WEEK IN REVIEW 4/20/2018

Mayor Smith launched his new Mayor’s Fitness Challenge program this week. Click here for details.

Looking Ahead Monday, April 23: School Board: Parks & Recreation Board meetings

Thursday, April 26: Parking Authority meeting

Friday, April 27: Apple Blossom begins

Monday, April 30: Last day to purchase 2018 dog tags

Tuesday, May 1: Planning Commission work session; filing deadline for Business Personal Property tax

Wednesday, May 2: Local Emergency Planning Committee

Thursday, May 3: Board of Architectural Review meeting

Tuesday, May 8: Council meeting & work session

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Council Meeting

View the Council Meeting Wrap-Up newsletter for a recap of discussions and decisions made.

Board Vacancies

• Social Services Board

• Board of Architectural Review (historic district property owner)

• Board of Zoning Appeals

• Old Town Development Board

• Local Building Code Board of Appeals

• Lord Fairfax Emergency Medical Services Council

• School Board - Third Ward & Second Ward

Stay Informed!

• CitE-News & ActivitE-News

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• NEW! Property Search

WEEK IN REVIEW A publication of the City Manager’s Office

WEEK IN REVIEW 4/20/18

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Public SafetyWinchester Police

Police Activity #

Calls for Service 883

Violent Crimes 16

Property Crimes 32

Accident Reports 6

Alarms 24

False Alarms 24

Directed Patrols 67

Directed Patrols (OTW)

0

Extra Patrols 54

Extra Patrols (OTW) 3

Traffic Citations 73

Traffic Warnings 70

Fire Activity #

Fire 13

Overpressure 0

EMS/Rescue 94

Hazardous Cond. 1

Service Call 15

Good Intent 11

False Alarms 4

Special Incident 0

Plan Review 4

Inspections 18

Reinspections 14

• Held first Junior Academy session for 16 children ages 5-8. • Assisted patrol with Emergency Custody Order and mental

health checks. • Conducted random drug screenings of drug court

participants. • Conducted massage parlor walk-throughs. • Processed crime scene and evidence for the Kent Street

shooting. • Attended meetings, re-certifications, trainings:

• North End Citizen Meeting • Youth Development Center meeting • CDU training with Virginia State Police and Frederick

County Sheriff’s Office • SWAT training • NWCSB Board meeting • Drug Task Force meeting

Winchester Fire and Rescue

• Attended department Apple Blossom planning meeting. • Investigated recent vehicle fire; determined to be accidental. • Consulted with local business on sprinkler requirements for

warehouse storage. • Participated in the Handley High School Student Business

Symposium, showing future employment opportunities with the department.

• Completed multiple interviews for the open part-time paramedic positions.

• Presented at the accreditation meeting for Winchester Medical Center and Valley Health.

• Tested for Hazmat Operations, completed Virginia “Mayday” course and bailout training with the recruit class.

• Met with Winchester Medical Center regarding an incident from last week.

• Uploaded the weekly incident report to the website.

WEEK IN REVIEW 4/20/18

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Public Services• Continued City Hall renovations:  The new flooring was installed in the basement along with cabinets

and built in desks.  Existing furniture that was in storage was brought back to City Hall and the new conference room tables arrived.  The first phase of the project is nearing completion and the schedule for moving offices next week is as follows:

• Tuesday – Move HR into their new space on the first floor (basement).• Wednesday – Move City Manager’s office and Finance into their new space on the fourth floor. 

The Mayor moves back into his office on the main floor.• Thursday – Move Planning and Zoning & Inspections into their temporary offices in the basement

of the Creamery building.• The next phase of the project which consists of renovating the entire third floor will begin on

Monday, April 30.• Along with City Manager, attended the Handley Library Board meeting to request their endorsement of

a funding request of $750,000 to the Handley Board of Trustees to pay for one half of the cost of the HVAC replacement and structural repairs needed in the Handley Library.

• Attended the Policy Board meeting of the Metropolitan Planning Organization (MPO) where the updated Transit Development Plan was presented. This plan will be presented to City Council at a future work session.

• Along with Mayor, Vice Mayor, Councilor McInturff, Councilor Willingham and City Manager, staff attended the groundbreaking ceremony at the Museum of the Shenandoah Valley for their new trail network. The City applied for state funding and will oversee construction of the trails which will be integrated into the Green Circle Trail as a spur trail.

