RFA Governing Board MEETING AGENDA

West Benton Regional Fire Authority

1200 Grant Prosser, WA 98350

Regular Board Meeting WBFR Zoom Meeting Information: DATE: July 20, 2021 Click here to connect to the meeting

TIME: 18:00 hours Meeting ID: 275 438 3418

LOCATION: WBRFA Headquarters Fire Station Please call the office for the password

Special Notice Regarding COVID-19 Safety The WBFR Facility is open to the public, however the following safety practices have been implemented to ensure the safety of the public and our employees. Those who are vaccinated

• Must provide proof of vaccination or sign an attestation form certifying that you are fully vaccinated (two weeks after your last doseof vaccine)

• Must provide a temperature check at the door, prior to entry into the facility. Any temperature over 100 degrees F will result in notbeing allowed into the facility.

Those who are not vaccinated or have had less than 14 days since the completion of the COVID-19 vaccination series • Must provide a temperature check at the door, prior to entry into the facility. Any temperature over 100 degrees F will result in not

being allowed into the facility.• Must wear a mask at all times within the facility.

***WBRFA will not keep the vaccination records for members of the public*** ***If you chose not to follow the established safety protocols, we welcome you to join the meeting remotely, via the Zoom link above***

Call to Order Flag Salute Roll Call Attendees may also participate via Zoom virtual remote.

Administer Oath of Office Lisa Galbraith – Commissioner Position 4

Public Comments The rescission of Governor Inslee’s Emergency Proclamation 20-05 effective June 30th, 2021, this relates to the Open Public Meetings Act (OPMA) and the Public Records Act (PRA). The WBFR meetings will be held in-person to those who provide proof of vaccination or by signing an attestation form certifying of being fully vaccinated. The virtual safe meeting space by use of Zoom is still offered to the public Please. Please contact the District Secretary 509-786-3873 for information on accessing the conference call.

CONSENT AGENDA

PRESENTATION

OLD BUSINESS 1. Equipment Purchases

• Agenda Approval – July 20, 2021, regular board meeting• Approval of Minutes – July 6, 2021• Voucher Approval – #210702001 thru #210702012, and #210703001 and #

21074001 thru #21074003 in the amount of $10,835.74.

• WBFRA Acknowledgement of Serviceo Randy Foxo Jessica Trevino

• Local Program Loan Status Update• Equipment Acquisition

2

2. EMS • 2022 EMS Plan – Discussion

NEW BUSINESS 1. Correspondence • Governing Board

• Staff Reports

2. Official Board Signatures • Approval of Vouchers Documents

Executive Session Pursuant to RCW 42.30.140, Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning oradopting the strategy or position to be taken by the governing body during thecourse of any collective bargaining, professional negotiations, or grievance ormediation proceedings, or reviewing the proposals made in the negotiations orproceedings while in progress.

Good of the Order Approval of Vouchers Reminder to email your approvals (Commissioners w/virtual attendance) Next Board Meeting August 3rd, 2021 ADJOURN

CERTIFICATE OF APPOINTMENT

STATE OF WASHINGTON ) ) ss.

COUNTY OF )

The undersigned officers of do (Commission, Council, or Board Making Appointment)

hereby appoint of (Person Appointed) (Address)

to the office of . The term for this position (Office and Position)

will expire on .

Signed this day of , 20

(Signature)

(Signature)

(Signature)

OATH OF OFFICE STATE OF WASHINGTON )

) ss.COUNTY OF )

I, , do solemnly swear or affirm that I (Person Appointed)

am a citizen of the United States and State of Washington; that I am legally qualified to

assume the office of ; that I will support the (Office and Position)

Constitution and laws of the United States and the State of Washington; and that I will

faithfully and impartially discharge the duties of this office to the best of my ability.

(Printed Name)

day of , 20

Benton

Commissioner at Large - Position 4

Lisa Galbraith

WBRFA's governance board

December 31, 2021

20th July 21

Benton

Lisa Galbraith

Commissioner at Large - Position 4

Lisa Galbraith

20th July 21

Gayle Carrasco - WBFR Administrator (Printed Nam e)

Gayle Carrasco

Lisa Galbraith - WBFRA Commissioner

174300 W Byron Rd, Prosser, WA 99350

Dewey Holliday - WBFRA Commissioner

(Signature)

Shane Williams- WBFRA Commissioner

Richard Clizbe - WBFRA Chairman

David Moon - WBFRA Commissioner

West Benton Regional Fire Authority Minutes July 6th, 2021

WEST BENTON REGIONAL FIRE AUTHORITY TUESDAY JULY 6th, 2021

WBRFA HEADQUARTERS STATION 310

CALL TO ORDER AND FLAG SALUTE Chairman Clizbe called the July 6th, 2021, West Benton Regional Fire Authority regular meeting to order at 6:00pm. Due to Zoom meeting, flag salute was postponed. ROLL CALL Present: Commissioners Richard Clizbe, David Moon, Shane Williams, and Dewey Holliday Others in attendance: Fire Chief Seth Johnson, Administrator Gayle Carrasco, and Lisa Galbraith. PUBLIC COMMENTS No Public Comment CONSENT AGENDA Commissioner Moon moved to approve the consent agenda for July 6th, 2021. Commissioner Holliday seconded the motion. The motion carried. OLD BUSINESS 1.) EQUIPMENT PURCHASES

• Local Program Loan Status Updateo Chief Johnson reported that the first reimbursement payment through the Local Program for the

chassis had been received in the north of $513,792. The payment was wired to the WBFRaccount, and the chief is working on having G. Carrasco set up Rosenbauer as a StatewideVendor (SWV). This will eliminate the revenue being removed from the bank account duringthe time of year which could potentially cause a bit of a cash flow problems. VIN numbers havebeen assigned for the type 1 apparatus. Chief Johnson is planning on a mid-build on-siteinspection to occur in September. No movement on the type 5’s. The type 5’s is in line as thereis a wait due to the chassis are yet to be delivered. The dozer along with several smaller itemshad been sold on www.publicsuplus.com. The revenue from the surplus sale had been wired andreceived in the amount of $19,768.

