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YMCA Child Care Vision Statement

We are committed to serving the needs of our children and their families and are

determined to provide all of the elements that our families feel are most important; the YMCA core values of respect, responsibility, caring and honesty, stimulating

activities and tons of fun!

The Greensburg YMCA Child Care Department welcomes you and your child. Our intent is to make this a happy and safe experience for your child. We hope this

handbook will help answer any questions you may have in your child’s experience during

the school year, and summer camp. Please feel free to call the Early Childhood Learning

Center Director or the School Age Child Care Director with any questions you may have now or in the future.

Our Purpose in providing quality child care is to support parents in their desire for

children to grow to their fullest potential. Providing a safe environment, meeting their need for challenge, stimulation and ideas, and surrounding them with people who know

how to listen will help achieve that goal. Each child has talents and skills to develop,

energy to put to use, and huge reservoirs of creativity that need to be encouraged.

The structure of the Greensburg YMCA includes a volunteer Board of Directors that is responsible for the financial stability of the organization and all policy making. The

policies that the board creates are carried out by a group of paid professional staff. The

organizational chart for the paid professional staff is as follows:

Greensburg YMCA C.E.O.

School Age Child Care Director/ECLC Director

Site Directors/Head Teachers

Group Supervisors/Assistant Directors Assistant Group Supervisors/Counselors

Childcare Aides/Counselors

YMCA Mission Statement “To put Christian principles into practice through programs

that build healthy spirit, mind and body for all.”

YMCA Program Objectives for the child to Grow Personally – build self esteem and self reliance.

Build Character – behave according to the YMCA values of caring, honesty, respect and

responsibility.

Improve personal & family relationships – learn to care about, communicate with, and

cooperate with family and friends. Appreciate Diversity – respect people of different ages, abilities, incomes, races,

religions, cultures and beliefs.

Become better leaders & supporters – learn that give and take is necessary to work

toward the common good. Develop specific skills – acquire new knowledge and ways to grow in spirit, mind and

body. Have Fun – enjoy life!

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Keystone Stars

This statewide initiative aims to improve the quality of care and education given to each

child. Our participation demonstrates our commitment to each child and to reaching higher environmental standards that will enhance social and emotional development,

cognitive skills and school readiness.

Child Care Staff Our staff is well trained and experienced with children and families. They are

knowledgeable about child development, needs and activities, are flexible enough to

work well with children as they assert their emerging independence and are able to alter

plans with ease and sensitivity.

Our child care staff receives training in CPR, First Aid, AED, Risk Management, Blood

borne Pathogens, Fire Safety, Water Safety, Emergency Plan and Child Abuse Prevention

on a yearly basis. Training opportunities are available through the YMCA and outside training organizations to stimulate continued growth and education in the child

development field.

All of our staff is required to undergo criminal background checks, child abuse

clearances, FBI fingerprint clearances, thorough reference checks, and bi-yearly health assessment and TB screening. Staff performance is evaluated periodically.

A Staff Code of Conduct is included in your handbook. Each staff member working with

your child has indicated their agreement to the code by signature. Please read and familiarize yourself with these standards. If at any time, you feel that a staff member is

not abiding by the Code of Conduct, please contact the School Age Child Care Director or

the ECLC Director.

Program Information

Registration

School Year: The $40.00 non-refundable registration fee per family is due upon

registration with the appropriate completed registration form. (ECLC, SACC, ECLC Camp, School Age Camp)

Day Camp: The $25.00 per week per child deposits are non-refundable and non-

transferable.

At the time of registration you will have received this parent handbook as well as

important paperwork that must be on site at least 3 days prior to your child’s start

date. Your child cannot attend the program if the appropriate paperwork is not on site.

Admissions Policy

The Greensburg YMCA Child Care Programs admit children from the ages of 6 weeks to

8th grade without regard to race, culture, sex, religion, national origin, ancestry, or disability. When the parent or legal guardian of a child identifies that a child has special

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needs, the Site Director, and the parent or legal guardian will meet to review the child’s

care requirements. The Greensburg YMCA Child Care Programs do not discriminate on

the basis of special needs. The programs accept children with special needs as long as a safe, supportive environment can be provided for the child.

To help the program staff better understand the child’s needs, the staff will ask the

parent or legal guardian of a child with special needs to complete a “Special Care Plan”

in conjunction with the child’s health care provider (s). The program will attempt to accommodate children with special needs consistent with the requirements of the

Americans with Disabilities Act. If the program is unable to accommodate the child’s

needs as defined by the child’s health care provider(s) or the Individual Family Service

Plan/ Individual Education Plan without posing an undue burden as defined by federal law, the Site Director will work with the parent or legal guardian to find a suitable

environment for the child.

Early Childhood Learning Center Enrollment Prior to enrollment, the Center Director, will schedule a tour of the facility with the

parent/ guardian. During the tour the parent/ guardian will receive a parent handbook,

and enrollment papers.

All forms needed to complete the child’s file will be completed and submitted to the

Center Director prior to the child’s first day of attendance. The information in these forms will remain confidential and will be shared with other caregivers only as required

to meet the needs of the child.

Forms Necessary for Each Child’s File The following must be completed and returned prior to the child’s first day of

attendance:

REGISTRATION FORM: This form should accompany your family’s registration

fee at the time of registration and needs to include the days of care needed and whether care is needed on a full time or part time basis. Registration will be taken

by the Office of Child Care Services staff.

AGREEMENT FORM: Parents are required to sign a contractual agreement upon

enrollment in the Early Childhood Learning Center or School Age Child Care

program. A parent/guardian MUST complete the following areas: child’s name, fee amount, child’s arrival and departure times and persons to whom the child may be

released. Please check the two bottom boxes and sign / date the parent signature

area. The agreement form is required to be updated every six months.

EMERGENCY CONTACT FORM: A current emergency contact form must be completed for each child enrolled. The emergency contact people listed on the

application must be available during the hours in which your child is in our care.

They must have transportation available to pick up your child and must be 18

years of age or older. All six boxes at the bottom of this form have to be signed. Initials cannot be accepted. This form is required to be updated every

six months and when your contact information changes.

STATEMENT OF UNDERSTANDING: (SACC only) This needs to be signed after a

parent/guardian reads the Statement of Understanding and the Parent Handbook.

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BEHAVIOR MODIFICATION POLICY: (SACC only): Both the parent and child

MUST sign and date this form.

HEALTH ASSESSMENT: signed by the child’s physician or certified registered nurse practitioner (CRNP). (This form is due no later than 30 days after

enrollment date)

CHILD AND ADULT CARE FOOD PROGRAM ENROLLMENT FORM (ECLC only)

SWIM QUESTIONNAIRE (ECLC and Summer Camp only) SUNSCREEN PERMISSION FORM (ECLC and Summer Camp only): This form

must be completed in order for staff to apply sunscreen to child.

SPECIAL CARE PLAN- When the parent or legal guardian informs the facility staff

that a child has a disability, a special care plan will be completed by a parent or legal guardian and /or health care provider(s) for that child. A parent or legal

guardian may be asked to authorize release of information from providers of

special services to help the child care provider coordinate the child’s care

GETTING TO KNOW YOU QUESTIONNAIRE PARENT HANDBOOK ACKNOWLEDGEMENT

CUSTODY PAPERS: If your child is involved in any custody situation, copies of

those legal documents must be presented to your child’s site director. This

information will be kept confidential in your child’s file. Legal documentation of

custody must be present in your child’s file or we cannot deny a parent from picking up their child.

PHOTO FORM (ECLC only)

If any information changes, parents must inform the Office of Child Care Services and the child’s site director in writing immediately.

All incomplete forms will be returned to the parent or legal guardian for completion prior

to the child’s first day of attendance. If upon review of a child’s health record it is determined that a significant health service (e.g., vision, hearing, or immunization) has

not been done, the site Director will notify the parent or legal guardian. Health care

referrals will be provided when requested or needed. The parent or legal guardian will

be given 4 weeks to obtain the required health services before the child is considered for

exclusion from the program. When an outbreak of a vaccine-preventable disease occurs in the child care facility, the parent or legal guardian may be asked to obtain special

immunization. In the event of an outbreak, all children whose immunizations are not

up-to-date with the current recommended schedule of the American Academy of

Pediatrics and the U.S. Public Health Service will be excluded from child care until properly immunized. See Child Health Services section regarding children who are not

immunized due to religious or medical reasons.

Confidentiality of information about the child and family will be maintained. Enrollment

forms and all other information concerning the child and family, compiled by the child care facility, will be accessible only to the parent or legal guardian, and the site Director,

child care provider, health consultant, and DPW licensing representative.

Information concerning the child will not be made available to anyone, by any means,

without the expressed written consent of the parent or legal guardian.

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Payment Policy

Payment is due in full to the Office of Child Care Services on the Monday one week

prior to the week care is provided. Monthly installment payments are based on a 180-day school year calendar and are divided into 9 equal payments. Monthly

installments are due on the first of each month (September –May). Payment options

include:

Payments of cash, check, money order or credit card may be made at the YMCA Member Services desk.

Charge payments can be made by phone at (724) 834-0150, ext.161. (Visa,

Master Card, Discover Card)

Mail payments to: Office of Child Care Services, Greensburg YMCA, 101 S. Maple Avenue, Greensburg, PA 15601.

Bank/charge draft on the 5th , the 20th OR the 5th and 20th of the month. It is the

parents responsibility to contact the billing clerk to update any information that

changes. Payment vouchers must accompany all payments. Vouchers are available at the

Member Services Desk, at each child care site, and are included in your registration

packet.

Program fees are due on a timely basis. Program fees are due one week prior to service. Payments made after the payment deadline will be assessed an additional 7%

late fee. This fee will be added to your account each week your payment is tardy. Fees

must be paid on time or your child may be removed from the program. If fees become

more than two weeks tardy, your child may not return to the program until the balance is paid.

If your check or credit card draft is returned to us for any reason, a $20 DOLLAR

RETURNED CHECK FEE will be assessed. If more than two checks are returned, the YMCA will be unable to accept your personal checks. At that time, all future program

fees must be paid by cash or money order.

Full payment is due each week, whether or not your child attends the program

every day. Few of the operating costs of the facility are eliminated when a particular child is absent. We are prepared for each child, each day, whether the child attends or

not. Because of the aforementioned, there will be no refunds or credits for days

absent.

School Year: Although you are responsible to pay for what you have registered, if you

must make a change to your child’s schedule, the Child Care Billing Clerk at extension

161 must be notified in writing or e-mail, childcarepayments@gbgymca.org, on or

before the Monday prior to the week the change is being made. Be certain to include child’s name, parent’s name, date and exactly what you are requesting. Please notify

your child’s site director, also, to ensure that there is room for your child.

Day Camp: After registration, we will allow for schedule changes without penalty of paying for the remainder of the week, as long as the Billing Clerk receives written

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notice one week prior to the week of the change. The weekly deposits are

nonrefundable, and nontransferable. Schedule changes include unscheduled vacation,

changing status from full time to part time or part time to full time, canceling a week.

An additional daily fee is charged for the days when your child attends Kid’s Day Out or

Holiday Camp.

Request for Invoice or Statement:

To obtain a copy of Child Care expenses, please contact the Child Care Billing Clerk at

ext. 161.

