what do you know about font formatting notes

Independent Practice: Paragraph Formatting Student Activity

Student Name: Period: Date:

WHAT DO YOU KNOW ABOUT FONT FORMATTING? Directions: Key the items below and apply the font formats directed for each. Below each item, describe the steps you took to apply the formats and why each format is used.

1. Key Computer Applications I in bold font.

2. Italicize the word champion.

3. Underline words but not spaces in the phrase Pledge of Allegiance.

4. Apply a style other than bold to the phrase Business Reports.

5. Apply a subscript to the 2 in H2O.

6. Key the phrase FBLA Membership Roster in small capital letters.

7. Key Business Classes are Fun! and format the text as serif font.

8. Key the following sentence and insert the é symbol where appropriate.

I sent my résumé to the personnel department at Global Financing, Inc.



INDEPENDENT PRACTICE: PARAGRAPH FORMATTING Directions: In this activity, you will work independently to apply formats to paragraphs and answer related questions.

Part I: Key the following paragraph and apply the formats listed below.

The purpose of Future Business Leaders of America (FBLA) is to provide as an integral part of the instructional program additional opportunities for students (grades 6-12) in business education and to develop vocational and career supportive competencies and to promote civic and personal responsibilities.1

1North Carolina Future Business Leaders of America State Awards Program, 2001 Edition

1. Indent the first line

2. Double space the paragraph

3. Add a footnote

4. Add a border around the paragraph

Part II: Key the following paragraph and apply the formats listed below.

Are You Too Young to Plan Your Retirement?

The average American is now expected to live into his or her 80s. That means that you could be living on retirement for up to a third of your life. True, your living expenses are likely to be somewhat lower in retirement than they are now, while you are working and perhaps raising a family. Think about the money it will take to live comfortably and then multiply it by 20 or even 30 years. But according to many financial experts, in order to maintain your current standard of living, you will need 60 to 80 percent of your final working income for every year of your retirement. It’s a big number and it won’t happen automatically. Don’t forget about inflation when planning for your retirement. The cost of a movie ticket in 2000 was $9.00. A movie ticket in 2025 is expected to cost $28.81. A car cost $16,615 in 2000. The same car will cost $53,180 in 2025. Source: NC 401(k) Plan: Helping You Bild a Better Financial Future. July 2004. Prudential Retirement.

1. Beginning with the sentence “The cost of a movie ticket in 2000 . . .,” format the remaining sentences as a bulleted list

2. Select the entire paragraph (except the bulleted list) and format it as a hanging indent.

3. Cut the sentence “Think about the money it will take to live comfortably and then multiply it by 20 or even 30 years” and paste it after the sentence “But according to many financial experts, in order to maintain your current standard of living, you will need 60 to 80 percent of your final working income for every year of your retirement.”

4. Format “Are You Too Young to Plan Your Retirement?” as a paragraph heading.



5. Format the source note in hanging indent style

Part III: Key the answers to the following questions in complete sentences. Save and submit according to teacher instructions.

1. What are two techniques used to indent a paragraph?

2. Why might paragraphs be double-spaced?

3. What affect did the border have on the text you keyed?

4. What happened when you applied bullets?

5. How did bullets make the list easier to read?

6. What does a hanging indent look like?

7. What is the purpose of a paragraph heading?

Table Formatting Notes Student Activity


TABLE FORMATTING NOTESDirections: Use this document to take notes as your teacher guides you through the uses and formats commonly associated with tables.

Components of a Table

Procedure

Font, Page, and Paragraph Formatting Review Student Activity


INDEPENDENT PRACTICE: TABLE FORMATTING

Create a table of your favorite television shows Monday through Friday. Apply the following formats:

1. Horizontally and vertically center the column and row headings and key them in bold font

2. Adjust rows evenly

3. Merge any cells that represent hour-long shows

4. Divide all columns evenly

5. Include at least one merged row or column

6. Apply shading to the row and column headings

7. Key an appropriate title for the table

8. Save and print the table according to teacher directions

6411 – Computer Applications I Summer 2008, Version 2 Competency B – 3.01 – page 5



INDEPENDENT PRACTICE: PAGE FORMATTING INSTRUCTIONS

DIRECTIONS: EDIT THE EXCERPT FROM WILD WOMAN’S GUIDE TO ETIQUETTE, CHAPTER 9, BY SHARON A. HILL THAT HAS BEEN SENT

TO YOU ELECTRONICALLY BY YOUR TEACHER AS DIRECTED BELOW. ANSWER THE QUESTIONS ON THE NEXT PAGE.

1. Format the title, Chapter 9. Telephone Etiquette as follows:

Font size 16

Font style – Bold

Font – Arial

Font effect – Small caps

2. Set the left margin to 1.25”

3. Triple space after the title

4. Indent all paragraphs

5. Double space the entire chapter and delete any extra spaces between paragraphs

6. Format all side headings as paragraph headings in a sans serif font

Format the text as bold and initial caps

Insert a period after the text (do not bold the period)

The font size should correspond to that of the paragraph text, which is 12

The paragraph body begins on the same line as the paragraph heading

7. Cut the paragraph about placing a telephone call and paste it ahead of the section on leaving messages

8. Add a border around the title

9. Format the five paragraphs below Cell phones and pagers with bullets. Single space within and double space between each bulleted item

10. Format a page border around the entire document

11. Format a header with the chapter title 12 pt Arial font in the left-hand margin. Do not show the header on the first page

12. Format a footer with a page number in the bottom right hand margin in the same font and size as the header

13. Quadruple space at the end of the body of the chapter to key the reference in hanging indent format

14. Format the book title in italics

15. Protect against orphans and widows by using manual (hard) page breaks

16. Proofread the document before saving and submitting




KEY THE TEXT ABOUT FONT ACCORDING TO THE GUIDELINES LISTED BELOW:

Key a title for the text that as placed and formatted appropriately

Use your knowledge of font formatting to draw attention to key words Determine the appropriate paragraph breaks and indent each.

At the end of the text, use two bulleted lists to provide 3 examples each of sans serif fonts and serif fonts.

A serif font is one that has small attributes at the tips of each letter. The most commonly used serif font is Times New Roman. It is often used in the body of a letter or report. A sans serif font does not include the attributes at the tips of each letter. Arial is a sans serif font. Sans serif fonts are commonly used in title texts and serifs are commonly used for the body text. While there is no steadfast rule that dictates a sans serif font must be used for titles and a serif for body, this practice is used more often than not in hard copy materials. Serif fonts are said to propel the reader forward because of the natural right-sided slant of the letters. Sans serif fonts are the preferred font for web-based content. Sans is a French word meaning without.

Key the answers to the following questions:1. What is the difference between a serif font and a sans serif font?

2. Which font is preferred for hard copy text?3. Why are serif fonts preferred?

4. What font is used in this question?


What do you know about Business Documents? Student Activity

Student Name Date: Period

WHAT DO YOU KNOW ABOUT BUSINESS DOCUMENTS?Part II Directions: Although you are not expected to know the details and descriptions of each document listed below, you probably know more than you think you do! Describe what you know about the following business documents and come back to this document later to rate your progress.

DocumentDate: What I know about components and uses of this document:

Date: I now know more about each document and my comfort levels are:

Résumé I feel that I am an expert.

I know enough to get by with a little more practice.

I don’t have a clue.

Business Letter

I feel that I am an expert.



Personal Business Letter

I feel that I am an expert.



Memo I feel that I am an expert.



Agenda I feel that I am an expert.



Minutes I feel that I am an expert.




What do you know about Business Documents? Student Activity

Student Name Date: Period

DocumentDate: What I know about components and uses of this document:

Date: I now know more about each document and my comfort levels are:

Research Report

I feel that I am an expert.I know enough to get by with a little more practice.


Table of Contents

I feel that I am an expert.I know enough to get by with a little more practice.



Business Document Notes: Résumé Student Notes

BUSINESS DOCUMENT NOTES: RÉSUMÉ

BUSINESS DOCUMENT NOTES: RÉSUMÉ

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?

MARGINS

No less than .5 inch margins Use white space uniformly to create a professional appearance and emphasize the

content

COMPONENTS

Name Address Phone number(s) Email Address

Listed in chronological order beginning with the most recent If not graduated yet, list date of expected graduation Include courses enrolled that directly relate to the position sought


To see a full-size copy of this document, refer to page 1 of the 3.01 Document Examples PDF file

Business Document Notes: Résumé Student NotesBUSINESS DOCUMENT NOTES: RÉSUMÉ

Listed in chronological order, beginning with the most recent Use the term that is most descriptive.

For example, someone who worked with his dad fixing cars would describe their knowledge as experience

Someone employed at Fast Lanes Auto Store would describe their knowledge as employment

Include type of position, name and location of organization, dates of employment, and brief description of responsibilities

Use action statements Experience may be keyed before education if needed for added

emphasis

Listed with permission of the reference If included on the résumé, include name and contact information If not included on the résumé, a statement indicating that

references will be provided upon request should be included Never use relatives or peers as references

OPTIONAL INFORMATION

Concise statement of your purpose, usually for a specific job

Examples: Reading, skiing, hiking, Boy Scouts, choir, and fishing, etc.

