welcome meeting - amaris consulting
TRANSCRIPT
WELCOME MEETING“You have just joined Amaris team and we are delighted to welcome you!”
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Amaris Group
Amaris departments
Internal procedures
The Amaris Foundation
AGENDA
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OUR KEY FIGURES
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AMARIS AT A GLANCE – 2016
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AMARIS AT A GLANCE – 2016
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REVENUE & WORKFORCE EVOLUTION
Revenue evolution Workforce evolution
20152007 2008 2009 2010 2011 2012 2013 2014 2016 20152007 2008 2009 2010 2011 2012 2013 2014 2016
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OUR ORGANIZATION
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GROUP ORGANIZATION CHART
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OUR INTERNATIONAL EXPANSION
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OPENINGS – 2016
SWEDENStockholm
IVORY COASTAbidjan
SOUTH AFRICACape Town
AUSTRALIAMelbourne
MOROCCOCasablanca
COUNTRY OPENINGSJAPAN
Tokyo
OFFICE OPENINGSBRAZIL
Sao Paulo
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TUNISIA
INTERNATIONAL DEVELOPMENT: TARGETED COUNTRIES
EGYPTALGERIA
ARGENTINA
NORWAY
FINLAND
DENMARK
BAHRAINQATARTAIWAN
MALAYSIAINDONESIA
SAUDI ARABIA
PAKISTAN
THAILAND
CYPRUSMALTA
JORDANLEBANON
IRANKUWAIT
CHILE
PERU
VENEZUELA
OMAN
SOUTH KOREA
COLOMBIA
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OUR CORPORATE SERVICES
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IT, PURCHASING & OFFICE MANAGEMENT
Goal
Office management
Unified communication
In-house ERP& reporting
Purchasing
Actions
Interaction with you
[email protected] to kick-off reporting & dashboard projects
[email protected] during Europe & Vietnam business hours
NetworkOptimization
Collaboration & file sharing
Focus on your activity, we take care of the rest !
Olivier DELATTRE
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Thomac BUC Cédric CADIC
M. C.COT-MAGNAS
ADMINISTRATION & FINANCE
Goal
Cash solver
Forecast
Consolidation
Group compliance
Actions
Interaction with youWork together to improve & implement processesProvide precise financial statements on timeYou have some dreams; share them with us
Travel Agency
Collaboration & file sharing
Inspire new business decisions & transform dreams into reality
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HUMAN RESOURCES
InternationalMobility
Training & Competencies
Career Management
Spread Amaris Spirit in-house
Actions
Interaction with youPromote HR involvement in Business topics
Amaris Training Program - [email protected]
Any change in your employee life? Your HRO together with Corp HR will support you
Daily businesssupport
HR Risk management
Goal
Care and Develop our People throughout their Amaris work experience
Etienne CADRE
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RECRUITMENT & SCHOOLS PARTNERSHIPS
Head hunting
School relationshipCFM Center
Recruitment
Goal
Attract and keep the best talents !
Actions
Interaction with youATS => Expertise Sector, Client, Techno (Pharma, Java, Automotive..)
Build a network through school relationships [email protected]
Cooptation: [email protected]
Translation & proofreading of documents: [email protected]
Rate your experience with our recruitment team in the survey dedicated! *this survey will be sent by email during your first week in Amaris
Translation Center
ATS (Amaris Talent Services)
Caroline DECRE
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Axelle FOURNIER
COMMUNICATION & MARKETING
Digital Marketing
Event Management
Internal Communication
Graphic Design & Media
Actions
Press relationship
External communication
Goal
Increase our brand visibility and strengthen our corporate culture
Give us information on competitors (brochures, leaflets,…)[email protected]
Design of [email protected]
Press & [email protected]
Interaction with you
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DEVELOPMENT
Roll out implementation & integration of those initiatives inside the group
Gather data for identification & analysis of market opportunities
Anticipate & monitor competition and market trends
Increase the group’s footprint through new countries - new offers - new brand creations
Actions
Spot information on potential companies for acquisitions/strategic partnerships/[email protected]
Through our applications : PACMANCountry Strategy
Share information on competition [email protected]
Interaction with you
Identify and build external growth through strategic partnerships
Launch & develop our startup accelerator “Amaris Inspire”
Goal
Nicolas DUCOURTHIAL
Create, facilitate and foster future business growth opportunities
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GLOBAL ACCOUNT AND CUSTOMERS
Win, develop and maintain preferred suppliers positions
Deploy our global account management organization (including roles & incentives)
Increase the company “commercial” maturity while remaining flexible and entrepreneurs
Actions / Challenges
Interaction with youMonitoring tool from leads to projects
Opportunity Management application
Customer Relationship Management (CRM) toolABC application
Get everyone’s commitment to be patient and determined to make it work
Improve our ARP business process integration (from opportunities to projects and invoices)
Goal
To develop revenues with existing and future key customers
Jean François THUNET
Xavier Maillot
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OPERATIONAL EXCELLENCE
Monitoring of the performance
Improve data reliability and communication to enable effective analysis at all operational decision
making levels
Support implementation of tools to identify best practices
as well as processes to improve
Actions / Challenges
Interaction with youMonitoring tools of your department performanceSynergies with the SPOCs of the different departments
MARS applicationNeeds management application
One SPOC by department will work hand to hand with you to collect your insights and translate them
into measurable datas
Driving continuous improvement marked by the
definition of relevant KPIs and training program
Goal
Giving you the possibility to monitor your department’s in the most effective way
Arnaud BRIZZI
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DELIVERY & OFFERS
Offer incubation Global Delivery
Actions / Challenges
Tools development
Goal
Ensure high performance delivery of unified offers on a global scale
Bid support
Interaction with youMap current offers in Service CatalogProvide platform and go-to-market for new offersSupport in bid phase of large offersSupport in run phase if required
Till BOHBOT
Arthur DE PAUW
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ANTICIPATE, ADAPT, INSPIRE CHANGE
ROAD TO 10 YEARS
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INTERNAL PROCEDURES
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MY PROFILE
Forward Amaris e-mails to your personal e-mail address?
