web viewcivil service commission ______________________________________________ notice of meeting....

CIVIL SERVICE COMMISSION______________________________________________

NOTICE OF MEETING

Notice is hereby given that the Salt Lake City Civil Service Commission will hold a meeting at 4:00 p.m. on Thursday, March 12, 2015

at 451 South State Street, Room 118, Salt Lake City, Utah

AGENDA

1. Approve minutes from February 19, 2015 regular meeting2. Request for language addition to Civil Services Rules and Regulations3. Finalize and sign the Chree Martin Decision4. Police Department Personnel Change for January 2015 – March 20155. Request to Approve the Beer Decoy Eligibility Register for one year6. Request to Approve the Victim Advocate Eligibility Register for one year7. Elect a new Chairperson8. Approval of Fire Captain Promotional Process9. Approval of Public Safety Technology Systems Coordinator Process

The Commission may vote to close the proceedings at any time to discuss matters confidential in nature. People with disabilities may make requests for reasonable accommodations no later than 48 hours in advance in order to attend this regular meeting of the Civil Service Commission. Accommodations may include alternate formats, interpreters and other auxiliary aids. This is an accessible facility. For questions, requests or additional information, please contact Patty Baker at (801) 535-7900; TDD (801) 535-7218.

Notice Posted: March 11, 2015 by Patty Baker3rd Floor, City & County Building, 451 South State Street, Salt Lake City, Utah

and The Utah Public Notice website: http://PMN.Utah.Gov

http://PMN.Utah.Gov/

CIVIL SERVICE COMMISSIONThursday, March 12, 2015 4:00 p.m.

Agenda Item #1 Submitted by: Patty Baker

For Information Only For Discussion Action Needed Materials Attached

Issue/Item:

Explanation:

Action Requested:

Minutes from February 19, 2015 regular meeting

Request to approve minutes from the February 19, 2015 meeting.

Approve minutes

Minutes from the regularly scheduled meeting held on February 19, 2015 at 2:30 p.m. in room 118 of the City & County Building, 451 South State Street, Salt Lake City, Utah.

Commission members present:Tina Hose Commission ChairJulio Garcia CommissionerElena Dicus CommissionerPatty Baker SecretaryBryan Scott Legal Counsel for Commission

Others present:Candace Roberts HR Consultant PoliceJennifer Sykes HR Consultant FireRusty McMicken Fire Krista Dunn Fire

Approve Minutes from December 18, 2014 regular meeting with changes:On a motion from Commissioner Dicus and seconded by Commissioner Hose the December 18, 2014 minutes where approved with changes made.

Approve minutes from January 15, 2015 regular meeting with changes:On a motion from Commissioner Garcia and seconded by Commissioner Hose the January 15, 2015 minutes were approved with changes.

Propose a new monthly meeting date/time:Commissioner Dicus would like to propose a new monthly meeting date and/or time. On a motion from Commissioner Dicus and seconded by Commissioner Garcia the monthly Civil Service Meeting time has been changed to 4:00 p.m. on the third Thursday of each month.

Approve the Minutes from the February 13, 2015 Conference Call with Changes:On a motion from Commissioner Garcia and seconded by Commissioner Hose the minutes from the February 13, 2015 Conference Call were approved with the following changes.

The Original Police Officer list from January 2015 meeting: 16 total applicants. 2 American/Alaskan Indian Males, 2Hispanic/Latino Males and 12 Caucasian Males. Update Police Officer list from the Conference Call in February 2015: 15 total applicants, 3 American/Alaskan Indian Males, 1 Hispanic/ Latino Males, and 11 Caucasian males.

The Diversity information for the Fire Department is as follows: Approximately 4 white males removed from the list in August based on either failing or for failure to attend the CPAT. So, 5 white males and 1 female have been removed from the list so far.

Left on the firefighter list for 2014-2016 are 3 females; 1 Black/African American; 5 Hispanics; 6 Asian/Pacific Islander; and 1 Native American.

Approval of the removal of names from the 2014-2016 Firefighter/Paramedic Lists:IIey Copeland asked to have his name removed from the Firefighter and the Firefighter/Paramedic Lists and Jacob Evans asked to have his name removed from the Firefighter list. On a motion from Commissioner Dicus and seconded by Commissioner Garcia the removals were approved.

