WEEK IN REVIEW 2/16/2018

Deputy Clerk of Council Kari Van Diest shows us what she loves for the City’s Valentine’s Day “I Love” video. Watch here!

Looking Forward Tuesday, February 20: Economic Development Authority; Planning Commission; School Board Budget meetings

Wednesday, February 21: LOVEwork public input session (Winchester-Frederick County Tourism)

Thursday, February 22: Parking Authority Meeting

Monday, February 26: School Board; Parks & Recreation meeting

Tuesday, February 27: Council Meeting & Work Session

Thursday, March 1: Board of Architectural Review, Old Town Development Board meetings

Friday, March 2: WPRD evening PB&J session

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Council Meeting Wrap-up

View the Council Meeting Wrap-Up newsletter for a recap of discussions and decisions made.

Board Vacancies

• Planning Commission

• Social Services Board

• Environmental Sustainability Taskforce

• Board of Zoning Appeals

• Old Town Development Board (owner/operator & at-large resident)

• Local Building Code Board of Appeals

• Lord Fairfax Emergency Medical Services Council

• Parks & Recreation Advisory Board

• School Board - Third Ward

Stay Informed!

• CitE-News & ActivitE-News

• Latest News

WEEK IN REVIEW A publication of the City Manager’s Office

WEEK IN REVIEW 2/16/18

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Public SafetyWinchester Police

Police Activity #

Calls for Service 969

Violent Crimes 11

Property Crimes 28

Accident Reports 6

Alarms 27

False Alarms 27

Directed Patrols 73

Directed Patrols (OTW)

10

Extra Patrols 97

Extra Patrols (OTW) 1

Traffic Citations 149

Traffic Warnings 117

Fire Activity #

Fire 4

Overpressure 0

EMS/Rescue 100

Hazardous Cond. 1

Service Call 6

Good Intent 7

False Alarms 7

Special Incident 0

Plan Review 3

Inspections 11

Reinspections 4

• Planning for Badges & Batter Pancake Breakfast on 3/16. • Continued preparations for Kids & Cops Camp. • Developed Constitutional Law lesson plan for academy and

curriculum for the City’s Leadership program. • Conducted interviews for positions available in the Criminal

Investigations Division (CID). • Began archiving accreditation files. • Attended 50th Anniversary of E-911 celebration. • Attended meetings, re-certifications, trainings:

• Mass Care meeting • SPCA meeting • Winchester Public Schools mental health, policy meeting • K-9 training • Department of Homeland Security analyst training • Crisis Intervention Team meeting

Winchester Fire and Rescue

• Completed re-accreditation with the Center for Public Safety Excellence for the Chief Officer Designation (Chief Baldwin).

• Prepared for A-shift Thermal Imagining Camera evaluation burns.

• Presented the Memorandum of Understanding between the City of Winchester and Rouss Fire Company in reference to the purchase and maintenance of the ladder trucks to Council.

• Conducted various meetings and related efforts in order to meet service expectations and fill vacant positions.

• Hosted the INSIGHT Citizen’s Academy at Shawnee Fire Station. B-shift prepared a meal for the attendees and provided a station tour after Chief Baldwin’s department presentation.

• Reviewed alternate sites for firefighter testing. • Interviewed by WDVM reporters about the drone program

and improved ISO rating. • Attended pinning ceremony of Battalion Chief Larry Baker. • Attended the Apple Blossom Festival Kick-off meeting. • Conducted forcible entry class for all three shifts. • Held interviews for Administrative Assistant I position. • Began preparations for upcoming 2018-1 recruit class. • Posted the weekly log of fire and EMS calls to the website.

WEEK IN REVIEW 2/16/18

Division Activity Past Week

2018 Year-to-Date Totals

Measurement

Streets Sidewalks repaired/replaced Streets repaved Potholes repaired

0 0 0

0 0 2

Linear feet Lane miles #

Trees Dead/diseased trees removed Trees trimmed Stumps removed

1 1 2

13 6

15

# # #

Traffic Street signs Installed/replaced Pavement markings repainted (City) Pavement markings repainted (contractor)

10 0 0

72 132

0

# Linear feet Linear feet

Refuse & Recycling

Refuse collected Recycling collected Large item pickups

102.19 34.9

4

708.73 250.79

14

Tons Tons #

Division

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Public Services

• Continued City Hall renovations: The offices on the 4th floor are being painted.  The Mayor’s office/executive session room has been painted and the new cabinets have been installed.

• Continued Crossover Boulevard (Tevis Street) extension work:  The base for the Welcome to Winchester sign has been installed and the poles have been installed for the new traffic signal at the intersection of Crossover/Legge.

• Provided additional information to the Virginia Resources Authority for the City’s $37.5 million loan application for upcoming utility capital improvement projects.

