vpa quarterly “ howgozit ”

VPA Quarterly “Howgozit”

Second Quarter 2012

1 July 2011 2011 – 31 December 2011*

Metric Assessments of Key Operating AreasMetric Assessments of Key Operating Areas“If you’re not keeping score, you’re just

practicing”…..Vince Lombardi

2nd Quarter Update - 20122nd Quarter Update - 2012

• Metrics to assess “how we’re doing”– ‘Continuous Process Improvement’, mission

accomplishment and institutional effectiveness– Provide the data assessment for Program Review at

year’s end• Evaluate division level performance, where

possible– ‘bean counter’ vs. functional area insight– YOUR assessment should be discussed

• Key Areas: Key Areas: – Finance/Budget—2011-12 Mid-year update, first look

2012-13 and metric review– Classified Staffing—Potential changes to consider– Facilities, Modernization and Support Services

2011-12 Mid-Year Assessment2011-12 Mid-Year Assessment

• ‘Triggers’ – already ‘pulled’– $5M cut to LRCCD this year– ALREADY PLANNED FOR IN THE “X’ budget– College plan based on ‘tentative’ budget X scenario—

now ‘adopted’ budget X

• Fee and other shortfalls evident for this year: – DO assessing impact; not likely to adjust current year CDF– But, shortfalls will be covered: reserves & staffing savings

• For SCC significant improvements realized– CDF Adjustment (+7.5% / - $28K > +$164K)– Carryover adjustment: +$48K– Other ATL Savings and improvements

• Conservative management of funds continues

Funds Available ChangesFunds Available ChangesSource of Funds

May 2, 2011 Memo 11-12 Funding

2011-12 Mid Year Update Change

College Discretionary Fund (CDF) 2,047,840 2,211,680 163,840 09-10 PDF OTO (214,139/PDF) 53,535 53,535 0 10-11 PDF OTO (94,936/PDF) 47,468 47,468 0 Instructionally Related (IR) 200,000 200,000 0 Out of State Tuition 63,300 63,300 0 09-10 PDF (180,643) 45,161 45,161 0 10-11 PDF (165,781) 82,890 82,890 0 SIEF & LM (70,824/PDF) 17,706 17,706 0 10-11 PDF (68,053) 34,026 34,026 0 State Lottery Funds 282,597 282,597 0 Non-Instructional Equipment 60,342 60,342 0 09-10 PDF (229,730) 57,433 57,433 0 10-11 PDF (84,788) 42,394 42,394 0 Partnership for Excellence (PFE) 423,552 423,552 0

Subtotal 3,458,244 3,622,084 163,840

Other FundingCategorical Integration 43,420 43,420 0 Capital Outlay/Bookstore 100,000 125,000 25,000 Carryover 75,000 123,000 48,000 2009-10 Unallocated ($270,975) 67,744 67,744 0 2010-11 Unallocated ($190,601) 190,601 190,601 0 Budget Committee Reserve ($200,418) 0 0 0

Subtotal 476,765 549,765 73,000

Total Funds Available 3,935,009 4,171,849 236,840

CommitmentsCommitments11-12 Planned 11-12 Mid-Year Change

Commitments

CDF bases 1,712,201 1,712,201 0

Instructionally Related (IR) bases 200,000 200,000 0

Lottery bases 148,750 148,750 0

Subtotal 2,060,951 2,060,951 0 Institutional

Summer School 36,700 36,700 0

Accreditation Preparation 0 0 0

Child Development Center Overrun 50,000 65,000 15,000

Extend Sick Lv Backfill - Mgmt/Staff 40,000 30,000 (10,000)

Modernization/Swing Space 40,000 40,000 0

Mgt/Classified Staff Backfill 0 0 0

Subtotal 166,700 171,700 5,000 Students 0

Student Access Cards 3,000 3,000 0

International Student Center 30,000 30,000 0

Financial Aid Overpayments/R2T4 150,000 100,000 (50,000)

Bus Rent-Field Trips/Athletic Travel 60,000 35,000 (25,000)

Post Season Competition 55,000 30,000 (25,000)

Event Security 5,000 5,000 0

Subtotal 303,000 203,000 (100,000)

Tracking Financial Aid OverpaymentsTracking Financial Aid OverpaymentsSummary as of 31 Dec 2011Summary as of 31 Dec 2011

fdafdPre- AY 2011 Rate AY 2011 Rate AY 2012 Rate

Service Indicators Amount ("Debt") 393,744 356,922 133,651

Amount Collected 78,747 20% 210,235 59% 70,589 53%

Uncollected 314,997 80% 146,687 41% 63,062 47%

Disbursed Aid for AY n/a 43,373,962 19,422,137

Debt Rate as % of disbursements n/a 0.82% 0.69%

CommitmentsCommitmentsProgram Plans 11-12 Planned 11-12 Mid Year CHANGECHANGE

IT Resource/Replacement 436,303 436,303 0

Continuous Quality Improvement 8,000 8,000 0

Honors .4FTE 9,500 9,500 0

Writing Center 37,046 37,046 0

Staff Development .5 FTE 40,744 40,744 0

Cultural Democracy Initiative (CDI) 0 0 0

Distance Education 8,500 8,500 0

Safety, Security & Environment 50,500 10,000 (40,500)

Non-Instruct Equip & Infrastructure 35,900 20,000 (15,900)

Library Materials 67,500 67,500 0

Archive Librarian ( .3 FTE ) 18,067 18,067 0

Tutoring 188,805 188,805 0

Marketing/Outreach Advertising 125,000 115,000 (10,000)