Examples: Volunteering at the local hospital or animal shelter, tutoring, etc.

Indicate leadership ability, service to others, expertise, for example, chapter president of FBLA

Especially applicable to companies with international holdings and interests or in communities with diverse cultures

GUIDELINES FOR KEYING

Contact’s name is usually keyed in large font in the header section, followed by his/her contact information, usually keyed in smaller text

Sections are commonly divided into columns – headings on the left and descriptive text on the right

Limit length one page as often as possible Must be free of any errors Format and text should be easy to read and attractively presented Do not use a font size less than 11 or 12 pt.


Independent Practice: Résumé Student Activity


INDEPENDENT PRACTICE: RÉSUMÉ

Julie Local4518 Summit Point Road

Archdale, North Carolina 28456336-455-3322 (H)336-444-5633 (C)

[email protected]

OBJECTIVE Seeking a manager intern position with Smiley’s Daycare

EDUCATION Senior at Groom High School, Archdale, NC Graduation May 2009Business Administration concentrationGPA 3.6

EXPERIENCE Harris Grocery Store, Archdale, NCCashier, May 2007 to presentManage cash register and assist customers as needed.

Self EmployedBabysitter, 2005 to presentCare for neighborhood children, all ages on an as-needed basis.

Self EmployedNanny, June 2006 – August 2006Employed as daytime nanny by two families. Provided care and supervision for four children aged 6 months to 7 years. Responsible for driving children to and from summer activities, light house keeping, and daily art projects.

REFERENCES Steve and Mary Ward, 4534 Alston Court, Archdale, NC 28456, 336-558-8845

Mary Woodlawn, 4545 Jamestown Place, Archdale, NC 28456, 336-454-3345

Alice Creech, 4555 Knox Road, Archdale, NC 28456, 336-556-3331


mailto:[email protected]

Business Document Notes: Business Letter Student Notes

BUSINESS DOCUMENT NOTES: BUSINESS LETTER



MARGINS

Adjust the margins so that the letter has a uniform amount of white space at each margin and is slightly oriented to the top or centered

COMPONENTS (IN ORDER) Preprinted information in the header and sometimes in the footer that

usually contains the company name, address, email address, logo, and other contact information

The date the letter was written, spelled out, as in April 30, 2010

Keyed on the first line of the inside address and used to address a specific person or job (Sales Manager) within an organization

The name of the addressee, name of the business, street address, city, state abbreviation, and zip

The greeting


See pages 3-4 of the 3.01 Document Examples PDF file



Keyed below the salutation because it is considered part of the message

Key the word Subject in all caps, followed by a colon and the topic, also in all caps

Gives the reader a quick overview of the topic

The letter content Key paragraphs in single space format with a double space between

The goodbye

Keyed name of the company in all caps, placed a double space below the complimentary close

Author’s name and title, which may be keyed on one or two lines, depending on length

Initials of the typist of the letter and sometimes the author as well (keyed first)

Example: bc/mw or BC/MW No punctuation is used with the initials

Indicates that another document is included with the letter. Sometimes the enclosures are identified. Example: Enclosure: Résumé

Indicates the names of other parties who have received copies of the letter. Example: cc Mrs. Dian Moon

PUNCTUATION STYLES

A colon is keyed after the salutation (Dear Mrs. May:) A comma is keyed after the complimentary close (Sincerely,)

No punctuation after the salutation or the complimentary close

FORMAT

All lines begin at the left margin

The date and closure are keyed AT center point (about 6 tabs)

GUIDELINES FOR KEYING6411 – Computer Applications I Summer 2008, Version 2 Competency B – 3.01 – page 14



A quadruple space follows the date line, leaving three blank lines between the date and the inside address

A double space follows the inside address, leaving one blank line between the inside address and the salutation

A double space follows the salutation, leaving one blank line between the salutation and the body

The body of the letter is single spaced, with a double space between paragraphs A double space precedes the complimentary close If the company signature is included in the letter, it is keyed a double space below the

complimentary close and a quadruple space (three blank lines) above the writer’s signature block

If no company signature is included in the letter, the writer’s signature block is keyed a quadruple space below the complimentary close

A double space separates the writer’s signature block from any remaining parts of the letter Reference initials, enclosure notation, copy notation, etc. are single or double spaced

Reference initials are not required when the writer is also the typist


Independent Practice: Business Letter Student Activity


INDEPENDENT PRACTICE: BUSINESS LETTER

Directions: Key the information below as a business letter in block style with mixed punctuation. Use today’s date and your name in the closing. The letter is to Mr. Dwight Marks, 300 East 57th Street, New York, NY 10022.

