working through h o 2 teaching personnel · finding a permanent role immediately or at some point...

Your Guide to Working throughTeaching Personnel

Making a Difference Every Day

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MAKING A DIFFERENCE EVERY DAY 2

Welcome to Teaching PersonnelAs the leading provider of temporary staff to UK schools, we take seriouslyour obligation for ensuring standards of teaching and learning continuallyimprove. Far from simply satisfying the need for supply cover at our clientschools, we promote the deployment of temporary teachers and learningsupport staff as an excellent opportunity for schools to directly andpositively impact pupil attainment.

When you register with Teaching Personnel, you are joining the UK’slargest team of teachers and learning support staff. We believe this makesyou part of the most flexible workforce of education professionalsavailable to UK schools - a workforce that can make a real difference.

Whether you are offered assignments to cover classes for absent membersof staff or to deliver a specific intervention for one child, when workingthrough Teaching Personnel, we encourage you to always be enhancingthe learning experience of the young people with whom you work.

From our perspective, you can be assured you will be represented as aneducation professional who has the skills and ability to add value to everyschool. What’s more, we commit to ensuring your professionaldevelopment opportunities continue and are maximised for as long as you work through Teaching Personnel.

We look forward to working with you.

Initial TelephoneInterview

Face to Face Interview,Career Discussion & KeyDocuments Exchange

Vetting ChecksProcessed

Cleared to WorkNotification

Offers of Work!

Steps in our Candidate Registration Process

Register on our Websiteor via the Telephone


This brochure outlines everything you need to know about working through Teaching Personnel.

It covers the registration process, how we find you work, the benefits of working through TeachingPersonnel and what you need to do to ensure you get paid on time.

We will also introduce you to our online CPD Academy andmyTP portals, the market leading career enhancingservices available to our registered teachers andlearning support staff.

Whatever the type(s) of role you are looking for,the two major benefits from registering with theUK’s leading supplier of staff to UK schools arethe amount and variety of job opportunitiesavailable.

Working through Teaching PersonnelFully Qualifie

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Our Clients

SECONDARY SCHOOLS SPECIAL SCHOOLS LOCAL AUTHORITIES PUPIL REFERRAL UNITSPRIMARY SCHOOLS

We place Teachers & Learning Support Staff in over 5,000 Schools every academic year

How do we Promote you to Schools?From our first conversation with you we will be eager to find out what makesyou unique. We will want to understand why you chose a career in educationand how you see yourself making a difference to the lives of school childrenand young adults.

Throughout the registration process we will be building a picture of your skills,experience, desires, successes, preferences and specific requirements. Armedwith this information and a copy of your CV we will begin to create aprofessional vision to be presented to school leaders, detailing exactly how you can benefit their school, staff and pupils.

This vision will be communicated through regular conversations both face toface with schools and via the telephone. It will encompass various marketingmaterials and a strategically targeted action plan designed to uncover thework opportunities that best suit your needs. We take finding you work asseriously as we take finding our client schools staff who are well matched forthe needs of their pupils.

n BRISTOL

n LEEDS

n LIVERPOOL

n CHELMSFORD

n MANCHESTER

n NEWCASTLE

n LONDON

n CORNWALL

n SHEFFIELD

n EALING

n HERTFORDSHIRE

n NOTTINGHAM

n HULL

n WIMBLEDON

n KENT

n NORTHANTS

n PRESTON

n BRIGHTON

n CAMBRIDGE

n DORSET & HANTS

n LINCOLN

n PLYMOUTH

n THAMES VALLEY

n EXETER

n SOUTH WALES

n MIDLANDS


We have more than 250 staff working across our branch network. It isnormal for our staff to specialise in a specific school sector i.e. primary,secondary, SEN. This specialism, which has been gleaned from a significantamount of training and experience, gives them a greater understanding ofthe variety of roles that exist in schools based on a deeper understanding ofcurriculum, assessment and pupil characteristics. The impact for you of thisspecialism is that, whether you deal with one or a number of ourRecruitment Consultants, you can be confident that they will understandyour job preferences and will be able to seek out and recommend you for a variety of work opportunities.

Who will Promote you to Schools?

Specialists because oursecondary consultants

ensure we have workingrelationships with

headteachers, assistantheads, heads of

department, businessmanagers, cover

managers, special needsco-ordinators and otherkey decision makers inschools, academies andlocal authorities. Accessto the senior leadershipteam means we oftenreceive advance notice

of staffing requirementsthat result in increased

choice, variety andvolume of work for ourregistered candidates.

