wednesday, september 21, 2016 - brampton...wednesday, september 21, 2016 9:30 am. – regular...

Wednesday, September 21, 2016

9:30 AM. – Regular Meeting

Closed Session (See Item 19) – Following Regular Business (Under Section 239 of the Municipal Act, 2001)

Council Chambers – 4th Floor – City Hall

Members: Regional Councillor G. Gibson – Wards 1 and 5 (Chair) Regional Councillor E. Moore – Wards 1 and 5

(Vice-Chair, Service Brampton and Facilities) Regional Councillor M. Palleschi – Wards 2 and 6

(Vice-Chair, Fire Services) Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10

(Vice-Chair, Transit Services) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

(Vice-Chair, Recreation and Culture) For inquiries about this agenda, or to make arrangements for accessibility accommodations

for persons attending (some advance notice may be required), please contact: Chandra Urquhart, Legislative Coordinator.

Phone: 905-874-2114 or TTY 905-874-2130 or [email protected]

Note: Some meeting information may also be available in alternate formats, upon request

Agenda

Community & Public Services Committee Committee of the Council of

The Corporation of the City of Brampton

mailto:[email protected]

Agenda Community and Public Services Committee

2016 09 21 of 4

Note: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Council Members are prohibited from sending text messages, e-mails and other electronic messaging during the meeting.

1. Approval of Agenda

2. Declarations of Interest under the Municipal Conflict of Interest Act

3. Consent * The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.

(10.1, 12.1, 12.2, 13.1)

4. Announcements

4.1. Scott Miller, Director, Customer Care and Tom Wasik, Director, Engineering, Hydro One Brampton Network Inc., re: Presentation of Incentive Cheque to City for Energy Conservation Project.

5. Delegations

6. Staff Presentations

7. Recreation and Culture

7.1. Report from Rob Torrone, Supervisor, Sport Facilities and Tourism, Recreation and Culture, dated August 15, 2016, re: 2017 Canadian Lacrosse Association Minto Cup Hosting Opportunity (File DB.x). Recommendation

8. Fire Services


2016 09 21 of 4

9. Transit Services

10. Service Brampton and Facilities

*10.1. Report from Lalita Goray, Manager, Building Design & Construction, Facility Services, dated August 9, 2016, re: Purchasing By-Law Section 4.7 Contract Extensions that exceed $1 million – Contract No. 2015-022 - Provide all Labour, Materials & Equipment Necessary for the Construction of the Expansion of the Sandalwood Transit Facility, 130 Sandalwood Parkway West – Ward 2. To be received

10.2. Report from Davis Falsarella, Project Manager, SWQRP, Public Services, dated August 8, 2016, re: Purchasing By-Law Contract Extensions that exceed $1 million – Bid Call No. T2016-023 Landlord Improvements to Retail Spaces at 41 George Street South and 33 Queen Street West – Ward 3. To be received

11. Minutes

12. Other/New Business

*12.1. Report from Vicki Wong, Acting Senior Manager, Realty Services, dated August 3, 2016, re: Quarterly Report – Real Estate Transactions Executed by Delegated Authority – Q2 2016. To be received

*12.2. Report from Vicki Wong, Acting Senior Manager, Realty Services, dated August 19, 2016, re: Expropriation of Property Requirements for Williams Parkway Widening Project from McLaughlin Road to North Park Drive – Wards 1, 5 and 7. Recommendation


2016 09 21 of 4

12.3. Report from Al Meneses, Commissioner, Community Services, dated August 25, 2016, re: 2015 Year End Financial Reporting – Powerade Centre – Ward 3 (File EH.x).

To be received

13. Referred Matters

*13.1. Referred Matters List - Community Services

To be received

14. Deferred Matters

15. Notices of Motion

16. Correspondence

17. Councillors’ Question Period

18. Public Question Period

15 Minute Limit (regarding any decision made at this meeting)

19. Closed Session

19.1. Report from V. Wong, Acting Senior Manager, Realty Services, dated August 4,

2016, re: Proposed Indoor Wireless Antennas – Ward 6 – a proposed or pending acquisition or disposition of lands by the municipality or local board

19.2. Report from V. Wong, Acting Senior Manager, Realty Services, dated July 11,

2016, re: Proposed Acquisition of Radio Communications License Agreement – Ward 3 – a proposed or pending acquisition or disposition of lands by the municipality or local board

20. Adjournment

Next Meeting: October 5, 2016

Fax #

□ Yes □X No

□ □ □□

Note:

Corporate Services - Council and Administrative Services

Contact Telephone #

Event or Subject

Name/Title

Date, Time,

Location:

REQUIRED - Name of Member of Council to sponsor this Announcement: Councillor Elaine Moore

ANNOUNCEMENT REQUEST

Meeting Date: ___September 21, 2016__

2 Wellington Street West, Brampton L6Y 4R2

Email: [email protected]

Telephone: (905) 874-2106; Fax: (905) 874-2119

Attention: City Clerk's Office, City of Brampton

Attach additional page if required

The Procedure By-law states that the individual making the announcement is limited to two minutes.

Hydro One Brampton will present the City with a cheque to the amount of $101,152.65 for the

incentives which is applied to the City's energy conservation project in 2015 and Q1&Q2 of 2016

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O.

1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda.

Questions about the collection of personal information should be directed to the Freedom of Information and Privacy Coordinator, 2

Wellington Street West, Brampton, Ontario, L6Y 4R2.

905 840 1915

Additional

Information:

I am submitting additional printed information, eg. letter, brochure:

905-840-6300

I will require the following audio-visual equipment/software for my announcement:

Please provide the City Clerk's Office one week prior to the meeting date: (i) all background

material and/or presentations, and (ii) for PowerPoint and other visual presentations, an electronic

copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with City A-V equipment.

