Why A Business Needs An EMAIL SERVER

Why A Business Needs An Email Server

Even a small business with just 10 people on board, each one with his ownemail account, must have a mail server software because of the benefits itbrings. While the installation and maintenance of the webmail serverrequire money, manpower and time, among other resources, it willeventually pay for itself.

Indeed, while peer-to-peer networks are sufficient for personal purposesand for small businesses with less than 10 persons on board, these are toorisky for other instances.

The issues of safety, security and sharing of resources, such as unsecuredworkstation access, data loss brought by malware, spyware and viruses,and unreliable performance, will exert a substantial toll on the system.

In turn, these systems will cost money, which could have been avoided withthe installation of the mail server software in the first place. With thatbeing said, here are the benefits that come with a webmail server in place.

#1 Increased Employee Productivity

Most, if not all, reliable mail servers have redundant power supplies orsecondary power supplies that, in that case of power outages, will notaffect the systems' normal operations. This is also true for the server'sstorage systems, among others, since multiple hard drives in a RAIDconfiguration are used.

The result of the redundant power supplies, the hot swappable drives, andthe centralised data storage of the webmail server: Increased employeeproductivity. Your employees can continue working on their tasks using themail server software with little to no interruption in the system.

#2 Improved Network Safety and Security

This is one of the most persuasive arguments for the installation of awebmail server - the improved safety and security of the data andinformation on the network.

Basically, the administrator creates individual user and group accountswith each account being assigned rights, roles and responsibilities in themaintenance of the system in general and the mail server software inparticular.

There are also safeguards in place, such as effective and efficient anti-spam,anti-virus and anti-malware features.

The result: Unauthorised access to the system including its data, materialsand information can be significantly reduced, if not eliminated.

Speaking of infections from spyware, malware and viruses, these can beprevented because the mail server software comes with its own serverprotection in a single solution. This is more effective than standaloneprotection for each workstation.

#3 Enhanced Data Storage and Sharing of Resources

With a webmail server, all network users can use and share the resources from their workstations.

The result: Increased efficiency, enhanced data storage, and improvedsharing of resources, the latter of which usually include centralized datastorage, network attached storage devices, and printers, among others.

Of course, making the right choice in a mail server software is a must toenjoy all of these abovementioned benefits and many more. Be sure tocompare the features and functions of each mail server software and thenmatch these against your requirements before making your choice.

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