user's guide - dynamics budget

Copyright © 2007 Celenia Software a/s

Celenia Enhanced Budget Control for Microsoft Dynamics NAV

User's Guide

Published: October 2007

Celenia Enhanced Budget Control for Microsoft Dynamics NAV: User's Guide

This Document is: FOR PUBLIC USE Copyright © 2007 Celenia Software a/s of 50

Table of Contents 1 Introduction ...................................................................................................... 4

1.1 User’s Guide Overview .......................................................................................... 4 1.2 Celenia Enhanced Budget Control for Microsoft Dynamics NAV Overview ................................ 4 1.3 Terminology List .................................................................................................. 5

2 Installation ........................................................................................................ 6

2.1 System Requirements ............................................................................................ 6

2.1.1 Software Requirements .................................................................................... 6

2.2 Installing EBC ..................................................................................................... 6

2.2.1 Downloading the Distributive from the Partner Website ............................................. 6 2.2.2 Step-by-Step Instructions .................................................................................. 6

3 Budget Models ................................................................................................... 8

3.1 Budget Model Window ........................................................................................... 8

4 Budget Model Setup ........................................................................................... 12

4.1 Setup Overview .................................................................................................. 12 4.2 Date Setup ....................................................................................................... 12

4.2.1 Creating Budget Periods Automatically ................................................................ 13

4.3 Budget Customers and Customer Groups .................................................................... 13

4.3.1 Budget Cust. Post. Groups Window ..................................................................... 13 4.3.2 Budget Cust. Post. Group Card Window ................................................................ 14 4.3.3 The Budget Customers Window .......................................................................... 15

4.4 Budget Items and Inventory Groups .......................................................................... 16

4.4.1 Budget Inv. Post. Groups Window ....................................................................... 16 4.4.2 Budget Inv. Post. Group Card Window .................................................................. 17 4.4.3 The Budget Items Window ................................................................................ 17

4.5 Budget G/L Accounts ........................................................................................... 18 4.6 Checking Setup .................................................................................................. 20

5 Sales Budgets ................................................................................................... 22

5.1 Calculating Sales Budgets ...................................................................................... 22 5.2 Sales Budget Versions ........................................................................................... 22 5.3 Sales Budget Entries ............................................................................................ 23 5.4 Calculation Settings Logs ....................................................................................... 24

5.4.1 Date Log ..................................................................................................... 24 5.4.2 Customer Log ............................................................................................... 25 5.4.3 Item Log ..................................................................................................... 26

6 Financial Budgets .............................................................................................. 27

6.1 Calculating Financial Budgets ................................................................................. 27 6.2 Financial Budget Versions ...................................................................................... 28 6.3 Financial Budget Entries ....................................................................................... 29 6.4 Calculation Settings Logs ....................................................................................... 29

6.4.1 Date Log ..................................................................................................... 29 6.4.2 Budget G/L Accounts Log ................................................................................. 30

6.5 Updating the Standard G/L Budget ........................................................................... 30

7 Excel Integration .............................................................................................. 32

7.1 Exporting Budgets to Excel .................................................................................... 32

7.1.1 Exporting a Sales Budget to Excel ....................................................................... 32 7.1.2 Exporting a Financial Budget to Excel .................................................................. 33

7.2 Importing Budgets from Excel ................................................................................. 33



8 Operations with Budget Models ............................................................................. 35

8.1 Releasing and Reopening Budget Models ..................................................................... 35 8.2 Copying Budget Models ......................................................................................... 36 8.3 Copying Budget Model Lines ................................................................................... 36 8.4 Creating Forecasts .............................................................................................. 38

9 EBC Reports .................................................................................................... 40

9.1 Budget Model Summary......................................................................................... 40 9.2 Sales Budget Reports ........................................................................................... 41

9.2.1 Budget by Customers ...................................................................................... 41 9.2.2 Budget Figures/Actuals by Customers .................................................................. 42 9.2.3 Budget by Items ............................................................................................ 43 9.2.4 Budget Figures/Actuals by Items ........................................................................ 44

Appendix A: Shortcut Keys in Celenia Enhanced Budget Control for Microsoft Dynamics NAV .......... 45

Appendix B: Entries Processed by EBC ............................................................................. 46

Appendix C: Cash Flow Analysis ..................................................................................... 48



1 Introduction

1.1 User’s Guide Overview

This document is the User’s Guide to the Celenia Enhanced Budget Control for Microsoft Dynamics NAV solution. It is intended for employees that are involved in the company’s budgeting process.

The guide will instruct you on how to perform the necessary budget setup and prepare sales and financial budgets using Celenia Enhanced Budget Control for Microsoft Dynamics NAV. You will also learn how to install the solution.

1.2 Celenia Enhanced Budget Control for Microsoft Dynamics NAV Overview

Celenia Enhanced Budget Control for Microsoft Dynamics NAV provides advanced budgeting facilities for financial staff. This solution introduces a flexible yet efficient way of preparing sophisticated budgets in Microsoft Dynamics NAV.

Detailed budget calculations are performed automatically on the basis of the setup provided. Budgets can be based either on the actual figures of the previous period or on other budgets. The program also allows the user to define the level of detail for the budget calculation by specifying the dimensions, customer groups, inventory groups, customers, items, and G/L accounts that should be considered in the budget.

The financial budget includes the amounts projected for the sales budget and can be easily transferred to the standard budgeting functionality in Microsoft Dynamics NAV.

The solution supports Microsoft Office Excel integration. Thus, it is possible to export the budgeted figures to Excel and import them back after modification.



1.3 Terminology List

Term Definition

EBC

Enhanced Budget Control for Microsoft Dynamics NAV. The add-on for Microsoft Dynamics NAV that provides advanced budgeting facilities and introduces a flexible yet efficient way of preparing sophisticated budgets.

Budget

A quantitative plan of activities and programs expressed in terms of assets, liabilities, revenues, and expenses. The budget expresses the organization’s goals in terms of specific financial and operating objectives.

Budget Model

A basic structure that contains all the budget setup information. The model is defined for a specific period (e.g. fiscal year). All the further calculations (sales budget, etc.) are made based upon the budget model.

Sales Budget

An operating plan for a period expressed in terms of sales volume and selling prices for each class of product or service. The preparation of a sales budget is the starting point in budgeting since sales volume influences nearly all other items.

Financial Budget

A periodic fiscal budget for an organization. A financial budget may be a summarized budget of several sub-budgets such as a sales budget or fixed assets budgets etc. A financial budget consists of a budget for an income statement with figures for revenues and expenditures and a budget for a balance sheet with figures for assets, equity, and liabilities. The income statement and balance sheet may be used to produce a cash flow budget as well.

Forecast Projections about future performance (sales, revenue, earnings, or costs) on the basis of historical and current data.

Main Budget A budget that is chosen as a basis on which to forecast the future performance of the company.



2 Installation The solution does not require any additional equipment other than that for Microsoft Dynamics NAV. It does not require any special hardware, though meeting the software requirements listed below assures the best results while working with EBC.

2.1 System Requirements

2.1.1 Software Requirements

The list of software components is defined below.