Specialists because wehave an understandingand awareness of the

types of specialeducational needs that

exist in mainstream and special schools.

This knowledge enablesus to match candidatesbased on skills, abilityand character in a way

that ensures the childrenand young adults being

supported are at theheart of every

recruitment decision.

Specialists because weunderstand the rolesand responsibilities of

staff in each year groupand the expectation of school leaders toensure pupils reach

their learningdevelopment goals. This understanding

means we can speak toour primary candidates,often on the same levelof understanding andare able to recognise

and uncover morespecialist work

opportunities over andabove regular class

teacher and supportstaff roles.

PRIMARY RECRUITMENT CONSULTANTS

SENRECRUITMENT CONSULTANTS

SECONDARY RECRUITMENT CONSULTANTS


A Variety of Roles Available

As outlined below, there are a variety of ways you might consider workingthrough Teaching Personnel. Often candidates will work across all four duringtheir time with us, benefiting from variety to ensure they end up either with theperfect permanent role, or the work-life balance they desire from daily supplywork, long-term roles and pupil intervention programmes.

Long-Term Assignments

We generally class any assignment over sixweeks as a long-term booking. Over 70% of ourplacements are for this type of role and oftenexist to provide schools with cover formaternity, long-term staff sickness, unfilledvacancies and ongoing specialist interventions.

What We Offer:• A choice of long-term opportunities• A variety of different roles• Weekly pay• Regular feedback• Access to professional development events• Ongoing support

The Role You Play:• Prepare for and attend trial days and

interviews• Fulfil long-term roles to the best of your

ability• Support and meet the expectations of school

staff and the wider school community• Support schools in delivering higher levels of

pupil attainment and achievement• Complete and submit your timesheets on a

weekly basis• Keep in regular contact with Teaching

Personnel

Daily Supply Work

Daily supply work will range from one dayrequirements to bookings that can run for anumber of weeks. You might be in one school ora variety of schools and will generally becovering staff sickness, non-contact time anddiffering types of planned staff absence. Whilstwe will always endeavour to give you as muchnotice as possible, there are likely to beoccasions where cover is required for emergencyrequirements resulting in you being contactedfor work on the same morning as you arerequired to attend the school.

What We Offer:• Regular work• A variety of schools• Weekly pay• Regular feedback• Access to professional development events

The Role You Play:• Complete every accepted booking to the

best of your ability• Arrive at school on time• Support schools in delivering higher levels of

pupil attainment and achievement• Complete and submit your timesheets on a


Personnel

Pupil Interventions

We offer a suite of pupil intervention and SENsupport programmes to schools and can alsotailor specific interventions to meet the needs ofpupils. When working through TeachingPersonnel you will have the opportunity todeliver these interventions to help raise theattainment and achievement levels of childrenand young adults. Pupil interventions are oftencarried out on a one-to-one or small group basisand can be for short or long periods inassignment length.

What We Offer:• A variety of intervention programmes• One-to-One tuition• Small group interventions• Term time and school holiday work• Weekly pay• Access to regular professional development

events

The Role You Play:• Professional delivery of intervention

programmes• Broadly assess pupils’ progress• Support schools in delivering higher levels of

pupil attainment• Complete and submit your timesheets on a


Personnel

Permanent Positions

A significant number of teachers and learningsupport staff will register with the intention offinding a permanent role immediately or atsome point in the future. When supporting youto find a permanent role we will assist inensuring you have the best possible chance ofmaking a school’s shortlist, are prioritised andwell prepared for trial days and interviews. Wewill help maximise your chances of securing the perfect job.

What We Offer:• Access to a large number of vacancies• A variety of schools• Salary package negotiation• Access to professional development events• Ongoing support

The Role You Play:• Prepare for and attend trial days and

interviews• Support schools in delivering higher levels of

pupil attainment and achievement• Keep in regular contact with Teaching

Personnel

Working inSchools as aTemporaryWorker


The following diagram outlines what isconsidered best practice when working inschools on a temporary basis, especiallywhen visiting a variety of different schools.Some of this information appears obviousand is, but we feel it important to captureas much information as possible based onour experience of where issues cansometimes arise.

An understanding of this information willhelp ensure your time working in schoolsthrough Teaching Personnel is enjoyableand career enhancing. It also means ourclient schools continue to receive the levelof service and professionalism they expectfrom us.

Duringthe school day

If you’re a teacher and there is workprepared, do your best to follow the

plan. If you’re a learning supportassistant, please make every effort toprovide excellent support to the class

teacher and pupils as required. Following the policies and procedures ofthe school are also key to the successful

completion of a supply booking.