• Conducted interviews for the Facility Manager position at the Opequon Water Reclamation Facility.  The current Facility Manager is retiring on June 30, 2018.

• Met with the design consultant to review progress on the Hope Drive extension and Valley/Tevis Drainage and Sidewalk projects.

Emergency Management

• Revised mass care station and exercise plan. • Reviewed Regional Mitigation Plan. • Submitted draft of the Emergency Operations Plan. • Held National Incident Management System (NIMS) Training meeting at the Winchester Medical

Center. • Held Apple Blossom Organizational meeting.

WEEK IN REVIEW 2/16/18

Transit Total passengers Revenue miles pick up/drop off Revenue hours pick up/drop off

2,608 4,037

377

14,850 23,551

2,151

# Miles Hours

Utility billing Payments processed New bills mailed out Water services turned off (non-payment)

1,875 4,099

0

9,129 12,338

49

# # #

Water treatment plant

Average daily water demand Peak daily water demand

6.90 7.35

7.15 8.43

Million gallons/day Million gallons/day

Wastewater treatment plant

Average daily flow treated Peak daily flow treated

8.63 10.81

6.98 11.41

Million gallons/day Million gallons/day

Water distribution and wastewater collection

Water main breaks repaired Water meters read Fire hydrants flushed Sewer mains cleaned After-hours call outs

0 2,425

0 5,722

2

21 9,790

0 14,086

192

# # #Linear feet #

Engineering Site plans reviewed Right-of-way permits issued Stormwater facility inspections Erosion and sediment control inspections

4 2 0

48

17 17 32

288

# # ##

Facilities Maintenance

Work requests completed Special events assistance Maintenance of pedestrian mall

22 0

24

113 0

156

# # Staff hours

Equipment maintenance

Total repairs completed 32 382 #

Activity Past Week

2018 Year-to-Date Totals

Measurement Division

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Economic Redevelopment

Development Services

• Welcomed George Hoddinott, the City’s new Business and Workforce Development Director. • Spoke at the monthly NAACP meeting about economic development strategic planning. • Attended the Chamber of Commerce Young Professionals meeting as a guest speaker to discuss

economic development strategic planning and young professional engagement in the economy. • Held an orientation meeting with new EDA member Cary Craig. • Met with developers and investors interested in Winchester.

WEEK IN REVIEW 2/16/18

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Planning

Old Town Winchester (OTW)

Winchester-Frederick County Tourism• Have nearly completed the final CY18 and proposed FY19 marketing calendar, with a renewed focus on

the NOVA, DC and MD markets based on recent research and developed ad campaign. • Participated in a online meeting/presentation by Roots Rated on behalf of Virginia Tourism to take part in a

new, free program to provide Virginia Tourism with Winchester’s developed content (e.g. tourism-related blogs and articles) for incorporation into Virginia.org’s content distribution networks.

• Met with iEARN to continue to develop local itineraries, events and logistics for the upcoming International Conference and Youth Summit to be held in Winchester from July 8-14, with 400-600 attendees expected from around the world.

• Held Tourism Board meeting; special topic was the iEARN conference. Also covered updates on the 2018 Visitor Guide, new website, Tourism Ambassador Training, and LOVEwork program.

• Held Shenandoah Spirits Trail meeting to debrief on the annual member meeting in January, as well as plan new initiatives such as video production, app development, and presence at numerous festivals/events this coming year.

• Continued this week to work on logistics and marketing plans with the Kyle Petty Charity Ride Across America, which will be including Winchester on its cross-country tour this spring. Official media push coming on February 27.

• Staffed the January 13 City Council meeting where a Conditional Use Permit for conversion of a two-family dwelling to a single-family dwelling was approved in a commercial-industrial district.

• Staffed the February 15 Board of Architectural Review meeting where a public hearing was held on a request by Painter-Lewis on behalf of HTB Investments, LLC for complete demolition of a structure at 216 Sharp Street and partial demolition of a structure at 215 E. Boscawen Street. The request is in conjunction with a request to build new townhouses on land between Sharp Street and E. Boscawen Street. The board approved the request and the five other items on the agenda.

• Finished review of the History & Architecture self-guided tour brochure and offered several suggestions for improving the accuracy and readability of the brochure.

• Participated in Sungard Naviline training to improve proficiency in tracking development applications and processing plan review.

• Met with engineers and surveyors working for private property owners and developers regarding private development projects.

• Held successful Chocolate Escape event on Saturday, February 10. • Began distribution of 2018 Event rack cards. • Attended Apple Blossom Planning Meeting. • Met with Winchester Main Street Foundation representative about upcoming events. • Discussed changes to Movies on the Mall with Park and Recreation who manages the showings. • Met with OTW Shopping and Dining Guide graphic designer to make edits to the draft 2018 guide. • Continued to reach out to the #FriendsandFamilyOTW contest winners to award prizes for Instagram

photos.

