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City of Tampa, Florida

April 2010

Equal BusinessOpportunity Program Minority Business Development OfficeSemi-Annual Supplemental Report



Supplemental ReportApril 2010

2

PREFACE

The following collection of tables provides supplemental data to the Minority BusinessDevelopment Office’s Semi-Annual Report presentation to City Council. A brief

narrative of Ordinance 2008-89 is provided.

Ordinance 2008-89 requires developing Diversity Management Information System(DMI) reports which delineate utilization of Small Local Business Enterprises (SLBE)and Women/Minority Business Enterprises (WMBE) on the basis of total procurement,total dollars awarded and payments. The Ordinance has two main components, the SLBEProgram and the WMBE Program.

The SLBE Program is the primary initiative and open to all independently owned smallbusinesses including WMBEs that have operated for a minimum of one year and met thebusiness size standards and gross receipt limits. The program is race and gender-neutral,

with an emphasis on small businesses in the Tampa Bay area. Also, the business ownermust have permanent residence in Florida and the company must be domiciled in theSLBE Market area (Hillsborough, Pinellas, Polk, Pasco, and Manatee). The secondcomponent is the WMBE Program which is ethnic and gender based, and requires a legalbasis that is predicated on multi-year statistical evidence of disparity. Should it bedetermined that disparity exists for a given group, the Ordinance includes provisions thatmay allow use of mandatory WMBE participation goals. However, the remedies must bespecific to the disparity found (i.e. narrowly tailored).

The SLBE and WMBE Program initiatives currently implemented are based on findingsin the Disparity Study completed in 2007. The Study revealed there was no disparity insubcontracting to WMBEs; however, disparity was documented in the area of primecontracting. The Study concluded there was no legal justification for a mandatory ethnicand gender based subcontract-goal program. In order to implement mandatory ethnic andgender-based initiatives, it will require meeting the legal standard of disparity. If auditfindings show disparity, any remedies must be narrowly tailored.

The key provisions of Ordinance 2008-89 are:

• Administration of SLBE and WMBE certifications

• SLBE Subcontracting

• SLBE Sheltered Market Procurement

• WMBE narrowly-tailored remedies when authorized by law

• DMI Statistical Reporting Requirements• Designation of Small Local Business Market area

The City of Tampa is in compliance with the strict judicial guidelines and standards thatnow apply to local government SLBE and WMBE contracting programs. In this regard,the MBD Office has enacted several new business processes that ensure comprehensivedata collection, enhanced automation, and improved report methodology.




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Some of the expanded data elements included SLBE prime and subcontract data, andWMBE prime and subcontract data. At the prime and subcontract levels, data was sortedinto five (5) industry categories:

• Construction

• Construction-Related Services• Professional Services

• Non-Professional Services

• Goods

MBD completed its second fiscal year report (FY 2009) analyzing procurement withinthe five industry categories using DMI methodologies consistent with best practices and judicial guidelines. The semi-annual report analyzed a two-year period (FY 2008-2009)of contract activity. MBD analyzes availability and utilization based on fiscal years,contracts awarded, and actual payments received by prime and subcontractors.

Key utilization results by industry category for the cumulative period were as follows:• For contracts under $500,000, Hispanic Americans met target threshold in Non-

Professional Services and Asian Americans met target in Construction

• For contracts under $25,000, African Americans met target threshold in Construction,Hispanic Americans, Native Americans, Caucasian Females met target threshold inConstruction-Related Services; Hispanic Americans met target in Goods

• For subcontracts, Asian Americans and Caucasian Females met target threshold inConstruction; African Americans, Hispanic Americans, and Caucasian Females mettarget in Non-Professional Services; Hispanic Americans met target in Goods

• Total contracts awarded in FY 2009 were 2,148; FY 2008-2009 was 5,423.

The following steps detail the processes required for WMBE Program policy changes:• Record and evaluate the availability and utilization of all vendors using ten (10)

ethnic and gender classifications

• DMI compilation of contract and subcontract awards and payment information

• Pursuant to legal standards collecting three (3) to five (5) years of data

• Compose DMI reports to determine disparity by ethnic and gender classifications inthe five (5) industry categories

• If the DMI report analysis concludes that disparity does not exist, the City willcontinue SLBE Program as primary initiative

• When DMI statistical analysis concludes disparity exist, a legal review is required

• When a legal basis provides for corrective action to the disparity, narrowly-tailoredrace and gender-based remedies (mandatory WMBE program) may be enacted




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TABLE OF CONTENT

Table 1. FY 2008-2009 All Industries WMBE Prime Contract Utilization ………………..…Page 5

Table 2. FY 2008-2009 All Industries Prime Contracts Above Sheltered Market Cap of $200,000………………………………………………………………………………………..Page 6

Table 3. FY 2008-2009 All Industries Prime Contracts Above Capacity Limit of $500,000……………………………………………………………………………….……….Page 7

Table 4. FY 2008-2009 All Industries Prime Construction Utilization………….…………....Page 8