Operating system:

Windows XP Professional SP2

Windows component:

Microsoft Office Excel 2003 or later

NAV components:

Microsoft Dynamics NAV: W1 3.60-5.00

2.2 Installing EBC

The EBC product is available in the following media format:

A downloadable distributive from the Partner website, which is only accessible to registered Microsoft partners

2.2.1 Downloading the Distributive from the Partner Website

To download a distributive from the Partner website, open your Web browser and enter the following address: http://www.celenia.com/partnerszone.

You must be a registered Microsoft partner to log in to the member area on the website. When logged in, on the left in the navigation menu under Download, find and click the ‘EBC for Microsoft Dynamics NAV’ link. On the newly opened page, find and click the ‘Download’ link for the distributive you wish to install.

If you run the installer on Windows XP Pro SP2, you may encounter a few security messages during this process.

If you receive the File Download – Security Warning message or the Unknown Publisher Security warning, click Run to proceed to the installation.

If you choose to save the distributive file, browse to the folder you need and click OK.

After the download is complete, navigate in Windows to open the folder in which you saved the distributive. You may need to unzip the distributive.

2.2.2 Step-by-Step Instructions

To install EBC, take the following steps:

1. Install a license file that enables changing EBC objects. The required license includes Granul ID 6,065,920.

2. Import Microsoft Dynamics NAV objects into Microsoft Dynamics NAV. 3. Install Microsoft Dynamics NAV add-on online Help, if needed.

The following sections provide more detailed information on each of these installation steps.

http://www.celenia.com/partnerszone



2.2.2.1 Importing Microsoft Dynamics NAV Objects

Before using EBC, it is necessary to import Microsoft Dynamics NAV object files into the Microsoft Dynamics NAV database.

To import the EBC objects:

1. Start the Microsoft Dynamics NAV Client. 2. From the File menu, choose Database, Open. 3. In the Open Database dialog box, specify Server Name, Database Name, Authentication, and

User ID and Password if needed. Click OK when you have finished entering the information. 4. Press SHIFT+F12 to open the Object Designer window. 5. From the File menu, select Import. 6. In the Import Objects dialog box, browse to the folder in which the EBC object files are

stored. 7. Select the EBC.fob file. Click Open. 8. When the program finishes reading the objects, you will see a message informing you of the

results of the process and asking you whether to import these objects.

Figure 1 Start Import Confirmation message

9. Click Yes to start importing objects. In the window that appears, you will see a bar indicating the progress of the Microsoft Dynamics NAV objects storage.

10. When the objects have been imported, you will see the Import Objects window. This window will give you the results of the process.

11. Click OK to return to the Object Designer window.

2.2.2.2 Installing Microsoft Dynamics NAV Add-On Online Help

In Microsoft Dynamics NAV, you can press F1 on any field, form or table to invoke context-sensitive Help for these entities. To be able to see the online Help for the imported EBC objects, the user should additionally install the Microsoft Dynamics NAV add-on online Help.

To install the Microsoft Dynamics NAV online Help for EBC:

1. Start Windows Explorer and browse to the folder in which the EBC object files are stored. 2. Copy ebc_a.chm and ebc_a.hh to the online Help subfolder in the Microsoft Dynamics NAV

program folder.

Note

Microsoft Dynamics NAV online Help files are located in a folder named after the language code letters. For example, English (U. S.) online Help files are placed in the ENU folder: C:\Program Files\\Microsoft Business Solutions-Navision\Client\ENU

After installing of the online Help files, restart Microsoft Dynamics NAV to have the online Help index rebuilt.



3 Budget Models

3.1 Budget Model Window

The Budget Model window enables the user to perform the main budgeting operations. Here budget models are created. A budget model is comprised of the settings defined for the budget calculation. Several budgets can be calculated on the basis of the same budget model.

To open the Budget Model window, go to the Financial Management menu and click General Ledger, Enhanced Budget Control, Budget Model.

Figure 2 The Budget Model window

The header of the Budget Model window contains basic information common for the whole budget model. The lines in the window represent separate budgets, which can differ by the assigned setup and combination of dimension values.

On the General tab of the Budget Model window, specify the general information about the budget model. The following fields are available:

Field Name Description

Code Contains the budget model code.

Description Contains the budget model description.

G/L Budget Name

Contains the name of the standard G/L budget that the model is linked to. The specified G/L budget will be used in updating the standard Microsoft Dynamics NAV functionality with the EBC financial budget data.

Status Contains the status of the budget model. Two options are available: Open, and Released.

Main Budget

Indicates whether this budget model is a main budget and will be used for calculating a forecast. This check box can be selected for several budget models.

Forecast

Indicates whether the budget model is a forecast based on another budget model and actual figures. To learn more about forecasts, refer to the Creating Forecasts section of this guide.

Source Budget Model Code Displays the code of the budget model that was used as a source to copy from.

On the Dimensions tab of the Budget Model window, define the dimensions used in a budget model. You can assign two global dimensions and up to three budget dimensions. Select the



corresponding check boxes to use one or both global dimensions and fill in the Budget Dimension 1 Code, Budget Dimension 2 Code, and Budget Dimension 3 Code fields, if necessary.

Figure 3 The Dimensions tab of the Budget Model window

On the Balance Sheet tab of the Budget Model window, specify the information required to calculate the opening balance and update the standard G/L budget with the EBC financial budget data.

Figure 4 The Balance Sheet tab of the Budget Model window

The following fields must be filled in on the Balance Sheet tab:


Opening Bal. Source Type

Specifies the source of the figures for the opening balance calculation. There are two options available: Actuals, and Budget Model. The field is set to Actuals by default.

Opening Bal. Budget Model Code

Specifies the source budget model for calculating the opening balance. The field is editable only if the Opening Bal. Source Type field is set to Budget Model. It is required that the source budget model has already been transferred to the standard G/L budget.

Opening Bal. Date Specifies the date to calculate the opening balance at.



Opening Bal. Posting Date Specifies the date for posting the opening balance.

Opening Bal. Vend. Pmt. Term

Specifies the due date for posting the balance for the payables account.

Opening Bal. Cust. Pmt. Term

Specifies the due date for posting the balance for the receivables account.

VAT Payment Term Specifies the due date for posting to the VAT accounts.

Cash Account Specifies the number of the cash account.

On the Default Posting Groups tab of the Budget Model window, specify the default values that the program will use to fill in the lines in the Budget G/L Accounts window. For more information about the Budget G/L Accounts window, refer to Budget G/L Accounts.

Figure 5 The Default Posting Groups tab of the Budget Model window

The following fields must be filled in on the Default Posting Groups tab:


VAT Bus. Posting Gr.

Contains the code of the VAT business posting group the program will assign to a line in the Budget G/L Accounts window unless the account specified on this line has the VAT business posting group defined.

VAT Prod. Posting Gr.

Contains the code of the VAT product posting group the program will assign to a line in the Budget G/L Accounts window unless the account specified on this line has the VAT product posting group defined.

Payment Terms Code Contains the code of the payment terms that the program will assign to a line in the Budget G/L Accounts window.

Sales Bal. Acc. No.

Contains the number of the sales balancing account that the program will assign to a line in the Budget G/L Accounts window if the account specified on this line is of the Sale general posting type.

Purchase Bal. Acc. No.

Contains the number of the purchase balancing account that the program will assign to a line in the Budget G/L Accounts window if the account specified on this line is of the Purchase general posting type.