Tax information will be available by January 31. Please complete the Child Care Account Request to receive a copy of your tax information. There will be no charge for the first

requested copy. There will be a $5.00 charge for each additional copy requested.

Our EIN number is 25-0965622

Refunds/Credits

Refunds or credits will be granted in the following cases:

A doctor’s note stating that the child’s health will prohibit him/her from

participating in the program for five business days or more. The child’s family moves out of the YMCA’s service area.

A family emergency requires five or more business days away from home.

Requests for refunds/credits must be submitted to the Office of Child Care Services in

writing.

Withdrawal Policy

It is the YMCA’s policy that written notice must be given one week in advance of a

child’s withdrawal from the program in order to avoid being charged for the upcoming weeks of care. Any outstanding balance must be paid at the time of withdrawal. The

YMCA reserves the right to dismiss a child from the program upon notifying the parent.

Late Pick-Up Policy

We understand that a late pick up may occur on a rare occasion. However, please understand the Early Childhood Learning Center opens at 6:45 a.m. and the School Age

Child Care opens at 7:00 a.m. sharp. The Early Childhood Learning Center and the

School Age Child Care programs both close at 6:00 p.m. sharp. If your child is not

picked up by the end of his/her program, a late fee will be charged and collected at that time. If it is 6:01 by our clock, you are late and a late fee will be assessed.

THE FEE IS $1.00 PER 1 MINUTE PER CHILD. This fee is used to pay the two staff

persons who are required by the state to remain with your child. If you know that

you are going to be late, please call us. We do understand that things come up and traffic can be challenging even in the best of times. We tend to worry about your safety

just as much as your child does. Please be considerate.

If we have not heard from you by 6:00 p.m. and we cannot reach you by phone, your

emergency numbers will be called. One of those contacts will be asked to come and get your child/children. If neither you nor your emergency contacts can be reached, we will

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keep your child for one hour. After that time, the police will be contacted to see if there

has been an accident and/or to drive by your home to see if there is a problem. If no

problems are found, Child and Youth Services will be notified.

Excessive Late Pick-up Policy

The Greensburg YMCA has found that it is necessary to have an excessive late pick-up

policy. This policy is as follows: if you are late more than three times in any child care program, you may be asked to remove your child from our program. Many of our staff

go to school or have other positions that require them to be on time for those duties.

We are confident you understand the need for this policy.

School Delay: School Age Child Care (SACC)

If school is delayed and you have already scheduled or paid for your child to attend that

day, you may drop your child off at their SACC site beginning at 7:00 a.m., weather

permitting. We will operate our program on its regular schedule, continuing through the duration of the delay. Our SACC staff will stay at the site until the delay is over and

school begins. If your child is not scheduled to attend, you should call the site prior to

taking your child to the site to ensure that space is available. You will then be billed $10

for his/her attendance. Should school be canceled after the delay, parents and/or

emergency contacts will be notified to pick up their child or children. You must make arrangements to pick up your child at the site immediately. We will not be permitted to

remain in the building.

Early Dismissal: School Age Child Care (SACC) If school is dismissed early, school administrators will inform the YMCA. The children

will report to the program at the time of the early dismissal. The parents will be

informed as to the whereabouts of their children. Care will be provided until 6:00 p.m.,

unless the weather is severe enough to cancel the program. At this time, parents will be notified to pick up their children immediately.

Please be certain to inform your child as to what he/she can expect in the case

of an early dismissal. Your child needs to know if he/she is to attend the SACC

program or go home on the bus. Your child’s homeroom teacher, the school office

and the SACC staff must also be aware of your plans, because our number one concern is the safety of the children in our programs.

School Cancellation: School Age Child Care (SACC)

If school is cancelled, we will provide a full day program, weather permitting, at the YMCA from 7:00 a.m. – 6:00 p.m. Pre registration is not necessary on these days, and

staff is scheduled to be here by 7:00 a.m., however a maximum of 35 children will be

permitted to attend, on a first come, first served basis. Weather permitting, we may

take the children outside, so please dress them accordingly. Please send swim suit, towel and a lunch with your child. You will be billed for your child’s attendance. Contact

the billing clerk for your rate or refer to the agreement form.

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Inclement Weather/Unscheduled Closures

The Greensburg YMCA building or programs rarely close. We will do everything possible

to offer a scheduled program; however, if a situation arises that necessitates an unscheduled closing; the YMCA will follow these procedures:

WTAE-TV will broadcast program closings or delays they will be posted as:

o Greensburg YMCA – Greensburg Salem SACC

o Greensburg YMCA – Hempfield SACC o Greensburg YMCA – Aquinas SACC

o Greensburg YMCA – Early Childhood Learning Center

A message will be recorded on the YMCA telephone system, (724) 834-0150.

Credits/refunds will not be issued if school is cancelled or delayed. If the YMCA closes, it will be posted as Greensburg YMCA and all child care

programs will be cancelled.

Child Care is not offered: The Greensburg YMCA child care programs will be closed for the following holidays and

events:

Labor Day Thanksgiving Day Christmas Eve

Christmas Day New Year’s Eve New Year’s Day

Good Friday Memorial Day Independence Day Annual Shutdown (typically 3rd week of August)

Early Childhood Learning Center’s teacher in-service days are to be announced.

Financial Assistance Scholarships are available to families who qualify for financial assistance. A financial

assistance application is required but kept confidential. The processing of scholarships

will be conducted by the School Age Child Care Director and the Early Childhood

Learning Center Director and may take up to one month to process. Financial assistance applications are available at the YMCA Member Services desk or the Office of Child Care

Services.

A Greensburg YMCA confidential financial assistance form and sliding scale are used

when processing a request for financial assistance.

A reduction of fees may be available to those requesting such assistance, providing that

the person can demonstrate financial need. Along with the application form, the

applicant must document all gross annual income. Income must be documented by

supplying two of the three following items: a. Most recent tax return.

b. Two consecutive paycheck stubs.

c. Most recent W-2.

If the applicant is divorced and is requesting financial assistance for child care, a child support obligation worksheet must be presented.

Payment is accepted from Child Care Information Services of Westmoreland County. All

families seeking financial aid for child care must inquire with CCIS of Westmoreland

County to see if they qualify for aid. They can be reached at (724) 836-4580.

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Sign In/Out Procedures

Parents are expected to sign their children in upon ARRIVAL in the morning and sign

them out before LEAVING in the afternoon. Sign In/Out sheets are available as you enter the program. Please get into the habit of taking this DAILY step. An exchange of

responsibility from one adult to another is necessary. We cannot be held responsible for

your child if we are uncertain of his/her presence. All persons signing children in/out

must be at least 18 years of age.

Authorization for Pick-Up

Authorization to pick up a child is given in the attached emergency contact/parental

consent form. No child will be released to a person not authorized by the custodial parent. We must have written authorization for changes in this respect. In the case of an

emergency, you are able to call the site and verbally authorize someone not designated

on the emergency contact form to pick up your child/children. Children will not be

released to anyone, including siblings under the age of 18. Photo identification is necessary and must be shown by anyone not known to the child care staff.

Staff cannot legally refuse a child to be released to a verified natural parent unless there

is a court order in the child’s file stating that the parent does not have custodial rights.

The YMCA cannot deny a custodial parent/guardian from taking his/her child. If the parent/guardian appears to be under the influence, however, the proper authorities will

be notified to ensure the safety of the child.

Policy for Handling an Unauthorized Person Seeking Custody: The staff caring for the child will contact the custodial parent or legal guardian named on

the Application for Child Care Services.

Telephone authorization to release a child to someone who does not usually pick up the

child will be accepted only in consent with prior written authorization from the custodial parent or legal guardian for such an exceptional release. The staff person who accepts

such authorization will call the previously documented phone number or the parent to

verify that the parent is activating a phone authorization for release of the child. The

staff person will document the results of this call in the child’s record, as well as the time

and to whom the custodial parent or legal guardian gave telephone authorization for release of the child.

No child will be released without the presence or permission of the custodial parent or

legal guardian.

The Center Director/ or caring staff will notify the police if an unauthorized person seeks custody of the child.

After School Procedures, SACC Only:

Because we are concerned for the continuous safety of your child: if your child is scheduled to attend the after school SACC program, please adhere to the following

procedures: ☼ Your child’s teacher and the SACC site director must be kept informed of your

child’s schedule at the SACC after school program.

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☼ If your child will be absent from or will not attend the SACC program on any

scheduled particular day, please notify the site director and your child’s teacher

to inform them that your child will be absent.

Failure to adhere to this policy could result in the termination of your child

from the program.

Child Health Policy

As per Office of Child Development and Early Learning regulations, each enrolled child,

including a child, foster child and a relative of an operator or facility person, to provide

an initial health report no later than 60 days following the child’s first day of attendance

at the facility.

●The initial health report for an infant (a child from birth to 1 year of age) must

be dated no more than 3 months prior to the first day of attendance at the facility.

●The initial health report for a young toddler (a child from 1 to 2 years of age) must be dated no more than 6 months prior to the first day of attendance at the

facility.

●The initial health report for an older toddler (a child from 2 to 3 years of age) or

preschooler (a child from 3 years of age until the date they enter Kindergarten in a public or private school) must be dated no more than 1 year prior to the first day

of attendance at the facility.

●The initial health report for a school age child (a child who attends Kindergarten

through 15 years of age) must be dated in accordance with the requirements for medical examinations for school attendance, which is at the time child enters

Kindergarten and 6th grade.

We will require the parent to provide an updated health report in accordance with the

following schedules:

●At least every 6 months for an infant or young toddler

●At least every 12 months for an older toddler or preschooler

The health report must be written and signed by a physician, physician’s assistant or

CRNP. The signature must include the individual’s professional title.

The health report must include the following information: review of the child’s health

history; a list of child’s allergies; current medication and the reason for such medication; an assessment of an acute or chronic health problem or special need and

recommendations for treatment or services, including information regarding abnormal

results of screening tests for vision, hearing or lead poisoning; review of the child’s

immunized status; a statement of child’s medical information pertinent to diagnosis and

treatment in case of an emergency; and statement that child is able to participate in child care and appears to be free from contagious or communicable disease.

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Medication Policy

In compliance with the Pennsylvania Department of Public Welfare:

The center will only accept medication, prescription or non-prescription, in its original container. The medication shall remain in the container in which it was

received.

Written instructions from a physician or pharmacy must accompany all medication.

Instructions for administration contained on a prescription label are acceptable. The label of a medication container shall identify the name of the medication and

the name of the child for whom it is intended. Medication shall be administered

only to the child whose name appears on the container.

All medication will be stored according to package directions in a locked area of the facility or in an area that is out of the reach of children.

Medication shall be stored in accordance with the manufacturer’s or health

professional’s instructions on the original label.

A parent shall provide written consent for administration of all medications. Authorization is good for one week and then must be completed again. The only

exception to this is long-term medications for asthma, ADHD, etc.

The YMCA is responsible to establish and maintain a medication log if prescription

or nonprescription medication is administered

If a special diet is prescribed for a child, written instructions and consent will need to be provided and retained in the child’s file.

Over the Counter Skin Products

YMCA staff will administer lotion and diaper ointment/cream provided: We receive written parental authorization noting any adverse reactions.

Products are in their original containers labeled with your child’s name.

