what is self management

8/3/2019 What is Self Management

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SELF MANAGEMENT

By:

Ms. Ayesha Sajjad



"MOST POWERFUL IS HE WHO HAS

HIMSELF IN HIS OWN POWER."

SENECA



Scope of the topic

To handle all your affairs in stress-less way

As a result you can focus on your vision

And can achieve your vision in a better way



What one thing could you do (you aren’tdoing now) that if you did on a regular basis,

would make a tremendous positive differencein your personal & professional life???



WHAT IS SELF MANAGEMENT???

Self-management refers to methods, skills, and strategiesby which individuals can effectively direct their ownactivities toward the achievement of their visions.

These includes;goal setting, decision making, focusing, planning,

scheduling, task tracking, self-evaluation, self-intervention,

self-development, etc.

http://en.wikipedia.org/wiki/Goal_setting

http://en.wikipedia.org/wiki/Decision_making

http://en.wikipedia.org/wiki/Focusing

http://en.wikipedia.org/wiki/Planning

http://en.wikipedia.org/wiki/Scheduling

http://en.wikipedia.org/wiki/Evaluation

http://en.wikipedia.org/wiki/Personal_development




http://en.wikipedia.org/wiki/Evaluation

http://en.wikipedia.org/wiki/Scheduling

http://en.wikipedia.org/wiki/Planning

http://en.wikipedia.org/wiki/Focusing

http://en.wikipedia.org/wiki/Decision_making

http://en.wikipedia.org/wiki/Goal_setting



IS MANAGEMENT SIMILAR TO

LEADERSHIP???

No, Certainly not!

Leadership Management

High powered, right brainactivityVision is set

Time –bound , left brainactivityObjectives are set to achievevision.

Cont…



…Cont

In order to be effective manager of yourself, you firsthave to be an excellent leader, because;

The ability to manage well does not make muchdifference if you aren’t even in the “right jungle”.

Effective management is putting first thing first but itsleadership that decides what “first things” are,

Management is discipline, carrying it out.



SELF MANAGEMENT

orTIME MANAGEMENT

First generation Management

Second generation Management

Third generation Management

Fourth generation Management



First Generation Management: Characterized by notes & checklists

Second Generation management:

Characterized by calendars & appointment books

An attempt to look ahead



Third generation management: Characterized by prioritizing, setting goals & daily

planning. Focus on efficient scheduling & control of time

BUT…..

It limits vision, as daily planning fails to focus on largerperspective

It focuses on urgent (though they might be not importantas well)

It is unable to manage the roles in a balanced way.

RESULT…

People feel too restricted, and they revert back to 1st &2nd generation management to preserve relationships &quality of life.



Fourth Generation Management:

Recognizes that “time management” is amisnomer…….

“ the challenge is not to manage time but tomanage ourselves”



The time Management Matrix

IACTIVITIES:CrisesPressing problemsDeadline-driven projects

IIACTIVITIES:Relationship buildingRecognizing newopportunitiesPlanning, recreation

III

ACTIVITIES:Interruptions, some callsSome mail, some reportSome meetingPressing mattersPopular activities

IV

ACTIVITIESBusy workSome mailSome phone callTime wastersPleasant activities

URGENT Not Urgent

Important

Notimportant



If focus is on Quadrant I….

IRESULTS:•Stress•Burnout•Crisis management

•Always putting out fires

II

IV

III



If focus is on Quadrant III….

I II

IIIRESULTS:•Short-term focus

•Crisis management•Reputation-chameleon character•See goals and plans as worthless•Feel victimized, out of control•Shallow or broken relationships

IV



If focus is on Quadrant IV….

III

I II

IVRESULTS:•Total irresponsibility

•Fired from jobs•Dependent on others or institutionsfor basics



If focus is on Quadrant II….

I

IIRESULTS:•Vision, perspective•Balance•Discipline•Control

•Few crises



Answer of question asked in thebeginning………



QUADRANT II IS THE HEART OF EFFECTIVESELF-MANAGEMENT



How to become a Quadrant II SELF-manager???

Step 1:

“Identifying Roles”

•Individual•Husband/ Father•Manager new product•Manager HR•Manager Administration

•Personal development•Wife/ Mother•Teacher•Real Estate Salesperson•Friend



Step 2:

“Selecting Goals”

Think of two or three important results you feel you

should accomplish in each role during the next sevendays

These goals should reflect quadrant II activities

Should be in conjunction with your personal mission

statement



Step 3:

“ Scheduling”

Look at the week ahead with your goals in mind and

schedule time to achieve them

You can translate each goal to a specific day

Weekly organizing gives you the freedom and theflexibility to handle unanticipated events



Step 4:

“Daily Adapting”

It includes daily adapting of prioritizing activities

and responding to unanticipated events,relationships and experiences in a meaningful way

Take a few minutes each morning to review yourschedule



The Quadrant II Tools

A Quadrant II organizer will need to meet siximportant criteria;

1. Coherence:It suggests that there is harmony, unity &integrity between your vision & mission,your roles & goals, your priorities and plans

and your desires and discipline.