End of theschool day

Please leave the classroom tidy, neverleave before the pupils and do your bestto leave feedback for the regular teacher

or teaching assistant you are covering.Before you depart, don’t forget to get your

timesheet signed (unless the school usesour online approval service). Finally,assuming you had a good day – tellyour school contact and us! Schools

love to hear it and we love toshare it!

Keepingin contact

Keep us up to date with youravailability and any changes to your

requirements and we will be in the bestpossible position to promote you for themost up to date roles - as and when we

uncover them at our client schools.

Acceptinga booking

When we offer you supply work, we willprovide details on the school, its location,

the specifics of the booking and the person to contact when you arrive. Once you have

accepted a booking we ask for your commitmentto that booking to ensure we provide schools with the best possible service and avoid any

unnecessary disruption to pupils. If unavoidableand you are unable to attend a school afteraccepting a booking, it is vital you contact

your local branch by telephone as soon as possible so we have the best

chance of providing areplacement.

Preparingfor bookings

It is always best practice (teachers) tobring along a selection of lessons and

activities to every booking, specific to thesubject or year group you will be teaching(if known). Many schools will also ask to

see some ID and a copy of your DBSCertificate so always have them with you.

Also, although obvious, please ensureyou have planned your journey to the

school and arrive promptly for thestart of the day.

Arrivingat school

When you arrive at school on the first day of a booking, please report tothe person whose name you will have

been given by Teaching Personnel.This person will provide the information

you need which might include a timetable,map of the school, behaviour policy, and

instances of SEN. If you want moreinformation, feel free to ask for it!

No such thing as being tooproactive!


Teaching Personnel’s CPDAcademy & myTP PortalsAside from our reputation and ability tosecure appropriate work for registeredcandidates, another reason we attractthousands of jobseekers each year is ourcommitment to our candidates’professional development and the serviceswe provide to give them the best customerexperience when working through us.

CPD Academy

At Teaching Personnel we are recognised by schools for having the highest calibre of available candidates for short and long-term positions. One of the ways wemaintain this reputation is through our CPD Academy.

Teaching Personnel’s CPD Academy is anonline portal where you can browse andbook the most relevant up to date andexciting CPD courses available. We workwith a number of CPD partners who offersector leading courses that enable you toalign your professional developmentpriorities with those of our client schools.

As well as being able to browse and booktraining events, the online portal has anumber of other tools that are designed tosupport your professional development andmake working through Teaching Personnela rewarding and enjoyable experience.

You can:

• Access our CPD Book Shop for a range of discounted professional developmentpublications

• Download lesson resources to support you on Teaching Personnel assignments

• Print your CPD course certificates and buildup a professional development portfolio

• Update your work diary, work preferencesand view your payment history

myTP

myTP is where you manage your work diary,work admin and personal information. Webelieve myTP is the market leading onlineexperience for teachers and learningsupport staff. From your smart phone,tablet or desktop computer you can:

• View, review and update your work diary and availability

• Update your work preferences

• Sync your work diary with your personal calendar

• Update your personal contact information

• Update your bank details

• Download partially completed timesheets

• Check your timesheets have been logged

• View and store your payslips

• Read the latest news from Teaching Personnel

• View and store all correspondence sent to you by Teaching Personnel

SafeguardingEveryone who comes intocontact with children and their familieshas a role to play in safeguardingchildren. School and college staff areparticularly important as they are in aposition to identify concerns early andprovide help for children, to preventconcerns from escalating. Teachers andteaching assistants working throughTeaching Personnel should ensure they:

• Protect children from any form ofharm or from maltreatment

• Provide a safe environment wherechildren can learn

• Identify children who may be in needof extra help or who are suffering, orare likely to suffer, significant harmand take appropriate action

• Only use physical restraint andreasonable force in very exceptionalcircumstances and only as a last resort


Pupil Safeguarding Responsibilities When you work through Teaching Personnel you play an integral role in the successful running of thousands of schools across the UK. High standards of behaviour are expected from adults who work with children and young people and it is important to understand andacknowledge the responsibilities inherent in these roles. To ensure we all do everything possible to safeguard and promote the welfare of pupils,please review our expectations and your responsibilities as outlined below.

