Presentation to the Faculty Senate

Dr. Ashok Roy addressed the Faculty Senate in their October meeting. Because of wide-interest in Dr.

Roy’s presentation there was a strong turnout of faculty. In his power-point presentation, Dr. Roy covered

the university’s financial profile and major challenges, keys to an effective strategy, numerous suggestions

to be innovative like other universities, and initiatives underway (such as: class-room renovation;

technology and what each faculty member can expect with time-lines; transparency & inclusion of students

and faculty in decision making; and examples where we are now working smarter). A copy of Dr. Roy’s

power-point presentation has since been circulated to the Faculty Senate, as was requested. The

presentation was followed by numerous questions by the faculty.

Capital Planning & Facilities

The Arbor Day Foundation has recertified JSU as a Tree Campus USA for the 2015 calendar year.

This marks the fourth recertification since JSU was awarded the title in 2011.

The Alabama Power Foundation has awarded JSU with a $1,000 "Good Roots" tree grant. The

money will be used to install trees at Meehan Hall.

Audit & Risk Management

James Brigham, JSU’s Chief Audit Executive, has been invited by the Student Accounting Association

and Beta Alpha Psi to present to their club on November 1, 2016, regarding the Internal Audit Profession.

What’s happening in…

FINANCE &

ADMINISTRATION

November 2016 Editor-in-Chief: Tina Trussell

Dr. Roy would like to say thank you to Ronald Chapman for his dedication to JSU!

Ronald was commended for his outstanding customer service by Vice President Cherise Peters in her

recent note to Dr. Roy.

Shaun Stancil was announced as the new Systems Administrator for library systems.

Congratulations to Kim Presson (left) on her promotion to Director of Institutional Effectiveness.

Congratulations to Dr. John Rosier (center), Director of Institutional Research and Analytics, who

defended his dissertation at the University of Alabama on October 13, 2016 for his Ed.D. degree.

Welcome to Dr. Gretchen Richards (right) as our new Director of Program Evaluation. She will primarily

be working with the 2015 Investing in Innovation grant that supports CORE.

Jennifer Evans and Robin

Yarbrough were selected to participate as Judge's Ballot

Auditors for the JSU Homecoming Pageant on

Wednesday, October 12th.

The elected Queen and King will be announced at the

Homecoming Pep Rally on Thursday, October 27th.

#photobomb #jesslanSGApres

Chuck Torruella from our campus Print Shop and his wife Pam, who works in the Admissions Office, are now world-wide travelers after their recent visit abroad to London, England and Rome, Italy. He & Pam are pictured below in front of The Windsor Castle.

Welcome back to Housing, Brooke Lyon! She and her husband David, are the proud parents of George Davis Lyon, III.

PICTURED IS TWYLA HOBBS AND MALICIOUS INTENT

Twyla, who works in Auxiliary Services, is the 2015 & 2016 Alabama Open Horseman Association Western Gaited Lite Shod Champion. Congratulations Twyla!

Announcements of Interest

Barnes & Noble

o Barnes & Noble would like to thank the Faculty and Staff who have submitted their Spring 2017

Textbook Adoptions. So far this academic year, B&N has saved students over $625,650 off new

textbook prices with our cost-savings options, including used, rental and digital. This has been a

direct result of timely adoptions! Visiting FacultyEnlight.com is the easiest way to submit all

required, recommended or suggested course materials adoptions to the campus bookstore.

FacultyEnlight allows you to view past adoptions, as well as an adoption used by other

Universities our size. For assistance reactivating or setting up your account, please email the

campus bookstore at sm278@bncollege.com or call ext. 5285.

o Barnes & Noble will be offering 25% OFF all Champion Brand merchandise in the Campus

Bookstore (and online) from November 7th through the 19th.

o Caps & Gowns will be on sale at the Campus Bookstore beginning November 28th. For pricing

information, or questions regarding faculty rentals, please call ext. 5283.

o Barnes & Noble will be offering 25% OFF all FLEECE (crews, hoods, and pants) in the Campus

Bookstore (and online) from November 28th through December 10th.

o December 10th will be the Fall Term "Rental Return" Deadline for the Campus Bookstore. They

will be open from 10am until 2pm on that Saturday, for any students still needing to return fall

semester rental textbooks.

o The Campus Bookstore will be closing for the holiday season on December 23rd. During the

time campus is closed, students may purchase textbooks/supplies online at

http://jsu.bncollege.com - and choose to pick these up on campus when we reopen on Tuesday,

January 3, 2017, or have then shipped to their homes.