Fire Department Personnel changes:Information Only.New Hire2/9/2015 Nicole Carrell Office Facilitator I

Promotions2/1/2015 Sarah Bohe Office Facilitator I

Retired12/31/2014 David Johnson Firefighter 39 years of service1/31/2015 David Fry Firefighter 25 years of service1/31/2015 Jim Galusha Fire Captain 35 years of service

Separation from Employment12/5/2014 Douglas McKinney Firefighter

Approval of Financial & Administrative Services Manager Process:The Fire Department is seeking to create an eligibility register for a one year period. On a motion by Commissioner Garcia and seconded by Commissioner Dicus the Financial & Administrative Service Manager Process was approved for a one year process.

SALT LAKE CITY FIRE DEPARTMENT Financial & Administrative Services Manager

I. SUMMARY:

Under direction of a Chief or Department Director, incumbent directs and administers all finance and accounting systems, reporting and financial programs, including budget preparation, financial analysis and cost accounting for a small to medium-sized department. May also be responsible for oversight and coordination of other administrative functions such as: grants & contract administration; inventory & asset management; auditing; purchasing; oversight of payroll & human resource-related issues and other administrative activities.

This is a senior management position requiring critical decision making skills and responsibilities necessary to inform, advise, and assist executive leaders and elected officials with policy and financial decision-making.

II. ELIGIBILITY REQUIREMENTS:

Qualified applicants must meet the following minimum eligibility requirements:

1. Graduation from an accredited four-year college or university with a Bachelor’s Degree in Accounting or Finance, or a directly related field plus eight or more years of progressively responsible and comprehensive professional experience in accounting/financial management. A Master’s degree level of education or professional certification (e.g. Certified Public Accountant) may be required at this level. Experience and education may be substituted, one for the other on a year-for-year basis with the exception of the supervisory requirement.

2. Knowledge of finance and accounting theory, including generally accepted accounting principles. Ability to perform complex statistical analysis and research methods used in budgeting, forecasting, financial analysis and financial modeling.

3. May require knowledge of the specific laws, ordinances and regulations governing financial operation of the City and experience in municipal accounting/auditing.

4. Basic typing skills and advanced knowledge of personal computer operation, including proficiency with office software applications such as MS Word and Excel and accounting programs.

5. Ability to communicate effectively with others, both orally and in writing.

6. Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.

III. APPLICATION PROCESS:

To apply for this position, interested candidates must complete an online application on the City’s website at www.slcgov.com/jobs. If a candidate does not have computer access, he/she may go to SLC Human Resources located in the City and County Building at 451 South State Street, Suite 115, Salt Lake City, for assistance. Applications turned in after the designated deadline will not be accepted.

IV. ACCOMODATIONS:

Candidates may request reasonable disability-based accommodation for any part of the selection process. Requests accompanied by medical documentation must be submitted to Jennifer Sykes at least ten (10) business days prior to the selection process date.

V. SELECTION PROCESS:

Interview 100%This will be a panel interview comprised of behaviorally based questions. The Interview will measure the candidate’s interpersonal skills, planning and organizing, problem solving, experience and knowledge, teamwork, written communication skills, and verbal communication skills.

http://www.slcgov.com/jobs

VI. METHOD OF SCORING AND RANKING:

An applicant’s final score will be obtained by adding the numerically scored portions of the selection process. Each behavior dimension will be rated separately on a 1-5 rating scale with 1 being the lowest and 5 being the highest. Scores will be totaled from the “raw” ratings, weighted appropriately, and converted to a percentage.

In addition, a preference eligible veteran or preference eligible spouse shall receive additional points consistent with Utah law.

VII. SELECTION PROCESS TIMELINE:

Process to Civil Service for Approval: February 19, 2015Application Period: February 20 – March 6, 2015Application Deadline March 6, 2015Selection Process TBAList to Civil Service for Approval TBA

VIII. GENERAL INFORMATION:

Questions regarding the process may be directed to HR Consultant, Jennifer Sykes (801-799-4109).

Request to Approve the Hourly Technician I Eligibility Register for one year: The police department recently finished the testing process for this position. The list is below for your review.

Salt Lake City Police DepartmentHOURLY OFFICE TECHNICIAN I

ELIGIBILITY REGISTER(Valid from February 19, 2015 – February 18, 2016)

Rank Name1 Kristy Martin2 Jessica Wilson

On a motion from Commissioner Dicus and seconded by Commissioner Garcia the Hourly Technician I Eligibility Register was approved for a one year period.

Request to Approve the Removal of Name from the Office Technician I Hourly Eligibility Register : The below candidate failed to respond to a notice of the department or Commission within five (5) business days.

Christianna Johnson (#1)

On a motion from Commissioner Dicus and seconded by Commissioner Garcia the removal of Christianna Johnson was approved.