Sunscreen Policy YMCA child care participants spend a great deal of time outdoors and are thereby

exposed to the harmful rays of the sun. As a YMCA program, we are committed to

promoting healthy spirit, mind and body for all, and have therefore established the

following policies and procedures:

* All staff members and program participants wear sunscreen with a minimum of 15 on exposed skin (including lips) each day, regardless of sky conditions.

* Parent/Guardian will apply the first layer of sunscreen to child(ren) prior to

morning arrival.

* Parent/Guardian will provide adequate amounts of sunscreen for reapplication throughout the remainder of the day. Parent/Guardian will

supply sunscreen in original container, with lid. One container per child,

labeled with the child’s name.

* Staff will ensure time for thorough reapplications after one hour in the water/two hours of other outdoor activities, and any other occasion, as

needed.

Please note school age children will apply their own sunscreen with

assistance from staff.

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* Some children may demonstrate the following characteristics: fair skin,

freckles or numerous moles; blonde, red or light brown hair; blue, green, or

gray eyes; tendency to burn easily or tan little/not at all; family history of skin cancer. In these cases, the staff recommends an extra T-shirt for

swimming/water play or for added protection.

Please note that these standards are established to protect your child. YMCA child care staff members are trained on these policies and understand their

responsibilities and consequences for failure.

POOL SAFETY Because your child is participating in swimming lessons or free swim time either at the

YMCA or public pool, it is of the utmost importance that you know and understand our

POOL SAFETY RULES:

1. Shower before entering the pool 2. No running, pushing, or shoving

3. No shoes on deck

4. When the whistle blows, pay attention to the lifeguard.

5. All kids wanting to swim in the deep end must pass the deep water test

We will keep a record of those passing the deep water test and they will be required to wear a Green wrist band signifying that they have passed. All other children will be

required to wear a Red wrist band signifying that they have not passed the deep water

test, therefore, only swimming in the shallow end of the pool.

Child Injury Policy

If your child has an injury that may require more than our first aid skills allow or your

child has a bump on the head of any kind, we will make an immediate attempt to

contact you. If a parent or guardian cannot be reached, the YMCA shall record in writing the reason emergency care was required and the attempts made to inform you. The

YMCA will also document the manner in which emergency treatment was sought and

obtained.

If necessary, we will call an ambulance. The program will maintain a parent’s signed

emergency contact form agreeing to this provision. Please make every effort to keep the YMCA up to date on phone numbers, emergency contact numbers and other

pertinent information. This is of utmost importance because the hospital will not

treat your child without you being there.

Child Illness Policy

The HEALTH and SAFETY of your child is a matter of major importance to all of us. In

order to protect the children in the program who are well, we have very stringent rules

about sick children. These rules are in compliance with all Pennsylvania Department of Public Welfare regulations.

Any enrolled child with symptoms of a communicable disease or infection that can

be transmitted directly or indirectly and which may threaten the health of children

in care shall be excluded from attendance until the YMCA receives notification from

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a physician or a CRNP that the child is no longer considered a threat to the health

of others. The notification shall be retained in the child’s file.

If your child becomes ill in our program we will call you, and you must make arrangements to pick up your child within one hour.

Sick children cannot return to the facility until they have been fever free for 24

hours without medication. This means if we send your child home on Tuesday,

he/she may not return until Thursday at the earliest. Please keep your child home if he/she has:

A fever within 24 hours

A cold that is less than two days old

A heavy nasal discharge that is yellow or green A constant cough

Reoccurring vomiting or diarrhea (2 or more times)

A temperature of 100.1 degrees or higher

Symptoms of a communicable disease (red eyes, sore throat, rash, headache accompanied by abdominal pain or fever, etc)

Care of Acutely Ill Children Reporting Requirements

Some communicable diseases must be reported to public health authorities so that

control measures can be used. The Site Director will obtain an updated list of reportable diseases from the local or state health authorities annually. A copy of the list will be

posted in the center. Families and staff will be reminded annually, by the Site Director,

to notify the Center within 24 hours after the child or staff had developed a known or

suspected communicable disease and to inform the Site Director if any member of their immediate household has a reportable communicable disease. While respecting the

legal boundaries of confidentiality of medical information, The Site Director will notify

the appropriate health department authority about any suspected or confirmed

reportable disease among the children, staff, or family members of the children and staff.

The telephone number of the responsible local or state health authority to whom to

report communicable diseases is posted on the parent information board in the Center.

Families of children who may have been exposed to a child with a communicable disease

or reportable condition will be informed about the exposure according to the recommendations of the local health department.

Child Health Services

Immunizations will be required according to the current schedule recommended by the U.S. Public Health Service and the American Academy of Pediatrics.

Annually the Early Childhood Learning Center Director will check with the public health

department or the American Academy of Pediatrics for updates of the recommended

immunization schedule. The Pennsylvania Health Department regulations regarding attendance of children who

are not immunized due to religious or medical reasons will be followed. Unimmunized

children will be excluded during outbreaks of vaccine preventable illness as directed by

the state health department.

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Routine preventive health services will be required according to the current

recommendations of the American Academy of Pediatrics. Documentation of an age-

appropriate health assessment should be obtained before, but is required no later than, 30 days after the child starts receiving care. Parents or legal guardians are responsible

for assuring that their children are kept up-to-date and that a copy of the results of the

child’s health assessment is given to the program.

A visit to the doctor for a special health assessment or new documentation is not required for admission if documentation of an age-appropriate health assessment is

provided. Questions raised about the child’s health will be directed to the family or (with

permission of the parent or legal guardian) to the child’s health care provider for

explanation and implications for child care. The Site Director will check annually with the public health department or the American

Academy of Pediatrics for updates of the schedule for routine preventive health services.

Children will not be excluded for failure to be immunized if they have an appointment for

immunizations and have their immunizations initiated within one month. A child whose immunizations are not kept up-to-date will be dismissed after three written reminders to

the parent or legal guardian over a 3 month period.

The Site Director will check the facility’s records to be sure each child’s immunization

and other routine preventive health services are current throughout the year. The Site

Director will remind parents and legal guardians to provide documentation of health assessments.

Health Consultation (ECLC)

The center’s Nurse Consultant, and Early Learning Health Services Specialist, will provide ongoing consultation to the child care facility and will help develop and approve

all written policies relating to health and safety. The health consultant will visit the

facility to review and give advice on the health component.

The health consultant will provide advice about accommodations required for children with specific health problems, design and review surveillance systems for injury and

illness, assist with staff and family education, and be a source of contacts within the

health care community. To serve as health consultants for child care, nutrition

professionals, oral health professionals, mental health professionals and other health

professionals should have pediatric credentials or advanced training in pediatrics.

Health Education

Health education will be a part of the curriculum for staff, families and children. Topic

areas for staff and families may include: nutrition, stress management, exercise, child development, prenatal care, management of chronic disease, substance abuse, safety,

first aid, control of infectious disease, HIV/AIDS, and other topic areas based on

community needs and interests.

Speakers and materials may be obtained from community hospitals, children’s hospitals, voluntary health organizations, public health departments, health consultants, drug and

alcohol programs, medical/oral health/nursing/mental health providers and

organizations, health agencies, and local colleges and universities.

All health education activities and materials for children will be developmentally appropriate. Health practices will be integrated into daily routines and focused on topic

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areas such as Child Passenger Safety Week, Heart Month, Week of the Young Child, and

Fire Prevention Month. Topic areas for children include: physical health, oral health,

social health, emotional health, medication and substance abuse, safety, first aid, and preventing infectious diseases.

Programs will notify parents and legal guardians if sensitive topic areas are included in

the health education plan. Parents or legal guardians must notify the staff of the facility

if they do not want their children to be involved in activities related to a specific topic.

Emergency Procedures

ECLC:

If the need for evacuation arises, the Early Childhood Learning Center children will be taken across Maple Avenue to the First United Methodist Church to use as a safe

shelter area. A notice will be posted that we have relocated to the First United

Methodist Church located at 15 East 2nd Street, Greensburg, PA 15601.

The Early Childhood Learning Center is equipped with an emergency cell phone. If an

emergency arises while the children are out of the building, parents/guardians may call

the emergency cell phone number at (724) 331-5566, or (724) 691-4308.

If an emergency arises in the Early Childhood Learning Center, some children will exit by the fire escape located outside the Preschool 4 room, one story from the sidewalk.

Others will exit by the main stairwell. If a parent/guardian is in the building when the

alarm sounds, they may not walk back through the building, as others will exit via the

main stairway.

All staff are trained in fire/water safety procedures, First Aid and CPR. The staff will

guide the children out of the building. Parents may meet the children on the front

sidewalk near the parking lot.

Refer to your child’s School Age Child Care site for SACC and Day Camp

emergency procedures.

Lost or Missing Children The facility operator shall make reports to a child’s parent and to the Department of

Public Welfare if: (a) A child receiving care in the facility is lost or missing from the

facility (b) A child in the care of the facility is left behind on a facility excursion (c) A

child receiving care in the facility is left unattended in the facility when the facility is closed.

First Aid Kits

One first aid kit must accompany each group of children, and be inaccessible to the children. The first aid kits must contain the following: soap, and assortment of

adhesive bandages, sterile gauze pads, tweezers, tape, scissors and disposable,

nonporous gloves. When going on an excursion each first aid kit taken must also

contain a bottle of water.

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Food Policy

ECLC:

The Early Childhood Learning Center provides lunch, morning snack and afternoon snack at no additional cost. The YMCA participates in the Child Adult Care Food Program

(CACFP). The center receives a small reimbursement for meals which is reapplied to the

operating budget for the purchase of food. Participation in this program requires each

family to complete a food program application at the start of each school year. Menus are based on CACFP guidelines and are posted each month. Please do not send in food

from home.

Meal time is an important part of the day. The Early Childhood Learning Center uses family-style dining during all meals and snacks. Staff sits at the tables with children

during meals to facilitate conversation, table manners and establish good eating habits.

Children are encouraged to try new foods but may choose for themselves which foods

and how much to put on their plates.

All YMCA childcare programs will not serve junk foods or empty calorie foods as part of a

required snack.

For festive occasions, the children enjoy having special treats. Please see your child’s teacher or SACC site director for further information on special treats.

Non-discrimination Statement: In accordance with Federal law and U.S. Department

of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination,

write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW,

Washington DC 20250-9410 or call (800) 795-3272 or (202) 720-6382 (TTY). USDA is

an equal opportunity provider and employer.

Drinking Water

Safe drinking water will be accessible to children who can serve themselves and offered

between meals to all children, while indoors and outdoors. The drinking water source

will be approved by the local health department. The Property Manager will contact the local health department to be sure their source of water is free of lead, parasites,

bacteria and other contaminants. Drinking water will be dispensed by personal water

bottle, in drinking fountains, or by single-use paper cups.

Drinking water will be offered to children who are over 2 years of age after each snack or meal. Younger children will be offered water by caregivers during the day, such as

between feedings. Caregivers will offer water to children more frequently when the

temperature is above 80 degrees F.

Food Brought from Home (ECLC)

The Early Childhood Learning Center will provide all meal through the Child and Adult

Care Food Program. Meals may be provided by the family with a written note from the

Doctor.

