Invitation for Bid

CalACT/MBTA

For Standard Floor and Low Floor Rural Duty Vehicles

IFB No. 12-03 Addendum 6

November 29, 2012

Contents

7SECTION 1: NOTICE OF INVITATION FOR BIDS

7NR 1. Purpose of the Procurement and Period of Performance

7NR 2. Description of the Work to be Done

7NR 3. Bid Due Date and Submittal Requirements

8NR 4. Validity of Bids

8NR 5. Pre-Bid Meeting Information

9SECTION 2: INSTRUCTIONS TO BIDDERS

9IB 1.Estimated Quantities

9IB 2.Proposed Schedule for the Bid

9IB 3.Obtaining Bid Documents

9IB 4.Bid Security Requirements None

9IB 5.Pre-Bid Meeting/Information for Bidders

10IB 6.Questions, Clarifications and Omissions

10IB 7.Addenda to IFB

11IB 8.DBE Requirements for Transit Vehicle Manufacturers

11IB 9.Conditions, Exceptions, Reservations or Understandings

11IB 10.Protest Procedures

11IB 10.1 Address

12IB. 10.2 Pre-Bid Protests

12IB 10.3 Protests on the Recommended Award

12IB 10.4 FTA Review

12IB 11.Preparation of Bids

12IB 11.1 Use of Bid Forms

13IB 11.2 Alternate and Multiple Bids Not Used

13IB 11.3 Bid Format Requirements

14IB 11.4 Agency Treatment of Proprietary/Confidential Information

15IB 11.5 Signing of Bid Forms

15IB 11.6 Modification or Withdrawal of Bids

15IB 11.7 Cost of Bid Development

15IB 12.Bid Evaluation and Selection

15IB 12.1 Public Opening of Bids

16IB 12.2 Duration of the Validity of Bids

16IB 12.3 Evaluation Committee

16IB 12.4 Bid Selection Process

18IB 13.Discrepancies in Bid Items

18IB 14.Response to Invitation to Bids

18IB 14.1 Single Bid Response

18IB 14.2 Availability of Funds

18IB 14.3 Agency Contract Approval Process

18IB 14.4 Agency Rights

19IB 14.5 Execution of Contract

19IB 15.Conflicts of Interests and Gratuities

19IB 16.Agency-Specific Provisions

19IB 16.1 Purpose of the Solicitation

19IB 16.2 Roles of the Parties for this Solicitation

21SECTION 3: GENERAL CONDITIONS

21GC 1. Definitions

23GC 2. Materials and Workmanship

23GC 3. Conformance with Specifications and Drawings

23GC 4. Inspection, Testing and Acceptance

23GC 4.1 General

23GC 4.2 Risk of Loss

24GC 5. Title and Warranty of Title

24GC 6. Intellectual Property Warranty

24GC 7. Data Rights

24GC 7.1 Proprietary Rights/Rights in Data

25GC 7.2 Access to Onboard Operational Data

25GC 8. Changes

25GC 8.1 Contractor Changes

25GC 8.2 Agency Changes

25GC 9. Legal Clauses

25GC 9.1 Indemnification

26GC 9.2 Suspension of Work

27GC 9.3 Excusable Delays/Force Majeure

28GC 9.4 Termination

30GC 9.5 Compliance with Laws and Regulations

30GC 9.6 Changes of Law

30GC 9.7 Governing Law and Choice of Forum

30GC 9.8 Disputes

31GC 9.9 Maintenance of Records; Access by Agency; Right to Audit Records

32GC 9.10 Confidential Information

33GC 9.11 Conflicts of Interest, Gratuities

33GC 9.12 General Nondiscrimination Clause

33GC 9.13 Amendment and Waiver

34GC 9.14 Remedies not Exclusive

34GC 9.15 Counterparts

34GC 9.16 Severability

34GC 9.17 Third-Party Beneficiaries

34GC 9.18 Assignment of Contract

34GC 9.19 Independent Parties

34GC 9.20 Survival

35GC 10. Agency-Specific Provisions - Reserved

36SECTION 4: SPECIAL PROVISIONS

36SP 1. Authorization to Use the Local Government Purchasing Contract

36SP 2. Assignability

36SP 3. Period of Performance

36SP 3.1 Estimate Quantities for Optional Periods of Performance

37SP 4. Performance Guarantee Not Used

37SP 5. Procurement Fee

37SP 6. Pricing

37SP 6.1 Price Protection

37SP 6.2 Price Validity for the Initial Contract Term

38SP 6.3 Vehicle and Optional Feature Pricing for Option Periods

38SP 6.4 Prohibitions

38SP 6.5 Price Adjustments

38SP 7. Ordering Procedures

39SP 8. Inspection, Testing, Acceptance and Repairs

39SP 8.1 First Article Inspection

39SP 8.2 Pre-Delivery Tests

39SP 8.3 Service Prior to Delivery

40SP 8.4 Delivery Coordination and Pricing of Delivery

40SP 8.5 Delivery Inspection, Post-Delivery Tests and Acceptance

40SP 8.6 Documentation and Deliverables Per Bus Order

41SP 8.7 Repairs after Non-Acceptance

41SP 8.8 Orientation with Delivery

41SP 9. Registration of Vehicles

41SP 10. Payment

42SP 10.1 Invoices

42SP 10.2 Payment of Taxes

42SP 11. Delivery Schedule

42SP 12. Liquidated Damages for Late Delivery of the Bus

43SP 13. Service and Parts

43SP 13.1 Contractor Service and Parts Support

43SP 13.2 Parts Availability Guarantee

44SP 14. Federal Motor Vehicle Safety Standards (FMVSS)