Sodexo Merry Christmas to the JSU Faculty and Staff For every 20 Meals purchased between Monday, December 12, 2016 and Friday, December 16, 2016, you will receive (5) additional meals at no cost. Call the Sodexo business office to purchase at ext. 7242

Holiday Meal Schedule Thanksgiving Meal from 11:00 a.m. until 1:30 p.m. on Thursday, November 17, 2016. Christmas Meal - TBA Holiday Closings All Dining locations will close as follows:

Friday, November 18, 2016 and reopen for regular hours on Monday November 28, 2016. Friday, December 9, 2016 and reopen for regular hours on Thursday, January 5, 2017.

Institutional Effectiveness

Jacksonville State University 2016 Fact Book now available

The 2016 Fact Book is intended as a general source of information about the University and an

authoritative reference to quantifiable data about students, faculty and staff, and financial and physical

resources. It provides a wealth of information about our University. In addition to the general

information there is data on our students, faculty, staff, and services. In all, the Fact Book offers a

comprehensive picture of JSU through various lenses.

The Fact Book is available for view or download and your suggestions for improving subsequent

editions are welcome as a Fact Book should be a relevant, functional, dynamic tool.

Dr. Roy would like to commend Kim Presson for her diligence in producing an excellent JSU Fact

Book for the campus community.

New Budget Request Process

The Office of University Budget and the Office of Institutional Effectiveness will hold training sessions

on Thursday, November 10, 2016, in 355 Ayers Hall for all Budget Managers (Director/Department

Head level and up) to discuss changes in the Budget Request process for the upcoming 2018 Fiscal

Year budget hearings.

Please reserve by emailing Mandy Abernathy at abernathy@jsu.edu for one of the following sessions

so that you are prepared for the changes. 9:00 a.m., 11:00 a.m., 1:00 p.m. or 3:00 p.m.

No Operational & Assessment plan in place? Here’s how you can learn...

The Office of Institutional Effectiveness is hosting training on Thursday, November 10 at 9:00 a.m. and

2:00 p.m. in the library basement computer lab. This is not PRISM/Compliance Assist system training -

this training will address what changes units should make in their operational and assessment plans to

be prepared for the upcoming SACSCOC 5th year report.

If you are in a leadership position in any area of the university (i.e. Division, Academic or Administrative

Department, Academic Center, Service area, etc.) you must have an operational and assessment plan

in order for JSU to be in compliance with SACSCOC accreditation requirements relating to Institutional

Effectiveness.

Please contact Kim Presson at ext. 8142 or kpresson@jsu.edu no later than close of business on

Friday, November 4th to register for a training session.

Institute for Innovation

21st Century Classroom Toolbox Workshop: 21st Century Classroom Toolbox Workshop:

Join JSU School of Education faculty member, Valerie Wheat, as she provides instruction on tools

that teachers can use for their classrooms: Universal Design, Co-teaching, and Behavior

Management and Strategies.

The FREE workshop, open to JSU faculty, staff and our K12 partners, will be held Thursday,

November 10, 2016, from 8:30 a.m. – 1:30 p.m. on the 11th floor of the Houston Cole Library.

Research & Planning

Thank you to all who participated in the University Strategic Planning process recently. More than 2500

responded to the Strategic Plan Component Survey and on October 13th three forums were attended

by faculty/staff, students and alumni/community. The 2016-21 University Strategic Plan will benefit

from the participation of all involved.

Procurement & Fixed Assets

Please remember to include a purchase requisition number on all attachments. The requisition number

should be noted on the attachment not just in the body of an email.

Email correspondence regarding Requisitions and W-9 forms to purchasing@jsu.edu.