Table 5. FY 2008-2009 Prime Construction-Related Service Utilization …………………....Page 9

Table 6. FY 2008-2009 Prime Professional Service Utilization …………………………......Page 10

Table 7. FY 2008-2009 Prime Non-Professional Service Utilization………………….…..…Page 11

Table 8. FY 2008-2009 Prime Goods Utilization …………………………………………....Page 12

Table 9. FY 2009 WMBE Construction Certifications ……………………….…………...…Page 13

Table 10. FY 2009 WMBE Construction-Related Certifications ……..………...………...…Page 14

Table 11. FY 2009 WMBE Professional Services Certifications ………….……………...…Page 15

Table 12. FY 2009 WMBE Non-Professional Services Certifications ..…..................... ....…Page 16

Table 13. FY 2009 WMBE Goods Certifications ……….…………………….………….…Page 17

Table 14. FY 2009 SLBE Construction Certifications ……………….………….……….…Page 18

Table 15. FY 2009 SLBE Construction-Related Certifications ..…………………..…….…Page 19

Table 16. FY 2009 SLBE Professional Services Certifications ……...…..…………………Page 20

Table 17. FY 2009 SLBE Non-Professional Certifications ………….……………………...Page 21

Table 18. FY 2009 SLBE Goods Certifications ……………….……….…….…………..…Page 22

Table 19. FY 2009 Dual Certification SLBE Companies …………..................................... .Page 23

Table 20. FY 2009 Construction-Related Service Participation Analysis……………….......Page 24

Table 21. FY 2008-2010 WMBE & SLBE DemandStar-Quotewire Prime Utilization….....Page 25

Table 22. FY 2008-2009 WMBE Contracts Under $500,000 Target Matrix…….……….....Page 26

Table 23. FY 2008-2009 WMBE Contracts Under $25,000 Target Matrix………..…..…....Page 27

Table 24. FY 2008-2009 WMBE Subcontract Target Matrix………………………...…….Page 28

Table 25. Tampa Museum Capital Projects: WMBE Subcontract Utilization Status…….…Page 29

Table 26. UCAP Program Subcontract Utilization Update………………………………….Page 30




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Table 1. In FY 2008-2009, 5,423 contracts and $264,665,930 in contractpayments. Total WMBE Participation: $13,617,926 or 5.15%.

96 African American contracts $2,282,493 (00.86%)160 Hispanic American contracts $6,592,562 (02.49%)229 Caucasian Female contracts $4,452,793 (01.68%)

4 Asian American contracts $290,078 (00.11%)4,934 Caucasian Male contracts $251,048,004 (94.85%)

Asian Americans and Native Americans did not receive any contracts

Table 1

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Table 2. In FY 2008-2009, 204 contracts and $232,378,288 in contract paymentsexceeded $200,000. Total WMBE Participation: $10,104,949 or 4.35%.

4 African American contracts $1,501,555 (0.65%)14 Hispanic American contracts $5,275,472 (2.27%)4 Caucasian Female contracts $3,098,929 (1.33%)1 Asian American contract $228,993 (0.10%)

113 Caucasian Male contracts $222,273,339 (95.65%)

Native Americans did not receive any contracts or payments

Table 2

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NOTE: The $200,000 threshold is based on the exemptions per Florida Statutes.According to Chapter 255.05(1) (a) of the Florida State Statutes, any entity entering into

a local government contract worth $200,000 or less may be exempt from a performancebond. Secondly, this threshold affords SLBEs to perform City work as a prime. Thisinitiative increases the pool of SLBEs and their capacity to bid.




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Table 3. In FY 2008-2009, 104 contracts and $210,752,376 in contract paymentsexceeded $500,000. Total WMBE Participation: $7,054,685 or 3.35%.

2 African American contract s $1,134,840 (0.54%)4 Hispanic American contracts $2,974,254 (1.41%)3 Caucasian Female contracts $2,945,591 (1.40%)

95 Caucasian Male contracts $203,697,691 (96.65%)

Asian Americans and Native Americans did not receive any contracts

Table 3

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Table 4. In FY 2008-2009, 144 contracts and $97,360,312 payments received inPrime Construction Contracts: Total WMBE Participation: $2,854,126 or 2.93%.

4 African Americans $401,439 (0.41%) 4 Hispanic Americans $470,290 (0.48%)1 Asian Americans $228,993 (0.24%) 6 Caucasian Females $1,753,404 (1.80%)

129 Caucasian Males $94,506,186 (97.07%)

Asian Americans and Native Americans did not receive payments

Table 4

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Table 5. In FY 2008-2009, 238 contracts and total payments received for Prime

Construction-Related Services Contracts: $34,414,816. Total WMBEParticipation: $2,861,077 or 8.31%.

7 African Americans $1,243,246 (3.61%)15 Hispanic Americans $761,441 (2.21%)3 Asian Americans $61,085 (0.18%)

18 Caucasian Females $795,305 (2.31%)195 Caucasian Males $31,553,739 (91.69%)


Table 5

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Table 6. . In FY 2008-2009, 330 contracts and total payments received for PrimeProfessional Services Contracts: $58,670,156. Total WMBE Participation:

$160,306 or 0.27%.