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1. Perishable food brought in from home to be shared with other children must be stored-bought and in its original package. Baked goods may be made at home if

they are fully cooked, do not require refrigeration and were made with freshly purchased ingredients. There must be enough for all the children.

2. Lunch and snack foods brought home from home will meet the guidelines of the

Child and Adult Care Food Program for the types of foods and portion sizes. They

will be prepared and transported in a sanitary fashion, including maintenance of safe food temperatures for perishable items. The Food Program Coordinator will

check the arrival temperature and storage requirements of food brought from

home. Food that is not at a safe temperature when it arrives will be discarded.

Perishable foods that require refrigeration will be kept below 40 degrees F. and perishable hot foods will be kept above 140 degrees until served. Food brought

from home will be labeled with the child’s name, the date, the type of food, and

any need for temperature control.

3. Children will not be allowed to share food provided by the child’s family unless the food is intended for sharing with all of the children.

4. Leftover food will be discarded. The only food that may be returned to the family

is food that does not require refrigeration or holding at a hot temperature, that

came to the facility in a commercially-wrapped package, and that was never

opened.

Infant/Toddler Feeding

The Early Childhood Learning Center Director will obtain and review a written description

of each child’s feeding history before the child enters the program. Consultants, including nurses, nutritionists, speech therapists, occupational therapists, and physical

therapist may assist in the formation of individual feeding plans. Otherwise, the

following procedures will be used:

1. A caregiver trained in first-aid for choking will be present whenever infants or toddlers are being fed. No more than four infants will be fed by one caregiver.

During feeding, the child’s primary caregiver will sit near the child, make eye contact and communicate with the child.

2. Food will be cut up into ¼ - ½ inch pieces for finger feeding by children who are

six months of age and older. Utensils will be available to children who can use

them. 3. Round, firm foods that might lodge in the throat of a child under 4 years of age

are not permitted. These foods include hot dogs, whole grapes, peanuts,

popcorn, thickly spread peanut butter, and hard candy.

4. When high chairs are used, caregivers will strap the child in securely and not rely solely upon the tray for restraint.

5. Caregivers will check that a child’s hands are out of the way when attaching or

detaching the tray from the chair.

6. Infants will not be allowed to stand in the high chair; older children will not be

permitted to hang onto the high chair. 7. Trays, arms, and seats of high chairs will be cleaned and disinfected before and

after each use. They will be stored out of the path of doors or walkways.

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8. For bottle feeding, infants will either be held or fed sitting up. Bottle propping,

feeding in cribs, beds or while using other sleep equipment, and carrying of

bottles by young children will not be permitted. 9. Infants will be fed “on demand” to the extent possible, but at least every four

hours and usually not more than hourly.

10. Infant meals and supplements (snacks) provided by the facility will contain at a

minimum the food components specified in national guidelines. Food will be appropriate for a child’s nutritional requirements and developmental stage

specified in written instructions obtained from the child’s parent, legal guardian

or health care provider.

11. The introduction of solid foods will be accomplished routinely between 4 and 6 months of age, as indicated by an individual child’s nutritional and

developmental needs after consultation with the parent of legal guardian.

Modification of basic food patterns will be provided in writing by the child’s

health care provider. 12. After six months of age, children will be encouraged to self-feed to the extent

that they have the necessary skills. They will be offered a choice of foods from

a limited number of appropriated options. Caregivers will prepare food for self-

feeding before presenting it to the child. Children will be encouraged, but not

forced to eat a variety of foods. 13. Breastfeeding: Breastfeeding will be supported by providing a place for nursing

mothers to feed their babies and by coordinating feeding routines in child care

with the mother’s schedule. Mothers who desire privacy for breastfeeding may

use the Nursing Room (located on the lower level of the YMCA). Expressed breast milk may be brought from home if frozen or kept cold during transit.

Fresh breastmilk must be used within 48 hours. Previously frozen, thawed

breastmilk must be used within 24 hours. Bottles will be labeled with the

child’s name and the date the milk was expressed. Frozen breast milk will be dated and may be kept in the freezer located in the Infant Classroom for up to

3 months (a freezer that maintains a temperature of 0 degrees F). Frozen

breast milk will be thawed under running cold water or in the refrigerator.

Precautions appropriate to the handling of a body fluid will be followed. This

includes good handwashing. Gloves are not required while feeding expressed breast milk, but breast milk should otherwise be treated as a body fluid.

Caregivers who have open cuts or sores on their hands should practice

universal precautions. In the event that breast milk is accidentally fed to an

infant whose mother did not provide the breast milk fed to the child, the procedure outlined in Standard 3.027 of Caring for Our Children will be

implemented the potential of the infant to a virus-containing fluid.

14. Formula will be brought to the facility in a factory-sealed container. The

formula will be in a ready-to-feed strength or prepared from powder or concentrate at the child care site. Formula will be diluted according to the

instructions provided by the manufacturer or from the child’s health provider,

using water from a source approved by the local health department. Formula

brought from home will be labeled with the child’s name.

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15. Only cleaned and disinfected bottles and nipples will be used. All filled bottles

of breast milk or iron-fortified formula will be refrigerated until immediately

prior to feeding, and will not be prepared and stored more than 24 hours before feeding occurs. Once open, liquid formula containers will be emptied into a

glass or plastic container, the formula refrigerated and discarded after 48

hours. Any contents remaining in a feeding bottle after a feeding will be

discarded. 16. Bottled breast milk or formula to be warmed will be placed in a pan of warm

water at a temperature not to exceed 120 degrees F for five minutes, gently

mixed, and temperature-tested before feeding. Bottled breast milk or formula

will never be warmed in a microwave oven. 17. Only whole, pasteurized milk will be served to children younger than 24 months

of age, except at the written direction of a parent of legal guardian and the

child’s health care provider.

18. Commercially packaged baby food will be served from a bowl or cup and not directly from the commercial container unless the entire container will be used

for one feeding. Solids will be fed by spoon only, not by bottle. Uneaten food

in dish will be discarded.

Preschool/School-age Feeding Children will help with setting the table, serving food and cleaning the table. Where

possible, family style service will be used to allow children to learn how to serve

themselves.

1. Children will eat only when seated to decrease the possibility of choking. 2. Children will eat in social groups with a caregiver to guide and encourage, but not

force appropriate conversation and eating behavior. If a child refuses to eat some

type of food, staff will offer the food again a little later or prepared differently the

next time.

3. Food will not be offered as a reward or denied as punishment.

4. Adults will not eat or drink anything the children are not allowed to have while the adults are in view of the children.

Feeding of Children with Nutritional Special Needs

Children with special needs related to their ability to eat or a nutritional need will have an individual management plan that includes a written description of each child’s feeding

history, including prohibited foods, and substitute foods where applicable, as supplied by

the parent, legal guardian and the child’s health care provider on admission to the

program.

Daily Record Keeping/Daily Health Checks

The child care staff will complete, daily, the enrollment/Attendance/Symptom Record to

log attendance and any illness/injury the child is known to have. The E/A/S Records will

be reviewed by the center staff to identify patterns of illness.

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School Age Child Care, Kids Day Out, Day Camp, Adventure Club

Snacks are provided in the afternoon for all programs. Lunch is NOT provided by the

YMCA. Parent must provide a lunch for child.

Clothing and Personal Items

We have plenty of equipment and activities to keep your child engaged. Please do not

allow your child to bring any toys, games, hand-held electronics, personal CD players, etc. with them to any program. This eliminates fights, theft and/or lost items for which

we cannot be responsible. YOU WILL NOT BE REIMBURSED IF ITEMS ARE LOST

OR STOLEN.

In all YMCA child care programs, PERSONAL SPACE is important for every child.

Knowing that we will provide every child an area to store his/her own belongings, it is

expected that the parents will provide proper seasonal clothing, and, if applicable, a

bathing suit, towel, change of clothing, diapers and wipes for their child/children.

All permitted items must be labeled with the child’s name. The YMCA will not be

responsible for lost or stolen items.

Behavior Modification Policy All efforts will be made to guide children to appropriate behavior. The YMCA believes

that punishment is unnecessary but DISCIPLINE is needed to help children gain self-

control. Respect for your child will be demonstrated at all times. The same respect will

be expected from your child for his/her peers and the YMCA staff at all times. When disciplinary action is necessary, age-appropriate methods will be implemented. The

Department of Public Welfare behavior regulations are as follows:

A facility person may not use any form of physical punishment, including spanking

of a child. A facility person may not single out the child for ridicule, threaten harm to the

child or the child’s family and may not specifically aim to degrade the child or the

child’s family.

A facility person may not use harsh, demeaning or abusive language in the

presence of children. Staff will never force or withhold food, nor force or withhold naps as a means of

discipline and toileting accidents will not be disciplined.

There are clear and appropriate behavioral expectations for the children in our care. We try to set limits, help children understand rules and give clear definitions of

acceptable and unacceptable behavior. Children are more likely to follow rules that have

been introduced from the beginning. Some rules that we like to see are:

1. We find out what the problem is. 2. We attack the problem, not the person.

3. We listen to each other.

4. We care about each other’s space and feelings.

5. We are responsible for what we say and do. 6. We respect each other and ourselves.

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7. We use appropriate language at all times.

8. We use words, not fists, to solve problems.

A system of cool down/redirection and suggestions from parents on what they have discovered works well at home, will be used. Logical and natural consequences will be

allowed where applicable.

On occasion, our staff will identify behaviors that require disciplinary actions. If a child

should exhibit inappropriate behavior while under the supervision of a YMCA staff person, the following sequence of actions will be taken:

The behavior will first be addressed by the teacher/SACC staff person with the

child in private.

If the inappropriate behavior continues, the teacher/SACC staff person will notify the site director and the situation will then be discussed with the parent.

If a child’s behavior jeopardizes the safety of themselves or others, the suspension

policy could be ignored and the child may be removed from the program

immediately.

Suspension Policy

If inappropriate behavior continues, the site director will notify the parent that a

conference needs to be held within 48 hours. At that conference, the director may

recommend the parent/child for outside testing and evaluation, and the child will be suspended from the YMCA Child Care program for 1 day.

A second serious infraction will result in a suspension of 3-5 days and a request for

professional testing and evaluation may be required before the child may return to

our program. If the behavior has not improved, the child will be immediately removed from the

program.

*If the parent/guardian refuses to work with us during this process, we will be

forced to terminate the child from the program. The YMCA has rarely been forced to use suspension from the program. We believe that if the child perceives the

YMCA as concerned, involved, consistent, caring and respectful and if we exhibit

calmness, few words and a firm but kind attitude, the results will usually be

positive.

NO REFUNDS or credits will be given if a child is suspended and/or terminated from any YMCA program.

Biting Policy

Although it is developmentally appropriate for a toddler to bite because of limited language and social skills, we find it an inappropriate behavior in the child care

environment. When there is evidence of this reoccurring behavior, the YMCA will take

the following actions:

Parents will be notified that the problem exists within the classroom. A conference will be set up and actions will be discussed to curtail the problem.

If the biting continues, the parent will be asked to pick the child up from the

center for the remainder of the day.

If the biting still persists, the parents will be asked to shorten the child’s day by half for up to 30 days. The behavior will be reviewed weekly during this time.