PowerPoint

Other - please specify_________________

Document Camera/Overhead Projector DVD Player

Scott Miller Director of Customer Care and Tom Wasik Director of Engineering

Hydro one Brampton Network Inc.

Name of Individual(s)

Position/Title

Full Address for Contact175 Sandalwood pkwy W, Brampton ON, L7A 1E8

Name of Organization

(if applicable)

For Office Use OnlyMeeting Name

Meeting Date

4.1-1

Report

Community & Public Services Committee The Corporation of the City of Brampton

2016-09-21

Date: File:

2016-08-15 DB.x

Subject: 2017 Canadian Lacrosse Association Minto Cup Hosting Opportunity

Contact: Rob Torrone, Supervisor, Sport Facilities and Tourism, Recreation and Culture, Public Services Department, 905.874.2351

Recommendations:

1. That the report from Rob Torrone, Supervisor, Sport Facilities and Tourism, Recreation and Culture, Public Services Department, dated August 15, 2016 to Community & Public Services Committee meeting of September 21, 2016 entitled: 2017 Canadian Lacrosse Association Minto Cup Hosting Opportunity, be received;

2. That, staff be authorized to provide one-time financial assistance to a maximum value of $65,000 to the Brampton Excelsior’s Lacrosse Club in support of a winning bid to host the 2017 Canadian Lacrosse Association’s Minto Cup Event in Brampton; and further, that the grant be funded from the City of Brampton Community Grant Program, subject to Council approval of the 2017 Budget for the Community Grant Program; and

3. That the Mayor and City Clerk be authorized to enter into the necessary

agreement(s) to effect the recommendations in this report, subject to the content of such agreement being satisfactory to the Chief Public Services Officer (or designate) and the form of such agreement being satisfactory to the City Solicitor.

Overview:

In February 2016, the Canadian Lacrosse Association (CLA) Board of Directors decided that the 2017 Minto Cup would be hosted in Ontario.

Preliminary discussions have taken place between the CLA, the Ontario Junior ‘A’ Lacrosse League, PowerAde Centre and the Recreation and Culture Division of the City of Brampton, to determine the feasibility of Brampton being the host City for the 2017 and possibly the 2018 Minto Cups.

7.1-1

The CLA has awarded the 2017 Minto Cup to the Ontario Jr. “A” Lacrosse League and is seeking a partnership with the City of Brampton to host the event, to ensure that the event achieves the greatest level of success possible. Through a partnership, the CLA will be able to leverage the expertise and resources available through the City’s Strategic Communications, Economic Development and Recreation and Cultures divisions.

By hosting the event in Brampton, the City will benefit from the economic impact associated with a National Championship as well as through the exposure obtained, as the event is expected to be broadcasted nationally.

Background: The Minto Cup is the Jr. ‘A’ lacrosse National Championship and is an important function of the CLA. The CLA conducts its National Championships in the best interests of the development of all Member Associations through the commitment, cooperation and communication among all. According to the CLA, the National Championship will enhance future lacrosse competition while protecting the heritage of the championship and the game of lacrosse through the development of opportunities for personal growth- leadership, friendship, national awareness and fun, and recognition for athletes, coaches and officials. The CLA sees National Championships as vehicles for the enhancement, growth and promotion of the sport of lacrosse to or through the lacrosse community, general public, corporate sponsors, media and the government. Brampton has been the host City for the Minto Cup in 1957, 1959 and most recently in 2009. In 2009, the PowerAde Centre was used as the host Arena for the competition. Brampton’s Jr. A lacrosse team, the Brampton Excelsior’s, could potentially be one of the 4 teams participating in the event and would have to qualify to do so. Current Situation: The CLA is currently in discussions with several municipalities in Ontario including Brampton, seeking a host for the prestigious Minto Cup in 2017 (see appendix A). They are searching for a community that can help run a first-class event - one that will be a memorable experience for everyone involved and help build interest in Canada's national summer sport. The 2017 edition of the Minto Cup will also coincide with the celebration of the CLA's and Canada’s 150th anniversary. The minimum selection criteria of the National Championship host include having a suitable and arena with adequate dressing rooms to leave team equipment for the duration of the event, and a television friendly design including the look of the playing surface, available practice times/facilities, availability of meeting and championship

7.1-2

support space, access to municipal, provincial, federal grant programs, availability of rink boards and ability to hang banners and testing requirements as set out by Canadian Centre for Ethics in Sport. The Minto Cup festivities bring together the four best Junior ‘A' teams from Alberta, British Columbia, and Ontario. Over 100 athletes between the ages of 17 and 21, along with 20 coaches and support staff, will travel to the host city for the event. A number of family members will also make the trip to lend their support. During their time in the host city, these groups will contribute to the local economy by staying in hotels, eating at restaurants, and visiting nearby tourist attractions. A total of eight games will be played over the course of seven days, which has the potential to bring over 30,000 fans to Brampton. Brampton’s convenient location, near several major highways, facilitates the opportunity to attract spectators from across the Region and the GTHA. Many of the surrounding communities are minor lacrosse hotbeds, which should help increase ticket sales and interest. According to the Canadian Sport Tourism Alliance’s (CSTA) Sport Tourism Economic Assessment Model (STEAM) the estimated combined capital, operations and visitor expenditures as a result of hosting the 2017 Minto Cup are projected to total $379,545 dollars of which $219,545 are attributed visitor spending and 160,000 to operational expenses of the event. These expenditures generate a total of $878,228 dollars of economic activity in the province, of which $530,358 will be in the City of Brampton. In addition to visitors, the host city will also receive exposure to the greater lacrosse community through the CLA’s marketing and communications channels. All of the Minto Cup games will be webcasted online. The CLA is also exploring the possibility of having the final game broadcasted on a national major sports network. There will also be the opportunity to leverage the CLA’s vast online audience, which is comprised of 8,000 mailing list members, 10,000 monthly website visitors, 10,000 Twitter followers, and 3,000 Facebook fans. Through these channels we are able to leverage an average of 20,000 website page views and 150,000 social media impressions per month. The Ontario Jr. ‘A’ Lacrosse Association has expressed a desire to award the 2017 Minto Cup to the Brampton Excelsior’s Lacrosse Club. The Brampton Excelsior’s Lacrosse Club is seeking municipal support in the form of $65,000 cash and in-kind contributions. In addition to funding, as part of the partnership the City will also help to market the event through various opportunities such as Recreation and Culture’s LED road signs, LCD screens in recreation centres and other City buildings, the screen at Garden Square, on the City website main landing page, the City calendar of events and any other reasonable opportunities that present themselves. The event project budget is attached as Appendix B.

7.1-3

Corporate Implications: Legal Services has reviewed and approved the report. Legal Services will review and approve the form of agreement(s) in accordance with the requirements of applicable City policies. Financial Implications:

There are sufficient funds included in the 2017 Community Grant Budget request to fund this initiative, subject to Council approval of the 2017 Budget.

Other Implications:

The Community Grant Program Policy 14.1.1 defines this request as Out-of-Scope; The following specific exemptions to Policy 14.1.1 and Community Grant Program are as follows:

City-led hosting or project bids, such as international or national or provincial sports tourism bids whereby the City wishes to be a host-community.

Council approval is required in circumstances where existing Corporate Policies or an SOP do not exist on a case by case basis, supported by a staff report and recommendations prepared by the Department responsible for the related program or service if applicable.

Strategic Plan: This report achieves the Strategic Plan priority of Strong Communities. More specifically, it aligns with the strategic goal to celebrate citizens and create partnerships through arts, culture and social interaction, while supporting the intent of a future sport tourism plan. Conclusion: The City of Brampton would benefit economically and from positive national exposure in supporting a national championship of this stature.

Rob Torrone, Supervisor Recreation and Culture

Erica McDonald Acting Director, Recreation and Culture

Appendix: Schedule A – Canadian Lacrosse Association Letter of Interest Schedule B - Event Project Budget

7.1-4

CLA's H.E.A.R.T. Health • Excellence • Accountability • Respect •Teamwork

May 18, 2016 Linda Olimer Coordinator, Sport Tourism Recreation & Culture Division City of Brampton 8930 McLaughlin Rd South Brampton, ON L6Y 5T1 Dear Linda, Thank you for taking the time to meet with me to discuss the opportunity for the city of Brampton to host the 2017 Minto Cup, Canada's Junior 'A' box lacrosse championship, between August 19-26, 2017. Founded in 1867, the Canadian Lacrosse Association (CLA) is the governing body responsible for all aspects of lacrosse in Canada. Our organization is comprised of 10 Member Associations representing nearly 80,000 individual participants, including coaches, officials, and athletes of all ages and abilities. The CLA's mission is to honour the sport of lacrosse and its unique nation-building heritage, by engaging our members, leading our partners, and providing opportunities for all Canadians to participate. We oversee the delivery of numerous national championships and the participation of Team Canada at all international events sanctioned by the Federation of International Lacrosse (FIL). The Minto Cup, which was donated to the CLA in 1901 by Lord Minto, the Governor General of Canada, has become the symbol of supremacy for elite level junior box lacrosse in Canada. Like the sport itself, the Minto Cup is deeply rooted in tradition and to this day remains one of the most cherished trophy's in all of sport. Our country's best young athletes compete on an annual basis for the chance to hoist the trophy and claim their stake as national champions. Many of the athletes who participate at the Minto Cup move on to compete at the professional level, with some even getting the opportunity to represent Canada on the international stage. A true celebration of lacrosse, the Minto Cup festivities bring together the four best Junior 'A' teams from Alberta, British Columbia, and Ontario. Over 100 athletes between the ages of 17 and 21, along with 20 coaches and support staff, will travel to the host city for the event. A number of family members will also make the trip to lend their support. During their time in the host city, these groups will contribute to the local economy by staying in hotels, eating at restaurants, and visiting nearby tourist attractions. A total of eight games will be played over the course of eight days, which has the potential to bring over 30,000 fans to the Powerade Centre. Because of the arena's convenience location, near several major highways, there is a real opportunity to attract people from across the Peel Region. Many of the surrounding community are minor lacrosse hotbeds, which should help increase ticket sales and drum up interest.

7.1-5

CLA's H.E.A.R.T. Health • Excellence • Accountability • Respect •Teamwork

In addition to visitors, the host city will also receive exposure to the greater lacrosse community thanks to our marketing and communications channels. All of the Minto Cup games will be webcasted online. We are also exploring the possibility of having the final game broadcasted on a national major sports network. There will also be the opportunity to leverage our vast online audience, which is comprised of 8,000 mailing list members, 10,000 monthly website visitors, 10,000 Twitter followers, and 3,000 Facebook fans. Through these channels we are able to leverage an average of 20,000 website pageviews and 150,000 social media impressions per month. The CLA has awarded the hosting rights for Minto Cup in 2017, and possibly 2018, to the Ontario Lacrosse Association, making the Ontario Junior “A” Lacrosse League the hosting organization within the province. These governing bodies have designated the City of Brampton and the Powerade Centre as the host for this prestigious event. The city and venue have hosted high profile lacrosse events in the past, namely the Minto Cup and Mann Cup, so we feel very comfortable in designating them as our hosts. The 2017 edition of the Minto Cup will be a little more special as it will coincide with the 150th anniversary celebrations of the Dominion of Canada and of the Canadian Lacrosse Association. The City of Brampton has hosted this event in the past and had great success, thanks in part to a terrific facility and the involvement of local lacrosse volunteers. It is our hope that we can once again work together. Regards,