“Government Opportunity Matchmaker”

Director of Procurement & Fixed Assets, Pam Findley, participated in the “Government Opportunity Matchmaker” held on October 13th. This event was presented by the Small Business Development Center/Procurement Technical Assistance Center held on the JSU campus in the Houston Cole Library. The Matchmaker provided an opportunity to meet one-on-one with governmental agencies and prime contractor buyers to discuss upcoming projects and business opportunities.

University Police Department

Calhoun County 911 Partnership

Jacksonville State University is committed to improving all aspects of preparing for, responding to, and

recovering from natural and man-made emergencies. As none of the buildings on campus have an

address (all listed as 700 Pelham road North), UPD and Calhoun County 911 are finalizing GPS

coordinates for all buildings on campus as well as recording streets and landmarks. This will enhance

emergency response (EMT, Police, Fire) to a particular building in the case of a medical emergency or

an unfortunate situation, thereby increasing the response time and decreasing our potential liability.

Calhoun County 911 has proposed to assume emergency communications for the University Police

Department effective January 1, 2017. Calhoun County 911 has been advocating for centralizing all

police and fire communications in Calhoun County to improve the efficiency of emergency response. As

we move forward, we are gathering information to ascertain unforeseen challenges in software,

personnel, contract, etc.

Address assignment for each building on campus will be finalized shortly and new signs posted at

each. It is important to keep in mind that these addresses cannot be used to receive mail.

The Jacksonville City Post Office will not deliver to these addresses. Mail must continue to show the

address of 700 Pelham Rd. N Jacksonville, AL 36265 so it will reach the JSU mail center to be

delivered. Questions should be directed to Chief Giddy @ upd@jsu.edu.

“Chill with the Cops”

Pictured are Chief Giddy and SGA President Jesslan Sharp, serving ice cream to faculty, staff and

students at the October 3rd Ice Cream Social.

President John & Dr. Pamela Beehler are partnering with the SGA in the university's continued effort to

strengthen the relationship between students and campus police. Keep your eye out for future events!

A FEMA facilitated Virtual Tabletop Exercise (VTTX) - “Active Shooter - College Campus with

Hostages” has been scheduled for December 8, 2016 from 10am till 2pm at the Calhoun County

Emergency Management Agency. This training exercise has been requested especially for JSU and

Gadsden State Community College. This VTTX will simulate an active shooter event in a

college/university environment and can be used to assess plans, policies, training, and procedures. The

VTTX differs from other tabletop exercises because it uses Video-Teleconference (VCT) technology

and it provides an opportunity for responders across the Nation to simultaneously participate in a

hazard-specific facilitated discussion.

For more information, contact Melonie Carmichael at mcarmich@jsu.edu or 256-782-5282 if you’d like

to participate.

The National Incident Management System (NIMS) is an incident management framework

established by the Federal Department of Homeland Security Presidential Directive (HSPD-5) in 2004.

Under NIMS all local, state, and federal first responder agencies and departments tasked with incident

management responsibilities must utilize the Incident Command System (ICS) and other NIMS

principles when responding to a variety of incident that may occur within their jurisdictions. JSU must

demonstrate NIMS compliance efforts in order to apply for specific emergency preparedness and

Homeland Security grants and to receive federal disaster reimbursement funding. JSU adopted a NIMS

policy on November 1, 2007 as its system for preparing and responding to disasters and emergency

incidents. JSU Police Department manages the University’s NIMS compliance efforts, which includes

identifying faculty and staff who should take ICS courses, please review the plan and determine which

ICS’s courses you should take based on your department/division once completed email a copy of your

certificate to Melonie at UPD.

To read more about JSU’s NIMS Training Plan and determine which classes you should take visit: http://www.jsu.edu/police/emergencymgt/pdf/JSU_NIMS_Training_Plan_with_Profile.pdf or contact Melonie Carmichael at mcarmich@jsu.edu or 256-782-5282 for more information.

Controller

We will resume our monthly Banner Finance Workshop on Tuesday, November 8th from 2:30-4:00

p.m. in 355 Ayers Hall. Our topic will be “New Student Fees: How that impacts my budget and

students". Robin Yarbrough will discuss budget impact and Ms. Alice Wudarczyk, Assistant

Controller of Student Accounts and Ms. Emily White, Registrar, will explain the impact on students and

where/how to find fee information. We expect seats to fill quickly so please RSVP as soon as possible

with Jennifer Evans at jenevans@jsu.edu.