Thank you for your recent inquiry regarding purchase of our curriculum materials for Computer Applications I. As you pointed out, the curriculum guide and blueprint are easily accessible from the Internet, but the item bank is not. I regret to inform you that test items are not for sale or use outside of North Carolina and that they are the legal property of the Department of Public Instruction.

Please contact me if you have any other questions. I’ve enclosed an order form from our local printing company should you desire hard copies of our products.


Independent Practice: Business Letter Teacher Key

INDEPENDENT PRACTICE: BUSINESS LETTER KEY

Note: Spacing appears off in this graphic. Go to the 3.01 Documents folder for the key and to view the correct spacing.

Business Document Notes: Personal Business Letter Student Notes

BUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTERBUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTER



Includes the return address of the author Street address

City, State abbreviation, zip code Date

Formatted according to the same guidelines as a business letter

LETTER OF APPLICATION


HOW IS IT ORGANIZED? (DESCRIBE THE CONTENTS OF EACH PARAGRAPH)

Paragraph 1 •

See page 5 of the 3.01 Document Examples PDF file

Business Document Notes: Personal Business Letter Student NotesBUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTER

Paragraph 2 •

Paragraph 3 •

Independent Practice: Personal Business Letter Student Activity

Name: Period: Date:

INDEPENDENT PRACTICE: PERSONAL BUSINESS LETTER

Key a personal business letter to the address listed below as a letter of application that will accompany a résumé. As you key the letter, notice that it is divided into three sections:

• The first paragraph introduces the job applicant to the prospective employer and describes what position he is applying for and how he learned of the job opening.

• The second paragraph details his experience and education.

• The third paragraph requests an interview.

Use block style and mixed punctuation. Supply an appropriate salutation and complimentary close, as well as an enclosure notation. Begin with 1” side margins and a 1 ½ ” top margin. Adjust if necessary.

The letter is from Dwight Cobol, 1947 Rickard Place, Swansboro, NC 58457. The letter is to Ms. Alice Council, Personnel Director, Acme Products, 1895 Centennial Drive, Charlotte, NC 28388. Use the current date.

Letter body:I would like to apply for the position of Account Manager as advertised in Sunday’s Charlotte News and Observer. The job is listed as position number 56789. I am familiar with the history of Acme Products and have observed its steady rise as a major developer of computer software.

I am currently employed by a local company in Swansboro as the account manager for ten major clients. I handle all of their customer service needs including product maintenance, new product implementation and training, and project development. I am a team player willing to work long hours when necessary to implement the deployment of a product and thereby maintain a long lasting relationship with my clients. I am certified as a network systems specialist and, as noted on my résumé, received a bachelor of science in information systems with a minor in management from North Carolina State University.

I look forward to discussing the position of account manager in person. Please call or email at your earliest convenience to schedule an interview. I can be reached by cell phone at 545-656-9906 or email at [email protected].

mailto:[email protected]

Independent Practice: Personal Business Letter Teacher Key

INDEPENDENT PRACTICE: PERSONAL BUSINESS LETTER KEY

Business Document Notes: Memo Student Notes

BUSINESS DOCUMENT NOTES: MEMO



MARGINS




Adjust the margins so that the memo has a uniform amount of white space at each margin and is slightly oriented to the top or centered

COMPONENTS (IN ORDER) May be keyed first either at center point or at the left margin Spell the date out – April 30, 2010, not 4/30/2010

TO – addressee(s) FROM – senders DATE – if not keyed at the beginning SUBJECT – brief summary of memo content

Message

Sometimes included at the end of a memo to allow for a signature

OR Sometimes the author initials beside the “From” heading –

for authenticity

Attachment or copy notations




The basic headings: TO or MEMO TO, FROM, and, SUBJECT or RE, are most often keyed in all caps and bold

The information to the right of each heading is vertically aligned (usually one or two tabs after each heading)

When addressed to more than two or three recipients (or from multiple authors), vertically align each name; otherwise, separate each name by a comma and fit on one line

Body begins a double space below the last heading The writer’s name or initials may be keyed a double space below the last line of the body

(optional) Paragraphs are single spaced with a double space between Paragraphs may be blocked or indented