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If there is no improvement in this situation upon returning to the center, the

parents may be asked to remove the child from our program for an extended

period of time. THIS IS A LAST RESORT. This is at the discretion of the Center Director. Children over the age of three are not excluded from his policy. If there

is a “biting incident” where an older child is involved, the parent will be called, a

conference will be set up and a behavior contract will be implemented. We will

monitor the contract closely. If there is no improvement witnessed, then the suspension policy will be enforced.

Termination Policy

The YMCA Child Care program reserves the right to terminate your child’s attendance in our program for such things as, but not restricted to:

Disruptive behavior problems.

Emotional problems or learning disabilities that we are not equipped to handle or

that are a safety risk to themselves or the other children in attendance If a parent or child is physically or verbally abusive to YMCA staff or children.

If the ECLC Director, the School Age Child Care Director or the CEO of the YMCA

believes that continued service is not in the best interest of the child and/or the

Greensburg YMCA.

If these or any other problems begin to upset or influence the other children in the program and we have proceeded through the steps cited in our suspension policy, we

will have no other recourse than to terminate your child’s attendance in our program. It

is very rare but in extreme situations, we have been forced to pass over our suspension

policy steps and immediately move to terminating a child from the program because of the severity of the problem and our responsibility to protect your child and others.

If your child has been terminated from any of our programs, he or she may not attend

the same program at a different location. No refunds or credits will be given if a child is terminated from any YMCA child

care program.

Department of Public Welfare Licensing Information for Parents

The Commonwealth of Pennsylvania Department of Public Welfare helps assure parents/guardians that child care programs that assume responsibility for the

supervision, protection and well-being of a child for any part of a 24-hour day are safe.

Title 55, Chapter 3270 of the Code of Pennsylvania gives the Department of Public

Welfare authority to license these programs. Standards for licensed child day care centers address certain health precautions, adequate play space, a ratio of children to

staff members, equipment, program and record keeping. Criminal record checks and

specific qualifications for staff and volunteers working directly with children are also

required. Standards require the facility to meet applicable fire, health and building codes. Compliance with standards is determined by announced and unannounced visits

to the program by licensing staff within the Department of Public Welfare. In addition,

parents or other individuals may register a complaint about a program which will be

investigated if it violates a standard. The Department of Public Welfare phone number is 1-800-222-2149.

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Observation Policy

ECLC: Each child will be observed monthly. This documentation will be kept on file.

This tool is used to note child’s progress, as well as what areas may need improving. Children will also have age appropriate evaluations done three times a year; September,

January and April. Parents will receive a copy of any and all documentation.

Infants and toddlers will receive a daily sheet giving information regarding what their child did that day, how they ate, how they slept, diapering times and etc…

Preschool and Pre-K daily sheets are available upon request.

SACC/Day Camp: In January and July staff will complete a Child Service Report on each child attending the program. Parents will need to sign and date this observation

tool. A copy will be retained for the child’s file and the original will be given to the

parent.

The Greensburg YMCA’s Policy in reference to the American with Disabilities

Act in child care programs

1. The YMCA child care program welcomes all children. To the extent it is reasonably

able to do so, the YMCA child care program will provide services to children with

disabilities or any special needs in the same manner as services are provided for other children of comparable age.

2. The YMCA child care program has the obligation to ensure the physical and emotional

safety of each of the children entrusted to its care. It is essential that all pertinent

information about the child’s needs be available to staff from the outset of enrollment and that a continuing bond of trust and mutual partnership exists for the benefit of

the child. Therefore, a parent has the obligation to disclose significant medical,

physical or behavioral issues at the time of the child’s enrollment and on an ongoing

basis. 3. Minimal monitoring and extra supervision is reasonable as long as it is not

fundamentally different from the responsibilities that all group child care operators

have for the safety and well-being of their students. The YMCA child care program is,

however, unable to provide one-to-one care for any child except on an intermittent

basis, such as injuries, immediate disciplinary issues, and certain personal care needs customarily provided to other children.

4. If it is unclear whether the YMCA child care program can reasonably accommodate

the unique needs of a child, we will arrive at a final decision by reviewing the

circumstances on a case-by-case basis. Such review will be comprised of most, if not all, of the following steps, unless such process would not meaningfully contribute to a

final decision:

The director will meet with the child and family.

The director will observe the child in the classroom setting. The director will assess the staff person’s ability to handle the various

manifestations of the child’s special needs, and consider whether additional

training, the cost of which is not unreasonable, would mitigate the difficulty.

The director will observe the child’s adaptation to the group of children.

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The director will discuss the child’s needs with the staff person and

supervisor.

If possible, the child will be enrolled for a trial period, not to exceed two weeks.

A discussion of possible, necessary accommodations will be undertaken and

those accommodations that are reasonable and do not fundamentally alter

the nature of the group childcare service offered will be implemented. If the child’s attendance cannot be accommodated because the needed

accommodations are unreasonable or alter the nature of the service, the

parents will be informed without delay.

If a proposed accommodation is prohibitively costly or would fundamentally alter the nature of the group-care service we provide, and we are not able to

offer accommodation within the Program, the YMCA child care program may

propose a surcharge for the additional cost or propose the presence of a

trained aide at the parents’ or others’ expense to provide the services. At such point, the child will be admitted for a trial period to determine whether

such accommodations are successful.

5. The YMCA child care program does not offer diaper-changing services as part of its

group childcare service. In general, mandated staff-student ratios and the Association’s risk-management policies do not permit us to sequester one or more

staff in a private area away from the group of children in order to perform this

service. The YMCA child care program will consider a request for occasional diaper-

changing services for a child as a possible accommodation but must make its final decision on availability of willing and trained staff, the size of the child, and the

imperative to maintain certain staff-student ratios and the Association’s risk-

management policies.

6. The YMCA child care program will administer medications to children who have asthma, who experience allergic reactions, or require blood-glucose tests. The YMCA

child care program will administer insulin shots, with proper training. Any other

substitute foods for raising blood sugar, such as honey, or orange juice, or other food

substance, will be maintained at the parents’ request if we are reasonably able to do

so. The parents or professionals sent by parents must train staff in the proper administration of such medications and must sign a waiver of liability from YMCA child

care.

7. Guidelines for behavior are just that – guidelines, and not rigid rules. If staff believes

that a situation exists that poses a direct threat of immediate physical harm to the child, to other children, or to staff, the director may make the decision to immediately

suspend or to expel the child.

8 If it is determined that a child whose personal needs cannot be met in a group care

setting through accommodations which are reasonable in policy, practicality and/or cost could potentially be successfully accommodated with a personal assistant not

funded by the YMCA, an agreement with the YMCA child care program must be in

place prior to such attendance. The agreement will provide that the personal

assistant meets all applicable state standards for the type of services that the personal assistant will provide to the child; that the personal assistant will not be an

25

employee or independent contractor of the YMCA; and that the personal assistant will

be subject to the overall supervision of the YMCA child care program while he or she

is present at YMCA child care. The agreement with any agency providing a personal assistant (or in lieu of said agreement, a certificate of insurance provided by said

agency to the YMCA child care program) must state that said agency will provide

liability insurance in the minimum amount of the general liability coverage maintained

by the YMCA child care program to indemnify the YMCA child care program for liability to third parties in connection with the personal assistant. In the event that such

agency ceases to provide the coverage specified in this paragraph, the parents agree

to arrange that the agency shall notify the parents if and when the amount of

insurance coverage is below the amount specified in this paragraph. The agency or parents must then inform the YMCA child care program without delay in writing of

such notification by such agency. The YMCA child care program will then reasonably

determine that the insurance is sufficient for the purposes of this provision.

The YMCA child care program will have no policies, practices and procedures involving special enrollment requirements for the enrollment of children with disabilities, except as

outlined above. The YMCA child care program states that each of its management staff

has read this document and is familiar with the requirements of the ADA.

Staff Code of Conduct 1. In order to protect YMCA staff, volunteers and program participants – at no time

during a YMCA program may a staff person be alone with a single child where they

cannot be observed by others. As staff supervise children, they should place

themselves in a way that other staff can see them. 2. Staff shall never leave a child unsupervised.

3. Restroom supervision for child care program: Staff will make sure the restroom is not

occupied by suspicious or unknown individuals before allowing children to use the

facilities. Staff will stand in the doorway while the children are using the restroom. This policy allows privacy for children and protection for the staff (not being alone

with a child). If staff is assisting younger children, doors to the facility must remain

open. School age children will be permitted to use the restroom in pairs. No child,

regardless of age should ever enter a bathroom alone on a field trip. Always send

children in pairs and whenever possible, with staff. 4. Staff should conduct or supervise private activities in pairs – diapering, putting on

bathing suits, taking showers, etc. When this is not feasible, staff should be

positioned so that they are visible to others.

5. Staff shall not abuse children including: Physical abuse – strike, spank, shake, slap; verbal abuse – humiliate, degrade,

threaten; sexual abuse – inappropriate touch or verbal exchange; mental abuse:

- shaming, withholding love, cruelty, neglect – withholding food, water, basic

care, etc. Any type of abuse will not be tolerated and may be cause for immediate dismissal.

6. Staff must use positive techniques of guidance, including redirection, positive

reinforcement and encouragement rather than competition, comparison and criticism.

Staff will have age appropriate expectations and set up guidelines and environments that minimize the need for discipline. Physical restraint is used only in predetermined

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situations (necessary to protect the child or other children from harm), is only

administered in a prescribed manner and must be documented in writing.

7. Staff will conduct a visual health check of each child, each day, as they enter the program, noting any fever, bumps, bruises, etc,. Questions or comments will be

addressed to the parent or child in a non-threatening way. Any questionable marks or

responses will be documented.

8. Staff will respond to children with respect and consideration and treat all children equally regardless of sex, race, religion, or culture.

9. Staff will respect children’s rights not to be touched in ways that make them feel

uncomfortable, and their right to say no. Other than diapering, children are not to be

touched on areas of their bodies that would be covered by a bathing suit. 10. Staff will refrain from intimate displays of affection toward others in the presence of

children, parents, and staff.

11. The YMCA requires that in the performance of their job, staff and volunteers will abide

by the standards of conduct set forth by the YMCA. 12. Staff must appear clean neat and appropriately attired.

13. Using, possessing or being under the influence of alcohol or illegal drugs during

working hours is prohibited and cause for immediate dismissal.

14. Smoking or use of tobacco in the presence of children or parents during working hours

is prohibited. 15. Profanity, inappropriate jokes, sharing intimate details of one’s personal life, and any

kind of harassment in the presence of children or parents is prohibited.

16. Staff must be free of physical and psychological conditions that might adversely affect

children’s physical or mental health. If in doubt, an expert should be consulted. 17. Staff will portray a positive role model for youth by maintaining an attitude of respect,

loyalty, patience, courtesy, tact and maturity.

18. The YMCA discourages staff from being alone with program participants outside of the

YMCA for their own protection. This includes babysitting, sleep-over and inviting children to your home. Any exceptions require a written explanation before the fact

and administrator approval. Failure to notify your supervisor is grounds for immediate

dismissal.

19. Staff members are not permitted to transport children in their own vehicles.

20. Staff over 18 may not date program participants under the age of 18 years of age. 21. Under no circumstances should staff release children involved in the child care

program to anyone other than the authorized parent, guardian or other adult

authorized by the parent or guardian (written parent authorization on file with the

YMCA). 22. Staff is required to read and sign all policies related to identifying, documenting and

reporting child abuse cases and attend training’s on the subject, as instructed by a

supervisor.

