universiti utara malaysia (uum) 31st convocation...

31st Convocation Guide 2018

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GUIDE FOR FIRST DEGREE GRADUATES

UNIVERSITI UTARA MALAYSIA (UUM)

31st CONVOCATION CEREMONY

11 - 15 NOVEMBER 2018

Please read this guide thoroughly


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Graduation is a significant milestone in every student’s journey. It is the opportunity for the University and family to formally recognise the hard work, and and congratulate on your success. It is also a meaningful time, for family and friends, from near and far to celebrate your achievements and wishing you luck on embarking a new adventure of life. Most importantly, it is an unforgettable day that you will feel special and be proud of.

1. GRADUATION CEREMONY

The graduation session usually takes place in Novembers, with the coming 31st ceremony taking place from Sunday, 11 November to Thursday, 15 November 2018 at the Muadzam Shah Hall, Universiti Utara Malaysia.

2. BEFORE THE CEREMONY

Here are few things that you need to do before attending the ceremony.

2.1 CONVOCATION CEREMONY PRE REQUISITE

If you are eligible to graduate, these are few things that you need to do first.

1. Graduation Status Review 2. Clear any outstanding amount due to the university, latest by

Wednesday, 31 October 2018. 3. Pay the Convocation Fee of RM170. 4. Fill in the Graduate Tracer Study

1. Graduation Status Review

You can check your eligibility to graduate and confirm your attendance to the ceremony. Log in to your portal at http://portal.uum.edu.my/ , and click on the Graduation Menu. Follow the instruction given and complete all the information required. You may print the Invitation to Convocation Ceremony letter upon completing the task for your record.

1.1 Confirm Your Personal Information.

It is very important that your personal information (name, matric number, identity card number/passport number, phone number and email) is correct in the Student Portal System. We will use your name and other details as found in the student system on your degree and certificate and transcript. Take few minutes to update these details carefully, and ensure it is correct by Thursday, 18 October 2018. Any changes should be notified via email to [email protected]. Any changes made after the date mentioned will be penalised for RM520.00.

http://portal.uum.edu.my/

mailto:[email protected]


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1.2 Express your gratitude

You may now express your gratitude for the loved ones through the short messages that will be displayed on the screen while you are presented. Fill your wise words in the column provided in the portal.

2. Settle any outstanding fee

It is the policy of the University that Degrees shall not be conferred upon any person who has outstanding amount due to the University. Hence, it is good for you to commemorate your good name to us.

Therefore, if you have any amount due to University as displayed in the Student Portal System, these must be settled by Wednesday, 31 October 2018. Please retain the receipt as proof of payment.

Please refer below on the methods of payment:

i) Any Bank Islam Malaysia Branch

Please fill in the Deposit Slip/ Bill Payment Slip and write down the your information, shown as in the sample below:

Deposit Slip/ Bill Payment Slip

ii) E-Com / Online Payment

Payment By Credit Card (Visa & Master Card) can be made online through UUM website, www.bendahari.uum.edu.my . Click on E-PAYMENT and follow the instruction provided.

http://www.bendahari.uum.edu.my/


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Please select Student Payment and write your purpose payment. Below is the screenshot of the page

iii) ATM Transfer

Steps:- 1. Insert ATM Card 2. Select Language 3. Insert Pin Number 4. Select Bank Islam 5. Select Others 6. Select Bill Payment / Select Yuran IPT 7. Insert Identification Number 8. Select : HUTANG/YURAN 9. Wait for the successful transaction 10. Retain the receipt.

iv) Cash Deposit Machine (CDM)

Steps:- 1. Select Submit Button 2. Select Language 3. Select Yuran IPT – HUTANG/YURAN 4. Insert money 5. Wait for the successful transaction 6. Retain the receipt.

If you have any questions on your debts to the University, please email to [email protected] or call 04-928 3231/3230/ 3258/3260/3261/3274/7777.

3. Pay the Convocation Fee

Every graduate has to pay RM170 for the convocation fee. You can pay using the method mentioned above.



