Instructions for the Open PO Report

Role needed for Report AP Display AllPurpose of the Report This report will display all purchase orders

(by line item) that have not been confirmed in SRM (including partial receipts), which is equivalent to all outstanding commitments. This report is closely related to T-code ME23N, which is where users can see details for the orders found on this report.

What to do with this information The Business Offices should review this information and follow up on orders that have not been confirmed in SRM. If an item has been physically received by the department, the Receiver should confirm the item in SRM.

Exception Guy Brown (1521), University Stores, Printing Services orders are excluded from this report by default because they do not need to be received. This is the case with any vendor with a 2-way match (doesn’t need to be received.

Who to call for help For assistance with vendor issues, please contact the Purchasing Services Helpdesk:(765) 494-7279 or pshelpdesk@purdue.edu

Select Home=>Launcher=>Finance

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Enter T-code for Open Purchase Order Summary: zfir_srm_open_po_sum and select the green check button.

You can search any of the fields displayed. Click in the field and select the gray circle to the right to see a dropdown list of all possible options.

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Press Enter after entering the “Business area” to display the next level of the Funds Center. Then select the Green check button.

Cost/Funds Center numbering convention:

XX XX XXX XXX

Business Area College/School/Major Unit

Department Sub-Department/Project

Example: 401180010040 = Business Area WL11 = College of Agriculture800 = Department of Food Science100 = Whistler Center for Carbohydrate Research

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This report can be modified by filtering on any of the headings, changing the layout for personal preference, or by exporting it to Excel.

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