AV Media Services 63,169 63,169 0

Articulation 5,000 5,000 0

Subtotal 1,094,034 1,027,634 (66,400)

Total Commitments 3,624,685 3,463,285 (161,400)

Total Funds Available 3,935,009 4,171,849 236,840

Balance of Funds Available 310,324 708,564 398,240

Budget Committee Allocation 200,000 300,000 100,000

Future Year Allocation 110,324 408,564 298,240

2012-13 Initial Planning Factors2012-13 Initial Planning Factors

• State situation remains a difficult variable – Governor’s proposal, if all is approved, would ‘straight

line’ funding for ’12-13– Categorical ‘consolidation’ proposed

• Fee shortfall (-$3.6M) and failure of tax plan (-$12M) would lead to serious funding shortfalls– Two year problem ’12-14– Reserves NOT sufficient to handle– Impact similar to ‘11-12 ‘tentative’ B scenario– District preparing ‘scenarios’ for BOT approval

• Chancellor ‘road show’ to follow• SCC timeline for budget will be delayed

• Carryover strategy will provide us with seed money in several areas but ‘pop-up cuts’ not accounted for

Partial Scenario ComparisonsPartial Scenario ComparisonsCATEGORY W/ APPROVED TAXES

ADOPTED SCENARIO ‘C’W/O TAX MEASURE

TENTATIVE SCENARIO ‘B’

CDF/Discretionary -12.5 % - 15 %

Mgt Reduction - 3 (SCC -1) - 6 (SCC -2)

Classified Reduction -18 (SCC – 6) -44 (SCC -15)

Categorical Augmentation 40% 25%

Salary Rollback NONE 3% + furlough

Employee Out-of-Pocket $96 $153

Faculty Positions Held 15 20

Reserve Draw $25.527M $25.669M

Funds Available—First Look 2012-13Funds Available—First Look 2012-13Source of Funds

2 May 11 12-13 Plan

Jan '12 12-13 Plan Change

Projected 2013-14

Projected 2014-15

College Discretionary Fund (CDF) 2,047,840 2,211,680 163,840 2,211,680 2,211,680

09-10 PDF OTO (214,139/PDF) 53,535 53,535 0

10-11 PDF OTO (94,936) 23,734 23,734 0 23,734

11-12 PDF OTO ('-28,145)Instructionally Related (IR) 200,000 200,000 0 170,000 170,000 Out of State Tuition 0 09-10 PDF (180,643) 45,160 45,160 0 10-11 PDF (165,781) 41,446 41,446 0 41,445 11-12 PDF SIEF & LM (70,824/PDF) 17,706 (17,706) 10-11 PDF (68,053) 17,014 (17,014) 17,013 11-12 PDF (83,992) 41,992 21,000 21,000 State Lottery Funds (282,597) 225,000 250,000 25,000 250,000 250,000 Non-Instructional Equipment 0 09-10 PDF (229,730) 57,433 57,433 0 10-11 PDF (84,788) 21,197 21,197 0 21,197 11-12 PDF 0Partnership for Excellence (PFE) 450,000 450,000 0 450,000 450,000

Subtotal 3,200,065 3,396,177 196,112 3,206,069 3,102,680 0

Other Funding 0Categorical Integration 150,000 137,060 (12,940) 150,000 150,000 Capital Outlay/Bookstore 100,000 100,000 0 100,000 100,000 Carryover 75,000 100,000 25,000 75,000 75,000 2009-10 Unallocated ($270,975) 67,743 67,743 0 0 0 2011-12 Unallocated ($10,324) 10,324 408,564 398,240 0 0Budget Committee Reserve ($200,418) 0 50,000 50,000 0 0

Subtotal 403,067 863,367 460,300 325,000 325,000

Total Funds Available 3,603,132 4,259,544 656,412 3,531,069 3,427,680

Change from 2012-13 Plan (728,475) (831,864)

2012-13 ‘First Look’ Numbers2012-13 ‘First Look’ Numbersw/ Taxes Approved—Best Casew/ Taxes Approved—Best Case

• Funds Available: + $659K ($4.26M)• Increase CDF Base by 5% (-15% hold back)

– IR at 100% of base; Lottery at 85% of base

• Modify ATL allocations based on past performance and improvements

• Program Plans at 11-12 Level or better• Budget Committee: $250K • ~$50K to carry forward to FY 13-14

College Discretionary Fund (CDF) Burn RateYear-to-Date 31 Dec 2011

Division / Unit Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

President 38,280 12,144 32% 50%PIO 7,006 3,339 48% 50%PRIE 13,259 2,521 19% 60%IT 22,408 11,883 53% 50%CCR 6,370 1,002 16% 35%

VPA 12,368 3,345 27% 40%Operations 261,272 169,498 65% 60%

VPI 25,622 5,135 20% 50%West Sacramento Ctr 30,825 10,850 35% 45%Davis Center 33,444 10,769 32% 50%

AVP- Rick Ida 19,832 2,291 12% 50%AT 79,038 36,587 46% 30%Business 18,279 3,157 17% 50%LRC 170,714 63,602 37% 30%Allied Health 26,029 7,655 29% 50%Science 61,504 19,962 32% 40%BSS 33,969 3,168 9% 50%

AVP- Julia Jolly 14,965 981 7% 50%MSE 23,491 5,464 23% 50%HFA 81,449 22,968 28% 50%L&L 26,599 9,366 35% 35%P.E., Health & Athletics 117,631 80,487 68% 50%

