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April 23, 2014

Welcome – Safety GroupMeeting # 2

PSHSA Safety Group Contact List

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Name: Phone: E-mail:

Henrietta Van Hulle 519.983.3772 hvanhulle@pshsa.ca

Hillarie Klass 416.455.9685 hklass@pshsa.ca

Shelly Hurry 519.520.1579 shurry@pshsa.ca

Ryan Adam 613.888.0783 radam@pshsa.ca

Kamil Rizvi 705.321.3591 krizvi@pshsa.ca

Dean Case 416.859.5737 dcase@pshsa.ca

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PRECAUTION IS BETTER THAN CUREEDWARD COKE

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Regulation 297/13 Mandatory Occupational Health & Safety Awareness Training.

ØWorker Awareness trainingØSupervisor Awareness trainingØComes into force July 1st, 2014ØFor MoL elearning and booklet

http://www.labour.gov.on.ca/english/hs/training/

What’s New

Mandatory Supervisor Awareness Training

Ø Elearning https://pshsa.ca/training2/?product=manadatory-supervisor-awareness-training

ØClassroom (contact your regional consultant to book your onsite session) http://store.pshsa.ca/Category/501_1/Supervisor_Health_and_Safety_Awareness_Training.aspx

PSHSA Awareness Training

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Mandatory Worker Awareness Training

Ø Elearning https://pshsa.ca/training2/?product=mandatory-worker-awareness-elearning-course

ØClassroom (contact your regional consultant to book your onsite session) http://store.pshsa.ca/Category/502_1/Worker_Health_and_Safety_Awareness_Training.aspx

PSHSA Awareness Training

ØAll elearning programs http://www.pshsa.ca/elearning/

ØAll Classroom training programs http://store.pshsa.ca/Category/204_1/Upcoming_Training_By_Month.aspx

PSHSA Training

Training Strategy to Enhance Fire Safety in Occupancies Housing Vulnerable OntariansØhttp://www.mcscs.jus.gov.on.ca/english/FireMarshal/FireService

Resources/Communiques/OFM_Com_2013-14.html

ØPSHSA elearning for Supervisory staff available April 30th

ØPSHSA classroom training for owners/operators & chief fire officials in the fall 2014 ØPSHSA will be involved with this project until year

end 2016.

Office of the Fire Marshal & Emergency Management

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Blitz and Initiative Schedules

https://www.labour.gov.on.ca/english/resources/blitzschedule.php#blitzes

Sector Plans coming soon!

MoL 2014/2015

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ØOutlines the requirements that must be met by training providers

Ø Purpose is to promote high quality and consistent training

ØMoL link for more details http://www.labour.gov.on.ca/english/hs/standard_wah.php

Working at Heights Training Provider Standard

MoL is launching an advertising campaign to help ensure vulnerable workers know their workplace rights.You have the right:Øto be treated fairly at work Øto work in a safe and healthy workplace Øto be trained to deal with workplace hazards, and Øto join a trade union.

• http://www.labour.gov.on.ca/english/atwork/workplacerights.php

Every Worker Has Rights

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PSHSA & EPIC Municipal Infrastructure Training

Partnership:Traffic Control Book 7 Training

www.municipaltraining.ca/education/ontariocourses.aspx

Ø MHCC hosts workplace webinars on the last Wednesday of every month at noon

Ø Free webinars designed specifically to discuss Psychological Health & Safety in the workplace.

http://www.mentalhealthcommission.ca/English/discussion/15246/did-you-know-mhcc-hosts-free-monthly-webinars-workplace-mental-health-promotion-joi

Mental Health Commission of Canada

ØMoL approved funding v comprehensive assessment of Violence in healthcare

and develop programs to address aggression and responsive behaviours.

ØHealthForceOntario has fundingv Health & Safety Climate Assessment Project

Projects by PSHSA

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RTW Self Assessment Ø Taped webinar & quiz on SG Website

RTW Program Developmenthttp://store.pshsa.ca/Category/461_1/Return_to_Work_Part_1_Legislation_and_Program_Development.aspx

Ø London May 14th

Ø Burlington/Oakville May 23rd

ØGuelph June 12th

RTW Case Managementhttp://store.pshsa.ca/Category/462_1/Return_to_Work_Part_2_Case_Management_and_Privacy.aspx

Ø London May 14th

Ø Burlington/Oakville May 23rd

ØGuelph June 12th

RTW D.26, D.27, D.29

Ministry of Labour PresentationJennifer Wong & Elham Zaher

OHS Mandatory Awareness Training

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Networking Activity

ØDo you understand the general Safety Group Program requirements?