WEEK IN REVIEW 2/16/18

Permit # Type Address Description Value

17 00001147 MECH 2957 SORRELL CT REPLACE EXISTING DUCTWORK $3,300

18 00000124 RREM 214 N WASHINGTON ST INTERIOR REMODEL-1/2 BATH TO F $60,000

18 00000127 SIGN 12 W GERRARD ST 1 PROJECTING 1 BLDG MOUNTED $265

18 00000135 RREM 424 BEECHCROFT RD ADD BATH, CONVERT OFFICE TO BE $7,000

18 00000136 NGAS 906 WAYNE DR RECONNECT COOKTOP $200

18 00000136 PLBG 906 WAYNE DR KITCHEN SINK/DISHWASHER $1,000

18 00000137 ELEC 916 N BRADDOCK ST CHANGING PANEL $1,000

18 00000115 TTS 20 N LOUDOUN ST STAGE FOR KIDZFEST MAY 19 2018 $0

18 00000116 TTS 119 N LOUDOUN ST STAGE FOR FRIDAY NIGHT LIVE JU $0

18 00000117 TTS 119 N LOUDOUN ST STAGE FOR ROCKIN INDEPENDENCE

$0

18 00000118 TTS 119 N LOUDOUN ST STAGE FOR FRIDAY NIGHT LIVE JU $0

18 00000119 TTS 119 N LOUDOUN ST STAGE FOR FRIDAY NIGHT LIVE AU $0

18 00000120 TTS 119 N LOUDOUN ST STAGE FOR OKTOBERFEST OCT 12-1

$0

17 00000710 NGAS 326 W PICCADILLY ST NEW RANGE & PIPING $800

17 00001137 NGAS 1840 AMHERST ST NEW RTU'S & WATER HEATERS $66,700

18 00000093 CHNG 202 E PICCADILLY ST RETAIL BACK TO RESTAURANT $0

18 00000107 RREM 424 CASTLEMAN DR PLATFORM/STAIRS ADDITION $7,100

18 00000144 BLDG 15 N CAMERON ST BASEMENT REMODEL $0

Permit #

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Zoning and Inspections

• Completed: • 65 building permit inspections and issued 29 building permits ($427,025 valuation)

• Notable permits: 1840 Amherst Street- demo existing building ($270,000 valuation; 1850 Apple Blossom Drive - tenant fit-out for Torrid (retail, $160,000)

• 11 new business reviews (9 certificates of business, 2 certificates of home business) • 87 code enforcement inspections and initiated 26 new cases

• Held local Board of Building and Fire Code Appeals meeting. During the meeting, the board recognized Chairman Worthington’s 40+ years of service.

• Held Board of Zoning Appeals meeting. Approved a variance for 24-26 and 28-30 E. Pall Mall Street to allow the shifting of the property line to better conform to Zoning Ordinance standards.

• Attended Apple Blossom Festival planning meeting.

WEEK IN REVIEW 2/16/18

18 00000144 MECH 15 N CAMERON ST MECH $0

18 00000146 NGAS 1875 MELVOR LN REPLACE WATER HEATER $100

18 00000146 PLBG 1875 MELVOR LN REPLACE FIXTURES & WATER HEATE

$1,000

18 00000152 NGAS 1982 CIDERMILL LN NEW LOGS, PIPING, RANGE, WATER $1,130

18 00000152 MECH 1982 CIDERMILL LN VENTED FIREPLACE LOGS $1,130

18 00000114 BLDG 1944 VALLEY AVE INSTALL NEW DOORWAY $18,000

18 00000125 BLDG 607 FOX DR NEW HOUSE $250,000

18 00000125 PLBG 607 FOX DR NEW FIXTURES $5,000

18 00000139 NGAS 179 OMPS DR MOVING GAS LINE $0

18 00000139 PLBG 179 OMPS DR INSTALL FIXTURES $300

18 00000139 RREM 179 OMPS DR NEW BATHROOM $3,000

29 Total (No PSDP) $427,025

Type Address Description ValuePermit #

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Parks and Recreation• Continued formulation of a Policy and Procedure Manual. • Attended Virginia Recreation and Parks Western Service Area meeting. • Distributed flyers for volleyball at Daniel Morgan Middle School. • Met with Old Town Winchester to discuss Movies on the Mall for summer 2018. • Hosted Apple Blossom organizational meeting in Lord Fairfax Room. • Met to discuss improvements to the weight room. • Continued maintenance of HVAC throughout War Memorial Building. • Attended the Shenandoah Valley Tennis Association meeting (postponed from last week). • Reviewed the Facility Use Application. • Improved audio/visual sound system at Bridgeforth Field. • Met to discuss the proposed cell tower that will be reviewed at an upcoming Park Advisory Board

Meeting. • Held Special Events monthly meeting.