A new line in the Budget Model window denotes a separate budget. In the Description field, enter the description of a budget.

The line will have as many dimension value code fields as it is defined on the Dimensions tab. You can specify different dimension values for each line.

Note

You cannot create two lines with the identical combination of dimension values within the same model.



You can enter the expected growth for the budget in the Line Factor % field. The minimum permitted value is ‘– 100’. The line factor normally refers to the dimension combination specified on the line. However, the growth is also considered in calculations when no dimensions have been assigned.

The Sales Budget field indicates whether the sales budget calculation is enabled for this budget. If you place a check mark in this field, the program will enable you to specify customer groups, customers, inventory groups, and items for the budget. For more information, refer to Budget Customers and Customer Groups and Budget Items and Inventory Groups.



4 Budget Model Setup

4.1 Setup Overview

Before calculating a budget, you must provide it with the necessary setup including the following:

Date setup

Customer groups and customers to be budgeted

Items and inventory groups to be budgeted

G/L accounts to be included in the calculation of the financial budget

The date setup is common for the whole budget model, while the others are relevant for a separate budget and are set up for each line in the Budget Model window:

4.2 Date Setup

In the Budget Date Setup window, specify the budget periods for the budget calculation. Define if the source data should be taken from the actual figures of the previous period or from another budget model.

Note

If you choose to use another budget model as a source, the program refers to the entries created by the last calculations of the respective budgets.

To open the Budget Date Setup window, click Model, Date Setup in the Budget Model window.

Figure 6 The Budget Date Setup window

The following table describes the fields available in the Budget Date Setup window:


Starting Date Contains the starting date of the budget period.

Ending Date Contains the ending date of the budget period.

Posting Date Contains the posting date of the budget entry for this period.

Source Type

Contains the source data for the budget calculation. There are two options available: Actuals, and Budget Model. The field is set to Actuals by default.

Source Starting Date Contains the starting date of the period from which the source data is considered.

Source Ending Date Contains the ending date of the period from which the source data is considered.

Source Budget Model Code

Contains the code of the budget model that is taken as a data source. The field is editable only when the Source Type field is set to Budget Model.



Factor % Contains the growth expected in the budget period. The minimum permitted value is ‘– 100’.

Locked A check mark in this field indicates that the data pertaining to the period cannot be modified.

You can manually specify as many budget periods as you want.

Important

It is necessary to specify at least one line in the Budget Date Setup window to be able to calculate a budget based on this budget model.

4.2.1 Creating Budget Periods Automatically

The program enables you to create several budget periods automatically. To do this, perform the following:

1. Open the Budget Date Setup window. 2. Click Functions, Create Periods.

Figure 7 Creating budget periods

3. Fill in the request form.

If some periods already exist in the Budget Date Setup window, the program will automatically fill in the Starting Date field with the calculated date which is the next after the ending date of the last period. In the Posting Date Equal To field, select either the Starting Date or Ending Date option to define the posting date used for the periods. Specify the required number of periods to be added and enter a date formula for the period length.

4. Click OK.

4.3 Budget Customers and Customer Groups

You can set up your budget for a specific level of detail. In particular, EBC allows specifying customer groups and customers to calculate the budget for. Once the customer posting groups or customers are assigned to a budget, you will be able to review the budget entries calculated per customer group or customer respectively.

4.3.1 Budget Cust. Post. Groups Window

The Budget Cust. Post. Groups window allows you to set up budget calculations for a specific customer posting group.

To open the window, select the relevant line in the Budget Model window and click Line, Customer Post. Groups in the Budget Model window.



Figure 8 The Budget Cust. Post. Groups window

To add a budget customer group, click the AssistButton next to the Customer Posting Group field and select one from the customer posting groups listed in the Customer Posting Groups window that appears. The program fills in the Customer Posting Group and Receivables Account fields with the relevant values.

For the group, enter the expected growth in the Cost Factor % and Sales Factor % fields.

When certain fields in the Budget Cust. Post. Groups window are filled in, the program retrieves information from the related setup and automatically fills in the other fields. The following table enumerates the fields that are specified manually and the field values that are then retrieved by the program:

Field Values Specified Manually Field Values Retrieved Automatically

Customer Posting Group Receivables Account

Sales Gen. Bus. Posting Gr. Sales VAT Bus. Posting Gr.

Sales Gen. Prod. Posting Gr. Sales VAT Prod. Posting Gr.

Vendor No.

Purch. Gen. Bus. Posting Gr. Purch. VAT Bus. Posting Gr. Purch. Payment Terms Code Payables Account

Purch. Gen. Prod. Posting Gr. Purch. VAT Prod. Posting Gr.

You can modify the retrieved values if necessary.

Important

The combination of the VAT business posting group and VAT product posting group specified for the budget customer group must have the Normal VAT calculation type in the VAT Posting Setup window.

4.3.2 Budget Cust. Post. Group Card Window

You can view and modify the setup of a budget customer posting group in the Budget Cust. Post. Group Card window. To open the card:

1. In the Budget Cust. Post. Groups window, click the line with the required group. 2. Click Posting Gr., Card or press SHIFT+F5.



Figure 9 The Budget Cust. Post. Group Card window

The window contains three tabs with general, sales, and purchase information.

4.3.3 The Budget Customers Window

The Budget Customers window allows you to specify the customers within the budget customer posting group that will be considered in the calculation. You can open the Budget Customers window in one of the following ways:

In the Budget Cust. Post. Groups window, click the line with the relevant customer group. Click Posting Gr., Budget Customers.

Open the Budget Cust. Post. Group Card window for the relevant customer group. Click Posting Gr., Budget Customers.

Figure 10 The Budget Customers window

To fill in a line, click the AssistButton next to the Customer No. field. The Customer List window will be displayed with the list of customers pertaining to this customer posting group. Select the required customer and click OK.

The program will fill in the line in the Budget Customers window with the customer number and name. The Sales Gen. Bus. Posting Gr., Sales VAT Bus. Posting Gr., Sales Payment Terms Code values will be copied from the customer card. The rest of the field values will be retrieved from the budget customer posting group. However, these values can be edited manually.

Important

The combination of the VAT business posting group and VAT product posting group specified for the customer must have the Normal VAT calculation type in the VAT Posting Setup window.

You can automatically fill in the Budget Customers window with several or all of the customers pertaining to the customer posting group. To insert customers:

1. In the Budget Customers window, click Functions, Insert Customers 2. In the Customer List window containing the customers assigned to the current customer

posting group, select the customers to be inserted.



3. Click OK.

4.4 Budget Items and Inventory Groups

EBC allows for specifying the inventory groups and items to calculate the budget for. If you define inventory posting groups or items for a budget, you will be able to review the budget entries calculated for each inventory group or item.

4.4.1 Budget Inv. Post. Groups Window

The Budget Inv. Post. Groups window allows you to set up budget calculations for a specific inventory posting group. To open the window, select the relevant line in the Budget Model window and click Line, Inventory Post. Groups in the Budget Model window.

Figure 11 The Budget Inv. Post. Groups window

To add a budget inventory group, click the AssistButton next to the Inventory Posting Group field and select from the inventory posting groups listed in the Inventory Posting Groups window.

The program fills in the Inventory Posting Group field with the code of the selected group.