44SP 15. Motor Vehicle Pollution Requirements

44SP 16. Insurance

45SP 17. Buy America Post-Delivery Audit

45SP 18. Interchangeability

45SP 19. New Technology

46SECTION 5: FEDERAL REQUIREMENTS

46FR 1. Access to Records

46FR 1.1 Local Governments

46FR 1.2 State Governments

46FR 2. Federal Funding, Incorporation of FTA Terms and Federal Changes

47FR 3. Federal Energy Conservation Requirements

47FR 4. Civil Rights Requirements

48FR 5. No Government Obligation to Third Parties

48FR 6. Program Fraud and False or Fraudulent Statements or Related Acts

49FR 7. Suspension and Debarment

49FR 8. Disadvantaged Business Enterprise (DBE)

50FR 9. Clean Water Requirements

50FR 10. Clean Air Requirements

50FR 11. Compliance with Federal Lobbying Policy

51FR 12. Buy America

51FR 13. Testing of New Bus Models

52FR 14. Pre-Award and Post-Delivery Audits

52FR 15. Cargo Preference

52FR 16. Fly America

53FR 17. Contract Work Hours and Safety Standards Act

53FR 18. ADA Access

55SECTION 6: TECHNICAL SPECIFICATIONS

55TS 1. GENERAL

56SECTION 7: WARRANTY REQUIREMENTS

56WR 1. Basic Provisions

56WR 1.1 Warranty Requirements

58WR 1.2 Voiding of Warranty

58WR 1.3 Exceptions and Additions to Warranty

59WR 1.4 Fleet Defects

60WR 2. Repair Procedures

60WR 2.1 Repair Performance

60WR 2.2 Repairs by the Contractor

60WR 2.3 Repairs by the Agency

61WR 2.4 Warranty after Replacement/Repairs

62WR 2.5 Forms

62WR 2.6 Return of Parts

62WR 2.7 Timeframe

63WR 2.8 Reimbursements

64SECTION 8: QUALITY ASSURANCE

64QA 1. Contractors In-Plant Quality Assurance Requirements

64QA 1.1 Quality Assurance Organization

64QA 1.2 Quality Assurance Organization Functions

66QA 2. Inspection

66QA 2.1 Inspection Stations

67QA 2.2 Optional Resident Inspectors

68QA 3. Acceptance Tests

68QA 3.1 Responsibility

68QA 3.2 Pre-Delivery Tests

69QA 4. Agency-Specific Requirements

69QA 4.1 Pre-Delivery Bus Documentation Package (BDP)

71SECTION 9: FORMS AND CERTIFICATIONS

71CER 1.Bidders Checklist

72CER 2.Request for Pre-Offer Change or Approved Equal

73CER 3.Acknowledgement of Addenda

74CER 4.Contractor Service and Parts Support Data

75CER 5.Pricing Schedule

76CER 5.1Recovery of Sales Tax

77CER 6.Pre-Award Evaluation Data Form

78CER 7.Federal Certifications and Other Certifications

78CER 1.1 Buy America Certification

79CER 1.2 Debarment and Suspension Certification for Prospective Contractor

80CER 1.3 Debarment and Suspension Certification (Lower-Tier Covered Transaction)

81CER 1.4 Non-Collusion Affidavit

82CER 1.5 Lobbying Certification

83CER 1.6 Certificate of Compliance with Bus Testing Requirement

84CER 1.7 DBE Approval Certification

85CER 1.8 Federal Motor Vehicle Safety Standards

86CER 1.9 Notice of Award

87CER 8.Vehicle Questionnaire

99SECTION 10: CONTRACT

101Attachment 1 Price Form - Standard Floor / Low Floor Rural Duty Vehicles

102SECTION 11: APPENDIXES

102Appendix A-1: Standard Floor Rural Duty Bus Specifications

121Appendix A-2 Low Floor Rural Duty Bus Specifications (3032)

Appendix A-3: Low Floor Rural Duty (35'40').........................................................................................141

160Appendix B: Visual Inspection and Road Test Forms

164Appendix C, References

166Appendix D, Abbreviation and Acronyms

SECTION 1: NOTICE OF INVITATION FOR BIDS

NR 1. Purpose of the Procurement and Period of Performance

The purpose of this procurement is to establish a bid for standard floor and low floor heavy duty buses designed for rural service. The base order buses shall be available in a CNG configuration but the bid shall also contain option pricing for a diesel configuration. The Morongo Basin Transit Authority (MBTA or Agency) a member of the California Association for Coordinated Transportation (CalACT) is the lead agency for the solicitation. Following contract award, CalACT members shall be eligible to purchase from the resulting contract. In addition, CalACT shall provide all contract administration activities. However, the resulting Contract may only be modified or amended by written action of MBTA.

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