Emergency Management

• Picked up and programmed State Radio Cache for use during Apple Blossom. • Finalized Communications Plan for Apple Blossom • Reviewed obsolete radios with purchasing for surplus auction. • Attended INSIGHT Citizen’s Academy graduation.

Parks and Recreation• Continued maintenance of HVAC throughout War Memorial Building . • Continued to obtain bids for replacement of roofs on ancillary buildings in Jim Barnett Park damaged

by Winter Storm Riley. • Held Volleyball Hat Tournament at John Handley High School. • Began distribution of Summer 2018 Activity Guide. • Hooked up outside water at Timbrook house for community gardeners. • Met with Weekend in the Park organizers to determine fence placements. • Met with Boy Scout about Eagle Project. • Attended INSIGHT Citizen’s Academy graduation. • Hosted Customer Appreciation Day on Friday.

WEEK IN REVIEW 4/20/18

Division Activity Past Week

2018 Year-to-Date Totals

Measurement

Streets Sidewalks repaired/replaced Streets repaved Potholes repaired

0 0 0

0 0

80

Linear feet Lane miles #

Trees Dead/diseased trees removed Trees trimmed Stumps removed

0 0 0

31 504

25

# # #

Traffic Street signs Installed/replaced Pavement markings repainted (City) Pavement markings repainted (contractor)

2 0 0

192 334

0

Refuse & Recycling

Refuse collected Recycling collected Large item pickups

122.11 50.07

6

1788.25 634.96

50

Tons Tons #

Transit Total passengers Revenue miles pick up/drop off Revenue hours pick up/drop off

2,958 4,278

386

40,232 59,232

5,381

# Miles Hours

Utility billing Payments processed New bills mailed out Water services turned off (non-payment)

1,386 4,098

0

22,416 54,469

139

# # #

Water treatment plant

Average daily water demand Peak daily water demand

6.87 7.04

6.84 8.43

Million gallons/day Million gallons/day

Wastewater treatment plant

Average daily flow treated Peak daily flow treated

6.35 8.48

7.03 11.41

Million gallons/day Million gallons/day

Water distribution and wastewater collection

Water main breaks repaired Water meters read Fire hydrants flushed Sewer mains cleaned After-hours call outs

0 1,163

49 7,687

3

24 24,854

145 38,361

216

# # #Linear feet #

Engineering Site plans reviewed Right-of-way permits issued Stormwater facility inspections Erosion and sediment control inspections

2 6 8

51

44 54 44

732

# # ##

Facilities Maintenance

Work requests completed Special events assistance Maintenance of pedestrian mall

16 0

30

316 3

336

# # Staff hours

Division

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WEEK IN REVIEW 4/20/18

Equipment maintenance

Total repairs completed 54 69 #

Winchester Parking Authority

Work requests completed Special events - assistance provided Vandalism or property damage issues

7 0 0

60 0 2

# # #

Activity Past Week

2018 Year-to-Date Totals

Measurement Division

Permit # Type Address Description Value

18 00000226 MECH 944 ORCHARD AVE REPLACE FURNACE, ADD A/C $4,800

18 00000226 NGAS 944 ORCHARD AVE REPLACE GAS FURNACE $200

18 00000242 NR 2649 VALLEY AVE REPLACING PLYWOOD & SHINGLES $16,00018 00000247 NRRM 15 N LOUDOUN ST KITCHEN REMODEL $4,000

18 00000272 NRRM 28 S LOUDOUN ST EXTERIOR REPAIRS & REMOVE 2 CHIMNEYS $161,128

18 00000300 DEMO 221 W BOSCAWEN ST INTERIOR DEMO/EXPLORATORY WORK $2,000

18 00000316 DECK 541 COURTFIELD AVE PORCH ON REAR OF HOME $66,103

18 00000342 NRRM 2045 VALLEY AVE 2 HR FIRE SEPARATION ON BASEME $40,000

Permit #

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Zoning and Inspections

• Completed: • 96 building permit inspections and issued 56 building permits ($635,066 valuation) • 9 new business reviews (7 certificates of business, 2 certificates of home business) • 106 code enforcement inspections and initiated 25 new cases

• Removed 4 signs from the public right of way (YTD-44). • Attended Planning Commission meeting. The Commission held a public hearing on CU-18-166 pertaining

to a request for a deviation for fence standards at 260 Parkway Street. The Commission forwarded the item on a vote of 4-2 (Eaton and Wolfe dissenting) with a favorable recommendation.