For the group, enter the expected growth in the Quantity % Factor, Cost Factor %, and Sales Factor % fields.

When certain fields in the Budget Cust. Post. Groups window are filled in, the program retrieves information from the related setup and automatically fills in other fields. The following table enumerates the fields that are specified manually and the field values that are retrieved by the program:

Field Values Specified Manually Field Values Retrieved Automatically

Sales Gen. Bus. Posting Gr. Sales VAT Bus. Posting Gr.

Sales Gen. Prod. Posting Gr. Sales VAT Prod. Posting Gr.

Vendor No.

Purch. Gen. Bus. Posting Gr. Purch. VAT Bus. Posting Gr. Purch. Payment Terms Code Payables Account

Purch. Gen. Prod. Posting Gr. Purch. VAT Prod. Posting Gr.

You can modify the retrieved values if required.

Important

The combination of the VAT business posting group and VAT product posting group specified for the budget inventory group must have the Normal VAT calculation type in the VAT Posting Setup window.



4.4.2 Budget Inv. Post. Group Card Window

You can view and modify the setup of a budget inventory posting group in the Budget Inv. Post. Group Card window. To open the card:

1. In the Budget Inv. Post. Groups window, click the line with the required group. 2. Click Posting Gr., Card or press SHIFT+F5.

Figure 12 The Budget Inv. Post. Group Card window

The window contains three tabs with the general, sales and purchase settings for the budget inventory group.

4.4.3 The Budget Items Window

In the Budget Items window, specify the items within the budget inventory posting group that need to be considered in the calculation. You can open the Budget Items window in one of the following ways:

In the Budget Inv. Post. Groups window, click the line with the relevant inventory group. Then click Posting Gr., Budget Items.

Open the Budget Inv. Post. Group Card window for the relevant inventory group and then click Posting Gr., Budget Items.

Figure 13 The Budget Items window

To fill in a line, click the AssistButton next to the Item No. field. The Item List window will be displayed with the list of items pertaining to this inventory posting group. Select the item and click OK.

The program will fill in the line in the Budget Items window with the item number and description. The Sales Gen. Prod. Posting Gr. and Sales VAT Prod. Posting Gr. values will be copied from the card. The rest of the values will be retrieved from the budget inventory posting group item setup. However, these values can be edited manually.



Important

The combination of the VAT business posting group and VAT product posting group specified for the budget item must have the Normal VAT calculation type in the VAT Posting Setup window.

You can automatically fill in the Budget Items window with several or all of the items pertaining to the inventory posting group. To insert items:

1. In the Budget Items window, click Functions, Insert Items 2. In the Item List window containing the items assigned to the current inventory posting group,

select the items to be inserted. 3. Click OK.

4.5 Budget G/L Accounts

The Budget G/L Accounts window is used to define the G/L accounts included in the financial budget calculation.

When you create a line in the Budget Model window, the program automatically creates corresponding lines in the Budget G/L Accounts window for all of the income statement G/L accounts that exist in the Chart of Accounts window.

Note

If you decide to enable the sales budget calculation for the line and fill in the Sales Budget field, the program will delete all sales and COGS accounts from the Budget G/L Accounts window. Moreover, the program will not allow you to insert these G/L accounts manually.

For each account in the Budget G/L Accounts window, the program fills in the fields according to the conditions outlined in the following table:

Field Field Value Condition Source

Gen. Posting Type

Sale The Gen. Posting Type field in the Chart of Accounts window is set to Sale.

Chart of Accounts

Purchase The Gen. Posting Type field in the Chart of Accounts window is set to Purchase or is blank.

Chart of Accounts

VAT Bus. Posting Gr.

The VAT business posting group code assigned to the account.

The VAT Bus. Posting Group field in the Chart of Accounts window is filled in.

Chart of Accounts

The VAT business posting group code specified on the Default Posting Groups tab of the Budget Model window.

The VAT Bus. Posting Group field in the Chart of Accounts window is blank.

Budget Model

VAT Prod. Posting Gr.

The VAT product posting group code assigned to the account.

The VAT Prod. Posting Group field in the Chart of Accounts window is filled in.

Chart of Accounts

The VAT product posting group code specified on the Default Posting Groups tab of the Budget Model window.

The VAT Prod. Posting Group field in the Chart of Accounts window is blank.

Budget Model

Payment Terms Code

The payment terms code specified on the Default Posting Groups tab of the Budget Model window.

Always Budget Model

Bal. Acc. No.

The account number from the Sales Bal. Acc. No. field on the Default Posting Groups tab of the Budget Model window.

The Gen. Posting Type field in the Budget G/L Accounts window is set to Sale.

Budget Model

The account number from the Purchase Bal. Acc. No. field on the Default Posting Groups tab of the Budget Model window.

The Gen. Posting Type field in the Budget G/L Accounts window is set to Purchase.

Budget Model



To open the Budget G/L Accounts window:

1. Click the relevant line in the Budget Model window. 2. Click Line, Budget G/L Accounts.

Figure 14 The Budget G/L Accounts window

You can delete the G/L account lines inserted automatically, as well as create new lines manually in the Budget G/L Accounts window.

To insert a new line, click the AssistButton next to the G/L Account No. field in the window and select the account number from the G/L account list. The program inserts the selected account and fills in the fields on the line as defined in the table earlier in this section. You can modify the field values, if needed.

The program allows for specifying both income statement and balance sheet accounts in the Budget G/L Accounts window. However, you cannot define any values for balance sheet accounts. The budget entry calculated for these accounts will be created with zero values.

Note

It is possible to export the budget entries for balance sheet accounts to Excel and modify this information there. For more information, refer to Exporting Budgets to Excel and Importing Budgets from Excel.

There are some restrictions on the accounts that can be manually set up in the Budget G/L Accounts window. You cannot add the following accounts:

Sales and COGS accounts defined in the General Posting Setup window if the Sales Budget field contains a check mark for the current budget line.

Payables accounts defined in the Vendor Posting Groups window.

Receivables accounts defined in the Customer Posting Groups window.

Sales VAT and Purchase VAT accounts defined in the VAT Posting Setup window.

The program enables you to fill in the Budget G/L Accounts window with several accounts at once. To insert the accounts:

1. In the Budget G/L Accounts window, click Functions, Insert Accounts. 2. In the G/L Account List window that opens, select the accounts to be copied.



Figure 15 Inserting several accounts

3. Click OK.

Note

For your convenience, the accounts that can be added to the Budget G/L Accounts window are marked with a dot in the G/L Account List window. The program will not add the accounts, which are not marked even if they happen to be selected.

For a specified income statement account, enter the expected growth in the Factor % field.

Important

Ensure that the specified combination of the VAT business posting group and VAT product posting group has the Normal VAT calculation type in the VAT Posting Setup window.

4.6 Checking Setup

EBC ensures that you have provided a correct setup for the budget calculation. A budget cannot be calculated if there are any errors in the setup. Thus, the program automatically performs a check prior to calculating a sales or financial budget, or updating the standard Microsoft Dynamics NAV budgeting functionality with the calculated budget amounts.

However, you can manually initiate the checking from the Budget Model window when required. To do this, click Functions, Check Setup in the Budget Model window.

After the check is completed, you will see a confirmation message informing you of the results. If any errors or warnings have been found, you will be suggested to review them in the Budget Setup Error Log window.