• Local Equipment Acquisitiono The Fired Department has been slowly obtaining the budgeted small equipment for the type 1

project, such as the positive pressure fans and the battery powered ventilation. SCBA’s will bedelivered the first of August and training will be received for 3 weeks before being deployed.Fire Chief Johnson reported to the commissioners that he will be costing the smaller equipmentpurchases for this project to the regular operational fund. Once the paid receipt for the smallequipment has a large enough total the department will create reimbursement from the state.Chairman Clizbe asked for any questions. No further comments or questions were received.

2,) EMS • 2022 EMS Plan

o Chief Johnson stated that there has not been further movement on the EMS plan, and he islooking into set up a meeting with EMH next week.

NEW BUSINESS

1.) CORRESPONDENCES • Governing Board

o Chairman Clizbe welcomed the new Administrator Gayle Carrasco to the board.• Staff Reports

o Chief Johnson reported that training for G. Carrasco has gone well, and she has come on boardvery skilled in the areas of the position. Jessica has also provided Gayle with training on theBIAS software and the procedures for bank wiring with Benton County. Chief Johnson

scheduled a meeting with Jeanette Ulrick from the Treasurer’s Office at Benton County. This meeting consisted of an overview on the Benton County Operating Policies. Jessica remains a great asset for training if needed. Chairman R. Clizbe asked G. Carrasco for any further comments for staff reporting. G. Carrasco informed the board she is working hard on learning the BIAS software and the flow of financials with Benton County. The board asked question to Chief Johnson about the overheating of the ladder truck and if there had been damage and if so, is there warranty coverage. Chief Johnson answered no to both accounts. The problem with the ladder was the clutch fan went out which had been a replacement that had been installed less than 6 weeks. The part failure is believed to be caused by receiving an inferior part as suggested by the manufacturer. The Fire Chief since decided he wanted the original OE equipment that came on it, and that was projected to be 4-6 six weeks out. It was ordered and red label shipping was requested. The part showed up 2 days later. No damage to the truck was done due to overheating. The crew limped it back to the department where the truck was then cooled down using the new battery-operated fans. The Chief informed the board it was either limping the fire engine back to the department vs leaving the truck in an orchard overnight. The board agreed that it had been a good choice to bring the ladder truck back to the department.

2.) OPEN BOARD POSITION • Replacement for Commissioner (Position 4)

o Chairman R. Clizbe stated he was aware that the board received a letter of interest for the vacantBoard Commissioner position from Lisa Galbraith. Chief Johnson confirmed the letter ofinterest was received per the solicited notice. Chairman Clizbe asked for questions or commentsfrom the board for accepting an appointing Lisa Galbraith to this position. Chairman Clizbeadvised the board that the oath will be administered to L. Galbraith at the next board meeting onJuly 20th, 2021. Board member S. Williams made a motion to accept the letter of interest fromLisa Galbraith for position 4, this was seconded by D. Moon. The motion passed unanimously.Chief Johnson will obtain former board member Fox’s IPAD and have this equipment set up forL. Galbraith. The official paperwork will be provided to the newly appointed commissioner andChief Johnson mentioned most of these materials are still available by using the WBRFA dropbox.

3.) WBFRA MEETING FORMAT • Returning to in-person meetings

o Chairman R. Clizbe informed the board that there has been a rescission to Governor Inslee’sCOVID-19 Emergency Proclamation which enables the board to resume holding WBFRA Boardmeetings in person. Chief Johnson referred to the guidelines was provided from Brian Snure, theAttorney for WCFA. Chief Johnson further described the steps in place that abide byDepartment of Labor & Industries COVID-19 stipulations when dealing with the public daily.Chief Johnson stated a small rearrangement to the multi-purpose room will be needed to holdpublic meetings. Chief Johnson suggested to maintain the option of the virtual Zoom meetingspace to those of the public who wish to attend the meetings but are not vaccinated. A questionwas asked to the Chief if it is required to offer Zoom meetings to the public. Chief Johnsonstated this is a gray area to which was not made clear to him at this time. Chief Johnson stated itis best to offer both formats to the public. R. Clizbe and S. Williams agreed with Chief Johnson.D. Holliday made a motion to offer both in person and Zoom format to attend WBRFA meetings,D. Moon seconded the motion. Passed unanimously. Next meeting will be held in person.

EXECUTIVE SESSION West Benton Regional Fire Authority Minutes July 6th, 2021

West Benton Regional Fire Authority Minutes July 6th, 2021

• R. Clizbe asked the board if there was a need to break into Executive Session. The board agreed tobreak from the regular meeting at 6:24 p.m. to hold an executive session for 10 minutes. The boardended their Executive Session and resumed their regular board meeting at 6:31pm. No action taken.

GOOD OF THE ORDER • Reminder to email voucher approvals and the next meeting will be held in person on July 20th, 2021,

6:00 p.m.

ADJOURNMENT With no further business, Chairman Richard Clizbe adjourned the meeting at 6:32 p.m.

_________________________________ RICHARD CLIZBE, CHAIRMAN

_____________________________________ GAYLE CARRASCO, ADMINISTRATOR