Business Document Notes: Agenda Student Notes

BUSINESS DOCUMENT NOTES: AGENDA



MARGINS

If the agenda is very short, it may be centered horizontally and/or vertically Adjust margins (top and side) so that the agenda is attractively presented on the page If letterhead stationery is used, leave .5 inches between the letterhead and the beginning of the

agenda

COMPONENTS (IN ORDER)

Heading section


Business Document Notes: Agenda Student Notes


Body


May include columns of times, topics, speakers, and locations or may simply be represented as a list of items

May be formatted with dot leader tabs to control the left-to-right flow of the text Format varies according to the needs and preferences of each organization If the agenda includes a list of incomplete sentences, no periods are required Use a double space between numbered items If the meeting or conference will last more than one day, list the day and date at the beginning of

each section in bold For agendas in column format, use the table feature

Business Document Notes: Minutes Student Notes


INDEPENDENT PRACTICE: AGENDA

Directions: Key the information below as an agenda for an FBLA board meeting at the Koury Convention Center on June 17, 2009 at 6:00 p.m. in the Olympia conference room. Save and submit according to teacher directions. Be sure to keep track of your documents on the Business Documents Checklist.

6:00 Call to Order and Welcome...................................................Claudia SkinnerSection Chief, Business & Information Technology,

Marketing, Health Occupations & Career Development6:10 Minutes of September Meeting.........................................Kathy Worthington

NC FBLA Board of Directors Secretary6:15 NC FBLA State Officer ReportsUNFINISHED BUSINESS6:40 Directory Updates..............................................................Lorraine Stephens6:45 Online Registration for SLC 2006................................................Mike McKay

Professional Division Board Adviser6:55 Membership Growth (Target Young Campaign)................Lorraine StephensNEW BUSINESS7:00 Calendar Review.........................................................................Amy McKay7:10 New Events for SLC..........................................................Lorraine Stephens7:20 Regional VP Applications..................................................Lorraine Stephens7:25 Procedures for Regions Without A Regional VP...................Claudia Skinner7:40 Board Member Nominations..............................................Lorraine Stephens8:00 Dress Code........................................................................Lorraine Stephens8:25 Announcements.................................................................Lorraine Stephens8:30 Adjourn


BUSINESS DOCUMENT NOTES: MINUTESBUSINESS DOCUMENT NOTES: MINUTES


MARGINS

Adjust margins (top and side) so that the agenda is attractively presented on the page



BUSINESS DOCUMENT NOTES: MINUTES

COMPONENTS (IN ORDER) Title – Minutes of the [Organization Name] Location – building name, room, city, and state abbreviation Date minutes were keyed

A description of the company, the date of the meeting, and the location

List of members and visitors present and their titles List of members absent

Record of who began the meeting and at what time it began

Review of previous minutes by board members Minutes may be emailed to board members prior to meeting to save time Recommended edits and corrections are made during the approval of the

minutes

May be listed by committee or presenter name CEO Report

Financial Review Progress reports presented by subcommittee chairs

Unresolved or tabled discussions from previous meetings

New topics

Notation of who adjourned the meeting

Indicates time meeting was adjourned Includes keyed name of secretary and signature line


Center the heading information and key in initial caps and bold at the beginning of the document The body of the minutes should contain a separate paragraph for each subject Single space within paragraphs and double space between

Independent Practice: Minutes Student Activity


INDEPENDENT PRACTICE: MINUTES Directions: Key the information below as a record of minutes.

NC FBLA BOARD MEETINGFBLA STATE CONFERENCE – GREENSBORO, NCMINUTES OF APRIL 6, 2006

BOARD MEMBERS PRESENT STATE OFFICERS PRESENTClaudia Skinner, NC FBLA State Chairperson Brooke Barton, FBLA State PresidentLorraine Stephens, NC FBLA State Advisor Laura Reynolds, ParliamentarianCheryl Barton, Western Region Nicole Honeycutt, Western Region VPKim Harrison, Triangle East Region Britney Montgomery, Triangle East VPHeather Jones, Southwest Region Chase Hoyle, Southwest Region VPKim Miller, Northwest RegionJudy McRoy, Eastern Region Ryan Keys, Eastern Region VPShirley Grissett, Southeast Region Kim Dixon, Central Region VPRhonda Evans, Triad Region Paul Cash, Triad Region VP

CALL TO ORDERMs. Claudia Skinner, NC FBLA State Chairperson called the NC FBLA Board meeting to order on Thursday, April 6, 2006 at 6:00 p.m.

MINUTESThe minutes of the previous minutes were read and approved by Shirley Grissett, Board Secretary.

