unlock-15-report writing and presentation.ppt compatibility mode
DESCRIPTION
oh yeahTRANSCRIPT
Report Writing and Report Writing and
Presentation for Work Place Presentation for Work Place
AssignmentAssignment
Report Writing and Report Writing and
Presentation for Work Place Presentation for Work Place
AssignmentAssignmentAssignmentAssignmentAssignmentAssignment
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
What is report writing?What is report writing?
• A report is a structured written presentation directed to interested readers in response to some specific purpose, aim or request.
• Requests?: many varieties of requests but generally their function is to give an account of something, to answer a question, or to offer a solution to a problem.
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Report StructureReport Structure
• Report has a standardized format (compared to other written communication) to enable readers to find and focus on specific pieces of information.
• General structure of report is as follows;– Transmittal document
– Title page– Title page
– Table of contents
– Abstract/executive summary
– Introduction
– Methods
– Results and Discussions
– Conclusions
– Recommendations
– Bibliography
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Stage 1: PlanningStage 1: Planning
1. Define the purpose1.1. read the brief carefully
1.2. identify key words
1.3. understand what is being asked
2. Define the audience2.1. determine the audience’s level of understanding2.1. determine the audience’s level of understanding
2.2. determine what is needed by audience
3. Establish parameters3.1. determine the scope and level of detail required
3.2.determine the length of report and what can be covered in that length
4. Gather information4.1. gather relevant, contemporary and factually correct information
4.2. transcribe facts and figures correctly
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
a. Writing the bodya. Writing the body4 components of the of the body
i. Introduction� Introduction leads into the main subject matter by giving the necessary
background of the report, its aims, premises, scope, limitations, and any information useful for the reader.
� Introduction explains why the report is necessary
ii. Main body� Consists of different headings and sub-headings
� Where applicable consists of methods, results and discussion, and conclusions
� This section basically describes, analyses, interpret and evaluates the procedures, data, findings, relationships, results etc
iii. Conclusion� Conclusions drawn from the evidence, analysis, interpretation and
evaluation presented in the main body
� Should give key points and main findings
iv. Recommendation� When used should present your informed opinions, suggestions, possible
actions to be taken
� Recommendation should be exact, and unambiguous, perceptive, imaginative and rationaleSYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
c. Writing the supplementary c. Writing the supplementary
materialsmaterialsi. Transmittal document
� Not part of the report, but accompanies it
� It personalizes the report for specific reader and calls attention to items/sections in the report of interest to that person
ii. Title pageii. Title page� Identifies the report with the following information:
Title, author’s name (& position), authority for report, place of origin, date
iii. Table of contents
iv. Bibliography
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Report WritingReport Writing(Case Study: Work place assignment)(Case Study: Work place assignment)
• Instructions to candidate on preparation of
workplace assignment report
– Workplace assignment– Workplace assignment
– Report Format
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Report Format Report Format --11
• Abstract (10 marks)
• Introduction (12 marks)
– Must include organizational chart, activities,
work processes, work environment, jobs and work processes, work environment, jobs and
tasks that explain the work place activities
and the associated hazards
• Objectives (5 marks)
– State the objectives
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Report Format Report Format --33
• Results & Discussions
- List at least 5 hazards ID (including 1 health
hazard)
- Determine 1 critical safety and 1 health - Determine 1 critical safety and 1 health
hazards (based on the highest risk level)
- Explain how these safety and health hazards
affects the workers
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Report Format Report Format --55
• Title page (front cover)
Identifies the report with the following
information: Title, author’s name (&
position), authority for report, place of origin, position), authority for report, place of origin,
date
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�
Oral PresentationOral Presentation
• Prepare at least 4 topics on 4 transparencies
(Introduction, Method, Results and Discussions,
Recommendations for reviews). Make sure
legible fonts size
• 10 min presentation (practice)
• Arrange presentation to ensure nice flow
• Look at audience (practice)
• Speak clearly and confidently (practice)
• Care in displaying body language
SYSTOOLS DEMO
�
�
�
�
�
�
�
�
�
�
�
���������������� ���� ������� ������
���
������� � � ������������������ ��
