united states department of agriculture financial management modernization initiative fmmi ecc...

United States Department of Agriculture

Financial Management Modernization Initiative

FMMI ECC Overview

October 2014

Introduction FMMI Overview FMMI Modules

Funds Management Purchasing Accounts Payable Accounts Receivable General Ledger Cost Management

Additional FMMI Support

Agenda

2

This training is to provide a general overview of FMMI EEC Evaluation and Reporter roles along with tools that can guide you through various tasks.

Additional OCFO Training is available through AgLearn or on the web under the Access for New Users, OCFO FMMI Training, Participant Guides (Orig-2010).

Introduction

3

http://www.aphis.usda.gov/wps/portal/aphis/ourfocus/business-services/sa_applications_systems/sa_fimmi/ct_fmmi_main/!ut/p/a1/vVHLVsIwEP0alj2ZpqGPZQsKhaIeFS3d5KRpC9G-aAJH_t5Q3Ljg4casMjN37sydixIUo6Rme7FmSjQ1K49xYlMSuhhbgEMgEQYfgjcLRkvTfAUNWGnA7HGKzUADJpO7AMKH--jJmc8wzIe39Y8m_pQ4EQAQF0M4DqZjx1sAhPa1_neUoITXqlUbtGLtRkjKm1rltaKlSDvWHQYgGW12HS0avpN9lO6kqHMpqcy7veD5KcvathS8V64rB6ny6lQoRFWJAXBFC_2hFRP1cWrLRYZWGWAry1JuZNyzDEJs20hzjxjcy4nnEdNzbetHJZx5Ptyk8sqde8ClQ_aACzus9JLO-S0s9PJH1bMbzBcf223iawuPpn0pFP-jh3o87hajxVqrYmpjiLpoUHyGpS_0LCj-xdJWy2XlWgfj89kFa1juI9__Bl4XmCI!/?1dmy&urile=wcm:path:/aphis_content_library/sa_our_focus/sa_business_services/sa_applications_systems/sa_fimmi/ct_new_users

4

FMMI Overview

The Financial Management Modernization Initiative (FMMI) is an advanced, web-based accounting and financial system

The goals of FMMI are to:

Improve financial management performance by providing USDA with a modern, core financial management system

Modernize the departmental and agency financial and administrative payment and program general ledger systems

4

5

Provides a single; operational web based system for all USDA Agencies

Standardizes business processes, using the United States Standard General Ledger (USSGL) as the basis of all entries and reporting

Reliable, relevant and timely data Improves funds control and accountability Robust document and reporting categories Real time reporting

FMMI Overview (Cont.)

5

6

Funds Management

6

Funds Management

Funds Management is how USDA supports activities associated with controlling internal funds, establishing rules for budget operations, distributing funds internally, and monitoring USDA’s resources and available funds.

The Funds Management function consists of the following major subcategories: Budget Authority and Distribution Funds Management Reporting Funds Reservations Funds Commitments

7

This process flow outlines the key activities related to Funds Management business activity:

Funds Management Process Flow

Receive Warrant to

Begin Budget

Distribution

Enter and Approve

Appropriation

Enter and Approve

Apportionment

Enter and Approve Sub-

Allotment

(Optional)

Enter and Approve

Allocation (Optional)

Enter and Approve Sub-

Allocation (Optional)

Adjust Budget

Accordingly in Fiscal

Year

Funds Management Process Overview

8

The Funds Management Evaluation has view only access to all activities where a display transaction is available. This includes the following associated business activities based on system access:

Funds Management Evaluation User Role

Role Business Activity

Funds Management Evaluator • Displays Funds Management related data, including:

-Funds Management Master Derivations -Budget Entry Documents -Funds Reservations -Funds Commitments

9

Funds Management Evaluation Display

Display Budget Entry Document

• Display Fund Center to view the details of a Fund Center Master data element.Display Fund Center

• Display a Funds Commitment to view the details of a specific Funds Management obligation. Display Funds Commitment

• Display a Funds Reservation to view the details of a specific Funds Management commitment. Display Funds Reservation

This chart outlines key Funds Management Displays:

• Display Budget Entry Document to view the line itemdetails for pre-posted or posted budget entry transaction.

10

Funds Management Evaluation Displays (Cont.)