VPS 8,491 2,438 29% 50%

AVP 10,661 0 0% 50%Counseling & Student Success 44,397 16,394 37% 50%Matric. & Student Development - Matric Office 51,498 15,039 29% 50%Matric. & Student Development - Cultural Awareness 17,745 4,473 25% 30%Matric. & Student Development - Campus Life 9,446 690 7% 50%Matric. & Student Development - RISE 568 0 0% 50%Matric. & Student Development - Voter Registration 8,361 4,525 54% 50%Admissions & Records 53,625 27,292 51% 50%Financial Aid 12,105 1,730 14% 50%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Expenditure ComparisonYear-to-Date—31 Dec 2011

Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total

%

Change

2012 38,687 45,709 195,750 218,826 230,812 96,366 826,150

2011 39,038 37,906 157,508 185,748 193,900 112,208 726,308

Increase/(Decrease)

from Prior Year -351 7,803 38,242 33,078 36,912 -15,842 99,842 14%

Travel (5200) Classified Temp (2302) Student Help (2303)

White Paper UsageYear-to-Date 31 Dec 2011

Description Dept ID Budget Total Cost BalancePercentage

SpentDivision Burn

Rate

Admissions & Records SC.VS.ADMR $1,200 $660 $540 55.00%

Allied Health SC.VI.ALHT $5,000 $2,640 $2,360 52.80%

AVP Student Services SC.VS.AVPS $180 $0 $180 0.00%

Behavioral & Social Sciences SC.VI.BVSS $3,000 $1,110 $1,890 37.00%

Building & Grounds SC.VA.BLDG $1,800 $240 $1,560 13.33%

Business SC.VI.BUSN $2,000 $750 $1,250 37.50%

College & Community Relations SC.CP.CCRO $240 $0 $240 0.00%

Counseling Center SC.VS.COUN $3,000 $810 $2,190 27.00%

Davis Center SC.VI.DAVS $2,330 $510 $1,820 21.89%

Financial Aid Office SC.VS.FAOF $1,500 $510 $990 34.00%

Humanities & Fine Arts SC.VI.HFAD $3,000 $840 $2,160 28.00%

Language and Literature SC.VI.LLIT $3,500 $1,430 $2,070 40.86%

Learning Resource Center SC.VI.LRNC $1,500 $420 $1,080 28.00%

Math, Statistics & Engineering SC.VI.MSED $3,500 $1,650 $1,850 47.14%

Matric, Student Dev SC.VS.MSDO $1,110 $420 $690 37.84%

Microcomputer Service SC.CP.MICR $360 $0 $360 0.00%

Physical Ed & Athletics SC.VI.PEAT $1,815 $900 $915 49.59%

Planning, Research & Dev SC.CP.PRDO $240 $0 $240 0.00%

President's Office SC.CP.OFFC $180 $0 $180 0.00%

Public Info Office SC.CP.PIOF $60 $0 $60 0.00%

RISE SC.VS.RISE $250 $0 $250 0.00%

Staff Development SC.VI.STAF $360 $0 $360 0.00%

Technology SC.VI.TECH $2,000 $330 $1,670 16.50%

VP Administration Office SC.VA.OFFC $780 $300 $480 38.46%

VP Instruction Office SC.VI.OFFC $800 $150 $650 18.75%

VP Student Svcs Office SC.VS.OFFC $180 $0 $180 0.00%

West Sac Center SC.VI.WSAC $2,330 $780 $1,550 33.48%

< 50% = Green

>50% and < 55% = Yellow

> 55% = Red

Instructionally-Related Fund (IR) Burn RateYear-to-Date 31 Dec 2011

Division/Unit2012

Approp.Prior Year Carryover

2012 Total Budget Expenditures

Expenditure Percentage

Cumulative Division Burn Rate

Burn Rate Indicator*

Counseling 7,240 244 7,484 1,239 17% 50%

Davis Center 1,000 5 1,005 436 44% 30%

Campus Development 5,130 2,471 7,601 0 0% 0%

Financial Aid 500 178 678 0 0% 0%

Humanities & Fine Arts 36,676 727 37,403 21,311 58% 50%

Language & Literature 18,900 408 19,308 6,678 35% 40%

Math Science Engineering 500 187 687 0 0% 0%

Multicultural Activities 27,570 1,301 28,871 6,901 25% 40%

P.E., Health, & Athletics 88,009 (690) 87,319 55,932 64% 50%

Student Development 13,475 3,073 16,548 2,189 16% 50%West Sacramento Center 1,000 265 1,265 0 0% 75%