Terry Rowland Director, Marketing and Communications Canadian Lacrosse Association

Alain Brouillette Communications and Marketing Coordinator Canadian Lacrosse Association

7.1-6

Revenue

Ticket Sales 85,000

Round robin (6 games) 24,000

Semi-final 6,000

Final 40,000

Event Pass 15,000

Fundraising 5,000

Program Ads 10,000

Program Sales 1,500

Sponsorship 10,000

Municipal Grant 65,000

TOTAL REVENUE 176,500

Expenses

CLA - 2 Teams Airline Tickets 59,500

BC - 900 x 35 31,500

AB - 800 x 35 28,000

CLA - 2 Teams Accommodations 25,500

34 rms x 6 nights x 125.00 25,500

2 Team airport pick-up

2 days - hotel to airport x 2 buses 4,000 4,000

Powerade Centre Rental 24,500

$3,500 per day x 7 days

Referee Fees 2,000

250.00 x 8 games

Medals 1,000

Press Conference 1,000

Equipment 1,000

Administration 1,000

Video taping/Webcast/Videotron/Photographer 5,000

Ticket & accreditation 7,000

Promotion & Marketing 5,000

Miscellaneous 2,500

Volunteers 3,000

Hosting Fee 5,500

Opening & Closing Ceremonies 1,000

TOTAL EXPENSES 148,500

Canadian Lacrosse Association Minto Cup

August 19-28, 2017

Powerade Centre

7.1-7

Report


2016-09-21

Date: 2016-08-22

Subject: Purchasing By-Law Section 4.7 Contract Extensions that exceed $1 million – Contract No. 2015-022 - Provide all Labour, Materials and Equipment Necessary for the Construction of the Expansion of the Sandalwood Transit Facility, 130 Sandalwood Parkway West, Brampton, Ontario – Ward 2

Contact: Lalita Goray, Manager, Building Design & Construction, Facility Services, 905.874.2374

Recommendations:

1. That the report from Lalita Goray, Manager, Building Design & Construction, Facility Services, dated August 22, 2016, to the Community and Public Services Standing Committee Meeting of September 21, 2016, re: Purchasing By-Law Section 4.7 Contract Extensions that exceed $1 million – Contract No. 2015-022 - Provide all Labour, Materials and Equipment Necessary for the Construction of the Expansion of the Sandalwood Transit Facility, 130 Sandalwood Parkway West, Brampton, Ontario – Ward 2, be received.

Overview:

The City has a Contract with Percon Construction Inc. for the construction of the expansion to the Sandalwood Transit Facility located at 130 Sandalwood Parkway West, Brampton, Ontario.

The original contract was awarded to Percon Construction Inc. for the total amount of $21,238,350.00 (inclusive of taxes).

The Contract has been increased in the amount of $1,432,562.39 (inclusive of taxes) to provide for additional work required.

The increase is within the project budget and under the allocated contingency of $2,034,000.00 (inclusive of taxes).

This report achieved the Strategic Plan priorities; Growth Management, Environmental Stewardship, and Community Engagement.

10.1-1

Background: This report is in accordance with section 4.7 of Purchasing By-Law 310-2015, which requires that contract extensions for every $1 million cumulative increase be reported to City Council within 60 days of PO amendment. The original contract was awarded to Percon Construction Inc. in April 2015 in the total amount of $21,238,350.00 (inclusive of taxes) for the construction of the expansion to the Sandalwood Transit Facility, located at 130 Sandalwood Parkway West, Brampton. Construction on the project started in April 2015 and is currently nearing completion. As part of the Purchase Approval Report, a construction contingency of $2,034,000.00 (inclusive of taxes) was approved for changes, unknown site conditions and other coordination items required to complete the original scope of work. Percon Construction Inc. has provided quality work as they construct the expansion to the Sandalwood Transit Facility. The project is currently within budget and slated for completion in September 2016 Current Situation: The City has increased the Contract to incorporate additional work as required. The Contract has been increased in the amount of $1,432,562.39 (inclusive of taxes) to provide for the revisions to work which include changes, unforeseeable existing site conditions and revisions due to the design and drawing coordination. The increase to the Contract amount is for items required to complete the original intended purpose of the facility expansion and includes items such as supplying and installing a new cash vault, repaving a portion of the driveway, and relocating an existing underground storm sewer line. Prior to approval of the changes, the associated costs are reviewed and negotiated by the Consultant and Contract Administrator, IBI Group Professional Services (Canada), to ensure the value is fair and reasonable. This contract amendment will result in a functional facility with continued operations, and timely completion of the expansion to the Sandalwood Transit Facility. Corporate Implications: Financial Implications:

PO amendment for the construction of the expansion of the Sandalwood Transit facility in the amount $1,432,562.39 (inclusive of taxes) will be funded from project activity 124800-003 Terminal and Loops (Zum Phase II). Although there is currently insufficient funding available in the project activity 124800-003, there is sufficient funding available in the overall project 124800 to approve this shortfall. The table below indicates the particulars of the budget for the project:

10.1-2

Project # Program

# Original Budget

Expenditures and /or

Commitments to Date**

Balance Available

PO

Amendment* Balance

Remaining***

124800 003 21,834,000 21,097,959 736,041 1,290,067 (554,026)

*Includes 1.76% of HST impact. **Includes commitments as per People Soft status. ***Overall balance in project # 124800 is $13,736,344 therefore, sufficient funding is available Strategic Plan: This report achieves the Strategic Plan priorities by: Growth Management:

Manage Traffic Congestion – Provide transit alternatives to help people move around the City

Align Key Plans – 2009 Transportation and Transit Master Plan to achieve a sustainable, balanced future transportation network

Environmental Stewardship:

Be an environmental leader by supporting corporate operations to be conducted in an environmentally responsible manner

Maximize energy efficiency in City buildings Community Engagement:

Consults with residents on important issues/decisions and shares results with residents.

