Update on Capacity Update on Capacity Utilization Process Utilization Process

Arlington Public SchoolsSeptember 24, 2009

Process Overview to DateProcess Overview to Date

• May – August: Stakeholder meetings with – Parents and citizens (FAC P/C Subcommittee)– Principals & Staff

• August 27 Board Work Session – Clarify direction to consultant

• September– MGT of America hired as consultant team– Data gathering begins– MGT meets with FAC P/CS– MGT begins tours and interviews

Overview of Fall ProcessOverview of Fall Process• October

– Complete school tours and interviews– Data analysis– Development of options– Meeting with community

• November– MGT makes final report to APS – Superintendent recommends short-term

and/or long-term options• December

– Board action on short-term and/or long-term options

MGT of America – An IntroductionMGT of America – An Introduction

Your Team :Dr. Bill Carnes – Partner-in-ChargeDan Schmidt, JD – Project DirectorDr. Ed HumbleDodds Cromwell, AIALynda Fender

MGT of America has offices in:Olympia, WA

Sacramento, CAAustin, TX

Tallahassee, FLWashington, D.C.

Schmidt Associates : an Indiana-based facility planning,

design, and construction management firm

MGT and Schmidt have teamed for projects in:- St. Louis Public Schools, MO- State of Colorado- Rapid City Area Schools, SD- Fort Wayne Community Schools, IN- MSD of Decatur Township, IN- The Public Schools of Brookline, MA- Smyth County Public Schools, VA- Vigo County School Corporation, IN- Porter Township Schools, IN- Fresno Unified School District, CA- State of Wyoming- Citrus County Public Schools, FL- Boulder Public Schools, CO- Anne Arundel Public Schools, MD- Indianapolis Public Schools, IN

Your Study – The ProcessYour Study – The Process

TaskWk of

9/7Wk of 9/14

Wk of 9/21

Wk of 9/28

Wk of 10/5

Wk of 10/12

Wk of 10/19

Wk of 10/26

Wk of 11/2

Wk of 11/9

Project Initiation                   

Input Gathering                   

Facility Tours                   

Data Analysis                   

Options Development                    

Final Report Preparation                    

1.1. An evaluation of current methods and estimates of An evaluation of current methods and estimates of calculating capacities and projecting enrollments;calculating capacities and projecting enrollments;

2.2. An analysis of space utilization at our elementary and An analysis of space utilization at our elementary and secondary schools and associated short-term and secondary schools and associated short-term and long-term recommendations for better using space long-term recommendations for better using space within or among our buildings; andwithin or among our buildings; and

3.3. Identification of opportunities and recommendations Identification of opportunities and recommendations for increasing permanent capacity at individual for increasing permanent capacity at individual schools (including feasibility, scope and cost) for schools (including feasibility, scope and cost) for consideration in the upcoming CIP planning process.consideration in the upcoming CIP planning process.

Consultant Scope of WorkConsultant Scope of Work

• No boundary or admissions policies decisions to No boundary or admissions policies decisions to effect 2010-11 school year effect 2010-11 school year

• Include both elementary and secondary schools Include both elementary and secondary schools in studyin study

• December 2009 recommendations will frame December 2009 recommendations will frame further conversations for systematic, long-term further conversations for systematic, long-term approach; may also include short-term actions approach; may also include short-term actions to manage crowding for September 2010 to manage crowding for September 2010 (relocatables, room conversions, program (relocatables, room conversions, program moves, class size)moves, class size)

General Guidance from General Guidance from 8/27/09 Work Session8/27/09 Work Session

Consultant – Projections/CapacityConsultant – Projections/Capacity• Evaluation of Enrollment Projection

Methodology

– Consider impact of housing developments on projections

– New perspective on generation factors– Consider providing a “choice” pattern

analysis

Consultant – Projections/CapacityConsultant – Projections/Capacity• Evaluation of Capacity Calculation Methodologies

– Determine if an equitable standard (not necessarily the same) is being applied in determining capacity

– Assess the functional capacity of schools based on size of common areas

– Determine when schools reach a “tipping point” as related to increased capacity due to class size increases, converted spaces, or use of relocatables on site

– Look at impact of moving to a 6/7 model at secondary schools

– Consider adding relocatable capacity as a column in utilization table

Consultant – Short and Long-Term Options

• Options Discussed in Previous Forums

– Increase the recommended maximum class size(s) for one or more grade levels

– Add relocatable classrooms to increase capacity – Convert interior space to increase capacity – Consider adding and/or moving programs to

increase capacity and develop criteria for making decisions about when and where to move programs

– Consider boundary changes – Build new capacity at APS or County sites

(Langston, Reed, Wilson, other APS/County buildings)

– Consolidate PreK Programs

Consultant – Short and Long-Term Options

• Provide New and Alternative Solutions

– Include combination of small neighborhood boundary/”forced choice”

– Examine current transfer policies– Examine options to control enrollment (student

address verification and limiting employee tuition benefit for non-County residents)

– Examine flexible schedule/locations for high school students

– Consider transportation system efficiencies and alternatives

Consultant – Additional GuidanceConsultant – Additional Guidance

– Define problem (criteria and tipping point)– Consider new capacity with an understanding

of limited financial climate and a focus on using existing buildings; consider public/private partnerships with County partners and others at Wilson and Career Center and possibly other sites

Information and materials related to Information and materials related to process:process:

http://www.apsva.us/elemcapacity

In addition, the web page has an e-mail option for comments and suggestions.

Web PageWeb Page

Update on Capacity Update on Capacity Utilization ProcessUtilization Process

Arlington Public SchoolsSeptember 24, 2009