2015 SADC GENDER PROTOCOL SUMMIT AND AWARDS

CENTRES OF EXCELLENCELOCAL GOVERNMENT

INSTITUTIONAL APPLICATIONThis award recognises progress in mainstreaming gender the local government, and Media Centres of Excellence. Use this form to do your institutional profile as part of your application process. The application must be accompanied by evidence to support all application form.

ALL FIELDS ARE COMPULSORY.

THIS PART OF THE APPLICATION WILL BE UPLOADED ONLINE

Name of good practice

Kasama Municipal Council

“ Improved Quality Service Delivery”

SCORE CARD AND EVIDENCE TABLE

Please fill in progress on your score card from last year, and update the evidence. Judges will assess the progress you have made. Their score will be final.

Please upload your completed score card on the online application in the section called supporting documentation. Please name your score card as follows Councilname _country_scorecard_your initials_date.

Please use this section to list the evidence that goes with your score card. Upload evidence on the online application in the section called supporting documentation.

LOCAL GOVERNMENT EVIDENCE UPLOADED – PLEASE RECORD FILE NAMES

Policy framework Gender policy, action plan, GBV action plan Governance Sex disaggregated data on the council Mainstreaming gender into existing programmesProcurement Procurement notices giving preferences to women or

inviting them to apply/ training etc Climate change and sustainable development

Any evidence of how gender is being integrated into these projects, especially sex disaggregated

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LOCAL GOVERNMENT EVIDENCE UPLOADED – PLEASE RECORD FILE NAMESstatistics, eg allocation of housing stands Land and housing

Water and sanitation Environmental health HIV and AIDS and care work Social development Gender specific projects Gender based violence Others Employment PracticesSelection and recruitment Job adverts encouraging women or men to apply

where they are under-represented Capacity building Evidence of gender training at different levels and

sex disaggregated statistics to accompany this. Working conditions and environment

Examples of how gender awareness is affecting and improving the work place

Gender Management System Gender structures Evidence of the gender structures that have been put

in place – for example and organisational chart; minutes of meetings.

Budgets Your council budget showing specific allocations for gender work, as well as how gender is being mainstreamed into all budgets.

Monitoring and evaluation Your score card and or any other evidence of how you are going about gender mainstreaming.

Resource mobilisation for work on gender equality Amount local currency (specify)

Amount in Rand

Gender specific allocation – please state the names of the projects

K31,000 women’s day Commemoration

Gender in mainstream projects (please specify)

Constituency Development Fund (CDF) Construction of mothers shelter K18000Construction of maternity annex k57,168

In kind contributions to the COE process – eg venues (please specify)

Nil

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Funds raised from donors or the private sector for gender work – (please specify)

Nil

TOTAL K106,168

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THIS WORD DOCUMENT WILL BE UPLOADED TO THE WEBSITE 1. INSTITUTIONAL PROFILE

COUNTRY ZAMBIA COUNCIL KASAMA MUNICIPAL COUNCILGENDER CHAMPION COUNCILLOR ROSEMARY CHILUFYA GENDER FOCAL PERSON

IDAH KATONGOBaseline score (year) Progress Score (year) Latest score (year) Attitude score –baseline Attitude score – follow up

Women Men Total % Women Council 1 16 17 5.8%Management 6 10 16 28.75%Council staff overall 64 108 172 37.2%

Population served 231,824 (2010 Population and Housing Census )Key characteristics The council is comprised of Four department

Planning, finance ,Engeenering,and administration)Five Council Committees Plans , works development and real estate Finance ,Human resource and general purposesHealth, Environment and social services Audit CommitteeValuation and commercial Undertaking committee

SynopsisSum up the situation of the Council – how far has it come, how far has it progressed, what evidence is there of change. If possible begin with an anecdote that demonstrates this change. - 300 wordsKasama Municipal Council has over the years undergone notable changes in its administrative structure. There has not been much change in the policy making body which comprises of mainly the councillors. However, as stated earlier, there has been a significant change in the administrative structure. From 2012, the Council has seen an increase in the number of women recruited by the local authority in various capacities. Further, the Local Government Service Commission has also deployed qualified female personnel that have filled up various positions such as Town Clerk, Director of Administration, Chief Administrative Officer, Procurement Officer, Senior Legal Officer and the Socio-Economic Planner.