Live DNA Profile check!
Complete your ProfileFill in your Profile and change your picture
Upload your documentsUpload the following scanned documents (format “NAME.Firstname_documenttitle”)
Copy of ID card or passportCopy of driver’s licenseCriminal recordBank account detailsCopy of degreesID photoConfidentiality agreementImage copyright convention: agreement of the employee to use pictures of her/himAnd all other documents relating to your country
Staff: https://arp.amaris.com/dna/employeeConsultant: https://portal.amaris.com/dna/employee
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TIMESHEET
Fill in your Opinion SurveySatisfaction survey when opening your TimesheetFor statistical purposes and definition of improvement actions
Complete your Timesheet (1)Fill it in before the 20th of every month at noon* (forecast)
If any change, update it by the last day of the month at midnight at the latest - click on“Save changes” before sending for validation!
As a manager: validate your managees’ timesheets before the 23rd of every month at noonat the latest*
Careful: timesheet of previous month is not editable after the 10th of the month!Use the Guided Tour for colour codes! For any question, contact your Manager
Monthly dutyIf Timesheet sent late: quality bonus automatically impacted!
Staff: https://arp.amaris.com/TimeSheetConsultant: https://portal.amaris.com/TimeSheet
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ABSENCE (1)
SicknessWhen you are sick, 4 steps:
1. Go to Declare Sickness in Absence Request to inform your manager and HRO
2. Send an email to inform your Client3. Go within 48 hours to My History to upload a medical certificate and update your sick leave end date if necessary4. Automatically your TimeSheet will be updated taking into account this sickness period
Any absence must be subject to a request via the Absence Request application
Staff: https://arp.amaris.com/TimeSheet/Sickness/DeclareSicknessConsultant: https://portal.amaris.com/TimeSheet/Sickness/DeclareSickness
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ABSENCE (2)
Any absence must be subject to a request via the Absence Request application
Holiday RequestFill it in:
Leave < 3 days: request at least 1 week beforeLeave ≥ 3 days: request at least 3 weeks before
Requirements:Manager’s validationNo disturbance of the department (continuity of service)
Complete again your Timesheet each time you request an absence!
Staff: https://arp.amaris.com/TimeSheet/AbsenceRequest/CreateConsultant: https://portal.amaris.com/TimeSheet/AbsenceRequest/Create
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FOR CONSULTANT : MONTHLY PROJECT REVIEW (MPR)
Complete your MPR: 1. Go to your TimeSheet2. Once your TimeSheet is Sent for Validation or Validated, at the top left corner
the button becomes accessible 3. Click on this button to access your MPR Data4. On your MPR Data page:
You see as many lines as Projects (P1, P2, P3) you have in the monthFill in each field to be able to download a complete MPR
Comment ( not displayed on MPR) : these comments are MANDATORY if the “Nb Days Worked” and the “Nb to Invoice” are different : so you can indicate to your manager why they are different
Staff: https://arp.amaris.com/TimeSheetConsultant: https://portal.amaris.com/TimeSheet
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MONTHLY PROJECT REVIEW (MPR)
- Once all data are completed,
o Click on to download your MPRo Print ito Have it signed by your manager and your cliento Upload it by clicking on
The symbol informs you when you have already uploaded a MPR for this project for thismonth
Have it signed by your client and your manager
Upload your MPR before the last day of every monthFrom 11th: MPR button only available for the on-going monthUntil 10th: MPR button available on your Timesheet of the previous month
Upload as many MPR as many projects you work on (P1/P2/P3 in Timesheet application)Ex: P1 = MPR1
It is used for invoicing
Monthly dutyIf Timesheet sent late: quality bonus automatically impacted!