WEEK IN REVIEW 2/16/18

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Social Services• Received 59 Benefit Program applications: 28 SNAP,  21 Medicaid, 5 TANF, 2 VIEW, 0 Child Care, 3

Energy Assistance, 0 Auxiliary Grant, 0 General Relief. • Provided case management to:

• 3,286 Medicaid cases • 1,659 SNAP cases • 68 TANF cases • 372 Energy Assistance cases • 16 Auxiliary Grant cases • 28 individuals receive individuals VIEW services. • 39 families/61 children receive Child Care Subsidy Assistance.

• Received 1 alleged Benefit Programs fraud/overpayment referral.  • Completing 76 Child Protective Services family assessments and investigations relating to

allegations of child maltreatment. • Provided case management to 40 Adoption Subsidy cases. • Provided case management to 2 Interstate Compact on the Placement of Children (ICPC) case.

Weekly Activity #

Walk-in Clients 196

Client info drop-offs 93

Child Protective Service referrals 9

Placed “on notice” for foster care entry by JDRC 3

Children in foster care 73

Entered/exited foster care 0/2

Child Protective Service case management load 48

Family Service intakes 11

Adult Protective Service referrals 2

Adult services case management load 5

Adult guardianships/cases 2/61

Adult Protective Service investigations/intakes 30/12

Family Services Prevention case management load 1

WEEK IN REVIEW 2/16/18

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Communications• Sent media releases:

• Celebrate St. Paddy’s Day at Old Town Celtic Festival Read • City’s new lower ratings could help lower insurance premiums Read • Winchester Police to host inaugural Badges and Batter pancake breakfast Read • Winchester to implement Text to 911 technology through grant Read

• Handled 17 media requests for information and staff interviews. • Attended the Shenandoah Apple Blossom Festival public safety planning meeting. • Continued designing the 2017 Annual Report. • Held the INSIGHT Citizen’s Academy session for Fire and Rescue. • Designed WPD’s Badges & Batter pancake breakfast promotional collateral. • Photographed and created a video for social media of the things City employees love for

Valentine’s Day. It is available to watch here on YouTube. • Brainstormed new community outreach ideas for the WPD and created an implementation plan. • Continued planning for the Mayor’s new fitness challenge program. • Continued the 2017 citizen survey feedback campaign and have received dozens of completed

forms and comments on social media to-date. The campaign will continue through April. Click here for details.

• Began creating an online property search program with GIS. This program will populate various information about the property address entered including refuse and recycling collection day, zoning district, leaf collection area, school district, first due fire station, voting ward, voting precinct, corridor enhancement district, historic district, assessment data, enterprise zone, and floodplain. This one-spot-shop concept will help residents find information about their property without having to search various places for the information.

Support Services

• Continued work on OpenGov data connector to resolve ongoing issues. • Worked with Winchester Public Schools regarding their time and attendance procurement. • Continued reviewing NOVAtime SaaS environment to understand differences. • Resolved fleet fuel processing issue for weekends from August on.  • Resolved duplication of transactions for DMV stop processing by Treasurer’s office. • Worked with Harris Computer representative to update the FieldHawk application for the tablets in

use at the utilities maintenance shop. • Attended a mass care training meeting in preparation for the mass care exercise to be held on

February 23 at the Active Living Center.  They’ll be using the Emergency Operations Center in a box deployment kits.

• Continued creation of formal disaster recovery plan. • Held Network/System Administrator interviews. • Participated in conference call with IBM for hybrid cloud storage solution. • Rescheduled installation of IBM server battery backup.

Innovation and Information Services (IIS)

WEEK IN REVIEW 2/16/18

Date Stories on WDVM (formerly WHAG)

2/9 Winchester Police Department re-accredited by VLEPSC - watch

2/13 Winchester man sentenced for shooting woman in shoulder - watch

2/13 Winchester City Council approves Creamery Building use for office space - watch

2/14 City Hall renovations moving along nicely - watch

2/14 Winchester Fire & Rescue flying to new heights - watch

Date Articles in The Winchester Star

2/10 Volunteer firefighter ranks shrink across area

2/10 Unemployment rate declines in December

2/12 Rescue Mission expands with new women’s shelter

2/12 A really sweet time (Photo: Chocolate Escape)

2/12 Va. group reaccredits city police

2/12 Public invited to LOVEWork input session on Feb. 21

2/12 Woman who robbed 7-Eleven on Christmas Eve remains at-large

2/14 City Council OKs Creamery purchase

2/15 City seeks to add 2 social service workers

2/15 Process of purchasing land easements starts for Hope Drive extension

2/16 Task Force wants signs for Old Town along I-81

2/16 City: New rating could mean cheaper fire, property insurance

2/16 Panel approves demolition of two vacant houses

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