Conclusion: This report advises Committee of a contract extension in line with the Purchasing By-law 310-2015. Approved by: Approved by:

Randy Rason Director, Building Design & Construction, Facility Services, Public Services

Al Meneses Executive Director, Facility Services

Report authored by: Sean Cressman Project Coordinator, Building Design & Construction 905.874.2588

10.1-3

Report Community & Public Services Committee The Corporation of the City of Brampton

2016-09-21

Date: 2016-08-09

Subject: Purchasing By-Law Section 4.7 Contract Extensions that

Exceed $1 Million – Bid Call No. T2016-023 Landlord Improvements to Retail Spaces at 41 George Street South and 33 Queen Street West within the City of Brampton - Ward 3

Contact: Davis Falsarella, Project Manager SWQRP, Public Services Department, 905.874.5109

Recommendations:

1. That the report from Davis Falsarella, Project Manager SWQRP, Public Services Department, dated August 9, 2016 to the Community and Public Services Committee meeting of September 21, 2016, re: Purchasing By-Law Section 4.7 Contract Extensions that exceed $1 million – Bid Call No. T2016-023 Landlord Improvements to Retail Spaces at 41 George Street South and 33 Queen Street West within the City of Brampton - Ward 3, be received.

Overview:

The City has a Council-approved contract with BECC Construction Group Ltd. for the Landlord Improvements to Retail Spaces at 41 George Street South and 33 Queen Street West.

The original contract was awarded to BECC Construction Group Ltd, in the spring of 2016, for the total amount of $961,000 (exclusive of taxes).

The work is time sensitive relative to the retail leases and the Contract has been increased in the amount of $230,000 (two amendments) to provide additional funding for site conditions and to comply with final retail lease requirements.

Background: This report is in accordance with section 4.7 of Purchasing By-Law 310-2015, which specifies the following:

Where a Contract with an original award value of less than $1 million, requires a Contract extension that will cause the Contract to exceed $1 million, the requisitioning Department Head shall report the Contract extension to City Council within 60 days of the Contract extension.

10.2-1

The original contract was awarded to BECC Construction Group Ltd. in the spring of 2016, for the total amount of $961,000 (exclusive of taxes), as reported to Council in the Purchasing Activity Quarterly Report – 1st Quarter 2016, dated May 2, 2016. BECC Construction was the lowest eligible bid in a competitive tender. The additional work is in part due to unforeseeable site conditions and delays by City selected sub-trades. These sub-trades were selected by the City to maintain warranties included as part of the original construction. The work related to this increase was on the critical path of sequential activities to complete the work. Considering time constraints and the integration of the additional work subsequent tenders are not an option. Current Situation: An additional $230,000 is required to fund a series of change orders and schedule impacts which have increased the cost to deliver the project in the shortest possible time period. Timing remains critical for the handover of retail space to the retail tenants. Corporate Implications: Financial Implications:

Sufficient funding to award this amendment is available from the following sources:

Project Prog

#

Original

Budget

Expenditures

and/or

Commitments

to Date

Balance

Available

Commitment

for above

amendment*

Budget

Balance

Remaining

111500 001 356,000.00 66,847.97 289,152.03 203,520.00 85,632.03

* Including non-recoverable HST of 1.76%. Strategic Plan: This report achieves the Strategic Plan priorities by Good Government by investing in new infrastructure and adhering to maintenance strategies.

10.2-2

Conclusion: This report advises Committee of a contract extension in line with the Purchasing By-law. Original approved by: Original approved by:

Randy Rason, Director, Building Design and Construction

Al Meneses, Executive Director, Facility Services

Report authored by: Davis Falsarella, Project Manager, SWQRP

10.2-3

Report


2016-09-21

Date: 2016-08-03

Subject: Quarterly Report, Real Estate transactions executed by delegated authority – Q2 2016

Contact: Vicki Wong, Acting Senior Manager, Realty Services, 905.874.2131 Recommendations:

1. That the report from Vicki Wong, Acting Manager, Realty Services, dated August 3, 2016, to the Community & Public Services Committee meeting of September 21, 2016 - Quarterly Report, Real Estate Transactions Executed by Delegated Authority – Q2 2016, be received.

Overview:

By Consolidated Delegated Authority By-law 191-2011, as amended, authority is delegated to department heads to execute certain real estate transactions.

In order to keep Council apprised on the quantity and financial implications of agreements executed by delegated authority, Realty Services provides Council with a summary of such executed agreements on a quarterly basis.

This report provides information on real estate agreements executed by delegated authority for the second quarter in 2016, being April 1, 2016 to June 30, 2016. This summary does not include agreements arising as a condition of development (site plan/subdivision/consent) approval.

Background: In accordance with By-law 191-2011, as amended, authority is delegated to department heads to execute certain real estate agreements. Delegated authority is granted for routine, non-controversial transactions up to specified dollar amounts. Realty Services reports to Council on a quarterly basis, on the real estate activities authorized by delegated authority. Current Situation: The summary of real estate agreements executed by delegated authority during the second quarter of 2016, April 1, 2016 to June 30, 2016, is attached as Schedule A.

