using simple logic to build forms built for students
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Using Simple Logic to Build Forms Built for Students. Jack Pence Wright State University. DISCLAIMER:. - PowerPoint PPT PresentationTRANSCRIPT
Using Simple Logic to Build Forms Built for Students
Jack PenceWright State University
DISCLAIMER:
This presentation is in no way the end all be all of building forms on Orgsync. This is just a presentation to help schools build forms using LOGIC to assist their students in event planning.
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Located in Dayton, Ohio.
Over 21,000 Students (Undergraduate and Graduate).
Large population of Commuter Students.
Average 215+/- Student Organizations on Campus a year.
A little about Wright State
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University Policy
All Student Organizations MUST register ALL events.
– Events are reviewed by the Office of Student Activities.
– Per University Insurance events are approved and denied
Based on the type of event, it could or could not be covered by our insurance
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University Policy
Risk Assessment of Student Organization Events (Point System).
– Low – Medium– High
Security and University Police are assigned based on the level of Risk.
Additional Insurance may have to be purchased.
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Wright State has had Orgsync for 5 years.
Orgsync to Register groups, submit forms, update rosters, Register Events.
Slowly getting students to “Drink the Orgsync Kool Aid”.
@
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Forms, Forms, Forms…
Our office created Forms for just about EVERYTHING….
All asked the same basic/general questions, got the same basic answers.
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The Orgsync epiphany
What if forms could be more than just “forms” with the help of LOGIC…?
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The Orgsync epiphany
• Reviewed every student organization event that was registered .
• Developed every possible type of event that Organizations can hold.
• Created specific questions for each event.
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The diversity of events gave an additional 60 questions to add to our event registration process…
The Form Paradigm Shift
Our office has shifted:
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Information Gatherer
A guide for students
FORMS
Using Logic
• Created basic “yes” and “no” questions to filter out information.
• Added specific questions and pages according to the event.
• Provide “file” links to departmental documents.
• Built in notification to other campus departments to inform them of the event.
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Using Logic
Our office gets to asks the questions up front to aid the student in their event planning.
– Their finances (Cost of event, where collected money goes, State/Federal Laws)
– Food (University Catering, Outside vendors, Grill Safety, Health Regulations)
– Alcohol Safety
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The Form
The Office of Student Activities Event Registration form:
• 23 Pages• 84 questions *Average number of questions students answer: 32
This form encompasses the range of most simple to most complex type of events.
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The Form
Based on the answers of student’s:
• Students don’t see questions that don’t pertain to their event.
• Students only see specific questions about the type of event they are hosting.
• Students are given policy and any extra documents that they need for their events.
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The Form
To Access the Form:• Students must create an event
from their Organization Portal.• Students fill out he basic event
information.• Students are prompted with The
Event Registration form.
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Wright State's Event Registration Form
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Questions?
Thoughts?
Other Practices?
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Thank you!
Jack R. Pence IIIWright State University
Assistant Director of Student Activities937-77-2414
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