Ø If you ran into a Safety Group question, what would you do to get it answered?

Ø If you were selected for validation audit by WSIB, what types of evidence would you show for each of the Safety Group steps?

Links between Safety Group and Reg 297/13A.4 H&S Orientation Reg 297/13

• Duties of the employer, supervisor and worker

• Rights to know about hazards, controls, PPE

• Right to participate (JHSC/ H&S Representative)

• Right to refuse unsafe work• WHMIS• Where to get more help

• Health and Safety Policy• Employee role and

responsibilities• Hazards specific to the job• Reporting work-related

injuries/illnesses/diseases• Reporting existing hazards

and potentially unhealthy or unsafe conditions

• Emergency Plan• Return to Work (RTW)• JHSC/H&S Representative• Supervisor role and

responsibilities

ØWhat other links have you made between the Safety Group common element and the MOL Mandatory Awareness training?

ØWhat areas of your existing H&S Orientation program have you added or enhanced?

Links between Safety Group and Reg 297/13

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Program Review

Managing the 5 Steps to Health and Safety

Set StandardSG Program Requirement : (Page 11 of SG Guidelines)

• Written statements outlining expectations, policies, procedures and workplace rules for health and safety.

• Each program element must have a standard that tells everyone in the workplace what to do, how to do it and when.

Evidence of Documentation:• Compare standard against program element requirements as

noted in Employer Guidelines • Standard (and all steps) is dated, current and in writing. • Review any specific company expectations set out in the standard;

must meet both legislated and their own company requirements• Verify implementation of the standard

i.e. regular workplace inspections meeting the legislative minimum requirements & company expectations.

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CommunicationSG Program Requirement: (Page 13 of SG Guidelines)• Ensure ALL appropriate people have a clear understanding of what

is expected of them as employees and what they can expect from others regarding health and safety

• ALL communication must be completed by December 31st 2014

Evidence of Documentation:Bulletin board postings (i.e. H&S policy)Pay stuffers NewslettersIntranet communicationsMemos to appropriate staff Meeting, safety talk agenda and minutes

TrainingSG Program Requirement : (Pages 14-15 of SG Guidelines)• Management, supervisors and workers ALL attain the knowledge and skills

appropriate for the jobs. For each element, it must be determined who needs what skills and knowledge and how the training will be delivered.

• ALL training must be completed and/or verified by December 31st 2014

Documented Evidence: • Training records including sign off sheets and/or certificates required for

every element to ensure ALL appropriate staff have completed training in 2014

• Include date of training, elements trained, who conducted the training, method of training and list of persons in attendance.

• Examples of training delivery:Orientation training Classroom Training sessions Demonstrations by supervisorsObserving another co-worker (mentoring or buddy system)Safety talks E-learning

Evaluation

SG Program Requirements: (Page 16-17 of SG Guidelines)• Proof of Evaluation to show that the standard is being followed, the

element is properly communicated and effective training has taken place.

• Standard must be dated 2014 and followed

Documented Evidence:• Quizzes of employees/supervisors summarized results and action

planning• Statistical review and analysis (i.e. WSIB Information)• Review and analysis by JHSC (minutes)• Management review and analysis• Third party assessment and analysis• Survey of employees/supervisors interviews or questionnaire with

summarized results

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Make Improvements and Acknowledge SuccessSG Program Requirement: (Page 18 SG Guidelines)

• Based on results of evaluation look for opportunities for improvement and create a documented plan or recommendations to implement changes

• Implement at least one improvement before March 30th of the following year.