All state officers made a report of their Regional Competitive Events. All stated that their competitive events were a success. In the president’s report, Brooke Barton stated that she assisted with the Western and Northwest Regions. She thanked everyone for this year’s work on the State Annual Business Report for National. Ms. Skinner stated that Mr. Roy Allen, chairperson of judges, asked that judges be recognized for service of ten years or more. The motion was properly moved, seconded and carried.

NEW BUSINESSMs. Skinner announced the names of the new board members. Ms. Stephens discussed increasing the membership of High and Middle School FBLA chapters. Mr. Tim Paschall was recommended as Businessperson of the Year. After the board members reviewed the recommendation of Mr. Paschall, a motion was made, properly seconded and carried. Information in reference to the James L. White Scholarship was passed to the board members. There was a discussion in reference to the amount and the number of scholarships to grant for this year. Ten students applied for the scholarship.

ANNOUNCEMENTS All Courtesy Corp changes are to be submitted to Mrs. Cheryl Barton. Mrs. Skinner thanked the state officers for their hard work and dedication. The meeting

adjourned at 9:30 p.m.Respectfully submitted

Shirley J. B. Grissett, NC FBLA Board of Directors’ Secretary

Business Document Notes: Research Report Student Notes

BUSINESS DOCUMENT NOTES: RESEARCH REPORTBUSINESS DOCUMENT NOTES: RESEARCH REPORT


MARGINS

All margins should be set to 1 inch


Title page (optional)

Title

Header

Body



BUSINESS DOCUMENT NOTES: RESEARCH REPORT

Parenthetical citations

Endnotes/ Footnotes

Works cited

Notes page


Title page (optional)

Center the title in the top third portion of the page Double space the writer’s name and professor’s name in the and

center the two lines in the middle of the page Center the date in the bottom third portion of the page Include email address and phone number (optional)

Title

Key the following at the top left margin of the first page in double space mode Writer’s name

Teacher/professor’s name Course name

Header Formatted to include the writer’s last name followed by one space and the page number in the .5 inch top right margin

Body

Double-space all lines Use a legible font size Leave only one space after periods or other punctuation marks Indent the first line of a paragraph .5” from the left margin Use either italics or underlining for the titles of longer works and, only

when absolutely necessary, providing emphasis Double space after the title line and center the title of the report Key the title in Title Case, not in all capital letters Double space between the title and the first line of the text

Parenthetical citations

Keyed immediately following a quote or referenced source in the body of a report

Includes the author’s name and page number as in this example: (Lowery 45)

The complete reference is keyed in the works cited section of the report


BUSINESS DOCUMENT NOTES: RESEARCH REPORT

Endnotes/ Footnotes

Should be used only sparingly and for necessary clarifying commentary

Indicated by a superscript within the report body and keyed after any punctuation in the reference to which it refers (with the exception of a dash or hyphen)

Footnotes (notes that appear at the bottom of the page of the body of the report) should be keyed in single space, first line indent format with a double space separating each additional footnote

When endnotes/footnotes are used, they must be referenced separately on a notes page

Works cited

Used to accompany parenthetical citations Keyed on separate page with the same margins as the report Includes header (last name, page number) Label the page Works Cited and center the title at the top 2” margin of

the page Keyed in hanging indent format and double spaced Listed in alpha order by author’s last name

Notes page

List of resources and references when footnotes or endnotes are used

Keyed on separate page with the same margins as the report Includes header (last name, page number) Label the page Notes and center the title at the top 2” margin of the

page Keyed in hanging indent format and double spaced Listed in chronological order by superscript number

Independent Practice: Report Student Activity


INDEPENDENT PRACTICE: REPORT

Directions: Format the electronic version of this document according to MLA guidelines. The report should include parenthetical citations, a works cited page, a header and front page title information.

Budgeting Basics for Young Adults

For every one hundred freshmen in your school, sixty-seven will actually graduate in four years. Hopefully, by the time your graduation date is scheduled, you will have earned the right to walk across the stage and receive a diploma with the other sixty-six students in your class. What are your plans after high school? Do you plan to immediately join the work force? Do you plan to earn an associate’s degree at a community college? Do you plan to earn a bachelor’s degree? Of those sixty-seven freshmen who graduate from high school, forty-one will attend a four-year post-secondary institution. Of those forty-one, only nineteen will actually earn a college degree. This report will compare the purchasing power of individuals as related to their level of academic attainment.