Totals 200,000 8,169 208,169 94,686 47% 35%

+/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

Lottery Burn RateYear-to-Date 31 Dec 2011

DivisionReduced

BaseAppropriation

sExpenditures Percentage


Division Burn Rate

AT 28,050 36,327 0 0% 30%

BSS 3,205 4,785 447 9% 50%

HFA 29,521 32,672 17,613 54% 50%

IT 2,720 3,155 2,500 79% 100%

P.E., Health & Athletics 59,500 63,144 42,144 67% 50%

Science 25,755 28,096 13,096 47% 50%

*Expected burn rate varies by division

+/- 5% = Green

> 5% and < 10% = Yellow

> 10% = Red

< - 5% = Blue

Special Activities Fund Burn RateAs of 12/31/11

Unit Appropriations Expenditures Percentage

President 14,500 5,247 36%

Vice President Administration 7,500 239 3%

Vice President Instruction 15,000 3,111 21%

Vice President Student Services 18,000 5,629 31%

TOTAL 55,000 14,226 26%

Categorical Program Burn RateYear-to-Date 9 Feb 2012

Categorical Project Grant OPR Appropriations Expenditures Percentage


Division Burn Rate

DOL GreenForce Initiative 340A AT 257,893 134,189 52% 84%

Basic Skills 10-11 576x AVPI 265,835 70,428 26% 63%

Regional Cons VTEA IB 334A AVPI 6,276 2,650 42% 63%

VTEA 316x AVPI 1,062,865 524,516 49% 63%

Child Development Instructor Agmt 331A BSS 16,250 0 0% 40%

Child Development Coordinator Agmt 331E BSS 5,850 2,930 50% 50%

CA Early Childhood Mentor Program 332D BSS 650 0 0% 0%

ARRA - CA Connect 371D MSE 8,000 1,189 15% 31%

MESA/CCP 589A MSE 50,500 20,189 40% 63%

MESA/CCP Extension 589D MSE 8,122 8,121 100% 100%

Natl Science Fdn - STEM Scholarship 390M MSE 4,015 2,631 66% 63%

Health Occup Prep & Ed (HOPE) Yr 4 462A SAH 331,351 188,956 57% 63%

Nursing Enrollment Growth Yr 2 453D SAH 51,355 47,681 93% 100%

Nursing Enrollment Growth Yr 3 453C SAH 75,437 20,764 28% 84%

BOG BFAP 438A SSE 807,252 426,724 53% 65%

BOG BFAP Extension 438B SSE 117,869 117,869 100% 100%

CalWORKs 592x SSE 248,325 235,475 95% 63%

CARE 411A SSE 156,285 64,771 41% 50%

DOR College to Career 381L SSE 250,000 48,370 19% 63%

DSPS 428A/B/H SSE 919,439 549,020 60% 63%

EOPS 408A/B SSE 951,741 625,397 66% 63%

Local Tech Prep 329A SSE 41,796 6,958 17% 63%

Matriculation 597C SSE 646,547 389,557 60% 63%

TANF 590A SSE 87,014 32,676 38% 63%

TANF Work Study 381Q SSE 228,309 61,044 27% 63%

WorkAbility 381F SSE 211,465 117,635 56% 63%


+/- 5% = Green

> 5% and < 10% = Yellow

> 10% = Red

< - 5% = Blue

Categorical Program Burn RateYear-to-Date 9 Feb 2012

Categorical OPR Appropriations Expenditures Percentage


Division Burn Rate

Basic Skills 10-11 AVPI 265,835 70,428 26% 63%

VTEA AVPI 1,062,865 524,516 49% 63%

CalWORKs/TANF SSE 335,339 268,151 80% 63%

DSPS SSE 919,439 549,020 60% 63%

Matriculation SSE 646,547 389,557 60% 63%

BOG BFAP SSE 807,252 426,724 53% 63%

CARE SSE 156,285 64,771 41% 50%

EOPS SSE 951,741 625,397 66% 63%


+/- 5% = Green

> 5% and < 10% = Yellow

> 10% = Red

< - 5% = Blue

Categorical Backfill 2011-12Categorical Backfill 2011-12As of 9 Feb 2012As of 9 Feb 2012

40% Operational Capability40% Operational Capability

FY 2008 - 2009

CalWORKs/TANF

DSPS 1

EOPSMATRIC

FY 2010 - 2011 FY 2011 - 2012

AllocationInitial

Backfill

100% Backfill &

ARRA

Total With 100%

Backfill & ARRA Allocation Backfill

Total With Backfill

589,320 589,320 335,339 335,339

931,234 66,535 97,511 1,028,745 919,439

2

98,458 1,017,899

942,892 104,650 37,824 980,716 951,741 30,444 982,185

680,576 239,977 313,710 994,286 647,026 333,424 980,450

3,144,022 411,162 449,045 3,593,067 2,853,545 462,326 3,315,873

Categorical Backfill from District ReservesAs of 9 February 2012

Backfill Amount BudgetedEncumbere

d Expended Balance%

Unspent

DSPS 98,458.00 540.91 - 97,917.09 99.45%

EOPS 30,444.00 20,327.32 6,304.68 3,812.00 12.52%

MATRIC 333,424.00 - 15,601.55 317,822.45 95.32%

462,326.00 20,868.23 21,906.23 419,551.54

Classified Staffing Levels(less Child Development Center)

Year-to-Date 31 Dec 2011

Classified HiringYear-to-Date 31 Dec 2011

• Freeze imposed FY 11/3Freeze imposed FY 11/3• * FY 11/3 & 4 @ 0* FY 11/3 & 4 @ 0• New hiring protocol Apr ’11New hiring protocol Apr ’11• Baseline: 11 Apr ’11Baseline: 11 Apr ’11

•Updated Jan 2012Updated Jan 2012• CSA manage vacancy bogiesCSA manage vacancy bogies• More pressure to reduceMore pressure to reduce

Classified Staff ManagementClassified Staff Management

• Utilizing 7 April 2011 DO protocol for fill actions– Assess ‘operational need’ – Manage vacancies by CSA to meet bogie– 11 April baseline has been updated as of Jan 2012

• Adopted budget ‘bogie’ improved– 6 vs. 15-25 over three year period (1 Jul 2011-2013)– 3.65 FTE ‘closed’; 4.5 by 1 Jul 2012; 6 by 1 Jul 2013