1 Pre-EmploymentChecksAll Teaching Personnel staff will berequired to go through a detailedrecruitment process including anextensive range of pre-vetting checks in line with DfE guidance. This willinclude:

• Face to face interview

• Identity and address checks

• An Enhanced Disclosure and BarringService check and where relevantcriminal clearance checks fromoverseas authorities

• Checks around qualifications andprofessional bodies

• Legal permission to work in the UKchecks

• References and career history checks

• Fitness to work check

Staff will be required to provide originaldocumentary evidence in all cases andwe reserve the right to terminate anapplication at any time.

2 EqualOpportunitiesTeaching Personnel expects all staff totreat everyone equally irrespective ofsex, sexual orientation, genderreassignment, marital or civilpartnership status, age, disability,colour, race, nationality, ethnic ornational origin, religion or belief,political beliefs or membership or non-membership of a Trade Union.

Temporary staff should also complywith specific equal opportunity anddiversity policies of the schools wherethey are working.

3 Safe WorkingPracticeAll staff working in schools will beexpected to make judgements abouttheir behaviour in order to secure thebest interests and welfare of thechildren in their charge. In doing this,it is important that you understandwhich behaviours constitute safepractice and which behaviours shouldbe avoided. Teaching Personnel staffshould:

• Refrain from giving their personalcontact details to children or youngpeople, including their mobiletelephone number and details of anyblogs, social media profiles orpersonal websites

• Only use equipment e.g. mobilephones, provided by the organisationto communicate with children,making sure that parents have givenpermission for this form ofcommunication to be used

• Ensure that relationships withchildren and young people clearlytake place within the boundaries of arespectful professional relationship

• Avoid any conduct which would leadany reasonable person to questiontheir motivation and intentions

4 Health andSafetyThe Health and Safety Act 1974 imposesa duty on employees to take care ofthemselves and anyone else who may be affected by their actions or failings.As an adult with a duty of care towardschildren, the need to be vigilant andmaintain a responsible attitude towardssafety in schools is paramount. All Teaching Personnel staff shouldensure they:

• Are aware of specific health and safetypolices, fire and accident procedures intheir places of work

• Report any accident or health andsafety incident to a relevant memberof staff

• Ensure they have the right trainingand qualifications required shouldthey wish to administer first aid and/orany agreed medication

While any qualified teacher canundertake general supervision inschools, there are certain subjects wherestaff should ensure that they have therelevant qualifications, experience andtraining before undertaking (e.g.Physical Education, Design Technology,Resistant Materials, Food Technology).

5

We recommend all staff undergo a safeguarding course annually, you can do an online safeguarding coursethrough the Teaching Personnel CPD academy, visit www.teachingpersonnel.com for more info.


Ensuring you are PAID correctly and ON TIME!We understand how important it is that you are paid correctly and on time. To avoid potential complications in this area, please read through the following guide to helpyou fully understand how our payroll process works.

1 Timesheet

To enable us to process yourpayment, all days worked must have a corresponding timesheetauthorised by a relevant contact atthe school where you are working.

Submitted

Timesheets for days worked mustbe submitted by Monday 5pm atthe latest (following the week thework was completed).

2 Website

Schools can authorise timesheets inpaper form or online via theTeaching Personnel website.

3 Hardcopy

Hardcopy timesheets can be faxed,posted or emailed to our HeadOffice (details on following page).

4

Responsibility

It is your responsibility to ensurethat a timesheet (paper or online) is submitted on time and isaccurately completed.

5

Check online

You can check if your timesheets have been received via your secureonline diary through the login pagesof www.teachingpersonnel.com. Ifthere is a padlock on the timesheeticon then the timesheet has beenreceived. If you can click on thetimesheet and open it, then it has notbeen received. Within the ‘Payroll’tab, there is also an ‘OutstandingTimesheets’ link which lists anyoutstanding timesheets, detailing theschool name and dates worked.

6

Teaching Personnel is committed to safeguarding and promoting the welfare of children

7 Processed

Teaching Personnel payroll isprocessed on Wednesday mornings.All payments are made weekly inarrears for days where timesheetshave been received.

8 Paid

All candidates are paid on Friday (thismay differ for My Key Pay candidatesworking for multiple agencies orthrough other Umbrella companies).


Common PayrollPitfalls to Avoid!

2 Leaving it at school

Leaving your timesheet for a school to complete and returnto Teaching Personnel. If the school forgets then your pay isnot processed. Ask the school to complete it and fax it to uswhile you are present (if convenient) or scan and email thetimesheet yourself.

3 Unsigned

Forgetting to get a timesheet signed. Unfortunately we arenot able to process pay without a signed timesheet.