• Conducted an orientation for new Planning Commissioner. • Attended INSIGHT Citizen’s Academy graduation and participated in the mock council meeting. • Continued preparations for department’s office move next week. The Zoning & Inspections departments

will be moving to the Creamery building at 25 S. Kent Street temporarily while City Hall’s renovation of the third floor is completed.

• Continued preparations for Apple Blossom Festival and Building Safety Month (May).

Development Services

WEEK IN REVIEW 4/20/18

17 00000019 FSUP 420 MEADOW BRANCH AVE NEW WET/DRY SYSTEM $0

17 00000058 FSUP 420 MEADOW BRANCH AVE NEW WET/DRY SYSTEM $0

18 00000124 ELEC 214 N WASHINGTON ST REMODEL $1,500

18 00000192 ELEC 2621 DANIEL TERR REMODEL, MOVE SERVICE $6,000

18 00000235 MECH 629 CEDAR CREEK GR INSTALL VAV'S & DUCTWORK $50,763

18 00000235 PLBG 629 CEDAR CREEK GR REPLACE FIXTURES $89,550

18 00000236 SIGN 33 E JUBAL EARLY DR 1 BLDG MOUNTED SIGN $1,000

18 00000275 NRRM 615 E JUBAL EARLY DR INT DEMO & BUILD OUT $198,000

18 00000303 ELEC 119 MONTAGUE AVE SVC UPGRADE $800

18 00000309 ELEC 4 S LOUDOUN ST EXIT LIGHTS/SIGNS $888

18 00000310 ELEC 33 E JUBAL EARLY DR ADD RECEPTACLES $750

18 00000311 ELEC 2045 VALLEY AVE BASEMENT 18-286 $5,700

18 00000312 ELEC 300 PARKWAY ST NEW HVAC 18-245 $500

18 00000313 ELEC 725 727 S LOUDOUN ST RECONNECT SVC ONLY $500

18 00000366 PLBG 1047 ORCHARD AVE WATER/SEWER SERVICE $1,500

18 00000316 NGAS 541 COURTFIELD AVE INSTALL GAS GRILL $0

18 00000316 MECH 541 COURTFIELD AVE INSTALL GAS GRILL $2,500

18 00000349 NR 50 BELLVIEW AVE REMOVAL/REPLACEMENT OF SHINGLE $3,000

18 00000350 NR 8 BELLVIEW AVE REMOVAL/REPLACEMENT SHINGLES $10,000

18 00000351 NR 1645 1653 S BRADDOCK ST REMOVAL/REPLACEMENT SHINGLES $12,000

18 00000374 MECH 812 BERRYVILLE AVE REPLACE RTU $8,000

17 00001055 RREM 321 W LEICESTER ST INT REMODEL, REDO GARAGE $56,700

18 00000052 ELEC 517 FAIRMONT AVE REMODEL, UG SVC UPGRADE $3,500

18 00000125 ELEC 607 FOX DR NEW DWELLING $4,100

18 00000138 ELEC 1600 AMHERST ST ADDITION & REMODEL $25,000

18 00000147 ELEC 234 MILLWOOD AVE 2 NEW BATHROOMS $2,000

18 00000172 ELEC 205 S WASHINGTON ST REMODEL $1,000

18 00000172 PLBG 205 S WASHINGTON ST REPLACEMENT FIXTURES $2,500

Type Address Description ValuePermit #

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WEEK IN REVIEW 4/20/18

18 00000276 MECH 1525 DALTON PL NEW AIR CONDITION/FURNACES $0

18 00000317 DECK 213 PEPPERTREE LN REPAIR DECK ON UNIT 42 $2,000

18 00000318 DECK 213 PEPPERTREE LN APT 44 REPAIR DECK ON UNIT 44 $2,000

18 00000319 DECK 213 PEPPERTREE LN REPAIR DECK ON UNIT 54 $2,000

18 00000320 DECK 216 PEPPERTREE LN REPAIR DECK ON UNIT 49 $2,000

18 00000321 DECK 216 PEPPERTREE LN APT 50 REPAIR DECK ON UNIT 50 $2,000

18 00000322 DECK 216 PEPPERTREE LN REPAIR DECK ON UNIT 53 $2,000

18 00000323 DECK 224 PEPPERTREE LN APT 83 REPAIR DECK ON UNIT 83 $2,000

18 00000324 DECK 224 PEPPERTREE LN REPAIR DECK ON UNIT 87 $2,000

18 00000325 DECK 231 WOODBERRY LN APT 117 REPAIR DECK ON UNIT 117 $2,000

18 00000326 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 118 $2,000

18 00000327 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 119 $2,000

18 00000328 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 120 $2,000

18 00000329 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 121 $2,000

18 00000330 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 122 $2,000

18 00000331 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 123 $2,000

18 00000332 DECK 231 WOODBERRY LN REPAIR DECK ON UNIT 124 $2,000

18 00000333 DECK 232 WOODBERRY LN REPAIR DECK ON UNIT 105 $2,000