• Current year budget uncertainty will keep pressure on more classified vacancies– Faculty reductions and 50% rule– Some salary savings benefit to the college…….for now! – If we revert to tentative ‘B’, bogie is 15 w/ 12 due this summer

Good

Classified New Hires Orientation

Classified EvaluationsYear-to-Date 31 Dec 2011

Division / Unit FY 2011

Evals on Time*

# Evals DueFY 12 / 1st

Quarter

# Evals DueFY 12 / 2nd

Quarter

# Evals DueFY 12 / 3rd

Quarter

# Evals DueFY 12 / 4th

Quarter

Number Percentage

President 100%PIO 100%PRIE 100% 1 1 100%IT 63% 6 6 6 50%CCR 100% 1 1 1 50%

VPA 100% 1 1 100%Business Office 100% 3 2 67%Operations 62% 5 4 0 0%Bookstore 100% 1 2 3 100%City Café 40% 1 1 100%

VPI 100% 1 1 1 50%Davis Center 100% 2 2 4 100%W. Sacramento 75% 1 1 100%

AVP- Rick Ida 100%AT 29% 5 0 0%BSS 89% 2 4 6 100%Business 100% 1 2 2 67%LRC 100% 4 6 10 100%SAH 71% 1 3 3 75%

AVP- Julia Jolly 100%HFA 40% 3 2 67%L&L 100% 1 1 100%MSE 100% 3 3 100%P.E., Health & Athletics 100% 1 3 4 100%

VPSS 100% 1 2 1 33%Counseling & Student Success 92% 5 2 1 14%Matric. & Student Development 80% 3 19 10 45%Student Services & Enrollment 73% 6 4 67%

*On Time= Close-Out + 25 days90-100%= green70-89%= yellow69% or below= red

Evals on Time*

Administrative Services Workshops

48

44 47

34

41

33

49

40

27 28

33

0

10

20

30

40

50

Sep-06

Mar-07

Aug-07

Dec-07

May-08

Dec-08

Apr-09

Dec-09

Apr-10

Dec-10

Apr-11

Number of Attendees

April 2011 Workshop Topics• Budget update• Close- Out• Paperwork Processing• Facilities & Summer projects

Spring 2012 Workshop—Date TBD

- Budget Update

- Modernization Schedule

- Selected process review

- Fiscal close out

- Other?

Absence ReportsYear to Date 31 Dec 2011

Division

Submit'd 1st Qtr

Late 2nd Qtr

Late 3rd Qtr

Late 4th Qtr

Late Late Rate

Late Indicator*

President 54 2 4%PIO 6 0%PRIE 18 0%IT 84 0%CCR 18 0%

President Totals 180 2 0 0 0 1%VPA 33 0% Bookstore 48 0%

Business Office 38 0%Café 45 0%Operations 264 11 4%

VPA Totals 428 0 11 0 0 3%VPI 30 2 7%

Davis Center 12 0%West Sacramento 42 0%

AVP- Rick Ida 24 3 13%AT 50 1 2%BVSS 82 4 1 6%Business 37 0%LRC 151 0%SAH 72 1 1%

AVP- Julia Jolly 42 0%HFA 48 1 2%L&L 18 0%MSE 24 3 1 17%P.E., Health & Athletics 39 7 3 26%

VPI Totals 671 15 12 0 0 4%VPSS 22 3 3 27%AVP 69 1 0%Student Services & Enrollment 237 2 1 1%Counseling & Student Success 87 0%Matriculation & Student Development 61 10 0%

VPSS Totals 476 6 14 0 0 4%

TOTALS 1,755 23 37 0 0 3%

*Expected error rate =0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

IntentsYear to Date 31 Dec 2011

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*

President 0 0%PIO 0 0%PRIE 0 0%IT 0 0%CCR 1 1 100%

President Totals 1 0 1 0 0 0%VPA 0 0%

Business Office 0 0%Operations 0 0%

VPA Totals 0 0 0 0 0 0%VPI 0 0%

Davis Center 3 1 33%West Sacramento 0 0%

AVP- Rick Ida 0 0%AT 0 0%BVSS 1 0%Business 0 0%LRC 6 1 17%SAH 0 0%

AVP- Julia Jolly 0 0%HFA 4 0%L&L 2 1 50%MSE 2 2 100%P.E., Health & Athletics 6 1 1 33%

VPI Totals 24 6 1 0 0 29%VPSS 0 0%Student Services & Enrollment 3 1 33%Counseling & Student Success 0 0%Matriculation & Student Dev. 4 1 25%

VPSS Totals 7 2 0 0 0 29%

TOTALS 32 8 2 0 0 31%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

Travel AuthorizationsYear to Date 31 Dec 2011

Division Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate


President 3 0%PIO 0%PRIE 1 1 100%IT 1 0%CCR 4 1 25%



VPA Totals 0 0 0 0 0 0%VPI 4 0%


AVP- Rick Ida 10 0%AT 5 1 20%BVSS 7 3 43%Business 6 0%LRC 14 0%SAH 30 1 1 7%

AVP- Julia Jolly 0 0%HFA 6 0%L&L 13 1 8%MSE 22 0%P.E., Health & Athletics 3 1 33%

VPI Totals 124 1 7 0 0 6%VPSS 1 1 0%AVP 0 0%Student Services & Enrollment 55 1 2%Counseling & Student Success 15 7 47%Matriculation & Student Dev 1 0%