If you haven’t already done so, one of your first major purchases will be a car. Are you looking for a new or a used car? Do you want a car that has all of the bells and whistles and the newest technology or one that is at least not held together by duct tape? A top-of-the-line model will surely cost more on the front end and depending on the make and model, may require some pretty hefty maintenance fees. On the other hand, you can bet your tail pipe that the duct tape model will require more of your time and money in the long run. The next question to consider is how much time do you plan on driving. You may look really hot in a new car, but without money for gas and insurance, you won’t be able to cruise around town. You’ll have to invite your friends over so they can see how good you look behind the wheel while you sit in your driveway listening to the radio! This is no joke. With gas prices in 2008 reaching an all time high, a car that averages thirty-five miles per gallon will cost about $107 per month just for gas.1 What about maintenance costs and insurance? According to Automobile Magazine, a 2003 Jeep Wrangler with a purchase price of $10,349 will cost, on average, $4,500 per year to operate. This cost includes depreciation, financing and interest rates, insurance cost, state fees (taxes), fuel, maintenance, and repairs. A 2006 Mazda 3 will cost about $5,000 per year to operate. Are your eyes bigger than your wallet? Be realistic when selecting your first car and be aware of the consequences of buying more than you can afford. Banks and finance companies will gladly provide a loan to purchase a vehicle and will just as gladly wave and smile at you as they drive away with your repossessed car. Car expenses, rent or mortgage payments, and utility bills are referred to as fixed expenses. Fixed expenses that are not paid when they are due can result in severe consequences. For example, suppose you had to juggle your finances this month and paid rent instead of your car payment. What do you think will happen? You run the risk of losing your car, destroying your credit rating, and losing any money you paid toward the car. In order to be successful financially, you must plan your budget with realistic expectations and goals.

Of course, to plan a budget successfully, you must have income. Do you have a job? What does your résumé look like? According to the U. S. Department of Labor Bureau of Labor Statistics, the median weekly earnings in 2006 for someone with less than a high school diploma were $419 (“Education Pays”). Do the math. If you car costs $4,500 per year to operate and you make $21,788 per year, that means you have approximately $17,000 left for food, rent, medical expenses, and most importantly at your age, entertainment. A high school graduate who earned $595 weekly will have $26,440 per year left over after car expenses. Let’s say you were really focused and earned an associate’s degree while in high school. You’ll have a whopping $32,992 left over after your $4,500 car expense. In addition to budgeting for car expenses, you must also determine where and how your will live. Most probably, your independent dwelling will be in an apartment community.

An apartment community can be a great experience for a young adult. You will not have to 1 Based on a gas price of $3.00 per gallon and an average monthly mileage of 1,250 miles



worry about maintenance costs associated with a broken dishwasher or faulty plumbing. You will meet a variety of people and possible business contacts. You may also feel safer in an apartment setting than if you lived alone in the isolation of a private home. Most apartment communities provide amenities such as pools, exercise rooms, and social gatherings. Of course, apartments come in many sizes and are offered at a wide range of prices. The average two bedroom apartment rented for about $774 in 2008 while a one bedroom rented for $632 (Apartment Ratings). As in the previous example of budgeting for a car as a high school dropout, you’ll have $158.66 per week after car and rental expenses for a one bedroom apartment, including cable, phone, and power bills. If you at least graduate from high school, you’ll have about $355.00 per week for food and entertainment.

What types of recreational activities do you enjoy? Suppose you go to the movies on a Friday night and purchase one ticket, popcorn, and a soda. That will cost $20. Want to buy a CD? There goes another $20. Do you see a trip to the hair salon or tickets to the hockey game in your future? If so, cough up another $50. You now have $68.66 left for the week based on a weekly balance of $158.66. A week’s worth of basic groceries will run at least $40. That’s the cost of a bowl of cereal, a glass of orange juice, and a banana for breakfast, followed by a delicious bologna sandwich and a coke for lunch, and mouth-watering spaghetti and salad for dinner. Add another $10 if you want a bar of soap and some toilet paper (Lowes Foods). There goes the rest of your money. A high school graduate, on the other hand, can actually afford a couple of steaks for the grill and invite a friend over for dinner. Which option would you choose?

The choice is yours. Based on the above information, you will be able to live independently without a high school diploma, but you will live from paycheck to paycheck with only the barest of life’s creature comforts. Living on this type of a budget requires careful planning, home cooking, and good health because there is no money to cover eating out or doctor bills. If you want to see a movie, you will have to wait until it airs on television. Earning a high school diploma will make your life much more comfortable and manageable. You may even be able to save some money for an emergency or a vacation. Finally, make the choices that are right for you and in alignment with your life’s goals.

