using the aalas learning library nicole duffee, dvm, phd director, education & scientific...
TRANSCRIPT
Using the AALAS Learning LibraryUsing the AALAS Learning Library
Nicole Duffee, DVM, PhDNicole Duffee, DVM, PhDDirector, Education & Scientific AffairsDirector, Education & Scientific AffairsAmerican Association for Laboratory ScienceAmerican Association for Laboratory ScienceMemphis, TNMemphis, TN
Presentation ObjectivesPresentation Objectives
• Consolidation with VA’s Research TrainingConsolidation with VA’s Research Training
• Structure of the ALL for GroupsStructure of the ALL for Groups
• Functions, Responsibilities, Management Tools Functions, Responsibilities, Management Tools for a Group Coordinatorfor a Group Coordinator
• Common Issues for Group CoordinatorsCommon Issues for Group Coordinators
• Data Services: Custom Courses and Automated Data Services: Custom Courses and Automated Data HandlingData Handling
• Integrating the ALL in Your Training Program.Integrating the ALL in Your Training Program.
A Learning A Learning Management SystemManagement System
• Courses (text, images, video)Courses (text, images, video)• Training documentationTraining documentation• User management toolsUser management tools• Authoring interface (point & click)Authoring interface (point & click)• Custom coursesCustom courses• Automated data servicesAutomated data services
www.aalaslearninglibrary.orgwww.aalaslearninglibrary.org
ALL SupportALL Support
User support User support
(phone, email):(phone, email):−Pam GrabeelPam Grabeel−Brenda JohnsonBrenda Johnson−Nicole DuffeeNicole Duffee−Alicia BellowAlicia Bellow
VA staff programmerVA staff programmer−Stephanie ManuelStephanie Manuel
Also: Genevieve FridlandAlso: Genevieve Fridland
ALL SupportALL Support
• Oversight by Online Learning CommitteeOversight by Online Learning Committee
• Course development by member experts Course development by member experts and staffand staff
• Course updates regularlyCourse updates regularly−Submitted commentsSubmitted comments−3-year review cycle3-year review cycle
Stacy Pritt, ChairStacy Pritt, Chair Martha Rooks, Vice ChairMartha Rooks, Vice Chair
Mark ButlerMark Butler Larry CapitiniLarry Capitini
Linda FultonLinda Fulton Jan Parker-ThornburgJan Parker-Thornburg
Paula Samalonis-CliffordPaula Samalonis-Clifford
VA-AALAS AgreementsVA-AALAS Agreements
• October 2002October 2002−Original VA-AALAS CRADAOriginal VA-AALAS CRADA−ALL is born, based on RT system.ALL is born, based on RT system.
• December 2006December 2006−Modifies and extends CRADA to 2012.Modifies and extends CRADA to 2012.
Integration of RT and ALLIntegration of RT and ALL
Calendar of EventsCalendar of Events
FebFeb Emails sent to RT usersEmails sent to RT users
March 12March 12 Letter & info packet to RT usersLetter & info packet to RT users
March-AprilMarch-April RT Admins needs (questionnaire)RT Admins needs (questionnaire)
May 14May 14 Transfer RT courses & data to ALL; Transfer RT courses & data to ALL; RT website closesRT website closes
May 1-Sept 1May 1-Sept 1 RT Users access ALL at no chargeRT Users access ALL at no charge
May 16-June 7May 16-June 7 Web Training of RT AdminsWeb Training of RT Admins
Sept 14Sept 14 RT invoiced to continue accessRT invoiced to continue access
RT-Transition HighlightsRT-Transition Highlights
Initial number ALL groups:Initial number ALL groups: 131131
RT institutions transitioned to ALL:RT institutions transitioned to ALL: 265265
TOTALTOTAL 396396
Updates in the ALLUpdates in the ALL
• New coding for data merge & new featuresNew coding for data merge & new features• Database and server tune-upsDatabase and server tune-ups
Curricula of RT and ALLCurricula of RT and ALL
• ResearchTraining.OrgResearchTraining.Org−VA public coursesVA public courses−Custom coursesCustom courses
• AALAS Learning LibraryAALAS Learning Library
−All VA public coursesAll VA public courses
−AALAS biomethodologyAALAS biomethodology
−Custom coursesCustom courses
Courses appropriate for Courses appropriate for students, technicians, students, technicians, investigators, IACUCs, investigators, IACUCs,