VPSS Totals 72 1 8 0 0 13%

TOTALS 205 3 16 0 0 9%


Budget EntriesYear to Date 31 Dec 2011

Division Submitted 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate

Indicator

President 1 0%PIO 0 0%PRIE 1 0%IT 8 0%CCR 2 0%



VPA Totals 157 0 0 0 0 0.0%VPI 2 0%


AVP- Rick Ida 5 1 20%AT 58 2 3 9%BVSS 2 0%Business 6 0%LRC 13 1 1 15%SAH 49 0%

AVP- Julia Jolly 2 0%HFA 13 1 8%L&L 4 0%MSE 11 0%P.E., Health & Athletics 18 1 1 11%

VPI Totals 187 5 6 0 0 6%VPSS 7 0%AVP 0 0%Student Services & Enrollment 26 1 4%Counseling & Student Success 9 1 11%Matriculation & Student Devel. 32 1 1 6%

VPSS Totals 74 2 2 0 0 5%

TOTALS 430 7 8 0 0 3%


RequisitionsYear to Date 31 Dec 2011

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate


President 9 0%PIO 2 0%PRIE 2 0%IT 49 0%CCR 4 0%


Business Office 0 0%Operations 112 1 1%

VPA Totals 146 0 1 0 0 1%VPI 4 0%

Davis Center 13 0%West Sacramento 13 1 8%

AVP- Rick Ida 3 0%AT 82 0%BVSS 26 1 4%Business 4 0%LRC 88 1 1%SAH 145 4 4 6%

AVP- Julia Jolly 3 0%HFA 34 0%L&L 8 0%MSE 19 1 5%P.E., Health & Athletics 66 0%

VPI Totals 508 4 8 0 0 2%VPSS 0 0%AVP 0 0%Student Services & Enrollment 81 1 1%Counseling & Student Success 15 1 3 27%Matriculation & Student Dev 11 1 9%

VPSS Totals 107 1 5 0 0 6%

TOTALS 827 5 14 0 0 2%


College TotalsYear to Date 31 Dec 2011

Procedure Submitted 1st Qtr Errors

2nd Qtr

Errors

3rd Qtr

Errors 4th Qtr Errors

Error Rate

Error Rate

Indicator

Absence Reports 1,755 23 37 3%

Budget Entries 430 7 8 3%

Intents 32 8 2 31%

Requisitions 827 5 14 2%

Travel Authorizations 205 3 16 9%

Average all categories 10%

Textbook RequisitionsYear-to-Date Dec 2011

Division Number of Sections Received 1/27/12 Completed

Advanced Technology 117 84 72%

Behavioral and Social Science 384 359 93%

Business 236 234 99%

Counseling 75 62 83%

Humanities and Fine Arts 326 287 87%

Language and Literature 366 357 98%

Learning Resources 18 10 56%

Math and Engineering 173 173 100%

PE, Health & Athletics 24 24 100%

Science and Allied Health 233 212 91%

Total Textbook Requistions 1952 1797 92%

_________________________________________________________________________

90-100% = Green

70-90% = Yellow

0-69% = Red

TEXTBOOK RENTALS NUMBER OF NUMBER OF NUMBER OFTITLES BOOKS FOR RENT BOOKS RENTED

148 2277 275

0

5

10

15

20

25

30

Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11

Tons

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Goal

Mixed Recycle Green Waste Trash % Diversion

SCC Waste Diversion ReportYear-to-Date 12/31/11

SCC Copier Usage3-Year Rolling Comparison

JAN. 2009Thru

DEC., 2009

JAN. 2010ThruDEC., 2010 Difference

% Increase /Decrease



ADMISSIONS & RECORDS 57,641 40,464 -17,177 -29.8% 31,537 -8,927 -22.1%ADVANCED TECHNOLOGY-DEAN 170,151 143,490 -26,661 -15.7% 102,196 -41,294 -28.8%ALLIED HEALTH- NURSING 303,950 271,912 -32,038 -10.5% 171,103 -100,809 -37.1%ASSESSMENT 44,582 26,582 -18,000 -40.4% 26,396 -186 -0.7%ATHLETICS-NORTH 143,732 132,938 -10,794 -7.5% 174,895 41,957 31.6%ATHLETICS-SOUTH 94,751 97,833 3,082 3.3% 89,997 -7,836 -8.0%BEHAV. & SOC SCI 567,213 428,736 -138,477 -24.4% 388,827 -39,909 -9.3%BUSINESS DIVISION 202,475 287,110 84,635 41.8% 275,701 -11,409 -4.0%CITY CAFÉ 4,334 19,384 15,050 347.3% 14,955 -4,429 -22.8%COLLEGE RELATIONS 6,677 5,830 -847 -12.7% 5,537 -293 -5.0%COUNSELING 101,240 214,536 113,296 111.9% 184,262 -30,274 -14.1%DAVIS OUTREACH 417,307 336,579 -80,728 -19.3% 400,056 63,477 18.9%DUPLICATING (2 Ricoh's_PRO1356EX) 4,124,640 4,473,502 348,862 8.5% 4,215,453 -258,049 -5.8%HUMANITIES-DEAN 482,226 472,705 -9,521 -2.0% 378,414 -94,291 -19.9%LANGUAGE & LITERATURE 487,159 659,271 172,112 35.3% 611,454 -47,817 -7.3%LEARNING DISABILITY CTR. 59,437 60,597 1,160 2.0% 59,672 -925 -1.5%LEARNING RESOURCE CTR. 55,045 74,942 19,897 36.1% 62,961 -11,981 -16.0%MATH WORKROOM 637,318 545,348 -91,970 -14.4% 565,371 20,023 3.7%MATH/STATS/ENG 204,923 243,855 38,932 19.0% 265,661 21,806 8.9%OPERATIONS** B&W 28,337 26,525 -1,812 -6.4% 28,292 1,767 6.7%SCC PRES. COPY RM 58,849 84,342 25,493 43.3% 85,740 1,398 1.7%SCIENCE & ALLIED HEALTH 755,800 804,791 48,991 6.5% 819,800 15,009 1.9%STAFF RES. CTR.**B&W 16,297 34,199 17,902 109.8% 33,294 -905 -2.6%STAFF RES. CTR.*COLOR 7,434 19,296 11,862 159.6% 18,558 -738 -3.8%VP ADMIN. SERVICES 8,782 6,886 -1,896 -21.6% 5,595 -1,291 -18.7%WEST SAC CTR. 235,718 355,712 119,994 50.9% 302,953 -52,759 -14.8%

