armor. Also referred to as a family crest, a family coat of arms is essentially a graphic display of your family's name. This tradition, which goes back nearly 800 years, symbolizes the history of a family name. A family coat of arms may be unique to not only a family, but a person, corporation or state as well. A shield was considered to be the most important part of a coat of arms. Symbolic of its importance to a family’s coat of arms, a shield could appear by itself without any other part of an achievement. The most basic part of a coat of arms was the achievement. There are various symbols and colors used in coats of arms, and they all have different meanings. Some of these include: Colors

Gold: generosity Silver: peace or sincerity Red: warrior or martyr Green: hope, joy and loyalty Symbols

Anchor: hope, religious, steadfastness Angels: dignity, glory Baton: token of authority Bear: strength, cunning, ferocity

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YDS AGENDA EXAMPLE

Organization Name

Youth Data Squad Agenda

Date Meeting Location

Address

Time Item Agenda Items Action or Decision

1 Sign In / Welcome a. Settle in / Icebreaker

2 Check-ins

a. How’s everyone doing

3 Team-building Activity a. Highlight of my life

b. An activity that will allow everyone to get to know

one another…

4 Staff Highlight a. Who is your organization made up of? You can

choose to highlight one staff per meeting

6 Survey a. Share any existing knowledge you may have about

the work you are about to do: share any Survey

reports or anything that will help the young do their

job

7 Break

8 Interviewing Skills a. Approach b. Communications c. What you may encounter d. Safety Protocols

9 Practice Time a. Review and practice asking questions (own time) b. Pair practice (taking turns) c. Group feedback

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10 Survey Mapping areas a. Start mapping out areas with high youth density b. Brainstorm any events/activities not yet listed on

calendar c. Public & private spaces (malls, transit areas, parks &

recreation areas, apartment complexes, etc.)

11 Upcoming Event a. Survey Pilot

12 Reflections – FOCO a. What stood out to you today? b. What are you excited about? c. What are you worried about? d. What questions do you have? e. What changes would you suggest?

13 Adjournment a. Where is the next meeting

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1:1 WEEKLY MEETINGS WITH SUPERVISOR SIGN-UP TEMPLATE

YOUTH DATA SQUAD

1:1 WEEKLY MEETINGS WITH SUPERVISOR SIGN-UP

Please sign up for a weekly 1:1 check-in timeslot.

MONDAY June 27th

TIME (20min Timeslot) YDS Member

TUESDAY June 28th


WEDNESDAY June 29th


THURSDAY June 30th


FRIDAY July 1st


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1:1 WEEKLY MEETING CHECK-INS SAMPLE

YDS 1:1s WEEK 1

Goal Setting

MHA Labs: Professional Attitude

YDS Member: ______________________________________

Date:___________________________

1) Define Success.

2) Setting Mutual Goals.

a. BBA Goals:

1. Benefit to squad team/colleagues

2. Benefit to community

3. Benefit to the bottom line

b. YDS Member Goals:

3) Now that we’ve defined the BBA Goals and your goals. In your own words, define our mutual goal.

4) What do you want to achieve by the end of this internship?

5) What are the first steps you will take this week in achieving your end game?

6) How do you know you’ve achieved your objectives at the end of this internship?

7) What support do you need from the team and me to get there?

8) Other questions or feedback to share?

9) Any upcoming schedule conflicts?

10) Review MHA Labs Skill chart: Professional Attitude.

a. Where are you on this chart / how are you doing in this area?

b. Where and how does it intersect with the work you are doing now?

11) Supervisor provides any other feedback, concerns, or questions to YDS member as needed.

12) For Our Next 1:1…

a. Reflect and write down your strengths, interests, and aspirations. Refer to Power Skills and Attitudes

list in the MHA Lab pamphlet: Boss Your Life.

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DATA SQUAD LEADER JOB DESCRIPTION EXAMPLE

YOUTH DATA SQUAD LEADER JOB DESCRIPTION

DATA SQUAD LEADER (S) The Youth Data Squad (YDS) is an action research project that helps youth learn more about needs and interests of youth in their neighborhoods and surrounding communities. It increases awareness of the needs to youth and helps promote the development of more options for youth.

PRIMARY PROJECT GOALS

1. Find and access local youth, who are not being surveyed a program, to understand their participation, interests and needs.