12.1-1

This summary does not include agreements arising as a condition of development (site plan/subdivision/consent) approval. Corporate Implications: Financial Implications:

This is an information report only and has no financial or other corporate implications. Strategic Plan: This report supports the City’s Strategic Plan priority of Good Government. More specifically, it aligns with the strategic initiative of containing costs and capitalizing on funding opportunities, as well as the tactical element of finding efficiencies in delivery of core services. Conclusion: This information report summarizes Realty Services’ reporting on real estate agreements for the second quarter of 2016. Original approved by: Original approved by:

Vicki Wong Acting Senior Manager, Realty Services

Al Meneses Executive Director, Facility Services

Appendix:

Appendix A - Summary of Real Estate Transactions executed by Delegated Authority Q2 – April 1, 2016 to June 30, 2016. Report authored by: Kristine Thususka, Real Estate Coordinator, 905.874.2985

12.1-2

12.1-3

12.1-4

12.1-5

12.1-6

12.1-7

12.1-8

12.1-9

12.1-10

Report


2016-09-21

Date: 2016-08-19

Subject: Expropriation of Property Requirements for Williams Parkway Widening Project from McLaughlin Road to North Park, Wards 1, 5 and 7

Contact: Vicki Wong, Acting Senior Manager, Realty Services, 905-874-2131 Recommendations:

1. THAT the report dated August 19, 2016, from Vicki Wong, Acting Senior Manager, Realty Services, to the Community and Public Services Committee meeting of September 21, 2016, titled Recommendation Report: Expropriation of Property Requirements for Williams Parkway Widening Project from McLaughlin Road to North Park Drive, Wards 1, 5 and 7 be received; and,

2. THAT a by-law be enacted authorizing The Corporation of the City of

Brampton, as expropriating authority, to make an application for approval to expropriate those property interests required in connection with the Williams Parkway widening project from McLaughlin Road to North Park Drive, as described in Schedule ‘A’ to this report, and complete all procedural steps required by the Expropriations Act in connection with such application; and

3. That the Mayor and City Clerk be authorized to execute all notices, applications and other documents required by the Expropriations Act, R.S.O. 1990, c.E.26 as amended, in order to effect the expropriation of the said property rights.

Overview:

In accordance with the Capital Program, Williams Parkway will be widened from a four-lane to six-lane road. Property acquisition of various rights from 25 properties is required.

To ensure timely delivery of property rights, so as not to delay construction schedules, this report recommends that Council authorize commencement of the expropriation process of 12 properties as listed in Schedule “A”, most of which are privately-owned. The remaining 13 properties are owned by The Corporation of the City of Brampton (the “City”), the Ministry of Transportation

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Ontario (“MTO”) and the Credit Valley Conservation Authority (“CVCA”). Staff will continue the parallel negotiations and expropriations process, with the aim of obtaining agreements through negotiation.

The authorization being sought in this report, to acquire property rights by expropriation, is the first step in the expropriation process. Another report will be presented to Council to seek approval of the actual expropriation, after Notices of Application for Approval to Expropriate Land have been served/published, and Hearings of Necessity, if any, have been completed.

Background: Williams Parkway is being widened from a four-lane to a six-lane road from McLaughlin Road to North Park Drive, with construction scheduled to commence in spring 2017. Property rights, such as temporary and permanent easements, and fee will be required from multiple properties. The negotiation process for the acquisition of the property rights along Williams Parkway has commenced since June 2016, with the undertaking of the required appraisal reports, and notification and discussion with the property owners. Current Situation: Property acquisition of various rights from 25 properties is required. This report recommends that Council authorize the use of expropriation to ensure delivery of the property rights from 12 owners as listed in Schedule “A”. Staff will continue to negotiate agreements in parallel to the expropriation process, with the aim of continuing to obtain agreements through negotiation. The remaining 13 properties are owned by the City, MTO and CVCA. The authorization being sought in this report, to acquire property rights by expropriation, is the first step in the expropriation process. Another report will be presented to Council to seek approval of the actual expropriation, after Notices of Application for Approval to Expropriate Land have been served/published and Hearings of Necessity, if any, have been completed. Corporate Implications: Financial Implications:

Funding for this initiative is available in Capital Project # 164020-001 – Land Acquisitions. There are sufficient funds available to proceed. The table below indicates the original budget, expenditures and/or commitments to date, balance available and remaining.

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Project #

Prog #

Original Budget

Expenditures/ Commitments to

Date**

Balance

Available*

164020 001 7,517,326 1,334,303 6,183,023

*Includes 1.76% of the applicable HST. **Status as per PeopleSoft Financials. Balance does not reflect other land acquisitions that are in process. Corporate Services, Legal Services – has reviewed this report. Planning and Infrastructure Services – Capital Works - is in agreement with the commencement of the expropriation process to acquire the property rights for the Williams Parkway widening project from McLaughlin Road to North Park Drive. Strategic Plan: This report achieves the Strategic Plan priorities and objective: “Move and Connect”, specifically in support of the Transportation Master Plan, to keep people and goods moving efficiently by investing in new infrastructure and maintaining a state-of-good-repair. Conclusion: This report recommends that a by-law be enacted to authorize the City to make an application for approval to expropriate those property interests listed in Schedule “A” required in connection with the Williams Parkway widening project from McLaughlin Road to North Park Drive, and that the Mayor and City Clerk be authorized to execute all documents required by the Expropriations Act in order to effect the expropriation of the said rights. Original approved by: Original approved by: ______________________________ _______________________________ Vicki Wong Al Meneses Acting Senior Manager, Realty Services Executive Director, Facility Services Report authored by Lisa Lieu, Real Estate Coordinator, 905-874-3901 Appendix: Appendix “A” - Summary of property interests to be expropriated in connection with the Williams Parkway widening project from McLaughlin Road to North Park Drive

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Appendix “A”

Summary of Property Interests to be Expropriated in Connection with the Williams Parkway Widening from McLaughlin Road to North Park Drive

Municipal Address and

PIN Property Description (Legal

Description) Property Rights

Required Area

Required (sq. m.)

