university resources commission

University Resources Commission

April 24, 2020

Agenda• Pre COVID-19

• Minutes from Nov 11, 2019 meeting• Fall 2020/Spring 2021 (FY21) enrollment projection• COVID-19 campus response update

• Post COVID-19• Current FY20 fiscal position• Guidance from A&M System• FY21 budget development• CARES Act• 87th Legislature Preliminary Planning• Upcoming fiscal actions for FY20 and FY21

TEXAS A&M UNIVERSITY-SAN ANTONIO 2

Pre COVID-19 Budget Environment


Summary from Nov 11, 2019 URC Meeting

• Reviewed presidential memorandum approving FY20 budget• Reviewed presidential memorandum allocating Institutional

Enhancement Funds for Strategic Investments• Recommended revised budget structure

• Greater emphasis on planning

• Reviewed FY21 budget preparation realities• Provided FY21 preliminary budget calendar


Current Outlook for FY 2021 Enrollment

• Slower than anticipated enrollment growth• “Right-sizing” the FY21 budget using a 2% growth over FY20

forecasted actuals• Actual enrollment and SCH for Fall 2019 and Spring 2020• Projected Summer 2020 (2% drop from Summer 2019)


Current Outlook for FY 2021 Enrollment


25,712

32,945

37,180 37,110 36,957

27,598

33,585 34,797 35,282

0

10,000

20,000

30,000

40,000

FY 2017 FY 2018 FY 2019 FY 2020(projected)

FY 2021(Preliminary - 2%

enrollment growth)

Thou

sand

s

Budget to Actual – Tuition, USF and SSF

Budget

Actual

COVID-19: FINANCIAL IMPACT student support | services | resources

UPDATE TO UNIVERSITY RESOURCES COMMISSIONAPRIL 24, 2020

RISK MANAGEMENT

GROUP

OFFICE OF THE

PRESIDENT

UNIVERSITY POLICE

STUDENT SUCCESS

AND ENGAGEMENT

FACILITIES

HUMAN RESOURCES

BUSINESS AFFAIRS

COMMUNICATIONS

RISK MANAGEMENTCOMPLIANCE

LEGAL

RMG STRATEGIES

BUSINESS CONTINUITY

ADMISSIONS:ENROLLMENT& RETENTION

STUDENT SUCCESS

& SERVICES

SHELTER IN PLACEPOSITIVE COVID-19

SUBGROUPS

IMPACT

ADMISSIONS

FUNDRAISING RETENTION

REPUTATION/

REVENUE

COVID-19 STUDENT SUPPORT EMERGENCY RESPONSE

1,100 184 50Courses convertedonline Loaner laptops distributed Households supported by

the General’s Food Pantry (since 03/16)

17 259 300Virtual career fairs / employer info sessions held by the Mays Center

Loaner mi-fis Student employees enabledto work remotely by Mays Center

CONTRACT SERVICES INFORMATION TECHNOLOGY FACILITIES VOLUNTARYREC

SPORTS 290K - Housing

48K - Dining

66K –Parking

74K- Increased storage, equipment, service needs

22K–Ongoing related monthly service costs

15K - Professional Cleaning and Sanitizing

10K - Hand Sanitizer andSanitizing Wipes

6,000 - PPE Services

1,900/month revenue lost

DIRECT FINANCIAL IMPACT

5.6 MCARESAct

10K/25KJAGUAR LIFTEMERGENCYFUND

100 volunteersLOVEOUR JAGUARSCALLING CAMPAIGN

Food and Housing InsecurityLoss of IncomeIn-Home Family CareDigital Divide

TuitionGraduationMental Health SupportFinancial CoachingStudent Employment

STUDENT EMERGENCY RESPONSE SERVICES

Post COVID-19Budget Environment


Current FY20 Fiscal Position

• Tuition and USF projected budgetary shortfall of $1.8 million

• Summer 202o enrollment projected at 2% decrease from Summer 2019; actual enrollment currently holding flat

37,110

35,282

30,000

32,000

34,000

36,000

38,000

Tuition & USF

Thou

sand

s

FY20 Tuition & USF

Budget Actuals (Forecasted)


A&M System Guidance

• March 25, 2020 letter from Chancellor Sharp• A&M System flexible hiring freeze

• Hiring only for positions deemed critical to the mission of the University.

• President Matson must sign off on each hire and any requested pay increases.


FY 2021 Budget Development - Before COVID-192% enrollment growth, 100% bridge-to-base funding. Phase I budget submitted to System:


FY20 Budget FY20 Projected

FY21 Preliminary

BudgetRevenues

State Appropriations $37,204 $37,204 $37,343

Tuition & USF/SSF 37,110 35,281 36,899

Other Revenue 19,209 21,374 18,095

Total Revenue $93,524 $93,859 $92,337

ExpensesPersonnel $52,067 $48,172 $55,827

Operating 42,710 44,158 40,700

Total Expenses 94,777 92,330 96,527

Net Change $(1,253) $1,529 $(4,190)

FY 2021 Budget Development - After COVID-190% enrollment growth, 50% bridge-to-base funding, waive Fall 2020 athletic fee:


CARES Act• Federal government authorized relief for higher education through the

CARES Act• $5.6 million allocation made in 2 phases:

• Direct Aid to Students: $2.8 million• Institutional Aid: $2.8 million

• Two additional potential allocations of the CARES Act• Governor’s allotment • Hispanic Serving Institution (HSI) funding


87th Legislature Preliminary Planning• Preparation of the Legislative Appropriation Request (LAR)

• A&M-SA’s request for State Funds• Prepared in every even year• 10% reduction schedule part of LAR submission

• Most likely this will be enacted in the 2022 – 2023 biennium• Possible rescission during the current 2020 – 2021 biennium


Fiscal Actions for FY 20 and FY 21• Vacancy management program• Freeze FY20 non-essential spending• Review central accounts• Strategic plan funds• Temporary facilities• Athletics program• Student recreation sports fee for Summer 2020


Questions


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