TOTAL 9,276,018 9,867,365 591,347 6.4% 9,318,680 -548,685 -5.6%

NOTE:

JAN. 2009Thru

DEC., 2009





BUSINESS OFFICE 18,918 24,860 5,942 31.4% 16,148 -8,712 -35.0%CDC - FRONT OFFICE 32,348 51,859 19,511 60.3% 42,851 -9,008 -17.4%CAMPUS POLICE 32,046 27,942 -4,104 -12.8% 23,374 -4,568 -16.3%DISABILITY RESOURCE CTR. 72,047 39,013 -33,034 -45.9% 28,669 -10,344 -26.5%EOPS 52,914 54,067 1,153 2.2% 94,362 40,295 74.5%FINANCIAL AID 12,326 15,185 2,859 23.2% 12,189 -2,996 -19.7%ONE STOP-CAL WORKS 111,873 74,940 -36,933 -33.0% 95,910 20,970 28.0%ORIENTATION**B&W 70,222 13,746 -56,476 -80.4% 56,842 43,096 313.5%ORIENTATION**COLOR 236 1 -235 -99.6% 30 29 2900.0%STUDENT DEV #1 (B&W) 80,693 78,169 -2,524 -3.1% 73,482 -4,687 -6.0%STUDENT DEV #1 (COLOR) 3,116 2,068 -1,048 -33.6% 5,724 3,656 176.8%

TOTAL 486,739 381,850 -104,889 -21.5% 449,581 67,731 17.7%1.) Ops was not tracking readings prior to April, 2009 for B.O.,CDC, Dis. Res. Ctr., EOPS, & FA.2.) CalWorks - copier down July, 2010 3.) Orientation, copier down March 2010 thru Aug. 2010

Institutional Copiers

Non-Institutional Copiers

Green = 0% or less incYellow = 0% - 10% incRed = > 10% increase

1.) Ops was not tracking prior to April 2009 for:City Café, Pres. Office, & Staff Resource Ctr.2.) 2011- Ops color copies, April 2011 thru Dec., 2011

Modernization Schedule UpdateModernization Schedule UpdateAs of 31 Dec 2011As of 31 Dec 2011

Building Start Construction Occupy Semester Start Type II $K Comment

Davis Center Phase I Jun-10 Jan-12 Spring 2012 512 Open

Performing Arts Center Jun-10 Mar-12 Spring 2012 951

Completion slipped to 29 Feb

Hughes Stadium Mar-11 Sep-12 Fall 2012 NonePhased Construction

Student Services Bldg Mar-13 Nov-14 Spring 2015 515 Design:Sep 2011

Lusk Center Phase I Jun-13 Feb-14 Spring 2014 284

Design: Dec 11; LAC 11 Only

Rodda Hall North/3rd Floor Feb-14 Jul-14 Fall 2014 120

Design: Sep 12; Math/AJ/Other

Mohr Hall Sep-14 Mar-16 Summer 2016 738 Design: Sep 12

Lillard Hall Jun-16 Dec-17 Spring 2018 1,356 Design: Sep 14

Mohr Hall II, New Bldg Jun-17 Feb-19 Summer 2019 684 Design: Sep 15

TAP, B, C, G & H Lots, Drop Offs, PAC/J-Lot May-12 Jul-12 Fall 2012 None

Design: Jun 11; Integrate Funding; PAC, G and East

Davis Center Phase II/III Jun-15 Dec-16 Spring 2017/2019 TBD

Design: Aug 13; FPP worked

West Sac Ctr, Phase II/III Jun-16 Dec-17 Spring 2018/2020 TBD Design: Aug 14

New Student Services BuildingNew Student Services Building

Other IssuesOther Issues

• Mid-Year Budget Update (Handout)• Facility use web site

– http://www.scc.losrios.edu/x72239.xml• Catering/Food Service Invoice Processing

– Handout and posted to Inside SCC>admin services>>Information papers

• Bulk Mail Procedures– Zero balance in bulk mail permit

– User will need to coordinate postage costs and establish requisition to ‘cut a check’

• Classified Appreciation Luncheon– 13 April 2012 @ Art Court

– Sign up sheets coming

http://www.scc.losrios.edu/x72239.xml

Summary & Closing Thoughts• Continuous Process ImprovementContinuous Process Improvement is the goal

– Metric data provides the feedback loop that lets us target the improvement effort

– Your feedback AND INSIGHT are important and welcomed

• Budget challenges remain– State/district uncertainty will delay normal processes– Management effort evident in controlling costs Management effort evident in controlling costs

and working with the financial constraints—and working with the financial constraints—BRAVO!!BRAVO!!

