virtual job fair guide - texas workforce commissionhow to create a virtual job fair using event...

WDD – TECHNICAL ASSISTANCE APRIL 2020 1

How to Create a Virtual Job Fair using Event Management

1) Staff will create a Job Fair event, register Job Fair Employers, and then associate the Employers’ Job Orders with the event by using one of the three options as follows: a.) On the Left Navigation bar Select > My Staff Workspace > My Staff Resources > Upcoming

Events OR

b.) On the Left Navigation bar Select > Manage Schedules > Events Calendar OR

c.) On the Left Navigation bar Select > Services for Workforce Staff > Manage Activities > Events

2.) This will bring you to the Events Calendar page

a.) Click Add Event button

3) The Event Information Wizard will be displayed

a.) Select Event Category = Job Fair (required)

b.) Enter Event Title (required)

c.) Enter Event Description (optional)

d.) Enter Class Size (optional, leaving blank allows unlimited registrations) If necessary, adjust the Allow staff registration over the class size setting (defaults to NO) e.) Click Next


4.) On the Event Wizard page enter the following information:

a.) Enter Schedule Type (required)

b.) Enter Display From date (required)

c.) If necessary, enter Display Until date

d.) Enter Start Time (required)


e.) Enter End Time (required)

f.) If necessary, adjust the Hidden Event setting (defaults to NO)

g.) Check BOTH the Individuals and Employers checkboxes within Display to option

5.) Click Next


6.) The LWIA/ Office page will be displayed

a.) Select Event Region (required)

b.) Select a designated WF Center where the Virtual Job Fair will be managed. Use the down and up arrows to add or remove locations.

c.) Click Next


7) The Event Location page will be displayed

a.) If necessary, adjust Location Type (defaults to On Site Event) NOTE: you can make use of the Copy address information from drop down menu if the Job Fair is taking place at an associated office location

b.) If necessary, adjust Address 1

c.) If necessary, adjust City

d.) If necessary, adjust State

e.) If necessary, adjust Zip Code

f.) Enter Directions (optional)

g.) Click Next 8.) Attendance Tracking page will display a.) If Attendance Tracking is available, and you wish to do so, you can select a Customer Group along with related service to be tracked by Event Management (optional). Otherwise, leave None Selected (default). b.) Click Next


9) Select Registration Method page will be displayed (required)

NOTE: recommend always setting this to Contact Event Moderator to Register, so STAFF can verify employers are signed up to present at the Job Fair and to allow for any applicant screening of Job Seekers interested in attending the Job Fair.

a.) If necessary, adjust Close Registration (defaults to Never)

b.) Enter Instructions (optional)

c.) If necessary, adjust Create Wait List (defaults to NO)

d.) If necessary, adjust Contact Event Associated Staff/Moderator when Event is full (defaults to NO)

e.) If necessary, adjust Send reminder to event registrants? (defaults to NO) and if YES, select Number of Days before Event to Send Reminders

f.) Click Next


10) The Moderator Information page will be displayed

a.) If necessary, adjust the Associated Staff/Moderator selected in the dropdown menu (defaults to STAFF creating or editing the Job Fair


event)

b.) If necessary, select a Prefix (optional, defaults to None Selected)

c.) If necessary, adjust First Name

d.) If necessary, enter or adjust Middle Initial

e.) If necessary, adjust Last Name

f.) If necessary, adjust Phone (required)

g.) If necessary, enter or adjust Ext

h.) If necessary, enter or adjust Fax

i.) If necessary, enter or adjust Email

j.) If necessary, enter Presenter

k.) Click Finish

11) From the What’s Next area, STAFF can immediately Register Individuals and Employers, Send a Promotional Message to advertise the Job Fair event and share a link to it as well.

a.) Click Register Employer(s)


b.) Search for (do not assist) an Employer you know is presenting at the Job Fair c.) Click Search


12.) Check the Select box and then click Register Selected User(s)

13.) The employer you registered will now display on the Manage Attendees page within the Event Attendee(s) area


a.) Click the Job Orders link within the Action column

b.) Click the Add Job Order link c.) Select the Job Orders for which the registered employer is recruiting at the Job Fair event, and then click Add to Job Fair


14) Upon returning to the Manage Attendees page, click the Job Orders link in the Action column again to confirm the selected jobs have now been associated with the Job Fair event * Once registered, Employers can now associate their own Job Orders with the Job Fair event as well, within the Job Application Methods Accepted area: NOTE: This Application Method will only show once the employer has been registered for a Job Fair event 15.) On the left Navigation Menu, Click on Assist Employer and bring in focus, Click on Manage Job Orders and Select Job Order. a.) The Job Order Information page will be displayed

b.) Click on Job Application Methods Accepted. The methods that individuals may use to apply for this job will be displayed.


NOTE: This Application Method will only show once the employer has been registered for a Job Fair event. Additionally, it is highly recommended that employers add a company logo to their Corporate Profiles via Left Nav > Quick Menu > Employer Portfolio > Employer Profiles > Corporate Profile

c) Once on the Corporate Profile page, within the Employer Summary Profile area, click the Upload Images for Employer Summary Profile link d) Employers (or STAFF assisting employers) will need a saved image file they can browse to, select and up


e) Job Seekers (Individuals) can then view each Employer’s Company Profile, their job orders associated with the event, as well as all their job orders, via the Event Details page.

virtual job fair guide - texas workforce commissionhow to create a virtual job fair using event...

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