animal technicians, animal technicians, facility supervisors & facility supervisors &
managersmanagers
Minimum compliance Minimum compliance trainingtraining
Course Topics OrganizedCourse Topics Organizedby by TracksTracks
Courses appropriate for Courses appropriate for students, technicians, students, technicians, investigators, IACUCs, investigators, IACUCs,
animal technicians, animal technicians, facility supervisors & facility supervisors &
managersmanagers
Example CoursesExample Courses
• Working with the Laboratory MouseWorking with the Laboratory MouseVideos and detailed descriptions of proceduresVideos and detailed descriptions of procedures
• Mouse Breeding Colony Management Mouse Breeding Colony Management • Genetically Engineered Mice: Historical/Phenotype Genetically Engineered Mice: Historical/Phenotype
Evaluation/Transgenesis & Conditional Control Evaluation/Transgenesis & Conditional Control • Aseptic Technique for Rodent Survival Surgery Aseptic Technique for Rodent Survival Surgery • Inhalation Anesthesia Systems for Rodents Inhalation Anesthesia Systems for Rodents
Plus AALAS updates of the VA public courses, e.g.,Plus AALAS updates of the VA public courses, e.g.,• Introduction to Mice Introduction to Mice • Post-Procedure Care of Mice and Rats in Research: Post-Procedure Care of Mice and Rats in Research:
Minimizing Pain and DistressMinimizing Pain and Distress
ForFor
Mouse Users
Mouse Users
Group TracksGroup TracksA Navigational Tool for CoursesA Navigational Tool for Courses
• GC creates & names group tracks and GC creates & names group tracks and assigns any courses (AALAS or custom)assigns any courses (AALAS or custom)
• GC may suppress AALAS tracks.GC may suppress AALAS tracks.• Change these settings at any time.Change these settings at any time.• No limit on number of group tracks.No limit on number of group tracks.
Example Track:
Example Track:
Mouse Users
Mouse Users
Group TracksGroup Tracks
Tour of the ALLTour of the ALL
1.1. Log in as a group memberLog in as a group member• No “coordinator” privilegesNo “coordinator” privileges
2.2. View Options - Personal Access PageView Options - Personal Access Page• Tools for individual userTools for individual user
3.3. View Course MaterialView Course Material• TracksTracks• CoursesCourses• ExamsExams
Course Access & Course Access & Documentation UtilityDocumentation Utility
• Account-based modelAccount-based model−Developed to accommodate:Developed to accommodate:
• Individual usersIndividual users• AALAS BranchesAALAS Branches• InstitutionsInstitutions• Membership relationships: Membership relationships:
(individual, institution, & (individual, institution, & vendor)vendor)
• Organizations enroll as a Organizations enroll as a GROUPGROUP• The group admin = The group admin = GROUP COORDINATORGROUP COORDINATOR• Users in a group = Users in a group = MEMBERSMEMBERS
AccountsAccountsHow They WorkHow They Work
• An account must be assigned to a group An account must be assigned to a group member.member.
• An account gives the member a year’s access An account gives the member a year’s access to all courses for a year (until expiration/ to all courses for a year (until expiration/ anniversary date).anniversary date).
• An account is needed for training An account is needed for training documentation.documentation.
• An account is not needed for FREE courses; An account is not needed for FREE courses; but an account will cause the transcript to be but an account will cause the transcript to be updated for this course activity.updated for this course activity.
AccountsAccountsManaging AccountsManaging Accounts
• Accounts are purchased in packs suitable for Accounts are purchased in packs suitable for institutions of any size.institutions of any size.
• All accounts expire together on the All accounts expire together on the anniversary date.anniversary date.
• Renewal email notices sent 90, 30, & -1 day Renewal email notices sent 90, 30, & -1 day to Group Coordinator.to Group Coordinator.
• New accounts may be purchased prior to New accounts may be purchased prior to expiration to avoid access interruption.expiration to avoid access interruption.