Records Transfer Policy

A parent or guardian may request in writing to have their child’s records copied and/or

transferred to another educational institution, i.e. an elementary school for Kindergarten

Registration, etc. Please allow 10 business days to copy and transfer your child’s records. The contents cannot be mailed due to the confidentiality of the information.

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Parent Involvement

We encourage parents to become actively involved in our programs. Your participation

demonstrates to your child how much you value them and it also bolsters their self-esteem. If you are interested, please see your child’s Site Director.

Opportunities for Involvement Include:

Donating Appropriate Materials

Contributing to the Weekly Newsletter Helping Promote the Program and Recruit New Families

Talking to Your Child about his/her Day

Sharing a Special Talent or Skill

YMCA Character Development:

The Y’s commitment to character development makes it extraordinarily valuable to the

communities and people it serves. The Greensburg YMCA has incorporated the Core

Values into all of its Child Care Programs. The core values are Caring, Honesty, Respect, and Responsibility. Character Development begins with each of the staff embracing the

core values and being trained in strategies for implementing them. They then are

actively involved in planning activities, as well as the “teachable moments” that arise in

the daily goings-on in the programs, that teach these values to the children.

Daily Transport to and from the Program:

All motor vehicle transportation provided by parents, legal guardians or others

designated by parents or legal guardians will include use of age-appropriate, and size-

appropriate seat restraints (car seats and/or seat belts). If the parent or legal guardian does not provide appropriate seat restraints or resists using them for their children, staff

will remind them about the risk involved and any applicable laws that require use of

restraints for transport of children. Staff may arrange for education of families and staff

by local public safety and emergency personnel with specialized training. The trainer will be identified by the National Highway Traffic Safety Administration (1-800-424-9393) as

an individual who has the necessary training. Restraints for children with special needs

will be appropriate for the child.

Car seats that belong to individual children may be stored between arrival and departure

in the child’s classroom. Staff will encourage families to secure their children in seat restraints to assure that

children arrive and leave the program safely.

The number of adults and children transported in the vehicle and will be limited to the

manufacturer’s stated capacity for the vehicle.

Community Resource and Family Involvement

CCIS of Westmoreland County 724-836-4580

Westmoreland Case Management Inc. 724-837-8390 Latrobe Recreation 724-537-4331

Greensburg Recreation 724-834-4880

Hempfield Recreation 724-836-7900

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ECLC Stakeholders

Blackburn Center 1011 Old Salem Rd

#202

Greensburg, PA 15601 724-837-9540

Bovard Elementary School

840 Bovard Luxor Rd

Greensburg, PA 15601 724-850-5230

Child Care Information Services

4893 Route 30

Greensburg, PA 15601 724-836-4580

Family Behavioral

Resources 131 Mathews St #2000

Greensburg, PA 15601

724-837-1101

Fort Allen

Elementary School 500 Baltzer Meyer Pike

Greensburg, PA 15601

724-850-2501

Greensburg

Hempfield Area Library

237 South Pennsylvania

Avenue Greensburg, PA 15601

724-837-5620

Hutchinson

Elementary School 810 Welty St

Greensburg, PA 15601

724-832-2885

Maxwell Elementary

School 1101 Old Salem Rd

Greensburg, PA 15601

724-850-3500

Metzgar Elementary

School 140 CC Hall Drive

New Alexandria, PA

15670 724-668-2237

Nicely Elementary

School

55 McLaughlin Drive Greensburg, PA 15601

724-832-2865

Parent WISE

Program

211 Huff Avenue, Suite 1

Greensburg, PA 15601

724-837-5410

Penn State

Cooperative

Extension Better Kid Care Program

214 Donohoe Rd Suite E

Greensburg, PA 15601 724-837-1402

Pittsburgh YMCA Child

and Adult Care Food

Program 412-323-1922

Stanwood

Elementary School

255 Arona Rd New Stanton, PA 15672

724-838-4000

United Way of

Westmoreland County

1011 Old Salem Rd Suite 101

Greensburg, PA 15601

724-838-4000

West Hempfield Elementary School

469 Wendel Rd

Irwin, PA 15642 724-850-2780

West Point Elementary School

533 St Andrew’s Drive

Greensburg, PA 15601 724-850-2270

Westmoreland Case Management and

Supports Early

Intervention Program 770 East Pittsburgh St

Greensburg, PA 15601

724-837-1808

Westmoreland County Children’s Bureau

40 North Pennsylvania

Avenue #310 Greensburg, PA 15601

724-830-3300

Westmoreland County Food Bank

100 Devonshire Drive

Delmont, PA 15626 724-468-8660

Westmoreland Intermediate Unit

Early Intervention

Program 102 Equity Drive

Greensburg, PA 15601

724-836-2460

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Transitioning:

From Morning Care: When transitioning children from the morning SACC program to school, at the end of the

morning program the children participate in a “circle/talk” time. It is a scheduled down

time where the children are able to regroup from the morning program and begin their

focus on the school day. When dismissing children to their classrooms or to breakfast different strategies are used. They may be asked a question of the day or have to share

something special about themselves. The children are dismissed in an orderly fashion

and told to have a great day at school.

To Afternoon Care:

When transitioning children from school to the afternoon SACC program, the children are

greeted at the door, reminded where to set their belongings and then participate in a

“circle/talk” time. It is a scheduled down time where the children are able to regroup from the school day and begin their focus on the after school program. They may be

asked to share something special that happened or will happen that day. They will also

be told what to expect for their afternoon program as far as snack, activities and

anything special that may be happening.

Transitioning to Self-Care:

Since there is no specific age when parents know children are old enough to be home

alone, parents are responsible for determining if their child is mature enough to leave

the child care setting. As parents begin this transition process, they should ask themselves the following questions:

Is my child mature enough to handle a potentially dangerous situation… fire in the

home, power outage, and stranger at the door?

Is my child able to handle responsibilities … trusted not to loose a key, do chores or homework without supervision?

Does my child want to stay alone? If siblings are round, will they get along well

together?

Is my child resourceful… will they find something constructive, safe, and helpful to

do if he/she is bores? Is the amount of time reasonable for my child being alone? Are there people

around should my child need help quickly?

Once a parent has decided that their child is mature enough to be left home alone, teach them about safety issues:

Instruct them to stay in the house until you arrive home.

Never open the door or peak through blinds for anyone.

Teach your child how to answer the phone and take messages without indicating they are alone. Use caller ID or an answering machine to screen calls.

Make sure your child has emergency numbers at hand…parent’s work number, cell

number, the numbers of neighbors or relatives who could help the child if the need

arose. Practice what your child should say and do should they need to make a 911 call

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Review fire procedures and practice escaping by two routes from every room.

Don’t make your children responsible for food preparation. Have snacks that can

be eaten cold or heated in the microwave. Don’t allow your child to have company.

If you need additional information regarding your child’s transition to self-care, please

don’t hesitate to speak with your child’s site director or counselors.

Diapering (ECLC)

Diapers worn by children should be able to contain urine and stool and minimize fecal

contamination of children, caregivers/teachers, environmental surfaces, and objects in the child care setting. Only disposable diapers with absorbent material (e.g., polymers)

may be used unless the child has a medical reason that does not permit the use of

disposable diapers (such as allergic reactions). When children cannot use disposable

diapers for a medical reason, the reason should be documented by the child’s primary care provider. Children of all ages who are incontinent of urine or stool should wear a

barrier method to prevent contamination of their environment.

If cloth diapers are used, the diaper should have an absorbent inner lining completely contained within an outer covering made of waterproof material that prevents the

escape of feces and urine. An alternative is the use of cloth diapers that contain a

waterproof cover that is adherent to the cloth material. If a cloth diaper with a separate lining is used, the outer covering and inner lining should be changed together at the

same time as a unit and should not be reused in the child care facility. No rinsing or

dumping of the contents of cloth diapers will be performed at the child care facility.

Soiled cloth diapers should be completely wrapped in a non-permeable material, stored in a location inaccessible to children, and given directly to the parent/ guardian upon

discharge of the child.

I. Preparing for Diapering

To minimize contamination outside of the diapering area, prepare for a diaper change before bringing the child to diapering area, for example, by having

ready:

* Changing table paper (if used) to cover the table from the child’s shoulders to heels.

*Enough wipes for the diaper change (including wiping the bottom and hands after taking the soiled diaper away from the child’s skin).

*A clean diaper, plastic bag for soiled clothes, and clean clothes if soiled

clothing is anticipated.

*Non-porous gloves if they will be used, and a dab of diaper cream on disposable piece of paper or tissue if cream is being used.

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Supplies should have been removed from their containers and placed near, but not directly on, the diapering surface before starting the diaper change.

II. Diapering Procedure

1. Prepare for diapering as indicated above. 2. Place child on diapering table. Remove clothing to access diaper. If soiled,

place clothes into plastic bag.

3. Remove soiled diaper and place into lined, hands-free trash container.

4. Use wipes to clean child’s bottom from front to back.

5. Use a wipe to remove soil from adult’s hands.

6. Use another wipe to remove soil from child’s hands. 7. Throw soiled wipes into lined, hands-free trash container.

8. Put on clean diaper and redress child.

9. Place child at sink and wash hands following the “handwashing procedure”.

10. Spray diapering surface with bleach-water solution and wait 2 minutes before wiping. If using a different solution, follow the directions on the

bottle.

11. Adult washes hands using the “handwashing procedure,” without

contaminating any other surfaces.

Toileting

Toilets will be kept visibly clean. Toilets should be separate from the children’s activity

area. Children less than 5 years of age and older children who require assistance will be

accompanied to the toilet by an adult.

Toilets will be adapted for independent use by the child. A non-slip plastic step, and a toilet seat adapter with a non-porous surface which is easy to wash and sanitize may be

used. Daily, the Early childhood Learning Center Staff, and Maintenance Staff, will clean

and sanitize the toilets, step stools, toilet seat adapters and other surfaces used by

children for toileting and when visibly soiled.

Potties (potty chairs, training chairs) will not be permitted because of the risk of

spreading infectious diarrhea.

The Early Childhood Learning Center Staff, and Maintenance Staff will assure that toilet paper and holders, paper towels, soap dispensers, and disposable non-porous gloves are

available within easy reach of all users.

The Early Childhood Learning Center Director will monitor toileting areas on a weekly basis to ensure that proper handwashing and cleaning procedures are followed.

Anyone who cleans toilets or potties will wear nonporous gloves. Staff who are involved with toileting or cleaning of toilets will adhere to handwashing routines before leaving

the toilet room and again before food handling.

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Bed Linen

Children need clean bed linen weekly and will have individually assigned spaces for

sleeping. Children will not share bed linen. Clean linen will be approved by the Head Teacher.

1. Seasonably appropriate covering will be provided. 2. Bed linen provided for cots, cribs, or playpens will be tight-fitting.

3. Bed linen will not include fabrics or materials of animal origin other than wool (i.e.

feathers, fur, animal hair, etc.)