Police Department Personnel Changes for January 2015 – February 2015:Information Only.

A list of the police department’s personnel changes are below for your review.

Retirements:01/15/2015 Charles Stonebrook Accountant II *12 years of service 01/16/2015 Scott White Police Lieutenant * 24 years of service

Promotions:01/04/2015 John Beener Police Lieutenant01/04/2015 Scott Stuck Police Sergeant

Resignation:01/02/2015 Darryl Hicks Police Specialist Hourly

New Hires:02/02/2015 Robert Brian Bridge Police Specialist Hourly02/02/2015 David Lewis Police Specialist Hourly02/02/2015 James Prior Police Specialist Hourly

Meeting adjourned.

___________________________________________ _______________________________________Commission Chair Commission Secretary




Issue/Item:

Explanation:

Action Requested:

Request for language addition to the Civil Service Rules and Regulations

The Commission is requesting that language be added to the Civil Service Rules and Regulations that outlines whether at-will (defining this as probationary, temporary, grant-funded, regular part-time, hourly, etc.) employees in the City who are subject to the Civil Service system have any appeal rights.

Jonathan Pappasideris will be able to draft some language for the April 2015 meeting.

Discussion to be held during April’s meeting.




Issue/Item:

Explanation:

Action Requested:

Chree Martin Appeal

Finalize and sign the Decision and Order Regarding Lack of Jurisdiction Over the Appeal of Ms. Martin’s Termination

Sign Decision


Agenda Item #4 Submitted by: Candace Roberts


Issue/Item:

Explanation:

Action Requested:

Police Department Personnel Change for January 2015 – March 2015

A list of the police department’s personnel changes are below for your review.

Retirement:01/30/2015 Carolynne Waagen Accountant I 30 years of service

Resignation:03/01/2015 Lindsay Droz Police Officer

Information item only




Issue/Item:

Explanation:

Action Requested:

Request to Approve the Beer Decoy Eligibility Register for one year

The police department recently finished process for this position.

Approve the Beer Decoy Eligibility Register for one year

Salt Lake City Police DepartmentBEER DECOY

ELIGIBILITY REGISTER

(Valid from March 12, 2015 – March 11, 2016)

Rank First Name Last Name1 Chris Flitton2 Dalin Bankhead3 Kaitlin Conley4 Hannah Eaton5 Amanda Trujillo6 Preston Napier7 Hannah Leon8 Juan Lee9 Tesfaalem Mehari

10 Rico Vigil11 Julianna Widdison12 Kyle Neuberger13 Jenny Whitecar14 Alicia Bellazetin15 TJ Salazar16 Olyvia Burbidge




Issue/Item:

Explanation:

Action Requested:

Request to Approve the Victim Advocate Eligibility Register for one year

The police department recently finished process for this position. The list will be presented at the meeting.

Approve the Victim Advocate Eligibility Register for one year.

Salt Lake City Police DepartmentVICTIM ADVOCATE

ELIGIBILITY REGISTER(Valid from March 12, 2015 – March 11, 2016)

Rank Name

1 Joseph Custer2 Jessica Kelly3 Larraine Etter4 Tara Jones5 Kevin Claunch6 Nora Goeckeritz7 Ruth (Suzy) Lee8 Elizabeth Estes9 Lisa Fox

10 Melissa VanUnnik11 Michael Reid

12Sebastian Sturdevant




Issue/Item:

Explanation:

Action Requested:

Election of a new Chairperson

The Commission rotates Chairs every four months. It is time to elect a new Chairperson

Elect a new Chairperson


Agenda Item #8 Submitted by: Jennifer Sykes


Issue/Item:

Explanation:

Action Requested:

Approval of Fire Captain Promotional Process

The current eligibility register expires May 19, 2015. The Fire Department is seeking to create an eligibility register for a period of two years.

Please approve the attached selection process.

SALT LAKE CITY FIRE DEPARTMENTFire Captain Promotional Process

2015

I. Purpose:This memorandum proposes an internal promotional process, application process, and schedule of events to establish the eligibility register for the Fire Captain position.

II. Eligibility:Must be a journey level Firefighter with EMT certification in the Salt Lake City Fire Department with a minimum of ten (10) years of service prior to the application deadline of April 17, 2015. If a firefighter has an Associate Degree (or higher degree) from an accredited college or university, he or she may test for promotion after completion of nine (9) years of service as a firefighter with the Fire Department.

Must have successfully completed Utah State Certification of Fire Officer I or have a Fire Science Degree, Associate’s Degree in Emergency Services, or Bachelor’s Degree in Emergency Services Administration from an accredited college or university prior to the application deadline.