18 00000334 DECK 232 WOODBERRY LN REPAIR DECK ON UNIT 106 $2,000

18 00000335 DECK 232 WOODBERRY LN REPAIR DECK ON UNIT 109 $2,000

18 00000336 DECK 232 WOODBERRY LN REPAIR DECK ON UNIT 110 $2,000

18 00000339 ELEC 120 BELLVIEW AVE GENERATOR $74,915

18 00000340 ELEC 122 S CAMERON ST MOVE SERVICE $200

18 00000352 ELEC 2020 S LOUDOUN ST SERVICE METER $100

18 00000382 MECH 141 N WASHINGTON ST REPLACE BOILER $22,500

18 00000238 PLBG 501 N LOUDOUN ST NEW FIXTURS $7,500

18 00000386 NGAS 1516 STONE HOUSE CT REPLACE FLAT TOP RANGE $2,100

56 Total $635,066

Type Address Description ValuePermit #

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WEEK IN REVIEW 4/20/18

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Old Town Winchester (OTW)

• Attended Virginia Main Street Regional Rev Up training. • Began posting Greatness Program Videos to promote OTW brand. • Continued notification of Farmers Market vendors and recruitment for the Summer Midday Market.

Continued promotion of the markets. • Received 2018 ArtScape banners from Shen Arts for installation. • Reviewing poster designs for upcoming events. • Finalized and submitted VA Main Street quarterly reports. • Finalized design and ordered table tent cards promoting OTW Shopping, Traipse and the Farmers

Markets. • Attended First Night Winchester’s Annual Meeting.

Economic Redevelopment

• Held public input session for enterprise zone boundary amendments. • Attended the Southern Economic Development Council Meet the Consultants conference. • Attended the Business & Education Summit at Lord Fairfax Community College. • Met with investors and business owners potentially interested in Winchester. • Participated in a conference call for regional Comprehensive Economic Development Strategy.

Winchester/Frederick County Tourism

• Launched the Tourism Ambassador program with two trainings - Old Town on Tuesday and Middletown. Attending organizations ranged from restaurants to attractions to realtors. Another round of trainings will be available in early September prior to the peak fall tourism season.

• Presented to the Winchester Area Newcomers Club. • Held Tourism Board meeting; main focus was discussion of the recently completed perception and

awareness study. • Continued 2018 Visitor Guide distribution this week. • Attending the STS Connections tourism conference in South Carolina.

WEEK IN REVIEW 4/20/18

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Planning

• Staffed the April 17th Planning Commission Meeting. The Commission held one public hearing (front yard fence at 260 Parkway) and forwarded the case to City Council recommending approval on a 4-2 vote. The commission also authorized administrative site plan approval for the following projects:

• SP-18-190  Museum of the Shenandoah Valley Phase II. New entrance roadway, parking lot, event lawn and fitness trail system at 901 Amherst Street.

• SP-18-211  W. Leicester Townhouses LLC. New construction townhouses at 116-118 West Leicester Street.

• SP-18-246  Valley Health Cancer Center. Parking expansion at 400 Campus Boulevard.• SP-18-290  Shenandoah University. Building addition at 1775 North Sector Court.

• Attended the April 18th MPO Policy Board meeting to discuss the draft Unified Planning Work Program (UPWP) for the upcoming fiscal year.

• Attended the NSVRC board meeting and MSV Trail groundbreaking ceremony.• Staffed the April 19th BAR meeting where 3 new cases and 1 old case were considered. One of the new

cases involved conceptual review of a partial demolition and new addition at 225 E. Boscawen Street.