Family/Staff Communication

The facility will promote communication between families and staff by using written

notes as well as informal conversations. Families are encouraged to leave written notes

with important information so all the caregivers who work with the child can share the parent’s communication. Caregivers will write notes on a daily basis for infants and

toddlers, and no less than weekly for preschool children. Staff will use these notes to

inform families about the child’s experiences, accomplishments, behavior, sleeping,

feeding, and other issues related to personal care such as wet diapers and bowel movements for infants and toddlers.

School Age Child Care Site Information (SACC)

Aquinas~Nicely SACC

Hours: 3:00 p.m. - 6:00 p.m. Phone:(724) 972-1012 (cell phone with voicemail)

Location: Greensburg YMCA Annex, 306 N. Pennsylvania Avenue, Greensburg, PA

15601 The Aquinas SACC children are picked up at Aquinas Academy on N. Pennsylvania

Ave. and are walked across the street to the YMCA Annex building at 306 N.

Pennsylvania Avenue.

The Nicely SACC children are transported by the school district bus to the YMCA Annex building at 306 N. Pennsylvania Ave. where they are met by the SACC staff as soon as

they get off the bus. They then join the Aquinas children.

The Greensburg Salem Middle School children are picked up outside the front doors on Main Street, and are walked across the street to the YMCA Annex Building at 306

North Pennsylvania Avenue.

We utilize the gymnasium as well as 2 rooms in the Adult Training Facility (ATF) program space. Enter the building through the ATF entrance on the far right side of the

building. You will have to walk through 2 doorways and one room before entering our

program space.

Emergency Plan: Shelter in place will be held in our regular program space on the bottom floor of the YMCA Annex. Immediate evacuation due to fire, etc… will be to the

Aquinas Academy parking lot on Pennsylvania Avenue. If we need to evacuate the area

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completely, we will relocate by walking the children to the main YMCA building on Maple

Avenue. Directions: Exit the Annex and turn right onto Pennsylvania Avenue, walk

three blocks, turn left onto Pittsburgh Street, walk two blocks to Maple Avenue. The YMCA is located on the corner of Pennsylvania Ave. and Maple Ave. If an emergency

takes place, the staff will contact each parent as soon as reasonably possible by using

the phone numbers on each child’s emergency contact form. Please do not call us. We

will need to keep the phone line free. When the emergency has ended, staff will contact each parent as soon as reasonably possible and give direction as to the safe and orderly

pick up of children.

Bovard Elementary SACC Hours: 7:00 - 9:00 a.m., 3:30 - 6:00 p.m. Phone: (724) 454-7201 (cell phone with

voicemail)

Location: Bovard Elementary School, 840 Bovard-Luxor Road, Greensburg, PA 15601

The Bovard SACC program is located in the gymnasium in the front of the school. You must ring the buzzer in order to be let in, as the door is always locked.

Emergency Plan: Shelter in place will be held in our regular program space in the

Bovard gymnasium. Immediate evacuation due to fire, etc… will be to the Bovard

School’s front parking lot. If we need to evacuate the area completely, we will relocate by walking the children to Bovard Fire Hall. Directions: Walk down the path in front of

the school, cross Bovard Luxor Road and proceed to the Bovard Fire Hall. If an

emergency takes place, the staff will contact each parent as soon as reasonably possible

by using the phone numbers on each child’s emergency contact form. Please do not call us. We will need to keep the phone line free. When the emergency has ended, staff will

contact each parent as soon as reasonably possible and give direction as to the safe and

orderly pick up of children.

Fort Allen Elementary SACC

Hours: 7:00 - 9:00 a.m., 3:30 - 6:00 p.m. Phone: (724) 454-7204 (cell phone with

voicemail)

Location: Fort Allen Elementary School, 560 Baltzer Meyer Pike, Greensburg, PA 15601

The Fort Allen SACC program is located in the gymnasium in the front left of the school. You must enter through the gym doors in the back left parking lot.

Emergency Plan: Shelter in place will be held in our regular program space in the Fort

Allen gymnasium. Immediate evacuation due to fire, etc… will be to Fort Allen School’s front parking lot. If we need to evacuate the area completely, we will relocate by

walking the children to Harold Middle School. Directions: We will exit the school and

turn right onto Baltzer Meyer Pike, then left onto Bus Garage Road to Harold Middle

School. If an emergency takes place, the staff will contact each parent as soon as reasonably possible by using the phone numbers on each child’s emergency contact

form. Please do not call us. We will need to keep the phone line free. When the

emergency has ended, staff will contact each parent as soon as reasonably possible and

give direction as to the safe and orderly pick up of children.

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Hutchinson Elementary SACC

Hours: 7:00 - 9:00 a.m., 3:30 - 6:00 p.m. Phone:(724) 972-1013 (cell phone with

voicemail) Location: Hutchinson Elementary School, 810 Welty Street, Greensburg, PA 15601

The Hutchinson SACC program is located in the gymnasium in the rear of the school.

Enter through the glass double doors at the rear of the school.

Emergency Plan: Shelter in place will be held in our regular program space in the

Hutchinson gymnasium. Immediate evacuation due to fire, etc… will be to Hutchinson

school’s front parking lot. If we need to evacuate the area completely, we will relocate

by walking the children to Southwest Greensburg Fire Hall. Directions: Exit gymnasium from the doors that lead to the parking lot. Walk back to the steps that lead down to

Mace Street. Take Mace Street left, two blocks turning right onto Guthrie Street. Walk

two more blocks to Southwest Greensburg Fire Hall. If an emergency takes place, the

staff will contact each parent as soon as reasonably possible by using the phone numbers on each child’s emergency contact form. Please do not call us. We will need to

keep the phone line free. When the emergency has ended, staff will contact each parent

as soon as reasonably possible and give direction as to the safe and orderly pick up of

children.

Maxwell Elementary SACC

Hours: 7:00 - 9:00 a.m., 3:30 - 6:00 p.m. Phone:(724) 454-7206 (cell phone with

voicemail)

Location: Maxwell Elementary School, 1101 Old Salem Road, Greensburg, PA 15601 The Maxwell SACC program is located in the gymnasium in the rear of the school. Enter

through the carpool lane doors at the rear of the school. You must ring the doorbell

located on the door labeled YMCA SACC Entrance in order to be let in, as the door is

always locked.

Emergency Plan: Shelter in place will be held in our regular program space in the

Maxwell gymnasium. Immediate evacuation due to fire, etc… will be to Maxwell school’s

front parking lot. If we need to evacuate the area completely, we will relocate by

walking the children to Greensburg Garden and Civic Center. Directions: Exit the school and proceed to Old Salem Road, taking this road the entire way to Greensburg Garden

and Civic Center. If an emergency takes place, the staff will contact each parent as

soon as reasonably possible by using the phone numbers on each child’s emergency

contact form. Please do not call us. We will need to keep the phone line free. When the emergency has ended, staff will contact each parent as soon as reasonably possible

and give direction as to the safe and orderly pick up of children.

Nicely SACC Before School Program: Hutchinson Elementary School, 810 Welty Street, Greensburg.

The children are bussed by the school district to Nicely for school. See Hutchinson

Elementary SACC for more information.

Hours: 7:00 – 9:00 a.m.

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Phone:(724) 972-1013 (cell phone with voicemail)

After school Program: Greensburg YMCA Annex, 306 N. Pennsylvania Avenue, Greensburg. The children are dropped off by the school district bus where they are met

by SACC staff. They then join the Aquinas SACC program. See Aquinas~ Nicely SACC

for more information.

Hours: 3:30 p.m. - 6:00 p.m. (held at YMCA Annex)

Phone:(724) 972-1012 (cell phone with voicemail)

Stanwood Elementary SACC Hours: 7:00 - 8:40 a.m., 3:30 - 6:00 p.m. Phone: (724) 454-7202 (cell phone with

voicemail)

Location: Stanwood Elementary School, 255 Arona Road, New Stanton, PA 15672

The Stanwood SACC program is located in the gymnasium and/or the auditorium of the school. Enter through the left set of front doors of the school.

Emergency Plan: Shelter in place will be held in our regular program space in the

Stanwood gymnasium. Immediate evacuation due to fire, etc… will be to Stanwood

School’s front parking lot. If we need to evacuate the area completely, we will relocate by walking the children to Central Westmoreland Career and Technology Center (CTC).

Directions: Exit the school and proceed right onto Arona Road, taking this road to

Central Westmoreland CTC. If an emergency takes place, the staff will contact each

parent as soon as reasonably possible by using the phone numbers on each child’s emergency contact form. Please do not call us. We will need to keep the phone line

free. When the emergency has ended, staff will contact each parent as soon as

reasonably possible and give direction as to the safe and orderly pick up of children.

West Hempfield SACC

Hours: 7:00 - 9:00 a.m., 3:30 - 6:00 p.m. Phone:(724) 454-7203 (cell phone with

voicemail)

Location: West Hempfield Elementary School, 469 Wendel Road, Irwin, PA 15642

The West Hempfield program is located in the cafeteria in the front left of the school. Enter through the right side exit doors of the cafeteria in the morning and knock at the

right cafeteria door in the afternoon.

Emergency Plan: Shelter in place will be held in our regular program space in the West Hempfield cafeteria. Immediate evacuation due to fire, etc… will be to West

Hempfield School’s front parking lot. If we need to evacuate the area completely, we

will relocate by walking the children to West Hempfield Presbyterian Church. Directions:

Exit school and proceed right, walking through the school parking lot to the church. If an emergency takes place, the staff will contact each parent as soon as reasonably

possible by using the phone numbers on each child’s emergency contact form. Please

do not call us. We will need to keep the phone line free. When the emergency has

ended, staff will contact each parent as soon as reasonably possible and give direction as to the safe and orderly pick up of children.

36

West Point SACC

Hours: 7:00 - 9:00 a.m., 3:30 - 6:00 p.m. Phone: (724) 454-7205 (cell phone with voicemail)

Location: West Point Elementary School, 533 St. Andrews Drive, Greensburg, PA 15601

The West Point program is located in the gymnasium in the front right of the school.

Enter through the glass double doors by the gymnasium.

Emergency Plan: Shelter in place will be held in our regular program space in the

West Point gymnasium. Immediate evacuation due to fire, etc… will be to West Point

school’s front parking lot. If we need to evacuate the area completely, we will relocate by walking the children to either Good Shepherd Church or West Point Fire Hall.

Directions: Good Shepherd Church: Exit the school and proceed down St. Andrews

Drive turning right onto East Westland Drive. Walk three blocks, to the church.

Directions: West Point Fire Hall: Follow directions to Church, and then proceed past the church about one block to West Point Fire Department. If an emergency takes place,

the staff will contact each parent as soon as reasonably possible by using the phone

numbers on each child’s emergency contact form. Please do not call us. We will need to

keep the phone line free. When the emergency has ended, staff will contact each parent

as soon as reasonably possible and give direction as to the safe and orderly pick up of children.

Summer Camp Site Information

Fort Allen Elementary School Age Camp Site:

Cell Phone: 724-454-7204 and 724-454-7203

Hours: Location: Early Drop Off: 7:00 - 8:45 AM Fort Allen Elementary School

Camp Day: 8:45 AM - 4:30 PM Baltzer Meyer Pike

Late Pick Up: 4:30 - 6:00 PM Greensburg, PA 15601

The Fort Allen Site is licensed by the Department of Public Welfare. It is located at Fort Allen Elementary School in the Gymnasium. The children have daily access to the

playground outside and the space surrounding the school. A complete schedule of

activities will be located on the Day Camp bulletin board in the entrance way.