The council has embarked on very many development Projects such as street lights, procurement of earth moving equipment’s and 98% of the town roads that were planned to be resurfaced have been done, and several other projects are being implemented

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The Council has further enabled most of the female employees to advance in their studies. This is evident as three-quarters of employees currently sponsored by Council to advance in their studies are female. As at the start of the calendar year 2014, 10 women out of a total of 12 are being sponsored by the Council in various fields of study.

Unlike in the past, there has been consideration of gender equality and women empowerment in most of the policies formulated by the Council. For instance, in the allocation of land Kasama Municipal Council has resolved to allocate 30% of every land being given to women as first priority. The rest is then given to both men and women.

Mainstreaming of gender has been intensified in various programs and activities implemented by the Council. The current existing Area Development Committees (ADCs), Resident Development Committees have adequate

female representation. Further, women have also been trained in the communities in order to play vital roles in their communities. One significant example is the existence of Area Pump Minders (APMs).This evidence entails that there has been notable change in the operations of the Council as a result of awareness by

Key objectivesPlease state the key gender mainstreaming objectives of the COE – 300 words

To empower women through capacity building activities

To sensitize employees and the general public on gender related issues.

To provide training and counselling to victims and perpetrators of gender related offences.

To coordinate all gender related programs

To develop work plans to guide the COE in implementation of programs

Background

Give some background - What was the situation before the intervention? Include evidence from leaders within the institution, and those served by the institution – 300 words

There are several gender workshops that we have carried out in collaboration with gender links

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There was less female participation and representation in the Council before the intervention. This is evidenced by the number of female employees that have been recruited in the past one year. Last year, 27% out of the total number of employees was represented by females. Of the total number of employees at the Council this year, 28.57% is represented by women. This shows a slight increase in the number of women employed at the Council.

This entails that there has been a change after the intervention with regard to participation and representation of females in the local authority.

Key activities

Please list at least five in bullet form – 500 words

Counselling Trainings (capacity building) Sensitization Commemoration of Women’s day

Formulation of policies aimed at improving women’s welfare

In the past one year a number of policies that are aimed to empower women. Among these includes 40% land to women.

Last year (2014) the Municipality was given 1000 hectares by His Royal Highness Chief Nkolemfumu. The 40% Land allocation policy will be implemented once issuing of that land begins. Currently, the land is being planned for.

The minutes of the Proceedings of the Council and its standing committees presented to Council on the 4th September 2013 under minute number KMC/C/292/04/13;

TWENTY PERCENT OF CONSTITUENCY DEVELOPMENT FUNDS BE ALLOCATED TO WOMENThe Town Clerk reported to Council that Councillor P.R Kauseni had moved a motion that twenty percent (20%) of Constituency Development Funds (CDF) be allocated to women’s income generating initiatives at least, the reason being that it would better their livelihood and improve household income and food security. This would reduce vulnerability of the people especially those who sold commodities like vegetables.

However, it was resolved that this should not be approved because women benefit from CDF through clubs.

The 2014 CDF received this year has attracted a number of applications from women clubs. Nevertheless, it is hoped that they

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will finally be approved in full Council Meeting to be held on 21/04/2015.

KMC/C/294/04/13WOMEN BENEFIT FROM PUBLIC PROCUREMENT The Town Clerk reported to Council that Councillor P.R. Kauseni moved a motion that women to benefit from Public Procurement and be given 20% of the total procurement because women encountered a number of problems in such endeavours. This was in line with the SADC protocol that promoted equality in benefits by both men and women from public procurement system by 2015 as mandated.

It was resolved that the allocation of 20% of public procurement to women be approved.

The Council has continued to support women in the Kasama business district following the adoption of the government policy that twenty percent(20%) of the government procurement spend be awarded to businesses owned and managed by women. Kasama Municipal Council has made a deliberate effort to ensure that this is achieved.