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4. Graduate Tracer Study Survey

As a continuous effort to improve our higher education system, the Ministry of Higher Education considers your opinion and feedbacks for future planning and improving the various aspects of our higher education system. You can extend your support and cooperation by giving your sincere views and feedbacks through the questionaires provided in this study. It is COMPULSORY for every graduate, either attending or not attending the ceremony) to fill up this questionnaire before Wednesday, 31 October 2018. Please print the slip and bring along during collecting the robe.

What is the purpose of this survey? The University wants to know what you think of the programme of study you have gone through, the facilities and services you have used while you were studying, the type of job you are doing and how you fare in your working world. Your valuable feedbacks canmake a significant change to your institution and to the Ministry of Higher Education in improving the standard of higher education of our country. This is therefore a good way for you to give back and say thank you to your institution.

Who are involve in this study? All graduates of Higher Learning Institutions who are graduating in 2018. How long does it take to complete the questionnaire? Previous respondents indicated that they took about 20-30 minutes to complete the entire questionnaire, that is a little amount of time compared to the time you spent in your institution. What do I do if the questions are not so relevant to me? If this happens, please try to best interpret the questionnaire according to your situation. Do I get to know the results of this survey? Yes, the outcomes of this survey is published annually and is available at http://graduan.mohe.gov.my/v/ from Thursday, 18 October 2018. What else do I get? The Ministry of Higher Education is in the process of supporting you with information such as career opportunities, how to search for jobs, where to further you studies and many others. As mentioned, the ministry would like to know whether these services are useful. Will my responses be anonymous? Yes, it is. Your responses will be summarised in the finding of the research report.

Any inquiries regarding Graduate Tracer Study Survey, please contact Mr. Luzman Abd Aziz at 04-928 4077.

http://graduan.mohe.gov.my/v/


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2.2 Other Pre-Requisites

1) Conferment Of Degrees

The schedule of the Conferment of Degrees can be viewed in Appendix 1. Please make sure that you follow the conferment session as scheduled. We will not give opportunity to join the session again if you miss it.

2) Robe and Mortar Board Collection

You must wear the official academic dress which is uniquely designed in blue colour, (consists of a robe, a hood and a mortar board) to your ceremony. The colour of the hood will be different based on the programme specified.

3) Collecting your robe

Your academic dress will be available for collection at the Robing Room, Ground Floor, Tan Sri Othman Hall. You may choose to collect your robe individually, or you may send your representative to take it on behalf of you. However, only one representative is allowed to take only one robe per graduand. The representative also must follow and abide by the schedule as given in Appendix 2. In case of the representative lost the robe, the graduand has to be responsible for the loss. The fine rate will depends on the item lost.

Upon collecting the robe, you/representative need to show to the staff in charge, the documents below:

i) Payment Slip as mentioned in para 2.2 above; ii) Completion of Tracer Study Survey Slip as mentioned in para 2.4

above; iii) Robe Collection Authorisation Form in the Student Portal System -

(Graduation Menu)

It may be useful to bring pins to hold the hood to the robe, and hairpins/pins to the mortar board. Robes cannot be altered and are to be returned as the scheduled given in its best condition. The location of the Robing Room is in Appendix 3.

4) Invitation Cards and Car Stickers

You will be given the invitation cards and car sticker upon collecting the robe.


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5) I can’t attend the ceremony

If you are not able to attend your graduation ceremony, you can choose to either graduate in absentia or defer your ceremony for up to one year. Here is the information required to make sure you still get your transcipt and certificate.

i) Graduating in absentia

This means you will receive your award but not attend the ceremony. If you choose to absent from the ceremony, you will not be able to attend at a later date.

ii) Deferring your graduation

Alternatively, you may choose to defer your graduation to another year. Write an official letter to the Director, Academic Affairs Department, before the ceremony. Only genuine problems will be considered.

Either way, you should confirm in the student portal, and ensure your details are up to date (name, matric number, identity card number/passport number, phone number and email).

3. THE CEREMONY

Since the ceremony is an official with strict protocol ceremony, graduates must adhere to the rules and etiquettes mentioned below.