Works Cited

Apartment Ratings. 2008. Apartment Ratings. 26 March 2008 <http://www.apartmentratings.com/rate?a=MSAAvgRentalPrice&msa=1520>.

Boatwright, Phyliss. "County, schools talk money." The Courier-Times 10 Nov. 2007. Top Stories. 17 April 2008 <http://www.roxboro-courier.com/newsnowstories/ts111007-1.htm>.

Education Pays. 29 May 2007. U. S. Department of Labor Bureau of Labor Statistics. 26 March 2008 <http://www.bls.gov/emp/emptab7.html>.

Harnack, Andrew, and Eugene Kleppinger. Online! Using MLA Style to Cite and Document Sources. 2003. Boston: Bedford/St. Martin’s. 26 March 2008 <http://www.bedfordstmartins.com/online/cite5.html>.

Lowes Foods To Go. 2006. Lowes Foods #19. 21 March 2008 <http://www.lowesfoodstogo.com>.Ownership Costs. 2008. Automobile Magazine. 21 March. 2008

<http://www.automobilemag.com/am/2006/jeep/wrangler/ownership_costs.html>.Ownership Costs. 2008. Automobile Magazine. 21 March 2008

<http://www.automobilemag.com/am/2006/mazda/mazda6/ownership_costs.html>.The High Cost of High School Dropouts, What the Nation Pays for Inadequate High Schools. Oct. 2007.

Alliance for Excellent Education.21 March 2008 <www.all4ed.org/files/HighCost.pdf>.The Purdue OWL. 26 Aug. 2008. The Writing Lab and OWL at Purdue and Purdue University. 23 April 2008

<http://owl.english.purdue.edu>.

Business Document Notes: Table of Contents Student Notes

BUSINESS DOCUMENT NOTES: TABLE OF CONTENTSBUSINESS DOCUMENT NOTES: TABLE OF CONTENTS


MARGINS

All margins should be set in accordance with the document it supports


Heading

Description

Page number



Business Document Notes: Table of Contents Student Notes

BUSINESS DOCUMENT NOTES: TABLE OF CONTENTS

A table of contents may be prepared using the software’s automatic feature or manually Center the heading Table of Contents in all caps and bold 2 inches from the top of the page.

Use a double or triple space after the title Double space all entries The content of the table of contents is a list of each element of the report or document

following the table of contents Key each element at the left margin Set a right dot leader tab and key the corresponding page number in the right margin Subtopics within a topic should be indented an additional .5 spaces from the left Include a page number in roman numeral format in the bottom center of each page Single space multiple-line entries Key entries in initial caps Use a double or triple space before the appendix listing on the table of contents Double space the items at the end of the report, such as the appendices and bibliography


Independent Practice: Table of Contents Student Activity


INDEPENDENT PRACTICE: TABLE OF CONTENTS

Directions: Key a table of contents using the information below

Topics:Introduction 1Seminar presenter 1

Selection—Jackson & Associates selected 1Reason—Jackson & Associates’ definition of leadership 2

Seminar development4Meeting #1---Review content of previous seminars 5Meeting #2—Decide content of seminars 7

Seminar dates and locations 8October 15—Coultersville 8October 22—North Irwin 8October 29—Port Washington 8November 5—Portersburg 8

Seminar content 9Leadership characteristics 9

Social and environmental responsibility 10International awareness 12Honesty and consistency 14

Leadership styles—from autocratic to democratic 16

Business Document Decisions Student Activity

Name: Period: _________ Date:

BUSINESS DOCUMENT DECISIONSAs a manager in a busy office, you have a calendar full of goals and tasks to be completed this week. You must decide which form of office communication and business document is most appropriate and efficient for the following tasks.

The documents you may choose from are:

Agenda

Email

Letter

Memo

Minutes

Research report

Document Activity

1. Inform staff about an upcoming meeting

2. Summarize the discussion of the meeting

3. Prepare a list of topics to be covered in the upcoming meeting

4. Prepare a detailed summary of current market trends

5. Invite the major sponsor of your signature product to a luncheon in their honor

6. Notify staff of a change in email policy

6411 – Computer Applications I 2008 Competency B – 3.01 – page 41

Software Support Features Notes Student Activity


SOFTWARE SUPPORT FEATURES NOTES

Support Tool Purpose and Use

Mail merge

Macro

Track changes

Search and replace

Styles

Software Support Features Notes Student Activity


Support Tool Purpose and Use

Format painter

Comments

Wizard

Template

What Do You Know About Font Formatting? Student Activity