• Modernization schedule continues but……– Concern for state bond initiatives– Need dialogue on ‘other’ projects

• Keep up the Great Work! Keep up the Great Work!

SCC Building SummaryYear-to-Date 12/31/11

NameYear

Const.TotalASF 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Total Remodel / New ASF

RemainingASF

Rodda Hall North 1975 36,421 1,088 7,995 285 3,023 1,807 2,014 5,623 2,202 280 470 - - - - 25,953 10,468Rodda Hall South 1975 34,781 - 8,449 10,240 2,239 2,175 8,903 5,308 819 368 - - - - - 38,501 0

Lillard Hall 1963 27,319 1,125 1,214 1,200 6,250 - - 890 1,125 - - - - - - 14,040 0Mohr Hall 1963 16,694 - - - 693 - 11,848 - - - - - - - 18,238 18,039 0

Learning Resource Center 1998 56,388 - - - - - - 337 - - - - - - - 56,725 0Campus Operations 1966 5,122 - - - - - 5,122 - - - - - - - - 5,122 0

Buisness 1970 29,217 - 628 2,315 1,944 - - 1,397 903 1,215 2,095 - - - - 21,381 7,836Union Stadium 1990 5,116 - - - - - - - - - - - - - - 0 5,116

South Gym / Student Center 1969 35,469 692 - - 1,075 316 625 - - 692 692 - - - - 8,659 26,810Cafeteria 1939 14,723 - 14,723 - - - - - - - - - - - - 14,723 0

North Gym 1937 29,179 - - - - - - 29,179 - - - - - - - 29,179 0Hoos Pool 1953 17,837 - - 15,869 - - - - - - - - - - - 15,869 1,968

Lusk Aero Center / Bookstore 1938 32,374 - - - 8,175 - - - - 7,025 - - - - - 31,909 465Fine Arts 1939 8,464 - - - - - - - - 10,941 - - - - - 10,941 0

Auditorium 1936 46,663 279 - 10,000 - - - - - - 1,445 46,663 - - - 46,429 0Technology 1957 10,429 - - - 10,429 - - - - - - - - - - 10,429 0

Cosmetology 2005 7,786 - - - - 7,786 - - - - - - - - - 7,786 0Student Services 1957 4,025 - - - - - - - - - - - - 4,025 - 4,025 0Admin of Justice 1957 3,975 - - - - 1,230 3,861 - - - - - - 3,975 - 3,975 0

Temp 11 2005 1,345 - - - - - - - - - - - - Demo 0 0Child Dev Ctr 1992 12,115 - - - 5,729 - 2,114 - - - - - - - - 7,843 4,272

Softball Storage Facility 2002 393 393 - - - - - - - - - - - - - 393 0Temp 3 1965 2,477 - - - - - - - - - 108 - - - - 108 0Temp 4 2005 907 - - - - - - - - - - - - - - 0 907Temp 5 1995 899 - - - - - - - - - - - - - - 0 899Temp 6 1976 886 - - - - - - - - - - - - - - 0 886

Reprographics 1998 4,361 - - - - - - 96 - - - - - - - 4,457 0Temp 7 1976 883 - - - - - - - - - - - - - - 0 883Temp 1 1980 4,049 - - - 2,666 - - - - - - - - - - 2,666 1,383

Hughes Stadium 1929 42,885 - - - - - - - - - - 42,885 - - - 42,885 0Parking / Police Facility 2007 0 - - - - - 0 - - - - - - - - 0 0

Davis Outreach Ctr 1982 14,000 - - - - - - - - - - 14,000 - - - 14,000 0West Sac Ctr 2010 17,000 - - - - - - - - 17,000 - - - - - 17,000 0

McClellan 2010 17,981 - - - - - - - - - 824 - - - - 824 17,157Remodel 552,161 3,577 33,009 39,909 42,223 13,314 34,487 42,830 5,049 37,521 5,634 453,861 79,050

NewDemo

Classified HiringYear-to-Date 30 Sep 2011

• Freeze imposed FY 11/3Freeze imposed FY 11/3• * FY 11/3 & 4 @ 0* FY 11/3 & 4 @ 0• New hiring protocol Apr ’11New hiring protocol Apr ’11• Baseline: 11 Apr ’11Baseline: 11 Apr ’11• CSA manage vacancy bogiesCSA manage vacancy bogies

Expenditure Comparison3rd Qtr 1 July 2009—31 March 2010


%

Change

2010 63,763 87,397 180,869 299,076 289,938 269,143 1,190,187

2009 184,419 168,211 226,025 400,294 349,162 423,779 1,751,891

Increase/(Decrease) (120,655) (80,814) (45,156) (101,218) (59,224) (154,636) (561,704) -32%

Travel Classified Temp Student Help

Expenditure ComparisonYear-to-Date—30 Sept 2011


%

Change

2012 5,172 16,776 45,718 60,813 40,855 19,137 188,470

2011 21,051 10,476 45,335 51,557 46,954 30,359 205,733

Increase/(Decrease)

from Prior Year -15,880 6,300 383 9,255 -6,099 -11,223 -17,263 -8%

Travel (5200) Classified Temp (2302) Student Help (2303)

vpa quarterly “ howgozit ”

Documents