Web Time Entry for Student Employees(Student version)Students enter and submit their hours worked on Web4Supervisors verify and approve students hours on Web4Simple to useEasy to following Status driven process

Student enter hours workedStudent needs to enter and submit their hoursUse internet to log onto Web4 from CCSF homepageSecure entry using their individual ID and passwordAllow multiple job time entries for each pay periodEnter IN and OUT time worked (down to 15 minutes interval)Review and complete all hours during pay periodSubmit timesheet for approval

Status driven processTimesheets moves from status sequence of:Not started initial status at beginning of a pay periodIn Progress in student queue for entry of their hours workedPending in supervisor queue for review and able to make changes to students time entryApproved supervisor has completed review and approved student time entryCompleted Payroll has extracted time and completed payroll processing for the time entry

Ilustrations and sample:For studentOpen a browser for access to WWWChange View option size to smallest on browser menu barChange URL and put City College of San Francisco homepage in address line:http://www.ccsf.edu/Click on Online Registration or Online Admissions icon on upper right-hand corner of the pageEnter ID and password in Student/Employee LoginClick on Employee ServicesClick on Time SheetCheck the My Choice button associates to the Title and Department and Pay Period and Status, and click on Time Sheet button. This will put timesheet from Not Started status into In Progress statusClick on the appropriate day to enter IN and OUT times for hours workedReview all time entry (should be in In Progress status)

Ilustration:- Open a browser- Enter www.ccsf.edu in URL address box- Click on Online Registration icon on CCSF homepageClick on Online Registration iconEnter:www.ccsf.edu

- Enter Student/Supervisor ID and Password Enter ID and password

Click on Employee Services- Click on Time Sheet- Click on Time Sheet

Student Timesheet Entry- select the department choice and pay period to start time entry process- this will move status from Not Started to In Progress- Select choice of job title and department workSelect pay period from drop-down listClick Time Sheet button to proceed

Student Timesheet EntryPosition Selection - will bring you back to last frameComments not usePrint / Preview allow you to preview / print 2 weeks of timesheet entriesRestart allow you to erase all time entries and start over againNext / Previous allow you to view next or previous week timesheet (only 1 week of the 2 weeks pay period is displayed at a time)

Student Timesheet Entry- enter time worked for each day- click Timesheet to return to full timesheet - click Save to save entry, Next Day or Previous Day to enter time for following day or previous day- use Copy feature to propagate same time entry to other days- use Delete feature to delete entry / entries for the dayTime enter in HH:MM AM/PM format only, with 15 minutes interval, e.g. 02:15 PM

Student Timesheet Entry- in Preview / Print mode

Student Timesheet Entry- when all time has been entered, submit timesheet for approval- will prompt student to enter their password again, this acts as an electronic signature that the student has reviewed and signed off on their timesheet- will move status from In Progress to Pending- Click Submit for Approval button to submit timesheet to the Supervisor

Web Time Entry for Student EmployeesF.A.Q.s

When is the submission deadline for student?Your supervisor will tell you.

How come I dont see my department selection, pay period selection, or timesheet after I login?A.Check with your supervisor first, and then student payroll. It is highly likely that you are a new-hire or re-hire, and your papers has not been processed by student payroll department.

After I entered my time, can I still make changes to it?As long as you have not submitted you timesheet for approval, and your timesheet is still in In Progress status, you can change your time whenever you want. Once you have submitted your time for approval and your timesheet is in Pending status, you need to contact your supervisor to make further adjustments.

What do I do if I forgot my password?A.Contact Human Resource to have your Web4 login password reset. Go to City College of San Francisco website and look for the appropriate contact phone number by doing a search for Human Resource department.