Staff: https://arp.amaris.com/TimeSheetConsultant: https://portal.amaris.com/TimeSheet
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Get connected to the App’ every time needed! End of projects, new trainings / certifications, MAAP, etc.
FOR CONSULTANT : MANAGE YOUR CAREER WITH AMARIS!
Work closely with Amaris.
Be pro-active on your Projects &
Environment!
Update your profile &increase the possibilities
to get the project of your dreams!
What are your competencies &
achievements so far? Decide what you want to highlight
for clients / prospects!
How can you developyour competencies? Use the Application Talent Management on
your portal!
CAREER DEVELOPMENT
https://portal.amaris.com/TalentManagement
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Fill in your Expenses in the application
Only expenses allowed by your Manager will be taken into consideration
By the 5th of the following month at the latest create your expenses report in the application:
Click on “normal expenses” to enter the expenses detailsYou have to select the currency of the receipt when filling the detailsFor each receipt you will arrive on a new windowEach expense has to be supported by a receipt uploadedReminder: your manager has to validate it online!
EXPENSES REPORT (1)
Do not forget to clearly distinguish billable / not billable expenses report!
Staff: https://arp.amaris.com/expensesConsultant: https://portal.amaris.com/expenses
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Please don’t forget:
Make only 1 expenses report per month with only expenses for the specific monthEvery restaurant bill shall mention every person present for meal
Send it by post
Send it to your Amaris offices (accountant) by the 5th of the following month at thelatest*by ordinary post (non-registered) with the original receipts/invoices (mandatory)
1 month deferred payment if sent late or incomplete
When will you be paid?Around the 15th of the following month
EXPENSES REPORT (2)
Do not forget to clearly distinguish billable / not billable expenses report!
Staff: https://arp.amaris.com/expensesConsultant: https://portal.amaris.com/expenses
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CONSULT YOUR INCENTIVE POLICY ONLINE!
All the incentive criteria & description are available online on your DNA profile, in the section “Contract & Remuneration :
Some key points:Referral Incentive
Send CVs to [email protected] your active participation leads to a new recruitment, you will get a bonus 3 months after the entry of the referred person
Company Acquisition Incentive
Business development Incentive
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I am sickI declare my sick leave in absence request and upload a copy of my medical certificate online
I want to take a day offI fill in my request through the Absence Request application
I want to make an expenses reportBy the 5th of the following month: I fill in my expenses in the Expenses application and I upload thescanned receipts/invoices. Then I send the original ones by post
I have an IT issue (computer, phone, access, printer…)Call 911 or send an email to [email protected] (the e-mail must be written in English) !
My personal information have changedI update my Profile
I want to see the bonus related to my work contractI consult the incentive policy online
Any other issue...First, I contact my manager
TO SUMP UP:
FOUNDATION
In variousfieldsThe future is in everyone and in every field.
A worldwide actionLet’s support good initiatives and
projects all around theworld.
All together we are strongerYou donate, you chooseprojects,we financethem.
This is the beginning!This is the first year of the foundation and we
have already 250k€ to fund projects.
Discover us invideoJust scan this QR Code !
Contact [email protected]
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AMARIS FOUNDATION’S ENGAGEMENT
« Amaris Foundation commits to support projects and associations dedicated to using innovative solutions and technologies to help foster independence in variousfields of action:
Energy, Healthcare, Education, Employment, Food self sufficiency… »
Olivier BROURHANT & Olivier TISSEYREAmaris founders
Amaris Foundation Chairmen
Innovation to foster Independence
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SOME OF OUR AXIS OF ACTION
Energy IndependencePromote renewable energies and sustainable initiatives.
Physical IndependenceHelp people with disabilities to be autonomous and achieve life goals.
Intellectual IndependenceEnable access to education and literacy around the World
Health IndependenceEnsure access all around the World to health care and facilities.
Food IndependenceFoster initiative to reach food self sufficiency in rural and isolated places.
Financial IndependenceFacilitate access to employment and continuous training for All.
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AN INNOVATIVE COLLABORATIVE FOUNDATION
In addition to funding projects on the long-run, the Amaris Foundation also organises every year a vote where all donators are invited to submit projects and vote for the ones we will be financing.
All employees can become donators with no cost
The Amaris foundation finances projects employees care about
Our commitment :
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Business cardsTo be given without moderation! You should receive your business card right after your arrival. Ask your Manager if your didn’t receive it.
Social networks: 2 golden rules
BE AN AMARIS AMBASSADOR!
Company name: AMARIS and just… AMARISFor Group internal coherence reasons, please do not mention “Amaris Consulting”, “Amaris SARL”,“Amaris Group” etc.
No mention of clients namesFor confidentiality reasons, please you cannot mention clients names on your different profiles
Also feel free to get in touch with Amaris on the Web!Find the links towards our social networks on Amaris website: www.amaris.com
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