Other Funds Management Displays

Display Application of Fund

Display Commitment Item

Display Funded Program Group

Display Fund Display Fund GroupDisplay Functional

Area Group

Display Functional Area

Display Fund Center Group

Display Commitment Item Group

Display Funded Program

Display Operating/Financial Plan

11

The Funds Management Reporting sub-process includes the following roles and associated business activities based on system access:

Funds Management Reporter User Roles


Funds Management Reporter • Performs the activities and tasks related to the running of master data and budgetary financial reports using the Enterprise Resource Planning (ERP) Central Component (ECC)

12

Funds Management Reports

• Fund Management Reporters use this master data report to view the details of a fund master data element.

Run Fund Alphabetical List Report

• Funds Management Reporters use this budgetary report to view funds availability at the fund control level for a specific fund and/or fund center.

Run Budget Availability Control Report

• Funds Management Reporters use this budgetary report to view the budget distribution break-down, according to budget type, for a fund.

Run Budget View by Document Type Report

• Funds Management Reporters use this budgetary report to view the available approved funds for USDA spending, as well as the current spending activity.

Run Status of Funds Report SPL

This chart outlines a selection of key Funds Management Reports

13

This section outlines the other master data reports available in the Funds Management process area.

Funds Management Reports Master Data

Report Name Description

Commitment Items Report

The Commitment Items Report provides a listing of all commitment items currently existing in FMMI.

Commitment Items to G/L Accounts Report

The Commitment Items to G/L Accounts Report provides a listing of all commitment items with corresponding G/L accounts in FMMI.

Application of Funds Alphabetical List Report

The Application of Funds Alphabetical List Report provides a listing of all application of funds existing in FMMI. The report generates an alphanumerically sorted list based on funds application number.

Fund Centers Report The Fund Centers Report provides an alphabetical listing of all the available fund centers currently existing in FMMI.

14

Funds Management Reports Master Data (Cont.)


Fund Centers Alphabetical List Report

The Fund Centers Alphabetical List Report provides an alphabetical listing of all fund centers and corresponding authorization groups currently existing in FMMI.

Functional Areas Alphabetical List Report

The Functional Areas Alphabetical List Report provides an alphabetical listing of all functional areas currently existing in FMMI.

Funded Programs Alphabetical List Report

The Funded Programs Alphabetical List Report Provides an alphabetical listing of all funded programs currently existing in FMMI.

15

This section outlines the other budgetary reports available in the Funds Management process area.

Funds Management Reports Budgetary


Status of Funds BCS Report (BCS: Budgetary Control System)

The Status of Funds BCS Report displays the available approved funds for USDA spending. Users may view commitments, obligations, and expenditures for the relevant account classification codes.

Budget Line Items Report

The Budget Line Items Report provides an overview of budget line items that log changes to the budget. This is the child report to the parent report, “Budget Entry Documents Report”. The Budget Line Item Report displays the G/L impacts of fund distribution based on the Budget Entry Documents Report.

16

Funds Management Reports Budgetary (Cont.)


Status of Funds Inception to Date Report

The Status of Funds Inception to Date Report displays the available approved funds for USDA spending. You can view commitments, obligations, and expenditures on the relevant account classification codes.

Budget Overview Report

The Budget Overview Report allows users to review the budget distribution activity and the available balance for a particular fund and fund center

17

List at least two functions of the Funds Management Module in FMMI. ________________________________________ ________________________________________

The _________________ performs activities and tasks related to the running of budget related financial reports.

True/False The Fund Centers Report generates an alphabetically sorted list of selected fund centers.

What transactions allows users to view the detail for a particular fund center?

Funds ManagementLearning & Checkpoint

Questions

18

List at least two functions of the Funds Management Module in FMMI. Budget Authority and Distribution Funds Management Reporting Funds Reservations Funds Commitments

The Funds Management Reporter performs activities and tasks related to the running of budget related financial reports.

True / False The Fund Centers Report generates an alphabetically sorted list of selected fund centers.

What transactions allows users to view the detail for a particular fund center? Display Fund Center

Funds ManagementLearning & Checkpoint

Answers

19

20

Purchasing

20

Purchasing Module

Purchasing is how USDA will manage all phases of materials management in relation to purchasing and the receipt of goods. Purchasing is the first step in the Procure-to-Pay process.

The Purchasing process as part of FMMI includes: Procurement of materials and services Monitoring deliveries and the receipt of service from vendors

21

This process flow outlines the key activities related to the Purchasing business activity:

Purchasing Process Flow

Request to Procure

Goods

and/or

Services

Create Purchase

Requisition

Create Purchase

Order

Receive Goods

To Account

s Payable Process

End Process

Purchasing Process Overview

22

The Purchasing Evaluation role has view only access to display vendor records, purchase requisitions, and purchase orders. The Purchasing Evaluation sub-process includes the following associated business activities:

Purchasing EvaluationUser Role


Purchasing Evaluator • Display Purchase Requisition• Display Purchase Order• Display Goods Receipt• Display Vendor Master Record• Display Changes to Vendor

Master Record

23

Purchasing Evaluation Displays

• Every vendor must have a vendor master data record within FMMI which contains the vendor name, payment terms, delivery instructions and bank information.