To open the window, click Model, Setup Error Log in the Budget Model window.



Figure 16 The Budget Setup Error Log window

The following table describes the fields available in the Budget Setup Error Log window:


Type Specifies if the conflict is an error or a warning.

Source Specifies the setup which contains the conflict.

Description Describes the reason for the conflict.

The Budget Setup Error Log window is cleared and filled in with new records each time the checking of the budget model setup is performed.

You can print out the list of revealed conflicts by clicking Print, Setup Error Log in the Budget Setup Error Log window.

Figure 17 Printing budget setup errors

On the request form, you can define what is included in the report by setting filters.



5 Sales Budgets

5.1 Calculating Sales Budgets

To be able to calculate a sales budget, you have to ensure that the budget periods and source data are defined in the Budget Date Setup window. It is also necessary to set up one or several of the following:

Budget customer posting groups

Budget customers

Budget inventory posting groups

Budget items

You calculate the sales budget per budget model line in the Budget Model window. You can calculate the sales budget only for the lines with the Sales Budget field filled in.

To calculate the budget:

1. Click the line or select several lines in the Budget Model window. 2. Click Functions, Calculate Sales Budget.

Figure 18 Calculating sales budget

As a result of the calculation, the sales budget versions and sales budget entries are created.

To learn more about the entries that are included into the Sales Budget calculation depending on the budget model setup, refer to Appendix B: Entries Processed by EBC.

5.2 Sales Budget Versions

Each time you calculate a sales budget for a budget model line, the program creates several versions of the budget. These versions represent the steps of handling the source figures against the provided setup. The versions are displayed in the order that certain factors are applied to the data:

1. Base Version. The original figures of the source data. 2. Amounts increased with the item/inventory group factors. The source data is multiplied by

the factors. The factors specified for individual items have a higher priority than the factor set up for the group.

3. Amounts increased with the customer/customer group factors. The figures are multiplied by the factors. The factors specified for the individual customers have a higher priority than the factor set up for the group.

4. Amounts increased with the date factors. The figures are multiplied by the factors specified for the defined budget periods.



5. Amounts increased with the line factor. The figures are multiplied by the factor specified for the budget model line.

To view the versions of the calculated sales budget:

1. In the Budget Model window, click the line that you have calculated the sales budget for. 2. Click Line, Sales Budget Versions.

The program opens the Sales Budget Line Versions window displaying the versions of the calculated sales budget.

Figure 19 The Sales Budget Line Versions window

The following table describes the fields available in the Sales Budget Line Versions window:


Creation Date Specifies the date when the version was created.

Creation Time Specifies the time when the version was created.

Description Provides an editable description of the version.

User ID Specifies the user who performed the budget calculation.

From the Sales Budget Line Versions window, you can view the budget entries created for the version and the logs of the settings that were used in the budget calculation.

5.3 Sales Budget Entries

The Sales Budget Entries window allows you to view the budget entries created by the calculation of a budget model line. To open the Sales Budget Entries window, do the following:

1. In the Budget Model window, click the calculated line. Click Line, Sales Budget Versions. 2. In the Sales Budget Line Versions window, click the required version. 3. Click Version, Budget Entries or press SHIFT+F5.



Figure 20 The Sales Budget Entries window

The Sales Budget Entries window contains the budget entries created per each combination of budget customers and customer groups versus budget items and inventory groups.

The entry type specifies the level of detail at which the entry was calculated. The following table describes the correlation of the setup and the type of the created entry:

Considered Settings Resulting Entry Type

Customer Posting Group Customer Posting Group

Customer No. Customer No.

Inventory Posting Group Inventory Posting Group

Item No. Item No.

Customer Posting Group Inventory Posting Group

Inventory Posting Group

Customer Posting Group Item No.

Item No.

Customer No. Inventory Posting Group

Inventory Posting Group

Customer No. Item No.

Item No.

To view the entry dimensions, select the line in the Sales Budget Entries window and click Entry, Dimensions or press SHIFT+CTRL+D.

5.4 Calculation Settings Logs

5.4.1 Date Log

EBC allows you to quickly review the date and source settings that were considered during the creation of a version.

To see the logged information about budget periods:

1. In the Sales Budget Line Versions window, click the required line. 2. Click Version, Date Log.

The program displays the Budget Date Setup Log window providing the logged information about the budget periods.



Figure 21 The Budget Date Setup Log window

5.4.2 Customer Log

You can review the customer groups and customers that were considered during the creation of a version.

To see the logged information about the budget customer groups:

1. In the Sales Budget Line Versions window, click the required line. 2. Click Version, Customer Log, Customer Groups.

The Budget Cust. Post. Groups Log window is opened.

Figure 22 The Budget Cust. Post. Groups Log window

To see the logged information about the customers:

1. In the Sales Budget Line Versions window, click the required line. 2. Click Version, Customer Log, Customers.

The Budget Customers Log window is opened.

Figure 23 The Budget Customers Log window



5.4.3 Item Log

You can review the inventory groups and items that were considered during the creation of a version.

To see the logged information about the budget inventory groups:

1. In the Sales Budget Line Versions window, click the required line. 2. Click Version, Item Log, Inventory Groups.

The program opens the Budget Inv. Post. Groups Log window containing the relevant information.

Figure 24 The Budget Inv. Post. Groups Log window

To see the logged information about the items:

1. In the Sales Budget Line Versions window, click the required line. 2. Click Version, Item Log, Items.

The Budget Items Log window is opened.

Figure 25 The Budget Items Log window



6 Financial Budgets

6.1 Calculating Financial Budgets

Financial budget calculation primarily considers G/L accounts you have specified in the Budget G/L Accounts window.

However, if the sales budget was calculated before the financial budget, the budget entries pertaining to the latest version of the sales budget are also analyzed. The program retrieves the sales and COGS accounts from the General Posting Setup window by choosing only those that are assigned to the combinations of general business and product posting groups defined in the sales budget entries.

Important

If the sales budget has been calculated before the financial budget and there are no accounts specified in the Budget G/L Accounts window, the program will consider only the sales and COGS accounts retrieved for the financial budget calculation.

To calculate the financial budget:

1. In the Budget Model window, click the required line or select several lines. 2. Click Functions, Calculate Financial Budget.

Figure 26 Calculating financial budget

3. In the window that appears, select the appropriate option. The following options are available: Calculate and Calculate and Update G/L Budget.

Figure 27 Calculating financial budget

If the sales budget was calculated before the financial budget, the program supplements the records in the Budget G/L Accounts window with the sales and COGS accounts when calculating the financial budget. The program automatically fills in the Name, Income/Balance, and Gen. Posting



Type fields and sets the Factor % field to zero. Other fields remain blank. These lines are non-editable.

Figure 28 Automatically added sales and COGS accounts

As a result of the financial budget calculation, the program creates the financial budget versions and financial budget entries.

To learn more about the entries that are included into the Financial Budget calculation depending on the budget model setup, refer to Appendix B: Entries Processed by EBC.