3.1 Convocation dress code for the graduates

Here are the official dress for the graduates to be worn underneath the robe.

i) Gents

You must wear formally.You will look great wearing plain light coloured long sleeve shirt, with suitable colour necktie. Put on a dark coat, matched with similar colour trousers, and formal black leather shoes and socks. You may to wear lounge suit as well. Neat and tidy will make you look more smart and presentable.

Plese cut your hair short.Those with longhair, or ponytail, will be prohibited from entering the ceremony.

ii) Ladies

You may choose to wear baju kurung, lounge suit, loose plain blouse with dark coloured pants or match it with plain dark coloured skirt of ankle length. The skirt should be without slits on any sides. You will appear formally with black court shoes, maximum 1.5 inch heel height. You will look beautiful and gorgeous wearing descent and modest clothes on the stage.


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Please tie your hair properly and neatly and put small pins to prevent your hair from covering your face, or falling to the side. Otherwise, your on-stage picture will be ruined.

While, niqabists need to adhere to the varsity’s rule, as not to put on the face veils while on stage.

3.2 Assemble at The Tan Sri Othman HALL

In order to ensure the smooth sailing of the ceremony, graduates are encouraged to come early to the campus. All graduands will assemble at Tan Sri Othman Hall and get ready for the procession to the main hall. The assembly for first session on the 11 November 2018, will commence on 7.45 a.m, while other following session will start as early as 7.00 am for the morning session, and 1.30 pm for the afternoon session.

Graduands will be given the seat numbers and will be seated accordingly in the Tan Sri Othman Hall, before the procession. You will sit on the same chair number given earlier in the Muadzam Shah Hall.

Do not exchange your number with your friends, as it will create mistakes in calling your names later.

3.3 Ceremony Etiquettes

Please set your handphones in silent mode throughout the ceremony. Please observe that taking pictures with flash is not allowed in the hall. Do not move from your place to take pictures. The robe and mortar boards should be worn properly in the hall. It is also not proper to leave the hall before the ceremony ends. Please stay quietly to cherish your friends achievements and to honour the guests.

3.4 Receiving the scroll

There will be no rehearsal for the graduates before the day. However, the marshall will brief you at the Tan Sri Othman Hall. You will see the demonstration shown on the stage before the procession to the hall.

4. POST-CEREMONY

You need to return your robe and collect your certificates after you have finished your session.

4.1 Returning Your Robe

Robes can be returned after the ceremony at the Robing Room, based on the schedule given.


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You may choose to send the representatives to return the robe on your behalf. The representative need to submit the Robe Returning Form printed from your portal, to the staff in charge. Late return of the robe set will be fined the minimum of RM10/day, and the maximum of RM600, effective from Monday, 19 November 2018.

4.2 Collecting your certificate and transcript

You will be getting your transcript and certificate upon returning your robe set in satisfying condition. Your representative may also collect your certificate and transcript for you. Please fill in the Authorisation Form for Collecting The Degree and Academic Transcript, available at HERE. If you choose to graduate in absentia, you can either collect the certificate or request to be posted to your home addess. Please download the form HERE.

5. GUIDE FOR PARENTS AND GUESTS

This section is served as guide for parents and guests in respect to honour His Royal Majesty Tuanku Chancellor and other distinguished guests.

5.1 Dress code for parents and guests

Male guests may choose to wear lounge suit, batik, national dress, long or short sleeve shirt with trousers. While, female guests are suggested to wear national dress, long or short sleeve blouse with ankle length skirt, or long trousers. This dress code also applies to children above 12 years age. With due respect to the ceremony, guests with improper dress will be prohibited from entering the hall. It is cold inside the hall. Guests are reminded to wear clothes or carry extra covers to help them withstand with the situation. The temperature inside the hall is usually about 20 degrees for every session.