2. Balance:

It helps you to keep balance in your life, sothat you don’t neglect important areas likeyour health, family, professional preparationor personal development.

3. Quadrant II focus:

It encourages you, motivates you, actually

helps you spend the time you need inQuadrant II.



4. A “People” Dimension:

It allows you to deal with people not withschedules, it focuses on effectiveness ratherthan efficiency.

5. Flexibility:

your planning tool should be your servant not

your master.



6. Portability:

Your tool should be portable so that you can carry itmost of the time;

To review your personal mission statement

To measure the value of new opportunity againstsomething you already have planned. etc;



To inculcate self management

in students Why to inculcate self management strategies

in students???

These strategies can actually aid in skill acquisition.

They reduce teacher time required for instructionand monitoring of behavior, promote generalization

and maintenance of behaviors.



Self Management Strategies

for Students Self Instruction

Goal Setting

Self-Monitoring

Self-Evaluation

Self-Reinforcement



Self Instruction

Self-instruction involves teaching students how to talkthemselves through the completion of a task.

It improves;

student’s academic performance

social and interpersonal skills work skills

following of directions

How to teach self instruction;

By modeling

By providing opportunities for practice

By corrective feedback

By reinforcement



Goal Setting

Goal setting can be used to promote theacademic and social/behavioral performanceof students.

Its benefits include; student motivation

students monitoring their own progress

helping students feel more positive about theirabilities

Cont…



How to teach for goal-setting:

It includes:

Assessing strengths and needs

Selecting clear, specific goals

Identifying the people who can help achieve goals Identifying activities or steps needed to achieve

goals

Identifying possible obstacles that may interfere

Developing and implementing a plan of action Monitoring goal attainment

….Cont



Self Monitoring

Self-monitoring involves students observingwhether a target behavior has occurred andthen recording its occurrence

It is useful to change behavior and increaseacademic productivity



Self evaluation

In self-evaluation, students providethemselves with immediate feedback as theyare monitoring academic or social goals

Its benefit is that the probability of practicingincorrect or inappropriate behavior or

responses is reduced



Self Reinforcement

Self-reinforcement refers to studentsreinforcing their own behavior immediately.

Several researchers have argued that self-reinforcement can be just as effective asteacher-delivered reinforcement.

Examples of reinforcers that students can use

include self-generated verbal statements(“Nice job, Laurel. You got all the answerscorrect.”)



SELF-MANAGEMENT QUIZ



I feel overwhelmed by too many tasks and responsibilities-juggling priorities. 5 4 3 2 1 I am very busy and impatient 5 4 3 2 1 The closer the deadlines, the harder I work. 5 4 3 2 1 I have to cope with too many organizational or job task changes. 5 4 3 2 1 I am drowning in an overload of information from e-mail, text messages, and the Internet. 5 4 3 2 1 I feel pressured by too many demands from friends, teachers, and parents. 5 4 3 2 1 I dislike turning over responsibility to others. 5 4 3 2 1 I find it difficult to stay agile, flexible, and resilient and focus on what is important. 5 4 3 2 1 Worry robs me of time and energy. 5 4 3 2 1 I have difficulty making decisions affecting my school life. 5 4 3 2 1 I am frequently late for class and appointments. 5 4 3 2 1 My “B” and “C” priorities take so much time that I rarely get to the “A’s”. 5 4 3 2 1 I put things off until it’s too late or no longer matters. 5 4 3 2 1 I look at projects as a whole, rather than breaking them up into smaller units.

5 4 3 2 1

I am sleep deprived and do not feel rested in the morning. 5 4 3 2 1 I feel that my work does not reflect my vision, mission, and values. 5 4 3 2 1 My behaviour is incongruent with what I truly believe. 5 4 3 2 1 Planning my day, every day, is difficult for me. 5 4 3 2 1 I am unable to establish a clear direction and develop personal and academic goals. 5 4 3 2 1 I find it difficult to create a healthy school, work, and life balance 5 4 3 2 1

Think about the past month. For each of the time pressures listed below, indicate how much eachas been a source of distress for you.

Score each item according to how much of the time each statement applies to you.5 (always) 4 (often) 3 (sometimes) 2 (rarely) 1 (never)



INTERPRETATION:

•1-30 – Time Master:You are doing a great job managing your time and life.Congratulations!

•31-50 – Learning:You are managing yourself and time to a considerable extent.There is still room for improvement.

•51-100 – Red Alert:Things may be spinning out of control. You need to changecertain behaviors and learn new skills.

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