6.2 Financial Budget Versions

Each time a financial budget for a budget model line is calculated, the program creates several versions of the budget. The following versions reflect the order that certain factors are applied to the setup data:

1. Base Version. The original figures of the source data. 2. Amounts increased with the G/L account factors. The source data is multiplied by the factors

set up for the G/L accounts in the Budget G/L Accounts window. 3. Amounts increased with the date factors. The figures are multiplied by the factors specified

for the budget periods in the Budget Date Setup window. 4. Amounts increased with the line factor. The figures are multiplied by the factor specified for

the budget model line.

Important

The line factor has a lower priority than the G/L account factor. Thus, the line factor is applicable only in calculations that consider the accounts which have no G/L account factor specified.

If the sales budget has already been calculated, the Sales budget transferred version will be available. The figures calculated for the accounts specified in the Budget G/L Accounts window are updated with the sales budget figures for these G/L accounts.

To view the versions of the calculated financial budget:

1. In the Budget Model window, click the line that has the financial budget calculated. 2. Click Line, Financial Budget Versions.

The program opens the Financial Budget Line Versions window displaying the versions of the calculated financial budget.



Figure 29 The Financial Budget Line Versions window

The fields available in the Financial Budget Line Versions window are the same as in the Sales Budget Line Versions window. To learn more about these fields, see the Sales Budget Versions section of this guide.

From the Financial Budget Line Versions window, you can view the budget entries created for the version and the logs of the settings that were used in the budget calculation.

6.3 Financial Budget Entries

The Financial Budget Entries window allows you to view the budget entries created by the calculation of a budget model line. To open the Financial Budget Entries window, do the following:

1. In the Budget Model window, click the calculated line. Click Line, Financial Budget Versions. 2. In the Financial Budget Line Versions window that opens, click the required version. 3. Click Version, Budget Entries or press SHIFT+F5.

Figure 30 The Financial Budget Entries window

To view the entry dimensions, select the line and click Entry, Dimensions or press SHIFT+CTRL+D.

6.4 Calculation Settings Logs

6.4.1 Date Log

EBC allows you to quickly review the date and source settings that were considered during the creation of a version. To see the information that has been logged about budget periods:

1. In the Financial Budget Line Versions window, click the required line. 2. Click Version, Date Log.

The program displays the Budget Date Setup Log window providing the logged information about the budget periods.



Figure 31 The Budget Date Setup Log window

6.4.2 Budget G/L Accounts Log

You can quickly review the G/L accounts and their settings that were considered during the creation of a financial budget version:

1. In the Financial Budget Line Versions window, click the required line. 2. Click Version, Budget G/L Accounts Log.

The Budget G/L Accounts Log window is opened.

Figure 32 The Budget G/L Accounts Log window

6.5 Updating the Standard G/L Budget

EBC allows the user to transfer the results of the financial budget calculation to the standard G/L budget in Microsoft Dynamics NAV.

When the standard G/L budget is updated with the financial budget calculated in EBC, the budget entries for the following accounts are created:

Income statement accounts specified in the Budget G/L Accounts window.

Balance sheet accounts specified in the Budget G/L Accounts window only if the budget entry values for these accounts have been manually inserted in Excel.

Payables, Receivables, Sales VAT, and Purchase VAT accounts that correspond to the accounts specified in the Budget G/L Accounts window, if any. These accounts are balance sheet accounts.

Updating the standard functionality with the EBC figures consists of two phases:

1. Calculation of the opening balance for the Receivables, Payables, VAT Sales, and VAT Purchase accounts.

2. Transfer of the financial budget figures to the standard G/L budget.



To learn more about the entries that are included in the updating of the standard G/L budget depending on the budget model setup, refer to Appendix B: Entries Processed by EBC.

To enable the update to standard G/L budget, ensure that the following conditions are met:

The G/L Budget Name field is not blank on the General tab of the Budget Model window.

All fields are filled in on the Balance Sheet tab of the Budget Model window.

The VAT Bus. Posting Gr., VAT Prod. Posting Gr., Payment Terms Code, and Bal. Acc. No. fields are filled in the Budget G/L Accounts window for all accounts.

The program suggests updating the standard G/L budget each time you calculate the financial budget.

To manually run the update function:

1. In the Budget Model window, click the line for which the financial budget was calculated. 2. Click Functions, Update Standard G/L Budget.

Figure 33 Updating standard G/L budget

You can update the standard G/L budget with the amounts related to several budget model lines. To do this:

1. Select the required lines in the Budget Model window. 2. Click Functions, Update Standard G/L Budget.

The program also suggests updating the standard G/L budget when you import the financial budget from Excel. To learn more about exporting budgets to and importing from Excel, see Chapter 7 Excel Integration of this guide.



7 Excel Integration

7.1 Exporting Budgets to Excel

The EBC functionality allows for exporting any version of the calculated budget to an Excel worksheet, where it can be reviewed and edited.

7.1.1 Exporting a Sales Budget to Excel

To export a sales budget version:

1. Open the Sales Budget Line Versions window for the required budget model line. 2. Click the version you want to export. 3. Click Functions, Export to Excel.

Figure 34 Exporting sales budget to Excel

An Excel workbook displaying the exported data will be opened.

In the worksheet created, the information is broken down into two blocks. The header contains the general information such as the description of the exported version, the dimensions assigned, budget model code, line and version numbers.

Important

Only the Description section of the header is editable. When the version is imported back, this description is displayed in the Description field of the Sales Budget Line Versions window.

Below the header, you can see the records that correspond to the budget version entries. The listing can be filtered by the values in the Entry Type, Code, Customer Posting Group, and Customer No. columns.

Next to the columns, the budget figures are grouped per budget periods. You can change the Sales Price and Cost Price amounts. The Quantity cells are editable only for the records with the Item No. entry type. When the Sales Price, Cost Price or Quantity figures are altered, the amounts in the Sales Amount and Cost Amount columns are recalculated correspondingly.

Note

The program does not allow for editing the following:

Amounts for a budget period that has been marked as locked in the Budget Date Setup window.

Amounts for accounts that are defined as sales or COGS in the General Posting Setup window if the Sales Budget field is filled in.

After finishing your work with the budget in the Excel worksheet, you should save the file on the disk.



7.1.2 Exporting a Financial Budget to Excel

To export a financial budget version:

1. Open the Financial Budget Line Versions window for the required budget model line. 2. Click the version you want to export. 3. Click Functions, Export to Excel.

Figure 35 Exporting financial budget to Excel

An Excel workbook will be opened displaying the exported data.

In the created worksheet, the header contains general information such as the description of the exported version, the dimensions assigned, budget model code, line and version numbers.

Important

Only the Description section of the header is editable. When the version is imported back, this description is displayed in the Description field of the Financial Budget Line Versions window.

Below the header are the records that correspond to the budget version entries. Next to the G/L Account No. and Description columns, the budget figures are grouped by budget periods.

You can modify the budgeted amounts for any G/L account that has been manually specified in the Budget G/L Accounts window. The amounts of the automatically added accounts are also editable if the sales budget was not calculated prior to the financial budget. Otherwise, these amounts are not editable.

Note

You are not allowed to edit the amounts for a budget period that has been marked as locked in the Budget Date Setup window.

After finishing your work with the budget in the Excel worksheet, you should save the file on the disk.

7.2 Importing Budgets from Excel

After the exported budget has been modified in Excel, it can be imported back into Microsoft Dynamics NAV.