• Recognize everyone who contributed to successful incident prevention activities by meeting and surpassing company standards

Documented Evidence • Action plan and/or summary of recommendations addressing the gaps

identified in the evaluation • Documentation of either: q performance evaluationsq Letter /memo from president, q health & safety awards, q public recognition for JHSC and/or employees, staff meeting,

newsletter article and/or bulletin board display

Maintenance SG Program Requirements: (Pgs 54-55 of SG Guidelines)

• Demonstrate the method to regularly (annually) check elements implemented in the past to determine that they are maintained in the current year (i.e., the 5-Steps of previous elements)

Documented Evidence:• Provide documentation that demonstrate how the maintenance was

completed:an annual review of previous elementan annual evaluation of previous elements which includes when, by whom and action taken

• Ensures programs are up to date and being complied withi.e. expired training is identified and addressed

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1. Written HSMS Audit Standard

2. Internal Auditor training3. Review of 2013 Audit4. Complete the HSMS

Audit with WR Review5. Develop and Initiate

Continual Improvement Plan

2014 SGAP Requirements

Safety Groups Advantage Program 2014

EmployerRequirements

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Written Standard Detailed policy and procedures for the HSMS Audit Program including, at a minimum:

Current date (2014) Roles and responsibilities for Senior Management, Auditors, Supervisors, WorkersAuditor(s) qualificationsDevelopment of Audit Plan, including audit criteria, scope, schedule, and timelinesFormal Continual Improvement Plan process that will identify priorities (high-risk hazards, and legal requirements) from the audit findings, and assign detailed responsibilities and timelines to closure.

Auditor Training

1) Auditor Training:

i. Record of Auditor(s) trainingii. Does training match qualifications outlined in

standard?iii. Date of training does not need to be 2014iv. Training must be completed before the audit is

conductedv. Provide documentation for 3rd Party Auditor.

a. All non non-conformities from the 2013 HSMS Audit must be included on the 2013 Continual Improvement Plan; or confirm all prior Safety Group elements were evaluated (step 4) in 2013 and improvements (step 5) were implemented or are being implemented according to a formal plan

b. Record of all closed non-conformity Continual Improvement Plan action items for implementation and effectiveness

c. Record the current status of all open non-conformity Continual Improvement Plan action items to determine if implementation is progressing as planned to successful closure

d. Document findings in the 2014 Audit Report, and add any discrepancies as a priority non-conformity on the 2014 Continual Improvement Plan

Note:• 1st year Advantage Program participants review your 2013 Safety Group

Evaluation and Making Improvements Plan.• If your firm was not registered in the 2013 Safety Group Program or

Advantage Program, use your last year of participation.

Review of 2013* HSMS Audit and CIP

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HSMS Audit

i. Complete all sections of the auditii. Provide at lease 2 pieces of supporting

evidence for each audit requirement iii. List the findings/conclusions of conformance

for each requirement iv. Only qualified Auditor(s) can sign the report

(can list others as assisting with audit) v. Ensure audit was completed after the audit

training.

Evidence

a. ConformityDocument evidence of (1) a current written standard and (2) sufficient corroborating evidence based on reviewing appropriate records, observation/physical inspection of the operations, and interviews with appropriate personnel.

b. Non-conformityDocument what evidence could not be verified

Return to Work

i. Verify documented review of RTW Standards against the 6 WSIB Work Reintegration policies

ii. Part of the HSMS Audit, therefore, same Validation Audit process applies• the listed evidence is available for review and/or

confirmation, and• the audit finding can be supported by the listed

evidence• Include any other additional evidence

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Continual Improvement Plan

i. Written Continual Improvement Planii. All action items must address ALL non-conformities –

including RTW non-conformitiesiii. State status of action item(s) initiated in 2013iv. Include action items scheduled to be initiated in 2014v. All other non-conformities scheduled to be initiated

within 6 months of audit conclusionvi. Priority should be given to non-conformity related to

high risk activitiesvii. Plan all non-conformity action items to resolutionviii. Assign responsibilities and timelinesix. Have proof of Senior Management review and approval of:

i. The Continual Improvement Planii. Quarterly progress reviews of the CIP until all non-conformities

are closed.

Progress Report #1 due:

May 9, 2014 To PSHSA offices, attention Toni Cavaliere:

Email: tcavaliere@pshsa.caFax: (416) 250-7484

Reminder!

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Wrap up –Your feedback please!!!

ØDid you like today- Relevant content? Too much/too little?- Duration: too short/too long?

ØDo you have a preference:In-person versus webinar (and why)??

ØYour suggestions for improvement?

Thank you!!

Have a safe day!