5.2 Guests Invitation Card

The convocation ceremony is the opportunity for the family to congregate to recognise your hardwork. However the entrance to the hall is limited to certain number of guests, per graduate. Guests can make entrance through the invitation card given to the graduates upon collecting the robe.

http://hea.uum.edu.my/media/attachments/2018/04/15/borang-wakil-mengambil-ijazah-dan-transkrip-akademik-29102017_.pdf

http://hea.uum.edu.my/media/attachments/2018/04/15/borang-kebenaran-mengepos-ijazah-dan-transkrip-akademik_new.pdf


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We are unable to allocate any additional guest cards. Guests without cards or a preferred alternative for young children, there will be a live telecast under a tent, next to Muadzam Shah Hall. The link below is a full size live feed of the ceremony and individual graduands as they presented. http://uum.edu.my/uumlive/

5.3 Other reminders during the ceremony

In lieu to honour the ceremony, guests are not permitted to leave the hall and will not be allowed to re-enter.

Taking pictures with flash is not allowed in the hall. Parents and guests can only shoot from the seat.

6. OTHER RELATED INFORMATION

6.1 Prayer Hall

There are two locations of the Muslim prayer hall, one is at the side of Tan Sri Othman Hall and the other one is at the back of Muadzam Shah Hall.

6.2 Prayer Time

Date Day Subuh Zohor Asar Maghrib Isyak

11/11/2018 Sunday 05:48 AM 01:05 PM 04:26 PM 07:00 PM 08:12 PM

12/11/2018 Monday 05:48 AM 01:05 PM 04:26 PM 07:00 PM 08:12 PM

13/11/2018 Tuesday 05:48 AM 01:05 PM 04:26 PM 07:00 PM 08:12 PM

14/11/2018 Wednesday 05:48 AM 01:05 PM 04:26 PM 07:00 PM 08:12 PM

15/11/2018 Thursday 05:48 AM 01:06 PM 04:27 PM 07:00 PM 08:12 PM

7. CONTACT

We are always ready to help you. If you are in need, call us at 04-928 3319/3320/3303/3307, or send us an email to [email protected].

On Thank you.

Convocation Team Academic Affairs Department. 15/10/2018

Disclamer : The Information contained in this document is correct at the time of update. The

University reserves the right to amend without prior notice.

On behalf of the University generally, and Department of Academic Affairs, once again, we would like to congratulate all the graduates for the hard work and excellent achievement. We look forward to serving you in the furture.



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APPENDIX 1

CONFERMENT OF DEGREES SESSION, 31th UUM CONVOCATION 2018

11 NOVEMBER 2018 (SUNDAY) SESSION 1 (MORNING) Time : 7.45 AM – 12.30 PM

HONORARY DOCTORATE

Honorary Graduands UUM CAS - Ph.D

Doctor of Philosophy (Ph.D) UUM CAS - MASTER (First Batch)

Master of Science (Data Analysis) Master of Science (Principalship) UUM COLGIS - BACHELOR (First Batch)

Bachelor of Event Management with Honours AWARDS

Awards for Graduands

12 NOVEMBER 2018 (MONDAY)

SESSION 2 (MORNING) Time : 7.00 AM – 12.30 PM SESSION 3 (AFTERNOON) Time : 1.30 PM - 6.00 PM

UUM COB /COLGIS - Ph.D /DBA /D.MGT

Doctor of Philosophy (Ph.D) Doctor of Management (D.Mgt) Doctor of Business Administration (DBA) UUM CAS - MASTER

Master in Applied Linguistics Master of Arts (Contemporary Malay Language Studies) Master of Arts (Islamic Studies) Master of Education

Master of Arts (Social Work) Master of Science (Counselling) Master of Social Work Master of Science (Correctional Science) UUM CAS - MASTER

Master of Science (Decision Science)

Master of Science (Statistics) Master of Science (Information & Communication Technology) Master of Science (Information Technology) Master of Science (Intelligent System)

Master of Science (Managerial Communication) Master of Science (Media Management) Master of Science (Multimedia Studies) AWARDS