III. Application:Applications will be provided and will be available Monday through Friday from 9:00 a.m. to 4:00 p.m. beginning March 16, 2015. Candidates may pick up the application from Mia Chase or Jennifer Sykes in the Public Safety Building on the 4th floor.

When an applicant receives the application, he or she will also select a day/time slot in which to complete the Management Exercise. Preferences of day/time slots for this exercise will be given to those registering the earliest. Applications must be completed and returned to Jennifer Sykes in Human Resources or Mia Chase in Fire Department Administration, no later than April 17, 2015 at 4:00 p.m.

IV. Reasonable Accommodations:Candidates may request a reasonable disability-based accommodation for any part of the examination process. Requests accompanied by medical documentation must be submitted to the Fire Department HR Representative at least ten (10) business days prior to the examination date.

V. Process:Phase I Written Examination and Management ExerciseThe combined scores from the Written Examination and a Management Exercise will serve as a “cut-off” instrument to identify the candidates that will advance to the next phase of the process. This “combined score” will exclude low-scoring applicants from participating in Phase II of the promotional process.

The Department anticipates approximately 20 candidates will be eligible to advance to Phase II of the process. The cut-off or “pass rate” will be determined by the above mentioned combined score. The department will consider natural breaks and department need in determining the exact number. Those candidates successfully achieving the “pass rate” will advance to Phase II of the promotional process.

In addition, the scores from both the Written Examination and the Management Exercise will be included in the successful candidate’s overall score.

Written Examination 15%The Written Examination has been scheduled for April 20, 2014 (Public Safety Building, 1st Floor Community Rooms at 10:00 AM). The examination is anticipated to last two to three hours. Reasonable accommodations will be made for individuals with disabilities as necessary. Requests for accommodations must be made to Human Resources at least one week prior to the examination date. Information regarding accommodations will be provided to the Commission as necessary.

The Written Examination will be derived from the following resources:

Fire Officer Principles and Practice (2006) IAFC and NFPA, Chapters 1-18 Fire Engineering’s Handbook for FF I&II (2009) Fire Engineering, Chapters

7,12,13,14,16,17,19,20,27,31 Incident Command System for the Salt Lake City Fire Department (2005, including

February 2013 Revision) Salt Lake City Fire Department Policies, Procedures, and Guidelines (All Categories) Local 1645 Memorandum of Understanding (6/24/12 – 6/20/15) Salt Lake City Personnel Policy and Procedures, Section 3 Personnel Services Civil Service Rules and Regulations (August 2012)

The Written Examination will measure the following behavior dimension: Administrative/Technical Competency

Management Exercise 15%All candidates participating in the Written Examination will be scheduled to participate in a Management Exercise. This exercise will be of the breadth and scope necessary for a successful Captain.

The Management Exercise will measure the following behavior dimensions: Management of Interpersonal Relations, Persuasiveness, and Oral Communication Skills

Examination and Exercise final scores will be sent via email to all department members on/before April 29, 2015. To preserve confidentiality, individuals will be only identified by a code number. Those advancing to the next testing phase will receive further process instructions. Phase II Assessment CenterPhase II of the process will consist of an Executive Interview, a Tactical Management Exercise, a Management Exercise, a Written Exercise, and Seniority. All rating panels will consist of at least three raters. Assessors will receive training prior to the assessment center.

Resume 5%Candidates will be required to provide a resume to the Interview panel members. There will be an established format, and documents outside the specified format will not be accepted. No cover letters will be permitted. The resume format will be available when the candidate picks up his/her application form.

The resume will measure the following behavior dimensions: Personal/Professional Development and Written Communication Skills

Interview 20%This will be a facilitated panel interview comprised of behaviorally based questions. The rating will be a “1 to 5” point anchored scale measured against specific performance dimensions.

The Executive Interview will measure the following behavior dimensions: Leadership, Commitment to Organizational Values, Management of Interpersonal Relations, Problem Analysis and Decision Making, and Oral Communication Skills

Tactical Management Exercise 20%This is a simulated practical exercise testing incident command and tactical knowledge. The exercise will be of the breadth and scope necessary for a successful Captain.

The Tactical Management Exercise will measure the following behavior dimensions: Administrative/Technical Competency, Planning and Organizing, Problem Analysis and Decision Making, and Oral Communication Skills

Management Exercise 15%The Management Exercise will be an exercise involving a complex Captains-level issue.

The Management Exercise will measure the following behavior dimensions: Management of Interpersonal Relations, Planning and Organizing, and Problem Analysis and Decision Making

In Box/Written Exercise 5%Candidates will utilize a computer to demonstrate his/her writing and computer skills.