4 Unauthorised

School usually utilises our Online Timesheet Approval Service but forgets to do so. Regularly check your timesheetstatus online at www.teachingpersonnel.com to see if thetimesheets have been authorised. If not then please let us orthe school know. Alternatively ask the school, if convenient, toauthorise the timesheet online before you leave the placement.

5 Unmatched

Timesheet does not match the booking on our system. If a school has agreed any booking changes directly withyou, please make sure you inform the branch as soon aspossible. This will avoid any delays in trying to investigatebooking/timesheet anomalies. All timesheets should only be ticked as full day / half day (and not hours).

6 Illegible

Illegible timesheets that cannot be processed. Please use a scan app on your phone for timesheets as opposed tosending a photograph (Cam Scanner Free and Genius Scan aregood app options). Photographs taken on phones are oftenillegible. Also please write your full name and candidate IDnumber clearly and in capital letters on the form.

SEND YOUR TIMESHEETS TO OUR HEAD OFFICE BY: FAX: 01707 386386 EMAIL: [email protected] POST: Administration Team, 99 Bridge Road East, WelwynGarden City, Hertfordshire, AL7 1GL

1 Bank Details

Not providing us with your bank details. You can providethese securely through myTP. If we haven’t received yourbank details after your first day of work, we will send youreminders by email and sms.

Contact UsTeaching Personnel's Local Branch NetworkHead Office, Teaching Personnel, 99 Bridge Road East, Welwyn Garden City, Hertfordshire, AL7 1GL

[email protected] www.teachingpersonnel.com

East of England

Cambridge 01223 393597

London

Ealing 020 8832 1960

London Central Primary 020 7593 3076

London East Primary 020 7593 3079

London North East Primary 020 7593 3071

London North East SEN 020 7593 3078

London North Primary 020 7593 3080

London North Secondary 020 7593 3073

London North West Primary 020 7593 3072

London North West SEN 020 7593 3074

London Secondary 020 7593 3077

London South East Primary 020 7593 3075

London South SEN 020 7593 3070

London South West Primary 020 8605 2631

London West Central Primary 020 7593 3088

London West Primary 020 8982 3553

Wimbledon 020 8944 1088

Midlands

East Midlands Primary 0115 845 6405

East Midlands Secondary 0115 845 6408

East Midlands SEN 0115 845 6409

Midlands 0116 201 4494

Northants & Counties Primary 01604 521208

Northants & Counties Secondary 01604 521222

Northants & Counties SEN 01604 521215

North East

Teesside Primary 0191 223 5070

Teesside Secondary 0191 223 5074

Tyne & Wear Primary 0191 223 5070

Tyne & Wear Secondary 0191 223 5071

Tyne Tees SEN 0191 223 5073

North West

Liverpool 0151 244 5430

Manchester Central Primary 0161 242 1796

Manchester East Primary 0161 242 1790

Manchester East SEN 0161 242 1795

Manchester North Secondary 0161 242 1797

Manchester South Secondary 0161 242 1794

Manchester West Primary 0161 242 1792

Manchester West SEN 0161 242 1798

Preston Primary 01772 842155

Preston Secondary & SEN 01772 842155

South East

Brighton Primary 01273 862430

Brighton Secondary & SEN 01273 862431

Chelmsford 01245 206760

Dorset Primary 01202 297744

Dorset Secondary 01202 292696

Dorset SEN 01202 558848

Hampshire Primary 023 8083 6649

Hampshire Secondary 023 8033 1441

Hampshire SEN 023 8083 6648

Hertfordshire Primary 01923 602799

Kent 01622 920701

Kent Secondary 01622 920702

Thames Valley & Surrey Primary 0118 907 2686

Thames Valley & Surrey Secondary 0118 907 1341

Thames Valley North SEN 0118 907 1532

Thames Valley South SEN 0118 907 1531

South West

Bournemouth & Poole Primary 023 8083 6645

Bristol Primary & SEN 0117 920 0040

Bristol Secondary 0117 920 0042

Cornwall Primary 01872 250123

Cornwall Secondary & SEN 01872 250120

Exeter 01392 267288

Yorkshire & Humber

Hull & Lincoln Primary 01482 312040

Hull & Lincoln Secondary 01482 312046

Hull & Lincoln SEN 01482 312042

Leeds Bradford Primary 01274 734571

Leeds Bradford Secondary 0113 224 0232

Leeds Bradford SEN 0113 224 0234

Sheffield Primary 0114 241 3340

Sheffield Secondary 0114 241 3341

Wales

South Wales Primary 029 2066 0270

South Wales Secondary 029 2066 0276

South Wales SEN 029 2066 0270

All other locations 08456 744 844