Support ServicesInnovation and Information Services (IIS)

• Completed HR document imaging request for creation of electronic filing for job application documentation.

• Visited water treatment plant for discussion on managing their systems backups to the City’s network and assisted Public Utilities with watershed data.

• Continued efforts regarding formal policy creation for disaster recovery – worked on handbooks for Passive (table top exercises) and Active Testing of plan requirements.

• Worked on hard drive destruction procedure and acquiring quotes. • Met with Commissioner of the Revenue and Treasurer staff concerning field size project and next tasks

for Personal Property. Discussed creating an online business license application and renewal process. • Configured wireless access point at the Creamery building, and configured wireless access point for 4th

floor of City Hall. • Reduced the number of paths for CoW wireless networks and fixed known issues with Mobiles SSID. • Revised Apple Blossom detour map. • Assisted Winchester Police with crime scene evidence using GPS location mapping.

WEEK IN REVIEW 4/20/18

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• Received 56 Benefit Program applications: 26 SNAP, 18 Medicaid, 6 TANF, 3 VIEW, 5 Child Care, 0 Energy Assistance, 0 Auxiliary Grant, 1 General Relief.

• Provided case management to: • 3,033 Medicaid cases • 660 SNAP cases • 70 TANF cases • 383 Energy Assistance cases • 17 Auxiliary Grant cases • 33 individuals receive individuals VIEW services. • 51 families/87 children receive Child Care Subsidy Assistance.

• Received 0 alleged Benefit Programs fraud/overpayment referrals.  Currently conducting 3 Benefit Program fraud/overpayment investigations.

• Currently completing 99 Child Protective Services family assessments and investigations relating to allegations of child maltreatment.

• Provided case management to 39 Adoption Subsidy cases. • Provided case management to 23 Interstate Compact on the Placement of Children (ICPC) case.

Social Services

Weekly Activity #

Walk-in Clients 205

Client info drop-offs 82

Child Protective Service referrals 6

Placed “on notice” for foster care entry by JDRC 1

Children in foster care 73

Entered/exited foster care 0/0

Child Protective Service case management load 47

Family Service intakes 8

Adult Protective Service referrals 3

Adult services case management load 4

Adult guardianships/cases 2/62

Adult Protective Service investigations/intakes 21/15

Family Services Prevention case management load 1

WEEK IN REVIEW 4/20/18

Date Articles in The Winchester Star

4/16 Suspect is still at large in Kent Street shooting

4/16 Men donning high heels pumped about helping abuse survivors

4/17 Shooting victim recovering; suspect at large

4/17 Area officials glad national park entrance fee hike scaled back

4/18 EDA signs off on first strategic plan

4/18 Panel sends contentious fence issue to council

4/19 Triple-shooting suspect turns self in

4/19 City proposes changes to Enterprise Zone

4/19 City’s water supply gets sparkling report

4/20 Community: Art on display (photo)

4/20 Principal gives resignation at city elementary school

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Communications• Distributed the April 19 issue of CitE-News. • Sent media releases:

• Police investigating early morning shooting Read • Winchester Police working with regional partners to locate shooting suspect Read • Kent Street shooting suspect now in custody Read • Winchester Park to hold a Customer Appreciation Day this Friday Read • City to celebrate Arbor Day with Spring Greening Read • 2019 General Real Estate Reassessment process to begin Monday Read • Old Town Farmers Market announces the opening of a Thursday mid-day market Read

• Handled 8 media requests for information and staff interviews. • Met with Fire & Rescue regarding edits to their 2017 Annual Report video. • Worked with the Police Department to release information about the recent shooting incident. • Assisted the Police Department with the first installment of their Junior Academy and took photos and

videos. • Hosted and filmed the 2018 INSIGHT Citizen’s Academy graduation. 31 participants graduated from

the 12th annual program. • Filmed MAYDAY testing and bailout training of Fire & Rescue recruits. • Filmed promo video for the Fire & Rescue Department’s drone. • Launched the Mayor’s Fitness Challenge website and program. • Continued editing the “Where’s Your Water Come From” educational video. • Working to create a new City TV show.

WEEK IN REVIEW 4/20/18

Date Segments on WDVM

4/15 Three shot in Winchester (Watch)

4/15 Winchester Police identify suspect in Sunday shooting (Watch)

4/16 Virginia officials continue search for Kent Street shooting suspect (Watch)

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