SWIMMING: The entire camp will swim Monday at Lynch Field Pool, Greensburg. There

is a fee to swim at Lynch Field.

ARRIVAL: Upon arrival, take your child to the Gymnasium. Each child is required to be signed

in by their parent or guardian with the time of arrival noted. You may park on

the side of the building by the gymnasium. Enter the school through the side gym door.

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EARLY DISMISSAL:

If your child needs to leave early for any reason, please write a note, signed with the

date and give it to the Day Camp Director when you sign-in, in the morning. This is very important due to the varying schedule of activities. When picking up, the child

must be signed out.

DISMISSAL: Children may be picked up in the gymnasium. You must come in to pick up your child

and sign them out with the time noted. You may park on the side of the building by the

gymnasium. Enter the school through the side gym door.

Proper identification (photo I.D.) will be required if the person picking up your

child is not known to our Staff, parents or otherwise. Please be prepared

to show photo identification at any time.

Dismissal on field trip days: Field trips are always a little more hectic than

others. For the safety of your child, the following procedures will apply.

When the busses arrive, ALL children will be escorted into the gym by the

counselors and will sit in their designated areas. Role will be taken to

account for ALL children. When all children are accounted for, dismissal will begin. Until this time, parents will be asked to wait outside the gym

doors.

Emergency Plan: Shelter in place will be held in our regular program space in the Fort Allen gymnasium. Immediate evacuation due to fire, etc… will be to Fort Allen School’s

front parking lot. If we need to evacuate the area completely, we will relocate by

walking the children to Harold Middle School. Directions: We will exit the school and

turn right onto Baltzer Meyer Pike, then left onto Bus Garage Road to Harold Middle School. If an emergency takes place, the staff will contact each parent as soon as

reasonably possible by using the phone numbers on each child’s emergency contact

form. Please do not call us. We will need to keep the phone line free. When the

emergency has ended, staff will contact each parent as soon as reasonably possible and

give direction as to the safe and orderly pick up of children.

Greensburg YMCA Site (School Age Camp, Adventure Club, Counselor In

Training):

Cell Phones: School Age Day Camp Director Cell Phone: (724) 454-7206

Parrots Cell Phone: (724) 972-1012

Cardinals Cell Phone: (724) 454-7202

Blue Jays Cell Phone: (724) 454-7205 Adventure Club Cell Phone: 724-454-7201

Counselor In Training Coordinator Cell Phone: 724-972-1014

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Location:

PARROTS (grades K/1) 1st United Methodist Church 15 E. 2nd St. and Maple Avenue

CARDINALS (grades 2/3) 1st Reformed U.C.C. 3rd and Maple Avenue BLUEJAYS (grades 4/5) Trinity United Church of Christ 139 N. Main Street

ADVENTURE CLUB (grades 6-8) Greensburg Salem Middle School

The Greensburg YMCA site is unique in its set up. The children are grouped according to current grade. Each group has a “nest” or home base. Please see above for each

“nest’s” location. A complete schedule of activities will be located on the Day Camp

bulletin board in the YMCA lobby.

Hours: Early Drop Off: 7:00 - 8:45 AM Camp Day: 8:45 AM - 4:30 PM

Late Pick Up: 4:30 - 6:00 PM

ARRIVAL: Day Camp hours are from 8:45 AM - 4:30 PM. When arriving between 7:00 - 8:45 AM,

take your child to the YMCA gym. Each child is required to be signed in by their

parent or guardian with the time of arrival noted. A day camp staff will greet you

and will take your child to their designated area. If arriving after 8:45 AM, it is your

responsibility to get your child to their designated area.

EARLY DISMISSAL:

If your child needs to leave early for any reason, please write a note, signed with the

date and give it to the Day Camp Director or Assistant Director when you sign-in in the morning. This is very important due to the varying schedules of each group. When

picking up, the child must be signed out.

DISMISSAL:

Children may be picked up in the YMCA gymnasium beginning at 4:30 PM. The gym doors are located on Maple Avenue. Please park along the front of the building with

your hazard lights on. You must come in to pick up your child and they must be signed

out with the time noted. Late pick-up ends at 5:45 PM. After 5:45 PM, pick up will be in

the lobby.

You may use the bank parking lot before 9:00 a.m. and after 5:00 p.m (M-F), to park during drop off or pick up of your child. You may park from behind the YMCA porch to

the parking lot for no more than 7-10 minutes.

Proper identification (photo I.D.) will be required if the person picking up your child is not known to our Staff (parents or otherwise). Please be

prepared to show photo identification at any time.

Dismissal on field trip days: Field trips are always a little more hectic than other days. For the safety of your child, the following procedures will

apply. There will be no parking in front of the building until after the

busses have dropped off children and gone. When the busses arrive, ALL

children will be escorted into the gym by the counselors and will sit in their designated areas. Role will be taken to account for ALL children.

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When all children are accounted for, dismissal will begin. Until this time,

parents will be asked to wait outside the gym doors.

Emergency Plan: Shelter in place will be held in our regular program space in the

Greensburg Salem Middle School cafeteria. Immediate evacuation due to fire, etc… will

be to Greensburg Salem Middle school’s front parking lot. If we need to evacuate the

area completely, we will relocate by walking the children to YMCA Annex. Directions: Walk out of school and cross Main Street walking to the left of Cathedral Church. Walk

down the steps, cross over Pennsylvania Avenue to the YMCA Annex. If an emergency

takes place, the staff will contact each parent as soon as reasonably possible by using

the phone numbers on each child’s emergency contact form. Please do not call us. We will need to keep the phone line free. When the emergency has ended, staff will contact

each parent as soon as reasonably possible and give direction as to the safe and orderly

pick up of children.

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CCIS Mission The Pennsylvania Department of Public Welfare, through its Child Care Information Services Agencies, administers the Subsidized Child Day Care Program for low-income families and makes resource and referral services available to all citizens of Pennsylvania. Child Care Information Services Agencies are dedicated to provide all services courteously, to help families receive all of the services for which they are eligible, and to help families access all needed resources in a community.

General Eligibility Requirements

Parent/Caretaker must work at least 20 hours per week—up to 10 training hours can be included in the 20 hour work week

You meet the income guidelines (200% FPIG) You have children less than 13 years of age You must pay a portion on your child care costs (co-payment) Must be a Westmoreland County resident (Note: If a Parent/Caretaker resides in a different

county, they must apply in that county. Refer to the CCIS Agencies tab for your county's phone number.)

How do you know if your family is eligible?

Call 1-800-548-2741 to receive an application packet. Then drop off, mail or fax your completed application to CCIS of Westmoreland County. Within two weeks after CCIS receives your signed, dated application, you will receive a notice advising you of the status of your application.

You may also apply by logging onto www.compass.state.pa.us to complete an online application.

Sited from www.cciswestmoreland.com

4893 Route 30, Greensburg PA 15601

Toll Free: 800-548-2741 Local: 724-836-4580 FAX: 724-836-5415

www.cciswestmoreland.com

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Who is Eligible?

Income eligibility standards are effective for all pregnant and postpartum women, infants, and

children up to age five, and for recertifying current participants at the time of their next

certification on or after July 1, 2011.

Participants must reside in Pennsylvania.

Unborn babies are counted in the family size for WIC.

WIC does not require proof of citizenship.

Refer to www.pawic.com for income eligiblilty.

To apply for the WIC Program, please call your local WIC office and schedule an appointment.

Offices located in:

Greensburg - 724-832-7723

Mt. Pleasant - 724-547-4340

Latrobe - 724-539-0434

Monessen - 724-684-4165

New Kensington - 724-335-4560

WIC is a program of the Pennsylvania Department of Health with funds from the United States

Department of Agriculture.

Sited from www.pawic.com

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Pennsylvania's CHIP program provides health insurance to all uninsured children and teens who are not eligible for or enrolled in

Medical Assistance. There are a lot of reasons kids might not have health insurance - whatever the reason, CHIP may be able to

help.Parents may think their kids can't get CHIP because they make too much money. Not true! No family makes too much money for

CHIP because there is no income limit.

So, how do I sign up?

You're ready to apply - great! Before you do, you will need the following information handy to apply:

Income amounts for your entire household before taxes - this includes income from employment and all other forms of

income (for example - social security, pension, workers' compensation, unemployment, child support, etc)

Social Security Numbers and birthdates for all applicants

Day care expenses for your household (if any)

Work transportation expenses for your household (if any)

Private health insurance information (if you have or had private health insurance in the last six months)

CHIP offers three easy ways for you to apply, and they can all be done in the privacy of your own home.

APPLY ONLINE WITH COMPASS It's fast and easy!

The online application walks you through all the questions. The applications are submitted immediately and directly; there's no

worrying about it getting lost in the mail. And since COMPASS is Pennsylvania's online application system, you can apply for

different services with just one application.

APPLY BY PHONE

Call 1-800-986-KIDS to request that an application be sent to you by mail. Or, a CHIP counselor can take your information over the

phone, fill out the application for you and submit it electronically. All you’ll have to do is mail in the necessary documents, such as

proof of income, and we’ll handle the rest.

APPLY BY MAIL

Download an application, fill it out and then mail it back to the insurance company you've selected to provide your child's CHIP

coverage. If you have any questions while completing the application, call us at 1-800-986-KIDS. We're happy to help.

No matter how you apply for CHIP, you'll need to mail your proof of income (such as a copy of a pay stub, a tax return or a letter from

your employer). We cannot process your application until we get all of your information. And don't forget to sign your application!

Once we have your application and proof of income, you should know within four to six weeks whether your children are eligible for

CHIP. Unfortunately, incomplete applications or failure to provide necessary documents will delay the processing of your application. After you're notified that your child is eligible for CHIP, benefits will usually start on the first day of the next month. For example, if

you receive notice on April 15th, benefits would start on May 1st.

Sited from www.chipcoverspakids.com

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YMCA Child Care Parent Handbook Acknowledgement

YMCA Child Care Services of Greensburg 101 South Maple Avenue Greensburg, PA 15601

(724) 834-0150 Fax: (724) 837-5006

This is to acknowledge that I have received a copy of the YMCA Child Care Parent Handbook. I understand that this policy supersedes any other policies I may have received during my participation in

the YMCA’s child care program. I understand that it outlines my privileges and obligations as a participant in this program. I will familiarize myself with the information herein, which describes the policies of the child care program. Parent/Guardian Name (print here) __________________________________ Signature of Parent/Guardian __________________________________ Date __________________, 20__

YMCA Child Care Parent Handbook Acknowledgement

YMCA Child Care Services of Greensburg

101 South Maple Avenue Greensburg, PA 15601

(724) 834-0150 Fax: (724) 837-5006

This is to acknowledge that I have received a copy of the YMCA Child Care Parent Handbook. I understand that this policy supersedes any other policies I may have received during my participation in the YMCA’s child care program. I understand that it outlines my privileges and obligations as a participant

in this program. I will familiarize myself with the information herein, which describes the policies of the child care program. Parent/Guardian Name (print here) __________________________________ Signature of Parent/Guardian __________________________________ Date __________________, 20__