The Procurement Officer says that:“As a woman heading the Procurement Section, I feel compelled to implement the government directive that 20% procurement spent in public institutions be awarded to women owned business. We have endeavoured to encourage the women to register their business with the Council and make deliberate effort to procure goods and services from them. This is espeacially evident when it comes to the procurement of stationary. Although our spend is limited, we have made it a must to source all our stationary requirements from businesses owned by women. Evidence:Emajot General Dealers, Proprietor - Chanda Fridah Chilufya -0977814091Muchi Stationary, proprietor – Zilla Mulamba – 0977758886”.The procurement officer further indicated that “this year (2015) we have registered more businesse owned by women and are looking forward to broaden our supply chain in ortder to accommodate them. As head of Procurement Section, I have concealed effort to address business women at formal gatherings and make them aware of the need to comply with the Public Procurement Guidelines and the requirements for permitting Businesses to supply goods to public institutions. The response has been so far steady and hopefully many women entrepreneurs will join the supply chain”. Ingrid Mwika ChungwaProcurement Officer – Kasama Municipal Council 0975703638

Resource allocations Please put a summary here from the information uploaded

Local currency Rands

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Council allocations to gender-specific projects

Commemoration of Women’s Day- K31,000

Council allocations to gender in mainstream projects

Constituency Development Fund (CDF)

In –kind support to the COE process

-Construction of Mothers Shelter-K18,000

Done

-Construction of Maternity Annex- K52,500

Done

Note: Concerning CDF, what is mentioned above is for last year (2014). This year’s (2015) CDF projects have not been approved.

Maternity Annex in Mulenga Hills-Mulilansolo WardCDF project

Challenges

What have been the main challenges? How have these been overcome? 300 words What have been the main challenges? How have these been overcome? 300 words The main challenges encountered by the Centre of Excellence in the execution of its duties include mainly the lack of capacity in terms of funds to carry out a number of activities. There are certain activities that require the Centre of Excellence to have resources in order to mainstream gender in most of the activities or programs. These

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include activities such as sensitizations and capacity building activities in Kasama District, both rural and urban areas. Due to the vastness of the district, this has proved to be a major challenge as most of the places are not accessed as a result of the limitation in terms of resources.

The other notable challenges include the lack of materials and training manuals that are needed in the attempt to promote gender equality and empower women. Further, another obvious challenge has been the high illiteracy levels in the communities. This has turned out to be a constraint in that certain trainings such as orientations in Information and Communication Technologies (ICTs) have proved to be a challenge as a result of the low literacy levels.

There has also been a delay in the adoption of the action plan by the Council. This has in turn delayed a number of activities that have to be implemented in order to meet the set targets of the gender protocol.

Limited human resources within the Council to implement gender related issue.

In terms of executing the budget, there is high political influence which hinders implementation of gender related projects.

Gender inclusion is given least priority due to several reasons but notably cultural beliefs are the main factors; men naturally believe that they are superior to women.

Results (Please fill in what is relevant to your COE)

Women’s empowerment How have women been empowered as a result of the COE work? – 200 words

Women have been empowered as a result of the Centre of Excellence work. One of the most obvious being capacity building of women in entrepreneurship skills. This has enabled some of the women in the community become financially independent thus reducing the levels of gender based violence.

Evidence Please provide at least one quote from a woman beneficiary to support your statement on women’s empowerment. Please remember name, surname and designation.- 100 words Evidence from one of the women:“The Council has supported my business and have developed my sales in that the purchase requirements are sent early enough so that even if I have not stocked some items I have enough time to order and deliver on time”.Muchi Stationary, proprietor – Zilla Mulamba – 097758886”.

Men for change

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Have men become more supportive of gender equality as a result of the COE work? Please give examples – 300 words Evidently, men have become more supportive of gender equality and this is as a result of the awareness on gender equality. Through capacity building activities such as trainings, which have increased their knowledge and eventually their attitudes regarding gender related issues.

Evidence Please provide at least one quote from a man involved in the COE process to support your statement on the improvement of service delivery. Please remember name, surname and designation - 100 words

“As a man working for Kasama Municipal Council in Audit Section, I have been trained as a facilitator in Community Led Total Sanitation (CLTS). I work hand in hand with the Water and Sanitation Coordinator for Kasama Municipal Council (Mrs. Rachael Silomba) to help sensitize the community on the importance of having toilets and also to teach them the dangers of Open Defecation. Both women and men are targeted so as to bring in the aspect of gender inclusiveness”.

Mr. Jones ChisokoHead – Internal AuditKasama Municipal Council

Changes at household levelHas the work of the COE resulted in changes in power relations at the household level? Please give a few examples – 300 words.

Centre of Excellence work has resulted in obvious changes in power relations at household level. This is more evident as a result of the capacity building activities the Council has been involved in. This has resulted in changes in attitudes and changes in beliefs set up in society which have predominantly affected gender equality and empowerment of women.