• Following activation (upon anniversary date), Following activation (upon anniversary date), accounts must be assigned to users to give accounts must be assigned to users to give access.access.
Managing Accounts for UsersManaging Accounts for Users
• If your group member has an account, but has If your group member has an account, but has NOTNOT used it (entering a course or an exam), you used it (entering a course or an exam), you can reassign the account to another person.can reassign the account to another person.
• Once a group member Once a group member HASHAS used an account, it is used an account, it is committed to this person.committed to this person.
• If you detach the member from your group, then If you detach the member from your group, then the account goes with him (until it expires).the account goes with him (until it expires).
• Accounts are needed for new training needs Accounts are needed for new training needs ONLY. You do NOT need accounts for people who ONLY. You do NOT need accounts for people who previously completed training and whose records previously completed training and whose records are stored in your group.are stored in your group.
Annual Annual Account FeesAccount Fees
The Group CoordinatorThe Group CoordinatorOne per GroupOne per Group
• Manages ALL accounts and personnel access Manages ALL accounts and personnel access at institution.at institution.
• Is the first line of help to personnel.Is the first line of help to personnel.• Has authority to:Has authority to:
− Purchase accountsPurchase accounts− Manage user populationManage user population− Give users access (account assignment)Give users access (account assignment)− View training dataView training data− Manage/create curriculaManage/create curricula− Transfer authorities to another userTransfer authorities to another user
User Enrollment ToolsUser Enrollment Tools
Manual EnrollmentManual Enrollment− GC adds personnel (inputs FN/LN).GC adds personnel (inputs FN/LN).− ALL generates user un/pw.ALL generates user un/pw.− GC assigns account.GC assigns account.− GC contacts user & distributes un/pw.GC contacts user & distributes un/pw.
Automatic Enrollment (Access Code)Automatic Enrollment (Access Code)− GC has edit control over an access code.GC has edit control over an access code.− Personnel self-enroll via access code.Personnel self-enroll via access code.− Emails to GC and personnel notify status.Emails to GC and personnel notify status.− GC has options for low/high security.GC has options for low/high security.
– Low: Immediate access on self-enrollment.Low: Immediate access on self-enrollment.– High: Wait-listed until approved by GC.High: Wait-listed until approved by GC.
Long-Term ManagementLong-Term Management of Group Members of Group Members
• When group members have completed their training, When group members have completed their training, their records remain in their group until the Group their records remain in their group until the Group Coordinator deletes them.Coordinator deletes them.
• The Group Coordinator controls The Group Coordinator controls whowho remains in the remains in the group.group.
• Detach Member: Removes members from group. Detach Member: Removes members from group. − Individuals with data become individual enrollees.Individuals with data become individual enrollees.− Individuals with no data are deleted.Individuals with no data are deleted.
(one-way trip, please.)(one-way trip, please.)
DocumentationDocumentation
TranscriptsTranscripts− For individualsFor individuals− For whole groupFor whole group− Reports per courseReports per course
Exam CertificatesExam Certificates− Exam passedExam passed
Continuing Education Units CertificatesContinuing Education Units Certificates− Course completed & exam passedCourse completed & exam passed− For the AALAS Technician Registry and CMAR For the AALAS Technician Registry and CMAR
recertificationrecertification
Transcript DataTranscript Data
Transcript DataTranscript Data
Transcript DataTranscript Data
Spreadsheet for ExcelSpreadsheet for Excel
more columnsmore columns
Transcript DataTranscript Data
• Up-to-date browser versionUp-to-date browser version• Columns customizableColumns customizable
Tour of the ALLTour of the ALL
1.1. We will log in as a group coordinator.We will log in as a group coordinator.
2.2. View management tools.View management tools.
a.a. Users (Add, Access Code, Detach)Users (Add, Access Code, Detach)b.b. Accounts (Assign)Accounts (Assign)c.c. Custom Tracks (Create, Modify)Custom Tracks (Create, Modify)d.d. Course and Exam ViewsCourse and Exam Viewse.e. Custom Courses (Copy, Create)Custom Courses (Copy, Create)f.f. Training Records (View, Report)Training Records (View, Report)g.g. Transfer GC PrivilegeTransfer GC Privilege
Group Group CoordinatorCoordinator
In your group, a user logged in and took a In your group, a user logged in and took a course and passed an exam, but these did course and passed an exam, but these did not show up on his transcript.not show up on his transcript.