The In Box/Written Exercise will measure the following behavior dimensions: Problem Analysis and Decision Making, Administrative/Technical Competency, and Written Communication Skills

Seniority 5%In accordance with established practice, seniority will be calculated at .25 for every year of service up to a maximum of 5.0 points, and will be factored into the total score upon completion of the entire process.

VI. Scoring for the Assessment Center & the Executive Interview:Each dimension will be rated separately on a 1–to-5 scale with 1 being the lowest and 5 being the highest. Ratings may also include a checklist of total points possible. Scores will be totaled from the "raw" ratings, weighted appropriately, and converted to a percentage.

VII. Rater Training:Raters for all phases of the process will receive comprehensive training and practice prior to conducting any official rating.

VIII. Candidate Orientation:

A Candidate Orientation will be held prior to Phase II of the promotional selection process. The purpose of the orientation is to provide the candidates with an overview and understanding of the assessment center.

IX. Feedback:After completing the process, candidates will be provided an opportunity to examine their results, including rating sheets and rater comments.

X. Proposed Schedule of Events:Process to Civil Service for Approval March 12, 2015Announcement March 16, 2015 Announcement Period Ends April 17, 2015Written Examination April 20, 2015Management Exercise April 22-24, 2015Phase I Scores Posted April 29, 2015Candidate Orientation May 4, 2015Phase II Exercises May 6-8, 2015List to Civil Service May 21, 2015

XI. General Information:Questions regarding the process may be directed to HR Consultant Jennifer Sykes (801-799-4109).


Agenda Item #9 Submitted by: Jennifer Sykes


Issue/Item:

Explanation:

Action Requested:

Approval of Public Safety Technology Systems Coordinator Process

The Fire Department is seeking to create an eligibility register for a period of one year .

Please approve the attached selection process.

SALT LAKE CITY FIRE DEPARTMENT Public Safety Technology Systems Coordinator

I. SUMMARY:

Under the direction of a Police Deputy Chief or the Fire Technology Manager, coordinates the implementation, operation and maintenance of police or fire technology systems, programs, and equipment including, mobile data computers and networking devices, radio modems, portable radios, pagers, mobile phones, 911 phone equipment and related software. This is a highly skilled position requiring technical and operational abilities.

II. ELIGIBILITY REQUIREMENTS:

Qualified applicants must meet the following minimum eligibility requirements:

1. Graduation from an accredited college or university with a bachelor’s degree in Computer Science, Electronics or other closely related field with one (1) year paid experience providing technical support. Education and experience may be substituted on a year-for-year basis.

2. Proficiency with computers and computer software used to collect and tabulate data. Ability to train staff in the use and application of various software programs.

3. Ability to communicate effectively, both orally and in writing with police or fire department personnel and individuals from diverse agencies and backgrounds.

III. APPLICATION PROCESS:

To apply for this position, interested candidates must complete an online application on the City’s website at www.slcgov.com/jobs. If a candidate does not have computer access, he/she may go to SLC Human Resources located in the City and County Building at 451 South State Street, Suite 115, Salt Lake City, for assistance. Applications turned in after the designated deadline will not be accepted.

IV. ACCOMODATIONS:

Candidates may request reasonable disability-based accommodation for any part of the selection process. Requests accompanied by medical documentation must be submitted to Jennifer Sykes at least ten (10) business days prior to the selection process date.

V. SELECTION PROCESS:

Interview 100%This will be a panel interview comprised of behaviorally based questions. The Interview will measure the candidate’s experience and knowledge, technical competency, interpersonal skills, planning and organizing, problem solving, teamwork, written communication skills, and verbal communication skills.

http://www.slcgov.com/jobs

VI. METHOD OF SCORING AND RANKING:

An applicant’s final score will be obtained by adding the numerically scored portions of the selection process. Each behavior dimension will be rated separately on a 1-5 rating scale with 1 being the lowest and 5 being the highest. Scores will be totaled from the “raw” ratings, weighted appropriately, and converted to a percentage.

In addition, a preference eligible veteran or preference eligible spouse shall receive additional points consistent with Utah law.

VII. SELECTION PROCESS TIMELINE:

Process to Civil Service for Approval: March 12, 2015Application Period: 2 weeks (TBA)Application Deadline TBASelection Process TBAList to Civil Service for Approval TBA

VIII. GENERAL INFORMATION:

Questions regarding the process may be directed to HR Consultant, Jennifer Sykes (801-799-4109).

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