2. Gathering information, statistically significant data 3. Train the youth in 21

st century employment skills; including research, survey design, outreach and presentation

skills. 4. Engaging others to use the data and information.

POSITION OBJECTIVE The data squad leader will lead an initiative to provide oversight and management for the crew (5-10 youth), prepare them with 21

st century employment skills, train and support youth to collect relevant data, and to develop information to increase

youth engagement and participation in community. ESSENTIAL POSITION FUNCTIONS

There are two essential functions of this position; 1) Data Squad Management and 2) Data management. Other skills that will be needed are outreach, public speaking and writing.

1. Provide a safe, supportive, interactive and engaging space for young people. 2. Recruit a diverse team of Youth Action Crew members from the community. 3. Provide supervision (1:1’s) and implement MHA 21

st century skills reflection.

4. Ensure that each youth has reliable transportation to meetings, and to outreach events. 5. Set up meeting agendas, arrange the space and provide snacks. 6. Provide onboarding, orientation and manage timesheets ongoing. 7. Assist and supervise YAC in conducting youth-to-youth interviews (throughout their schools as well as in the community). 8. Provide transportation to and from outreach 9. Create and manage the outreach calendar; use already collected data to inform where outreach may be needed. 10. Assist YAC members with entering data about their interviews correctly and in a timely manner in the YAC database

(survey monkey). 11. Work with YAC and a graphic designer to create infographics of data, ensure the accuracy of the data. 12. Facilitate YAC to identify audiences, and create a presentation(s). If the YAC has time and interest, they should

participate in giving this presentation. 13. Participate in evaluation and curriculum development/enhancement. 14. Gather previous surveys; engage stakeholders in developing a comprehensive survey from which a final survey can be

developed. 15. Facilitate the YAC to refine the survey; utilizing youth input to determine best methodology for wording questions and

administering the survey. 16. Provide training on survey construction, interviewing best practices, sampling, and data entry. 17. Train youth on data entry, and ensure quality data entered. 18. Ensure a statistically significant sample of surveys was collected. 19. Lead the data debrief with youth and other outside stakeholders to make meaning of the data and develop infographics.

Ensuring that youth voice is forward in the process, allowing the crew to identify meaning, and connecting this with the audiences.

20. Write formal report and executive summary; if YDS members have time and are motivated, they should participate in this process.

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YOUTH DATA SQUAD MEMBER JOB DESCRIPTION

YOUTH DATA SQUAD MEMBER The Youth Data Squad (YDS) members will be trained to conduct and complete youth-to-youth interviews with other teens to learn more about their use of youth services and the needs, issues, opportunities, and

program gaps for young people in our city. The position will connect with and interview youth at various locations in our community. The project increases awareness of existing opportunities and helps communities provide more information about the needs, interests and program gaps for young people in your community. This intern should be prepared to work in a diverse fast-paced changing environment and will finish the internship having gained broad experiences in customer service, team-building, marketing, research and data collection, data entry, and community outreach. No previous experience is needed. PRIMARY PROJECT GOALS

1. Implement the Youth to Youth survey to over 800 youth in community. 2. Raise awareness and help decision-makers better understand the needs, interests and gaps within

your community. CREW MEMBER ESSENTIAL JOB FUNCTIONS

Attend and fully participate in all meetings for the Data Squad.

Provide support and encouragement for all other crew members and staff throughout the process.

Work with the crew leader to develop interviewing plan for the community.

Conduct and complete youth-to-youth interviews with other teens to learn more about their use of youth services, interests and needs.

Input data from interviews into a database in a timely manner.

Work with other members of the crew, crew leader, and a graphic designer and researcher to create and market an artistic rendition of the data gathered.

Work with other crew members to reach out and share the data gathered with key decision makers.

Communicate any problems or concerns relating to the YAC to a crew leader.

MINIMUM AND DESIRED QUALIFICATIONS: Minimum Qualifications

Willingness to talk with other youth

Ability to try something new

Ability to be a part of a team and contribute your ideas

Knowledge about the people and neighborhoods in the targeted community

Willingness to work hard

Ability to work with people from diverse socioeconomic and cultural backgrounds Desired Qualifications

Basic computer skills are a plus but not required

One (1)+ years of experience working with youth in leadership, recreation or enrichment based programming

Possess valid driver's license

Fluency in a second language other than English

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