ChallengeChallenge
ProblemProblem
SolutionSolution
• The group member does NOT have an account. The group member does NOT have an account. • He took a free course (no account required).He took a free course (no account required).• Assign an account and the course/exam will be Assign an account and the course/exam will be
recovered.recovered.
Group Group CoordinatorCoordinator
The Group Coordinator renewed accounts and The Group Coordinator renewed accounts and now no one in the group has access to now no one in the group has access to courses.courses.
ChallengeChallenge
ProblemProblem
SolutionSolution
• Accounts WERE purchased, but they were NOT Accounts WERE purchased, but they were NOT assigned to users.assigned to users.
• The ALL does not presume who in your group The ALL does not presume who in your group should get accounts.should get accounts.
• The GC controls The GC controls WHOWHO has access to training. has access to training.
Custom CoursesCustom CoursesData ServicesData Services
OptionsOptions−Copy and modify AALAS-updated VA courses.Copy and modify AALAS-updated VA courses.−Create your own courses.Create your own courses.
FeaturesFeatures−Custom courses are accessed only by your Custom courses are accessed only by your
group.group.−The group (institution) has responsibility to The group (institution) has responsibility to
edit and update custom courses on the ALL.edit and update custom courses on the ALL.−AALAS hosts the courses for your institution AALAS hosts the courses for your institution
and provides you tools to integrate them on and provides you tools to integrate them on the ALL.the ALL.
Custom CoursesCustom Courses
Hosting Subscription Hosting Subscription − Must have active accounts in your group.Must have active accounts in your group.− Custom courses have same anniversary as Custom courses have same anniversary as
current accounts.current accounts.− A group member requires an account to A group member requires an account to
access your custom courses.access your custom courses.
Annual FeesAnnual Fees1-15 courses: $5001-15 courses: $50016-50 courses: $100016-50 courses: $1000
Purchase This Option Purchase This Option − At group enrollmentAt group enrollment− Any time during a subscriptionAny time during a subscription− At account renewalsAt account renewals
Group TracksGroup Tracks−Custom courses are assigned to a Custom courses are assigned to a
group track by GC.group track by GC.
Custom CoursesCustom Courses
(Must have (Must have >>1 group 1 group tracks for custom tracks for custom courses.)courses.)
Authorities for GCsAuthorities for GCswith Custom Courseswith Custom Courses
User AuthoritiesUser Authorities
• Personal AccessPersonal Access
• Group CoordinatorGroup Coordinator
• AuthorsAuthors
Privileges & SettingsPrivileges & Settings• GC assigns author GC assigns author
privilege to members.privilege to members.
• GC assigns custom GC assigns custom courses to group track.courses to group track.
Setting Up Custom CoursesSetting Up Custom Courses
Links on GC MenuLinks on GC Menu
• View Custom CoursesView Custom Courses
• Copy CoursesCopy Courses
• Manage Author PrivilegesManage Author Privileges
Copy Customizable Courses
Create a Custom CourseCreate a Custom Course
Option 1:Option 1:
AALAS-Updated VA CoursesAALAS-Updated VA Courses• Copy any customizable course up Copy any customizable course up
to the hosting limit for total to the hosting limit for total number of courses (by fee paid).number of courses (by fee paid).
Create a Custom CourseCreate a Custom Course
Option 2: Create a CourseOption 2: Create a Course
On GC MenuOn GC Menu• Click view courses.Click view courses.• Then click “Add Custom Courses”.Then click “Add Custom Courses”.• Additions allowed up to the hosting limit for total Additions allowed up to the hosting limit for total
number of courses (by fee paid).number of courses (by fee paid).
Assigning Author PrivilegesAssigning Author Privileges
Assign privileges to Assign privileges to group members:group members:
• EditEdit
• PreviewPreview
Displaying Custom CoursesDisplaying Custom Courses
Group TracksGroup Tracks
• Create as many group Create as many group tracks as needed.tracks as needed.