UUM CAS - MASTER

Master of Science (Educational Management) UUM COB - MASTER

Master in Islamic Finance and Banking Master of Islamic Business Studies

Master of Business Administration Master of Economics Master of Science (Banking) Master of Science (Finance) Master of Human Resource Management Master of Science (Management) Master of Science (Occupational Safety and Health Management) Master of Science (International Accounting) Master of Science (Accounting) Master of Science (Technology Management) Master of Science (Operation Management) UUM COLGIS - MASTER

Master of Arts (International Relations) Master of Arts (Political Science) Master of Science (International Business) Master of Science (Strategic Studies) Master of Commercial Law Master of Corporate Law Master of Human Resource Law Master of Law Master of Public Management Master of Arts (Sociology) AWARDS



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13 NOVEMBER 2018 (TUESDAY)


UUM CAS - BACHELOR

Bachelor of Education with Honours (Accounting) Bachelor of Education with Honours (Business Administration) Bachelor of Education with Honours (Guidance & Counselling) Bachelor of Education with Honours (Information Technology) Bachelor of Education with Honours (Moral Education) Bachelor of Science with Honours (Decision Science) Bachelor of Science with Honours (Industrial Statistics) Bachelor of Science with Honours (Business Mathematics) Bachelor of Counselling with Honours

Bachelor of Social Work Management with Honours

Bachelor of Science with Honours (Information Technology) Bachelor of Creative Industry Management with Honours Bachelor of Communication with Honours Bachelor of Multimedia with Honours Bachelor of Science with Honours (Multimedia) Bachelor of Media Technology with Honours

AWARDS


UUM COB - BACHELOR

Bachelor of Technology Management with Honours Bachelor of Business Administration (Logistic and Transportation) with Honours Bachelor of Operations Management with Honours Bachelor of Human Resource Management with Honours Bachelor of Marketing with Honours Bachelor of Entrepreneurship with Honours

Bachelor of Muamalat Administration with Honours Bachelor of Islamic Finance and Banking with Honours AWARDS


14 NOVEMBER 2018 (WEDNESDAY)


UUM COB - BACHELOR

Bachelor of Business Administration with Honours Bachelor of Science Agribusiness Management with Honours Bachelor of Science Economics with Honours

Bachelor of Banking with Honours Bachelor of Finance with Honours Bachelor of Risk Management and Insurance with Honours

AWARDS


UUM COB - BACHELOR

Bachelor of Accounting with Honours Bachelor of Accounting (Information System) with Honours

UUM COLGIS - BACHELOR

Bachelor of Law with Honours Bachelor of Philosophy, Law and Business with Honours

Bachelor of International Business Management with Honours

Bachelor of International Affairs Management with Honours

AWARDS


15 NOVEMBER 2018 (THURSDAY)


UUM COLGIS - BACHELOR (FULL TIME)

Bachelor of Tourism Management with Honours Bachelor of Hospitality Management with Honours Bachelor of Public Management with Honours Bachelor of Development Management with Honours

Graduands of UUMKL /Distance Education Programme (PJJ) /Collaborative Programme Under Professional & Continuing Education Center (PACE & UUMKL) UUM COB - BACHELOR (PART TIME)

Bachelor of Business Administration with Honours Bachelor of Risk Management and Insurance with Honours

AWARDS


Graduands of UUMKL /Distance Education Programme (PJJ) /Collaborative Programme Under Professional & Continuing Education Center (PACE & UUMKL) UUM CAS - BACHELOR (PART TIME)

Bachelor of Communication with Honours UUM COLGIS - BACHELOR (PART TIME)

Bachelor of Public Management with Honours AWARDS



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APPENDIX 2

SCHEDULE FOR COLLECTING AND RETURNING THE ROBE

ROBING ROOM OPERATING HOURS

Collecting and Returning of Robes 04 – 08 November 2018 : 9.00 am – 5.00 pm 09 – 10 November 2018 : 9.00 am – 6.00 pm 11 – 15 November 2018 : 9.00 am – 8.00 pm 16 – 18 November 2018 : 9.00 am – 5.00 pm

Closing Hours and Day 1.00 pm – 2.00 pm daily

Friday, 9 and 16 November 2018 at 12.30 – 2.30 pm Tuesday, 06 November 2018 (Deepavali)

Effective from Monday, 19 November 2018, robes should be returned at Convocation Unit,

Department of Academic Affairs and will be fined RM10/day and up to RM600 maximum.

