superintendent’s recommendations capacity utilization arlington public schools december 3, 2009
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SUPERINTENDENT’S SUPERINTENDENT’S RECOMMENDATIONSRECOMMENDATIONS
Capacity UtilizationCapacity Utilization
Arlington Public SchoolsDecember 3, 2009
Underlying Considerations
These recommendations considered: • previous boundary studies• a commissioned study from MGT of America• ongoing staff work• the work of the Projections/Capacities Sub-
Committee of the Facilities Advisory Council (P/CS),
• input from over 250 parents and citizens at −summer open houses with staff−Summer Superintendent Chats−e-mails to and open-office hours with the School Board−over 450 responses to an online survey
Community Input– Likes the schools their children currently attend– Reluctant to make boundary changes– Wants effective use of resources and capacity– Supports strategic use of relocatables– Supports reasoned changes
• Financial Climate
• Increasing Enrollment
• Maximizing Efficiency
Underlying “Givens”
Current Practices
• Provide continuity and consistency of instruction• Provide equal access to educational opportunities• Recognize the value of diversity in enriching
instruction• Continue use of relocatables to manage capacity at
individual sites• Acknowledge the reluctance to move boundaries• Manage resources efficiently
High CostLow Cost
Most Aligned with Current Practices
Least Aligned with Current Practices
6/7 Scheduling
FEASIBILITY QUADRANTS – PRELIMINARY PLACEMENT
Relocatables
New Building
Class Size Increase
Two Bell Schedules
Program Centers
Convert Computer Labs
Utilize Other County Space
Team Options
Countywide Options
Flexible School Day
Redistricting
Move preK Classes
I II
III IV
Phase Timing
Phase I – Immediate September 2010
Phase II – Short-Term 1-3 Years
Phase III – Mid-Term 4-6 Years
Phase IV – Long-term 7+ Years
Progressive Planning Model Approximate Timeline
(may need to accelerated on a case-by-case basis)
Elementary Secondary
Convert computer labs and/or other available space to classrooms (e.g., convert six existing computer labs to classrooms)*
Implement 6/7 scheduling model
Increase class size by 1* Increase class size by 1*
Add relocatable classrooms*
Move individual preK classes
* Options dependent on and to be addressed as part of the FY 2011 budget process
Progressive Planning Model Phase IImmediate Action for September 2010
Elementary Secondary
Add relocatable classrooms Add relocatable classrooms
Convert computer labs and/or other available space to classrooms
Increase class size by an additional 1
Increase class size by an additional 1
Progressive Planning Model Phase II Consider in the Short-Term (may need to be accelerated)
Elementary Secondary
Consolidate program by creating centers (e.g., preK)
Implement a staggered school day with two-bell schedules at high schools
Utilize other county building space
Consider flexible school day at high school
Team options
Countywide options
Progressive Planning Model Phase IIIConsider in the Mid-Term (may need to be accelerated)
Elementary Secondary
Develop Wilson site Redistrict secondary schools
Redistrict elementary schools
Progressive Planning Model Phase IVConsider in the Long-Term (may need to be accelerated)
Progressive Planning Model Impact – Elementary Schools
Progressive Planning Model Impact – Middle Schools
Progressive Planning Model Impact – High Schools
School
Capacity (Reflects Class
Size Increase of 1)
2010 Pre-VPI Move 2010 Post-VPI Move
Enrollment Percent Enrollment Percent
Barrett 583 580 99.5% 564 96.7%
Carlin Springs 600 593 98.8% 561 93.5%
Hoffman-Boston 527 366 69.4% 462 87.7%
Key 659 664 100.8% 648 98.3%
Oakridge 588 593 100.9% 561 95.4%
Progressive Planning Model Impact – Moving 6 VPI Classes to Hoffman-Boston in 2010
THIS IS AN ILLUSTRATIVE EXAMPLE ONLY
School
2009Capacity
2009 Utilization
AdditionalCapacity(Labs &
Relocatables) Site
Capacity
2010Utilization
ASF 530 94.7% +22 552 93.5%
Ashlawn 418 88.5% +22 440 90.5%
Barrett 553 95.3% +22 598* 97.0%
CarlinSprings 563 101.1% +22 585 101.4%
Glebe 489 91.8% +22 511 93.0%
Henry 446 89.0% +22 468 91.7%
Jamestown 572 100.5% +22 594 96.1%
Nottingham 491 109.8% +45 603* 97.4%
Oakridge 551 101.1% +22 573 103.5%
Taylor 631 97.8% +45 676 97.2%
THIS IS AN ILLUSTRATIVE EXAMPLE ONLY
Progressive Planning Model Impact – Adding 12 Classrooms (conversions & relocatables)
*Barrett and Nottingham’s total include current relocatables on site
Next Steps• Implement each phase, or elements within a phase, as
needed or revised to meet changing needs, challenges, and resources
• Monitor through an ongoing process including a twice yearly review of capacity and enrollment
• Monitor and evaluate process to allow for solutions to be fine-tuned in order to meet school-specific and system-wide needs.
• Continue, consistent with the cycle of improvement model (Plan, Do, Study, Act), the review and analysis of the MGT report
• Continue to work with the Projections/Capacities Sub-Committee of the Facilities Advisory Council (P/CS), to monitor the progress of addressing our capacity issues
Key Dates in the ProcessKey Dates in the Process• December 3, 2009 MGT of America's (Consultant)
Report (School Board Presentation)
• December 3, 2009 Superintendent’s Recommendations to School Board (School Board Information Item)
• December 9, 2009 School Board Community Forum on Superintendent’s Recommendations
• December 17, 2009 School Board Action on Superintendent's Recommendations (School Board Action Item)
Proposed School Board Action
The School Board approves the Progressive Planning Model, as described in the memorandum dated December 3, 2009, to address crowding, capacity, and enrollment at elementary and secondary schools.
Any actions that require budgetary or policy changes must be approved by the School Board.
Information and materials related to Information and materials related to process:process:
http://www.apsva.us/http://www.apsva.us/elemcapacityelemcapacity
In addition, the web page has an e-mail option for comments and suggestions.
Web PageWeb Page
SUPERINTENDENT’S SUPERINTENDENT’S RECOMMENDATIONSRECOMMENDATIONS
Capacity UtilizationCapacity Utilization
Arlington Public SchoolsDecember 3, 2009