Evidence Please provide evidence of changes at household level through at least one quote from a community member. Please remember name, surname, organisation and designation. 100 words

For instance Zilla Malamba had this to say “I have been empowered by Kasama Municipal Council as it buys stationary from my shop. Even if I do not have what the Council needs, the Council gives me enough time to purchase what is needed. This has seen an increase in my sales and improved my finances at household level and my whole family benefits. Further, this financial empowerment has made me to be able to meet my day-to-day basic needs without depending

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on anyone. This has made me play a significant role in decision making at household level.”

Changes in attitudesAre attitudes in the community changing as a result of the COE work. Please provide at least one example. 200 words

Attitudes are definitely changing in that the members of the communities both males and females are more sensitive to gender equality and empowerment of women. This has generally reduced ill-practices such as gender based violence.

Evidence Please provide at least one quote that demonstrates changes in attitudes. Please remember name, surname, organisation and designation. – 100 words

Changes at the work placeWhat changes have taken place at the work place as a result of the COE work. Please give examples. 300 words

More women recruited Increased awareness Increased participation of males in gender related issues Funding to gender programs such as that from Constituency

Development Fund (CDF)

Evidence Please provide evidence of these changes through at least one quote from a Council functionary. Please remember name, surname, organisation and designation. 100 words

“The Legal Department at the Council was in the past years understuffed and lacked man power to implement certain legal duties hence making it inefficient and ineffective. However, the Local Government Service Commission sent two women specialised in legal services that have since changed the face of legal fraternity at the Council”.

“Being a young woman, offering legal services at the Council has not been an easy task as the general public generally perceive young people (women) as inexperienced and lack the wisdom required for sustainable delivery, however the passing of time has shown that education remains prominent regardless of gender or age”.

Naomi Emely Munjoma-Legal Assistant OfficerKasama Municipal Council0978-032650

Service delivery

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How has the quality of service delivery improved as a result of the COE work– 500 words

The quality of service delivery has been improved in that policies that are formulated by the local authority are sensitive to gender equality and empowerment of women. For instance, in land allocation it is policy by the Council to give 40% of land to women only and the remaining 60% to both men and women.

Evidence Please provide at least three quotes from beneficiaries to support your statements on the improvement of service delivery. Please remember name, surname and designation- 150 words

Below are some of the services being provided by the Kasama Municipal Council

Waste management – done by Kasama Municipal Council (KMC)

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As a result of women empowerment, the council gave chance for the women to own some portions of the park and this particular slot is managed by a woman – Mrs Banda, a business woman who owns a restaurant.

Contractor working with KMC employees to construct Chilubanama Bridge– funded through CDF

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Chilubanama Bridge under construction

Public participationHow have you involved the community in the COE work? What impact has this had? 200 wordsThe community has been involved in the Centre of Excellence work in various ways. One of the ways being that it has worked with gender based violence survivors through training and counselling. This has led to a significant positive change in the lives of most of the survivors as they have become economically independent while some have developed the good practice aimed at gender equality. Further, these survivors have also sensitized their counterparts in their respective communities and gradually there is a change in people’s attitudes in gender related issues. The community has further been involved in the COE work in that there is mainstreaming of gender in most of the local authorities programs that are/have been implemented. These include the selection and training of Village- Water Sanitation and Health Education groups which consist a number of women in the groups. Further, development sub-structures such as Ward Development Committees (WDCs) has seen the inclusion of females in these structures. These are important committees as they are closest to the people at the grassroots thus are a conduit between the people and development in a given area. In the selection of these committees in the various wards, the Centre of Excellence has ensured that there is significant female representation in the committees. Therefore, women are also elected for high positions in these committees thus enhancing public participation as a result of Centre of Excellence work.

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Gender Focal Point Person providing Counselling to a Gender Based Violence Survivor during a workshop at Kasama Lodge

Evidence Please provide evidence of community involvement through at least one quote from a community leader. Please remember name, surname, organisation and designation - 100 words

As a COE we involve the community in most of the programmes that the Municipality does, we usually follow them where they are whenever possible so that we can work together to bring about positive change. The aspect of gender mainstreaming is core to achieving our positive desired results.

Hon. Kapambwe has this to say:“My people in Lusenga Ward have been imparted with knowledge on water and sanitation, as their Ward Councillor, I encourage the need for participation by both women and men so that together we can have clean water and became an Open Defecation Free (ODF) community”.