9634 McLaughlin Rd

PIN 14095-0053

Part of Lot 9, Conc 2, WHS,

Designated as Part 2 on Plan 43R-23273

Fee Simple

Temporary 5-Year Grading

Easement

20 191

9634 McLaughlin Rd

PIN 14095-0757

Part of Lot 9, Conc 2, WHS,

Designated as Parts 7 & 8 on Plan 43R-23273

Permanent Hydro

Easement

Temporary 5-Year Grading Easement

80 37

485 Main Street North

PIN 14117-0053

PCL 6-6, SEC 43-D20; Part of Block A on Plan BR-25; Part of

Lots 12 & 13 on Plan D20, Designated as Part 2 on 43R-

9905

Permanent Hydro Easement

51


PIN 14129-0977

Part of Lot 8, Conc 1 EHS

Temporary 5-Year Grading Easement

6


PIN 14129-0004

Part of Lot 9, Conc 1, EHSCH

Temporary 5-year Grading Easement

107


PIN 14129-0984

Part of Lot 9, Conc 1, EHS, as in RO725866 Save & Except Part 1, Expropriation Plan PR720839


84

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2

Municipal Address and PIN

Property Description (Legal Description)

Property Rights Required

Area Required (sq. m.)


PIN 14129-0982

Part of Lot 9, Conc 1, EHSCH, Designated as Part 2 on Plan

43R-19993, Save & Except Part of Lot 9, Conc 1 EHS,

Designated as Part 1 on Plan 43R-29389


59


PIN 14129-0980

Pat of Lot 9, Conc 1, EHSCH, Save & Except Part 3 on Plan

43R-27642


87


PIN 14130-0460

Part of Lot 9, Conc 1, EHSCH, Designated as Part 1 on Plan

43R-16875

Permanent Hydro

Easement


161 501

68 Baronwood Court

PIN 19174-0000

Peel Condominium Plan No. 174


590

10 North Park Drive

PIN 14150-0909

Part of Lots 8 & 9, Conc 3,

EHSCH, designated as Parts 1 & 2 on Plan 43R-4913, Save and Except Parts 1 & 2 on Plan 43R-

23900

Fee

904

Unassigned Address

PIN 14150-0906

Part of Lot 8, Conc 3, EHS,

Designated as Part 1 on Plan 43R-3239, (Lying E of the E limit

of Williams Parkway on Plan M308 & N of Lionshead

Lookout); T/W Part Rdal Btn Conc 2 & 3 on Parts 8, 9 and 10

on Plan 43R-23900

Fee

365

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Report


2016-09-21

Date: 2016-08-25

File: Subject:

EH.x 2015 Year End Financial Reporting – Powerade Centre – Ward 3

Contact: Mark Potter, Manager, Business Services, Public Services Department, 905.874.3984

Recommendations:

1. That the report from Mark Potter, Manager, Business Services, Public Services Department, dated August 25, 2016, to the Community & Public Services Committee meeting of September 21, 2016, re: 2015 Year End Financial Reporting – Powerade Centre – Ward 3, be received.

Overview:

The City of Brampton entered into various agreements for the development and operation of the Powerade Centre with PA Sports Centre Inc. in 1998.

In February 2011, City Council approved a refinancing plan and amended the agreements between PA Sports Centre Inc. and the City for the Powerade Centre with the goals of enabling the Powerade Centre to generate positive cash flow annually and become self-sustaining, reducing the likelihood of further financial contributions being required by the City or PA Sports Centre Inc.

Based on the results of its operations in 2015, the Powerade Centre had a net operating cash flow deficiency of $61,350 which the Centre has funded from its cash reserves.

The Powerade Centre has a second mortgage of $12.3 million held by the City. $6 million represents the original construction loan and $6.3 million for accumulated balance of priority advances for various prior years. Of the $12.3 million second mortgage, the City has reported in its 2015 Financial Statements of $8 million receivable only. The remaining $4.3 million represents the total of priority advances paid by the City’s operating budget from 2002 to 2010 each year.

Background: The City of Brampton entered into various agreements for the development and operation of the Powerade Centre with PA Sports Centre Inc. in 1998.

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In February 2011, City Council approved a refinancing plan for the Powerade Centre that amended four separate agreements including the Loan and Priorities Agreement between PA Sports Centre Inc. and the City. The refinancing plan and revised agreements were implemented in mid-2011 with the goals of enabling the Powerade Centre to generate positive cash flow annually and to become self-sustaining, reducing the likelihood of further financial contributions being required by the City or PA Sports Centre Inc. The February 2011 report to Council also provided direction that staff continue to report to Council annually “regarding the financial performance of the Powerade Centre as it relates to the amount of cash flow generated, the amount applied to the second mortgage (held by the City) and the amount of the outstanding balance of the second mortgage reported in the City’s financial statements.” Current Situation: The 2015 Powerade Centre audited financial statements were received in April 2016 and reviewed by the City appointed auditor, James E. Horn of Horn Almand Chartered Accountants. The report from Mr. Horn and the audited financial statements are attached with this report. 2015 Results Based on the results of its operations in 2015, the Powerade Centre had a net cash flow deficiency of $61,350 which the centre has funded from cash reserves. The terms of the revised Loan and Priorities Agreement state that the City’s 50% share of any net cash surplus is to be used to reduce the outstanding amount of the second mortgage held by the City of Brampton. As there was no cash surplus for 2015, there was no payment on the second mortgage, the balance of which was reported as $7,984,110 in the City’s 2015 Financial Statements. The following chart (Table 1) provides a summary of the 2015 actual results, the 2015 budget, and actual results for 2014.