Banner Finance New User Workshop will be Thursday, November 3rd from 2:00-4:00 p.m. in 308 Bibb

Graves Hall. Please reserve your spot today with Jennifer Evans at jenevans@jsu.edu.

Homecoming in the Office of Student Accounts

As always, the Office of Student Accounts goes all out for JSU Football. Join these ladies for the

homecoming game on Saturday, October 29, 2016 @ 2:00 p.m. for the “Greatest Show on Turf”,

Gamecocks vs. Eastern Illinois. At halftime, the Alumni of the Year and the Homecoming Court will be

presented.

Information Technology

Technology Showroom

The Department of Information Technology has established a computer display room in Self Hall 243.

The display room highlights devices from Apple and Microsoft for desktop computing and mobility.

Make your reservation today to visit the display room by visiting the Technology Support Center

webpage or click here http://tinyurl.com/jsuShowroom.

The NEW JSU Mobile App update to 5.0 was released in October.

Some of the new features include: iOS 10, watchOS3, and Android N support. Also, biometric

authentication that allows you to login to the MyJSU app using your fingerprint with iOS and Android

devices.

Human Resources

2016 Employee Benefits and Wellness Fair

The 2016 Employee Benefits and Wellness Fair was a great success. HR teamed with more than 40 providers to bring awareness to benefit opportunities available to JSU employees.

More than 327 faculty and staff attended the fair; the Alabama Department of Public Health was able to administer 140 flu shots, 72 health screenings, and 60 employees were able to complete the Health Questionnaire with a PEEHIP representative. Over 20 door prizes were given out to employees provided

by various sponsors. Breakfast was donated for our vendors’ by the Jacksonville Jack’s Restaurant. McAllister’s Deli in Oxford catered the vendor’s lunch, which was provided by the JSU Foundation and music provided by the JSU Jazz Band.

One of the highlights of the day was seeing the Air Evac/Air Med emergency helicopter land on the front lawn of Bibb Graves for all the staff/faculty to see.

As we move forward and in striving to create and maintain a focus on health and wellness, Human Resources, in collaboration with several local and on-campus partners will be launching a Wellness Campaign for employees. If you interested in working with this initiative, please contact human resources at either 5007 or hrconfidential@jsu.edu. Information about the health and wellness initiatives will be provided in the coming months.

JSU and the Fair Labor Standards Act updates

The Fair Labor Standards Act (FLSA) is a federal law that ensures employees are treated fairly, and accurately compensated for their time worked. The FLSA distinguishes work as non-exempt and exempt, and establishes standards for minimum wage, overtime pay, recordkeeping, child labor, and nursing mother breaks and facilities. Most jobs are governed by the FLSA, some are not. Some jobs are excluded from FLSA coverage by statute. Other jobs, while governed by the FLSA, are considered "exempt" from the FLSA overtime rules.

As of May 18, 2016, the US Department of Labor revised the Fair Labor Standards Act. These revisions will become effective December 1, 2016. The Department of Human Resources is in the process of updating our policies and procedures to reflect the new regulations and continues to meet with the University’s leadership to establish and make recommendations to ensure compliance with all FLSA requirements.

Please visit: http://www.jsu.edu/hr/flsa.html for more information on FLSA.

Calendar Notes

Due to the holiday schedule and university closing, there will be no Functional Area Leadership

Meetings or Finance & Administration Newsletter for the months of December and January.

The University will be closed on November 11th, November 21st - 25th and December 23rd thru

January 2, 2017

Shred-It Collection Dates – November 14th & 28th, December 12th and January dates TBA

Miscellaneous Info Items

Remember to actively participate in the university’s pilot recycling program. Funded by the Alabama Department of Environmental Management, these green recycling bins are designed to hold assorted paper and #1-7 plastics. These bins can be found in the following buildings: Theron Montgomery Building (2nd floor) Martin Hall (lobby)

Houston Cole Library (Jazzman Café) Brewer Hall (lobby) Bibb Graves Hall (1st floor) Meehan Hall (entrance)