1 African Americans $1,068 (0.00%)7 Caucasian Females $123,913 (0.21%)4 Hispanic Americans $35,325 (0.06%)

318 Caucasian Males $58,509,850 (99.73%)

Asian Americans, and Native Americans did not receive payments

Table 6

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Table 7. . In FY 2008-2009, 1,591 and total payments received for Prime Non-

Professional Services Contracts: $33,991,376. Total WMBE Participation:$6,321,950 or 18.60%.

42 Hispanic Americans $4,631,453 (13.63%)62 Caucasian Females $1,169,399 (3.44%)32 African Americans $521,098 (1.53%)

1,455 Caucasian Males $27,669,426 (81.40%)


Table 7

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Table 8. . In FY 2008-2009, 3,120 total payments for Prime Goods Contracts:$40,229,270. Total WMBE Participation: $1,420,467 or 3.53%.

95 Hispanic Americans $694,053 (1.73%)136 Caucasian Females $610,772 (1.52%)52 African Americans $115,642 (0.29%)

2,837 Caucasian Males $38,808,803 (96.47%)


Table 8

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Table 9. FY 2009 WMBE Certification by industry categories.

CONSTRUCTION: TABLE 9

318 Available CertificationsHispanic Americans 109 (34.28%)Caucasian Females 100 (31.45%)African Americans 97 (30.50%)Native Americans 8 (2.52%)Asian Americans 4 (1.26%)

Table 9

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CONSTRUCTION-RELATED SERVICES: Table 10

86 Available CertificationsHispanic Americans 29 (33.72%)Caucasian Females 29 (33.72%)African Americans 15 (17.44%)Asian Americans 12 (13.95%)Native Americans 1 ( 1.16%)

Table 10

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PROFESSIONAL SERVICES: Table 11

169 Available CertificationsCaucasian Females 83 (49.11%)Hispanic Americans 37 (21.89%)African Americans 40 (23.67%)Asian Americans 8 (4.73%)Native Americans 1 (0.59%)

Table 11

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NON-PROFESSIONAL SERVICES: Table 12

358 Available CertificationsCaucasian Females 152 (42.46%)African Americans 116 (32.40%)Hispanic Americans 83 (23.18%)Asian Americans 5 (1.40%)Native Americans 2 (0.56%)

Table 12

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GOODS: Table 13

253 Available CertificationsCaucasian Females 136 (53.75%)Hispanic Americans 66 (26.09%)African Americans 46 (18.18%)Native Americans 2 (00.79%)Asian Americans 3 (01.19%)

Table 13

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Table 14. FY 2009 SLBE Certification by industry categories.

SLBE CONSTRUCTION: TABLE 14

203 Available CertificationsHispanic Americans 52 (25.62%)African Americans 33 (16.26%)Caucasian Females 35 (17.24%)Native Americans 3 ( 1.48%)Asian Americans 2 ( 0.99%)Non-Minority 78 (38.42%)

Table 14

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CONSTRUCTION-RELATED SERVICES (Table 15):

82 Available CertificationsHispanic Americans 12 (14.63%)

Asian Americans 4 (4.88%)Caucasian Females 13 (15.85%)African Americans 4 (4.88%)Native Americans 0 (0.00%)Non-Minority 49 (59.76%)

Table 15

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PROFESSIONAL SERVICES (Table 16):

95 Available CertificationsCaucasian Females 54 (56.84%)Hispanic Americans 8 ( 8.42%)

Asian Americans 2 ( 2.11%)African Americans 24 (25.26%)Native Americans 0 (0.00%)Non-Minority 7 (7.37%)

Table 16

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NON-PROFESSIONAL SERVICES (Table 17):

261 Available CertificationsCaucasian Females 91 (34.87%)African Americans 75 (28.74%)Hispanic Americans 52 (19.92%)Native Americans 2 (0.77%)Asian Americans 2 (0.77%)Non-Minority 39 (14.94%)

Table 17

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GOODS (Table 18):

107 Available CertificationsCaucasian Females 40 (37.38%)African Americans 26 (24.30%)Hispanic Americans 21 (19.63%)Native Americans 0 (0.00%)Asian Americans 1 (0.93%)Non-Minority 19 (17.76%)

Table 18

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24

This chart reflects how effective the new business practice has increased WMBE utilization.




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Table 21

This chart reflects how effective the new business practice has increased SLBE utilization.




26

WMBE Prime Utilization by Industry

Category for Contracts under $500,000Table 22




27

WMBE Prime Utilization by IndustryCategory for Contracts under $25,000

Table 23




28

WMBE All Subcontract utilization byIndustry Category

Table 24




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Table 25

Overall Participation was $7,051,468.70 or 21.42% Design Services was $1,258,217.00 or 22.88%.




Table 26

Overall Participation was $4,602,354.00 or 7.78%.

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