Table 1

Actual 2015 Budget 2015 Actual 2014

($000s) ($000s) ($000s)

Revenues 4,663 4,661 4,600

Gross Operating Income 2,805 2,776 2,720

Overhead Expenses 2,256 2,235 2,179

Operating Income 549 541 541

Debt Servicing (610) (610) (610)

Net Cash Flow Surplus / (Deficiency) (61) (69) (69)

Note - figures may not add due to rounding The attached report prepared by Mr. Horn also provides a detailed analysis and commentary regarding the operating results of the Powerade Centre.

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The 2016 Business Plan was provided to City staff by the Powerade Centre in April of this year. The chart below (Table 2) provides a summary of the 2016 budget and the 2015 actual results. Table 2

Budget 2016 Actual 2015

($000s) ($000s)

Revenues 4,644 4,663

Gross Operating Income 2,882 2,805

Overhead Expenses 2,271 2,256

Operating Income 611 549

Debt Servicing (610) (610)

Net Cash Flow Surplus / (Deficiency) 1 (61)

Note - figures may not add due to rounding The 2016 budget projects a cash flow surplus after debt servicing of $757.00 Other Financial Items The Powerade Centre has a second mortgage of $12.3 million held by the City. $6 million represents the original construction loan and $6.3 million for accumulated balance of priority advances for various prior years. Of the $12.3 million second mortgage, the City has reported in its 2015 Financial Statements of $8 million receivable only. The remaining $4.3 million represents the total of priority advances paid by the City’s operating budget from 2002 to 2010 each year. The City of Brampton is also the guarantor for the Powerade Centre Term Loan (previously a mortgage) held by the Royal Bank of Canada (RBC). The Term Loan, which has an amortization period ending in August 2034, was renegotiated in 2014 with a 3-year term ending on March 21, 2017. The Term Loan has an outstanding balance of $8,910,598 on December 31, 2015 (2014 - $9,247,959).

Corporate Implications: This report was prepared with input from the Finance Division.

Strategic Plan: The Strategic Plan 2016-2018 includes four priority areas for the vision of the City Council, which moves us toward being a connected city that is innovative, inclusive and bold. This report supports the Strategic Plan goal of Good Government through “proactive, effective and responsible management of municipal assets and services.”

Conclusion: Based on the results of its operations in 2015, the Powerade Centre had a net operating cash flow deficiency of $61,350. No additional financial contribution or cash advance by the City has been requested at this time.

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City staff will continue to report to Council regarding the financial performance of the Powerade Centre.

Approved by: Approved by:

Brian Rutherford Director, Business Services

Julian Patteson Chief Public Services Officer

Attachments: Appendix 1 - Horn Almand Chartered Accountants Financial Analysis, Powerade Centre Appendix 2 - PA Sports Centre Partnership Financial Statements – December 31, 2015

Report authored by: Mark Potter, Manager, Business Services, Public Services Department

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brutherf

Typewritten Text

Appendix 1

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DateResolution

MotionCommittee

RM17/2015

(2015-012)

2015/03/30 BC009-2015 Council CPSC Rates for seniors curling Q4 7 M. McCollum

x45333

RM18/2015

(2015-001)

2015/01/21 CPS002-2015 CPSC CPSC Use of City facilities: review the establishment of a

"business rate" rental and booking fee; review current

groups and organizations that would be defined as

"business rate" groups (e.g. for-profit business entities

2015/03/04 2016/10/19 9 M. McCollum

x45333

RM19/2015

(2015-017)

2015/04/15 CPS044-2015 CPSC CPSC South Fletchers Sportsplex - reallocation options for use

of the former Don Cherry's Sports Bar space

Q4 9 E. McNeice

x43586

RM21/2015

(2015-026)

2015/06/04 SHF041-2015 SHF CPSC Strategic Plan for the Sports Hall of Fame n/a Q3 3 M. McCollum

x45333

RM22/2015

(2015-034)

2015/09/23 CPS089-2015 CPSC CPSC Request to provide Surplus Properties 8300

Chinguacousy Road and 1524 Countryside Drive to

Habitat for Humanity GTA

2015/12/02 2016/10/19 6 V. Wong

x42131

RM23/2015

(2015-035)

2015/09/23 CPS094-2015 CPSC CPSC Status of Recommendation CPS055-2015: "That

neighbourhood organizations that participate in

community cleanups not be required to pay for a permit,

insurance and that where possible, amenities like

barbecues be provided; and further that a disclaimer be

signed where and when required."

2015/12/02 2016/10/19 5 M. McCollum

x45333

RM15/2016 2016/03/02 CPS032-2016 CPSC CPSC Programming Opportunities for Ken Whillans Square 2016/06/15 M. McCollum

x45333

Revision

Number

Community & Public Services Committee

Report to

CommitteeRML ID

Origin Meeting

ContactRevised

Target Date

Original

Deadline/

Target

Report Name (working title only)

Recreation and Culture

Community Public Services Committee - September 21, 2016 Page 1 of 2

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DateResolution

MotionCommittee

Revision

Number

Community & Public Services Committee

Report to

CommitteeRML ID

Origin Meeting

ContactRevised

Target Date

Original

Deadline/

Target

Report Name (working title only)

RM26/2015

(2014-025)

2014/04/16 CW141-2014 CW CPSC Status of funding and accommodation arrangements for

Canadian-South Asians Supporting Independent Living

(C-SASIL)

2014/09/03 2016/10/19 15 A. Meneses

x43435

R232/2016 2016/04/20 CPS050-2016 CPSC CPSC Sheridan College - District Heating Proposal 2016/09/07 2016/12/07 1 A. Meneses

x43435

Service Brampton and Facilities

Fire Services

Transit Services

(nil)

(nil)

Community Public Services Committee - September 21, 2016 Page 2 of 2

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wednesday, september 21, 2016 - brampton...wednesday, september 21, 2016 9:30 am. – regular...

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