• Name them as you wish.Name them as you wish.
• Your custom courses Your custom courses MUSTMUST be assigned to a be assigned to a group track.group track.
• Assign AALAS courses to Assign AALAS courses to these tracks, if desired.these tracks, if desired.
Group TracksGroup Tracks
• Edit Group TracksEdit Group Tracks
• Link on GC MenuLink on GC Menu
Group TracksGroup Tracks
Edit Group TrackEdit Group Track
• Select Custom CoursesSelect Custom Courses
Mars University
MUMU
MU
Course StructureCourse Structure
• Everything organized in tables.Everything organized in tables.• Drill down from course to lesson to pages.Drill down from course to lesson to pages.• Image library per courseImage library per course
− FTP image filesFTP image files− Select images for coursesSelect images for courses
• Reference pagesReference pages− Optional course page opened from a linkOptional course page opened from a link− Used for supporting infoUsed for supporting info
• Question library per courseQuestion library per course− Question formats - multipleQuestion formats - multiple− Practice questions vs. Exam questionsPractice questions vs. Exam questions− Question poolQuestion pool
Course EditingCourse Editing
Point and ClickPoint and Click• Structuring the course, selecting optionsStructuring the course, selecting options
HTML CodingHTML Coding• Knowledge of basic commands needed for Knowledge of basic commands needed for
creating/modifying course contentcreating/modifying course content• 7 most common:7 most common:
<p> <br> <ol> <ul> <li> <em> <strong><p> <br> <ol> <ul> <li> <em> <strong>
ImagesImages• Please limit file size to 30KPlease limit file size to 30K
Course EditingCourse Editing
HTML CodingHTML Coding• Do Do NOT NOT use Word or other word processors to use Word or other word processors to
develop html coding.develop html coding.• These add miles of extraneous code that These add miles of extraneous code that
make it nearly impossible to edit content make it nearly impossible to edit content later.later.
• Best to use simple text editors, like Note Pad.Best to use simple text editors, like Note Pad.• Of the HTML editors: Dreamweaver creates Of the HTML editors: Dreamweaver creates
the cleanest code.the cleanest code.
For yourFor your
own sanity…
own sanity…
……you’ll thank
you’ll thank
me later.me later.
Tour of the ALLTour of the ALL
1.1. Log in as a Group Coordinator.Log in as a Group Coordinator.
2.2. Copy and create courses.Copy and create courses.
3.3. Assign authoring privileges.Assign authoring privileges.
4.4. Edit a course.Edit a course.• LessonsLessons• QuestionsQuestions• ExamExam
Automated Data ServicesAutomated Data Services
Single Sign-onSingle Sign-on− User logged in institutional portal and link User logged in institutional portal and link
brings him/her to ALL with login infobrings him/her to ALL with login info
Automatic DownloadsAutomatic Downloads− Your server connects to ALL (e.g., daily)Your server connects to ALL (e.g., daily)− Download data (updates or comprehensive)Download data (updates or comprehensive)
Annual FeesAnnual Fees− $200 (memb) / $400 (nonmemb)$200 (memb) / $400 (nonmemb)
• Help CenterHelp Center− Users GuidesUsers Guides− ““How-to” ProceduresHow-to” Procedures
• Course CatalogCourse CatalogResou
rces
Resou
rces
Group Coordinators GuideGroup Coordinators Guide
Integrating the ALL in Your Integrating the ALL in Your Training ProgramTraining Program
• Orientation to research compliance issuesOrientation to research compliance issues• Pre-protocol trainingPre-protocol training• RetrainingRetraining
DiscussionDiscussion
Please contact us Please contact us if you need help.if you need help.
Nicole DuffeeNicole Duffee [email protected]@aalas.org
Pam GrabeelPam Grabeel [email protected]@aalas.org
Alicia BellowAlicia Bellow [email protected]@aalas.org
Brenda JohnsonBrenda [email protected]@aalas.org
AALAS Main Phone: 901-754-8620AALAS Main Phone: 901-754-8620
Thank you!Thank you!
www.aalaslearninglibrary.orgwww.aalaslearninglibrary.org