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Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab Slide 2 Why write with PowerPoint? To supplement an oral presentation To incorporate visual and audio media into a presentation To disseminate information to a larger group Slide 3 Who uses PowerPoint? Government agencies Disseminate information among agencies Researchers Present research to peers at conferences Executives Propose projects and plans of action Educators Teach concepts through print and visual media Slide 4 Before You Start Audience Who is your audience? What is your relationship with them? Purpose Are you informing? Arguing? Occasion Is this a professional presentation? Are you at a conference, at a meeting, in a classroom? Ethos How do you want the audience to perceive you? Are you representing a business or organization? Slide 5 Your Canvas View Options Text & Content Options Design Options Save & Print Options Slide 6 View Options Normal View Add and develop text and content Manipulate individual slides Slide Sorter View View and change organization Move and hide slides Slide Show View View overall development Give completed presentation Slide 7 A Closer Look at Normal View Create new slides Add and edit text and content Compose facilitator notes Slide 8 Design Options Slide 9 Custom Design User-designed combination of background and fonts Very effective when done well Design Templates Pre-set combinations of background and fonts Quick and easy Slide 10 Custom Design Considerations Simplicity Moderate color palette Clear, unadorned fonts Consistency Color and background graphics Font style and sizes Slide 11 Choosing a Design Template Avoid templates with themes that dont fit your information If your content includes images, avoid templates with large background graphics Streamlined templates with minimal background graphics present a professional image Slide 12 Text & Content Options Slide 13 Text & Content Text Facilitates presentation Reinforces key terms and concepts Images Complement presentation Illustrate or highlight main points Tables and Graphs Support presentation Present information in a visually appealing way Slide 14 Text Considerations Keep text to a minimum Use white space to set off blocks of text Make phrase structure consistent within bulleted lists Slide 15 Content Considerations Keep content to a minimum Use white space to set off visual content from text Choose appropriate images Slide 16 Text & Content Layouts Text only No images are needed Images would be distracting Text and content Text refers to the content Content reinforces point of text Content only Intriguing images intended for discussion Complicated charts that need explanation Slide 17 Allows presenter to control the appearance of text and content Provides transitions between slides Draws audiences attention to the object being animated Distracting when used to excess Slide 18 Save & Print Options Slide 19 Save Options Disable Fast Saves Keeps file size manageable To get to this dialog box: Tools Options Save Slide 20 Print Options Slides Prints each slide on a separate page Handouts Prints a specified number of slides on each page Notes Pages Prints facilitator notes along with slides Outline View Prints the text of each slide Slide 21 Reminders Consider your context Audience Purpose Occasion Ethos Communicate Effectively Simple designs Concise text Relevant content