FULL TIME GRADUANDS

DATE PROGRAMME

SUNDAY,

04 NOVEMBER 2018

AND

SATURDAY, 10 NOVEMBER 2018

Bachelor of Event Management with Honours (Orange) Bachelor of Education with Honours (Accounting) (Purple) Bachelor of Education with Honours (Business Administration) (Purple) Bachelor of Education with Honours (Guidance & Counselling) (Purple) Bachelor of Education with Honours (Information Technology) (Purple) Bachelor of Education with Honours (Moral Education) (Purple) Bachelor of Science with Honours (Decision Science) (Pink) Bachelor of Science with Honours (Industrial Statistics) (Pink) Bachelor of Science with Honours (Business Mathematics) (Pink) Bachelor of Counselling with Honours (Maroon) Bachelor of Social Work Management with Honours (Maroon) Bachelor of Science with Honours (Information Technology) (Silver) Bachelor of Creative Industry Management with Honours (Lavender) Bachelor of Communication with Honours (Lavender) Bachelor of Multimedia with Honours (Lavender) Bachelor of Science with Honours (Multimedia) (Lavender) Bachelor of Media Technology with Honours (Lavender)

DATE PROGRAMME

MONDAY, 05 NOVEMBER 2018

AND

SUNDAY,

11 NOVEMBER 2018

Bachelor of Technology Management with Honours (Peach)

Bachelor of Business Administration (Logistic and Transportation) with Honours (Peach)

Bachelor of Operations Management with Honours (Peach)

Bachelor of Human Resource Management with Honours (Red)

Bachelor of Marketing with Honours (Red)

Bachelor of Entrepreneurship with Honours (Red)

Bachelor of Muamalat Administration with Honours (Red)

Bachelor of Islamic Finance and Banking with Honours (Red)

DATE PROGRAMME

WEDNESDAY, 07 NOVEMBER 2018

AND

MONDAY,

12 NOVEMBER 2018

Bachelor of Business Administration with Honours (Red) Bachelor of Science Agribusiness Management with Honours (Green) Bachelor of Science Economics with Honours (Green) Bachelor of Banking with Honours (White) Bachelor of Finance with Honours (White) Bachelor of Risk Management and Insurance with Honours (White) Bachelor of Accounting with Honours (Yellow)

Bachelor of Accounting (Information Systems) with Honours (Yellow)


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DATE PROGRAMME

THURSDAY, 08 NOVEMBER 2018

AND

TUESDAY,

13 NOVEMBER 2018

Bachelor of Law with Honours (Black/White) Bachelor of Philosophy, Law and Business with Honours (Black/White) Bachelor of International Business Management with Honours (Light Blue) Bachelor of International Affairs Management with Honours (Light Blue) Bachelor of Tourism Management with Honours (Orange) Bachelor of Hospitality Management with Honours (Orange) Bachelor of Public Management with Honours (Black) Bachelor of Development Management with Honours (Black)

PART TIME GRADUANDS

GRADUANDS OF UUMKL/DISTANCE EDUCATION PROGRAMME (PJJ)/COLLABORATIVE PROGRAMME UNDER PROFESSIONAL & CONTINUING EDUCATION CENTER (PACE & UUMKL)

DATE PROGRAMME

FRIDAY, 09 NOVEMBER 2018

AND

WEDNESDAY, 14 NOVEMBER 2018

Bachelor of Business Administration with Honours (Red) Bachelor of Risk Management and Insurance with Honours (White) Bachelor of Communication with Honours (Lavender) Bachelor of Public Management with Honours (Black)


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APPENDIX 3

LOCATION OF THE ROBING ROOM

To TSO Hall

MAIN ROAD

Robing Room (Ground Floor)

(Secretariat)

universiti utara malaysia (uum) 31st convocation...

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