To import a sales budget:

1. Open the Sales Budget Line Versions window for the required budget model line. 2. Click Functions, Import from Excel.



Figure 36 Importing sales budget from Excel

3. On the request form, fill in the Workbook File Name and Worksheet Name fields.

Figure 37 The Import Sales Budget from Excel request form

4. Click OK.

The program will add a new line to the Sales Budget Line Versions window containing the description you have specified in the Excel worksheet.

Figure 38 Imported sales budget version

A financial budget can be imported into Microsoft Dynamics NAV in a similar manner to that of a sales budget.



8 Operations with Budget Models

8.1 Releasing and Reopening Budget Models

When a budget model is set up, it is possible to release it so that no further changes can be made. The released model is non-editable. That is, it is impossible to change any of the provided setup or create new budget model lines. However, users still can use this budget model for calculating budgets and working with budget versions.

To release a budget model, browse to the required model in the Budget Model window, and then click Functions, Release or press CTRL+F11.

Figure 39 Releasing a budget model

When the model is released, the program changes the status of the budget model to Released.

It is possible to reopen a released budget model in case it is necessary to make some changes to the budget model setup.

To reopen a released budget model, click Functions, Reopen.

Figure 40 Reopening a budget model

You can restrict the number of users who can release and reopen budget models by setting the respective permissions for executing Codeunit 6065919, which performs the releasing and reopening of budget models.

For more information about roles and permissions in Microsoft Dynamics NAV, see the Installation and System Management manual for either Microsoft Business Solutions–Navision Database Server or the Microsoft Business Solutions–Navision SQL Server Option.



8.2 Copying Budget Models

You can make a copy of the existing budget model.

To copy the budget model:

1. In the Budget Model window, press F3 to create a new model. 2. Fill in the Code field. 3. Click Functions, Copy Budget Model.

Figure 41 Copying a budget model

4. On the Copy Budget Model request form, select the budget model to copy from. Specify which of the budget model setups you want to copy by selecting the respective check boxes.

Figure 42 The Copy Budget Model request form

5. Click OK.

Note

If you are copying to a model, which has some setup assigned and budget calculations made, the existing information will be lost.

The program copies the setup and lines of the source budget model. You are able to edit the copied setup information in the respective windows as well as modify the budget model lines.

8.3 Copying Budget Model Lines

You can copy the setup on the existing budget model line to a new one within the same budget model.



To copy a budget model line:

1. In the Budget Model window, click a new line. 2. Fill in the Description field. 3. Click Line, Copy Budget Model Line.

Figure 43 Copying a budget model line

4. On the Copy Budget Model Line request form, select the budget model line to copy setup from. Specify which of the budget setups you want to copy by selecting the respective check boxes.

Figure 44 The Copy Budget Model request form

5. Click OK.

Note

If you are copying to a budget model line that has some setup already assigned, the existing setup information for this line will be lost.

The program copies the setup of the source budget model line. You can edit the copied setup information in the respective windows, if necessary.



8.4 Creating Forecasts

The EBC functionality allows for creating forecasts for a budget model after a certain budgeted period has passed. The forecast helps to evaluate the projected figures against the actual figures of the past period.

Note

Forecasts can be created for the main budget models only. The model must have the Main Budget check box selected on the General tab of the Budget Model window.

To create a forecast, it is first necessary to specify the forecast starting date. This date identifies the moment starting from which the budget calculations are based on the source budget model figures instead of the actual ones. For the periods that precede the forecast starting date, the program uses actual figures as the source data. The forecast starting date can be the posting date of any period specified for the source budget model.

To create a forecast:

1. In the Budget Model window, browse to the budget model that you want to use as a source. 2. Click Functions, Create Forecast.

Figure 45 Creating forecast

3. On the Create Forecast request form, enter the code and description for the budget model that will be created by the forecasting.

Figure 46 The Create Forecast request form

4. Edit the value in the Source Budget Model Code field if required. By default this field contains the code of the active budget model.



5. Click the AssistButton next to the Forecast Starting Date field. In the Budget Date Setup window that appears, click the line with the required posting date and then click OK.

6. Click OK again.

The program creates a new budget model with the Forecast field selected on the General tab. The new budget model contains budgets that are copied from the source budget model and can be modified if needed.

The setup of the new budget model is similar to that of the source budget model except for the date setup.

The program provides the new budget model with the following date setup:

The starting date and ending date are copied from the date setup of the source budget model.

The source starting date and source ending date are the same as the starting date and ending date respectively.

The periods preceding the forecast starting date contain a check mark in the Locked Period field and have the Source Type field set to Actuals.

The periods following the forecast starting date are not locked and have the Source Type field set to Budget Model. The Source Budget Model Code field of these periods is set to the code of the source budget model.

Figure 47 Forecast date setup

When the forecast budget model is created, it is possible to edit the inventory or customer groups, items or customers, as well as the date setup for the budget periods that are not locked.



9 EBC Reports EBC provides a convenient way to review the settings of a budget model and to analyze the prepared sales budget. The following reports are available for performing these activities:

Budget Model Summary

Budget by Customers

Budget Figures/Actuals by Customers

Budget by Items

Budget Figures/Actuals by Items

9.1 Budget Model Summary

The Budget Model Summary report enables you to review the summary of the budget model setup, as well as comments assigned to the selected budget model.

To print the report:

1. In the Financial Management menu, click Enhanced Budget Control, Reports, Budget Model Summary.

Figure 48 The Budget Model Summary request form

2. On the request form, specify the code of the budget model in the Filter field. 3. Click the Options tab and select the budget model settings you want to be displayed on the

printed report.

Figure 49 The Budget Model Summary report options

4. Click Print.



You can also print the report from the Budget Model window by clicking Print, Budget Model Summary. The Budget Model tab of the request form will contain the code of the active budget model specified.

9.2 Sales Budget Reports

9.2.1 Budget by Customers

The Budget by Customers report allows you to review the sales budget amounts summarized by customer group and by customer allocated in the budget model.

To produce the report, the program retrieves the values from the sales budget entries related to the latest version of each line in the budget model.


1. In the Financial Management menu, click Enhanced Budget Control, Reports, Budget by Customers.

Figure 50 The Budget by Customers request form

2. On the request form, specify the code of the budget model in the Filter field. 3. Click the Sales Budget Entry tab. Specify the values for filtering the sales budget entries

processed by the report.

Figure 51 The Budget by Customers request form

4. Click Print.

The report presents the sales amount, cost amount and contribution margin for budget customers according to the filters set on the request form.



You can also print the report from the Budget Model window by clicking Print, Sales Reports, Budget by Customers. The Budget Model tab of the request form will contain the code of the active budget model specified.

9.2.2 Budget Figures/Actuals by Customers

The Budget Figures/Actuals by Customers report allows you to compare the sales budget amounts projected per customer group and per customer allocated in the budget model against the actual figures.


1. In the Financial Management menu, click Enhanced Budget Control, Reports, Budget Figures/Actuals by Customers.

Figure 52 The Budget Figures/Actuals by Customers request form

2. On the request form, specify the code of the budget model in the Filter field. 3. Click the Sales Budget Entry tab. Specify the values for filtering the entries summarized by

the report.

Figure 53 The Budget Figures/Actuals by Customers request form

4. Click Print.

The report shows the summarized sales amount, cost amount and contribution margin according to the filters set on the request form. The figures are displayed in two sections: Budget Figures, and Actuals.

You can also print the report from the Budget Model window by clicking Print, Sales Reports, Budget Figures/Actuals by Customers. The Budget Model tab of the request form will contain the code of the active budget model specified.



9.2.3 Budget by Items

The Budget by Items report allows you to review the sales budget amounts summarized by inventory group and by item allocated in the budget model.

To produce the report, the program retrieves the values from the sales budget entries related to the latest version of each line in the budget model.


1. In the Financial Management menu, click Enhanced Budget Control, Reports, Budget by Items.

Figure 54 The Budget by Items request form

2. On the request form, specify the code of the budget model in the Filter field. 3. Click the Sales Budget Entry tab. Specify the values for filtering the sales budget entries

summarized by the report.

Figure 55 The Budget by Items request form

4. Click Print.

The report presents the quantity, sales amount, cost amount and contribution margin according to the filters set on the request form.

You can also print the report from the Budget Model window by clicking Print, Sales Reports, Budget by Items. The Budget Model tab of the request form will contain the code of the active budget model.



9.2.4 Budget Figures/Actuals by Items

The Budget Figures/Actuals by Items report allows you to compare the sales budget amounts projected per inventory group and per item allocated in the budget model against the actual figures.


1. In the Financial Management menu, click Enhanced Budget Control, Reports, Budget Figures/Actuals by Items.

Figure 56 The Budget Figures/Actuals by Items request form

2. On the request form, specify the code of the budget model in the Filter field. 3. Click the Sales Budget Entry tab. Specify the values for filtering the entries summarized by

the report.

Figure 57 The Budget Figures/Actuals by Items request form

4. Click Print.

The report shows the summarized quantity, sales amount, cost amount and contribution margin according to the filters set on the request form. The figures are displayed in two sections: Budget Figures, Actuals.

You can also print the report from the Budget Model window by clicking Print, Sales Reports, Budget Figures/Actuals by Items. The Budget Model tab of the request form will contain the code of the active budget model.



Appendix A: Shortcut Keys in Celenia Enhanced Budget Control for Microsoft Dynamics NAV

Key Function

The Budget Model window

F5 Display the Budget Model List window

Shft+Ctrl+D Display dimensions

Ctrl+F11 Release the budget model

The Budget Model List window

Shift+F5 Display the card

The Budget Cust. Post. Groups window


The Budget Inv. Post. Groups window


The Sales Budget Versions window

Ctrl+F5 Display budget entries

The Financial Budget Versions window

Ctrl+F5 Display budget entries



Appendix B: Entries Processed by EBC

Sales Budget Calculation

Depending on the budget model setup, the calculation of the sales budget includes different entries.

The following table describes which entries are processed when the budget model is calculated based on actual figures.

Budget Model Setup Entries Included in Sales Budget Calculation

Budget Customers and Customer Groups Customer Ledger Entries

Budget Items and Inventory Groups Value Entries

Budget Customers and Customer Groups Budget Items and Inventory Groups

Value Entries

The following table describes which entries are processed when the budget model is calculated based on another budget model.

Budget Model Setup Entries Included in Sales Budget Calculation

Any Sales Budget Entries pertaining to the latest budget version of the specified budget model

Financial Budget Calculation

Depending on the budget model setup, the calculation of the Financial Budget includes different entries.

The following table describes which entries are processed when the budget model is calculated based on the actual figures.

Accounts Setup Entries Included in Financial Budget Calculation

The sales budget has not been calculated

Any G/L Entries

The sales budget has been calculated

Accounts specified in the Budget G/L Accounts window

G/L Entries

The sales and COGS accounts Sales Budget Entries pertaining to the latest version of the current budget model.

The following table describes which entries are processed when the budget model is calculated based on another budget model.

Accounts Setup Entries Included in Financial Budget Calculation

The sales budget has not been calculated

Any Financial Budget Entries pertaining to the latest version of the specified budget model.

The sales budget has been calculated

Accounts specified in the Budget G/L Accounts window

Financial Budget Entries pertaining to the latest budget version of the specified budget model.

The sales and COGS accounts Sales Budget Entries pertaining to the latest budget version of the current budget model.



Updating Standard G/L Budget

Depending on the budget model setup, the calculation of the opening balance during updating of the standard G/L budget includes different entries.

The following table describes which entries are processed depending on the budget model setup.

Budget Model Setup Entries Included in Opening Balance Calculation

Based on the actual figures G/L Entries

Based on the other budget model G/L Budget Entries for the specified budget model



Appendix C: Cash Flow Analysis

A cash flow statement is a financial report that shows incoming and outgoing money during a particular period. The statement shows how changes in the balance sheet and income accounts affected cash and cash equivalents; it breaks the analysis down according to operating, investing, and financing activities.

The program produces the cash flow report by retrieving the relevant information from the chart of accounts of the finance budget. In Microsoft Dynamics NAV, an account schedule can be used to arrange the accounts in order to display the cash flow report.

Below you will find a short description of the steps you take to prepare a cash flow analysis. The sample setup is made on the Cronus company, the demonstration database.

1. Set up the Column Layout window as follows:

2. Set up the Account Schedule window as follows:



Where:

6100..9999 – Is the range of the income statement accounts;

2300..2390 – Is the range of the accounts receivables from the balance sheet;

5400..5490 – Is the range of the account payables from the balance sheet;

5600..5790 – Is the range of the VAT accounts from the balance sheet;

2910 – Is the cash flow account.

3. Click Print. Fill in the request form to print a particular budget:

4. Click Print.



Celenia Enhanced Budget Control for Microsoft Dynamics NAV

User's Guide

Last Revision: October 26, 2007

Disclaimer

This manual has been developed for Celenia Enhanced Budget Control for Microsoft Dynamics NAV and may contain technical inaccuracies or typographical errors. Any references within the documentation to Celenia Software products is provided for informational purposes only and does not extend or modify the limited warranty extended to the licensee of Celenia Software products.

Copyright

Software and manual copyright © 2007 Celenia Software a/s. All rights reserved.

All rights reserved. This work and the computer programs to which it relates are the property of Celenia Software a/s, and embody trade secrets and confidential information proprietary to Celenia Software a/s. This document may not, in whole or in part, be reproduced, copied, disclosed, transferred, translated, adapted, modified, or reduced to any electronic medium or machine-readable form without prior consent in writing from Celenia Software a/s.

Trademark

Celenia Version Control for Microsoft Dynamics NAV, Webforms, Celenia Integration Framework, Celenia Integration Framework API, Celenia IM Integration for Microsoft Dynamics NAV and Celenia Enhanced Budget Control for Microsoft Dynamics NAV are trademarks of Celenia Software a/s in the United States and/or other countries.

Microsoft, Microsoft .NET Framework 1.1, Microsoft SQL Server, Windows, Windows 98 SE, Windows 2000 Professional, Windows Server 2003, Internet Information Services, IIS, and Windows XP are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Navision, Navision Application Server, Microsoft Dynamics NAV are the registered trademarks of the Microsoft Dynamics NAV in the United States and/or other countries. The names of actual companies and products mentioned herein may be trademarks or registered marks – in the United States and/or other countries – of their respective owners.

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