Councillor Kapambwe for Lusenga Ward in Lukashya Constituency - Kasama

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Participants debating the need for Toilet or Water in Lusenga and Lukulu advocacy meeting Kasama

Outreach through the media How do you engage with the media to popularise the SADC Gender Protocol and the work on gender equ ality? 150 words

Through our stakeholders/ partners such as Young Women Christian Association (YWCA) hold sensitization programs with Radio Mano our community radio station and normally our gender champion is present.

Evidence If you can, please provide at least one example of media coverage resulting from your work Url, pdf, You tube

No evidence at the moment. Records that were at YWCA were lost after the station computer was stolen

Changes at a policy level that have come about as a result of the COE workPlease use this space to note any changes that have come about at a policy level as a result of the COE work. – 300 words

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There are changes that have come about at policy level. Notably, these changes are as a result of COE work as the policies made have been in relation to the SADC gender protocol. These include local land ownership policy and women to benefit from public procurement.

Evidence Please provide evidence of these changes. – 100 wordsAs stated earlier there are policies that were made in line with the SADC Gender protocol. These are resolutions that were made in full Council meetings, under minutes as indicated below;

KMC/PWDRE/130/03/15ALLOCATION OF LAND TO WOMEN

It was reported for decision of the Committee that two (2) letters were received from the Permanent Secretary and District Commissioner informing this Council on the recent communication from the Ministry of Lands and Natural Resources and Environmental Protection that Local Authorities should allocate 10% of land in addition to the 30% allocation in line with the SADC Protocol to women in our Districts for the Agricultural, Agro-Forestry, Tourism, Residential and Entrepreneurial development purposes.

In view of the above, the Ministry of Gender and Child Development intended to work closely in and around the cluster zone identified by the Ministry of Commerce, Trade and Industrial through the Citizens Economic Empowerment Commission (CEEC) to ensure that women economic empowerment was in line with viable economic ventures resulting in job and wealth creation.

Upon a proposal duly seconded,

RESOLVED That the allocation of 10% land to in addition to 30% be approved.

KMC/C/294/04/13WOMEN BENEFIT FROM PUBLIC PROCUREMENT The Town Clerk reported to Council that Councillor P.R. Kauseni moved a motion that women to benefit from Public Procurement and be given 20% of the total procurement because women encountered a number of problems in such endeavours. This was in line with the SADC protocol that promoted equality in benefits by both men and women from public procurement system by 2015 as mandated.

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Any other changes that have come about as a result of the COE workPlease use this space to note any other changes that have come about as a result of the COE work.

Evidence Please provide evidence for any additional information you have provided.

Lesson learned and innovation What lessons have been learned in the COE process?

A number of lessons have been learnt in the COE process. These include; the importance of mainstreaming gender in local government the need to have a number of partners or stakeholders in order to efficiently mainstream gender in various activities and programs. the need to be pro-active as a Centre of Excellence so that we are on track in achieving the targets of the gender protocol. To intensify sensitization and awareness programs; this is due to the fact that the COE has realised the impact that sensitizations/awareness have on the change in attitudes of the community on gender related matters.

How are these being applied? 300 words Currently working to apply these lessons; not yet implemented

Learning and sharing with other councilsHow have you learned from and shared with other Councils involved in the COE process? Please be specific – give names of the Councils, where and how you met and shared.

Evidence Please provide evidence of this engagement, for example a quote from a Councillor in another COE. - 100 words

Sustainability and replication How can the COE work be sustained within your organisation?Centre of Excellence work can be sustained if resources are mobilized and put together for the purpose of mainstreaming gender in the local authority. Therefore, there is need to have cooperating partners and other relevant stakeholders to render all necessary support for this cause.

The stakeholders among others include Government Ministries, Non-governmental Organizations, Private institutions, Churches and the community

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Another way to sustain the Centre of Excellence work is to become and remain pro-active. This can be done by having regular meetings with all relevant stakeholders.

How can the COE work be cascaded to other Councils? How can your Council contribute to the cascading process?

COE work can be cascaded to other Councils through the use of ICTs in order that there is sharing of information to build capacities of sister Councils.

Another way could be by engaging in exchange visits in order to learn from one another

300 words

No. We have not shared with other Councils involved in the COE process.

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