Display Vendor Master Record

• The Display Changes to Vendor Master Record allows the Purchasing Evaluator to view and track all changes that occurred on a single vendor master data record.

Display Changes to Vendor Master Record

• The Display Purchase Requisition task allows users to view purchase requisitions created manually as well as purchase requisitions interfaced into FMMI.

Display a Purchasing Requisition

• The Display Purchase Order task allows the user to view a purchase order created manually as well as a purchase order interfaced into FMMI.

Display a Purchase Order

• The Display Goods Receipt task allows the user to view items received from a vendor.

Display a Goods Receipt

This chart outlines key Purchasing Displays:

24

The Purchasing Reporting Sub-process includes the following roles and associated business activities based on system access:

Purchasing Reporter Role


Purchasing Reporter• The Purchasing Reporter is

responsible for running and viewing the reports may contain some sensitive data (e.g. tax ID, bank number) which is available based on individual authorization.

25

Purchasing Reporter Displays

• The Vendor List is used to display and print vendor master data records.Vendor List Report

• Purchasing Reporters use this report to display changes to the vendor master record data across accounts.

Display Changes to Vendor Report

• This report allows the user to view a list of all purchases requisitions within FMMI based on desired criteria.

Purchase Requisition List Display Report

• The Purchase Order List Display by Vendor Report allows the user to view a list of all purchase orders within FMMI based on desired criteria.

Purchase Order List Display by Vendor Report

• The Material Document List Report allows the user to view a list of all goods receipt documents within FMMI based on desired search criteria.

Material Document List Report

This chart outlines a selection of key:

26

This section outlines the other reports available in the Purchasing process area.

Purchasing ReporterOther Reports


Purchase Order List Display by Material Group report

The Purchase Order List Display by Vendor Report allows the user to view a list of all purchase orders within FMMI based on a desired criteria. This report is beneficial if the user wants to view all purchase orders based on a particular BOC.

Vendor Address List Report

This report provides details of vendor address data.

List Purchase Orders

In FMMI the purchase orders can be viewed using the Purchasing Documents by List Purchase Orders report. The report can be filtered by the material group, plant, document date and by the document’s creator.

27

Purchasing ReporterOther Reports (Cont.)


Vendor Analysis: Purchasing Values Report

This report shows details for vendor based on PO, Invoice and Goods Receipt amount.

Purchase Requisitions by Account Assignment Report

The Run Purchase Requisitions per Account Assignment Report shows details for purchase requisitions based on the account assignment set up for the requisition.

Purchasing Documents by Accountant Assignment

In FMMI purchasing documents (purchase requisitions and purchase orders) can be viewed using the Purchasing Documents by Accountant Assignment Display Report. The report can be filtered by the material group, plant, document date and by the document’s creator.

28

Purchasing ReporterOther Reports (Cont.)


Purchasing Documents Per Project

In FMMI, purchasing documents can be viewed using the Purchasing Documents Per Project Report to filter by WBS.

General Evaluations Report

FMMI accumulates the units purchased by cost object which can be viewed by the general analysis of purchase orders report.

29

Can a purchase evaluator modify information within a purchase order?

________________________________________

____________________ allows the user to view a list of all goods receipt documents within FMMI.

True / False Users can view purchase requisitions originated from the IAS procurement system.

PurchasingLearning & Checkpoint

Questions

30

Can a purchase evaluator modify information within a purchase order? No – The evaluator roles only allow users to view

information.

Material Document List Report allows the user to view a list of all goods receipt documents within FMMI.

True / False Users can view purchase requisitions originated from the IAS procurement system.

PurchasingLearning & Checkpoint

Answers

31

32

Accounts Payable

32

Accounts Payable is how USDA maintains, updates and processes vendor invoices.

The FMMI system enables USDA to perform the following invoicing and payment activities:

Receive and record requests for payment from supplier entities with or without purchasing activity

Process and record payments to supplier entities for goods or services provided

Accounts Payable Module

33

This process flow outlines the key activities related to the Accounts Payable business activity:

Accounts Payable Process Flow

Receive

Invoice

Enter Invoice

Create Payme

nt Schedu

le

Certify Payment File

to Treasur

y

Receive

Treasury

Confirmation

End

Process

Accounts Payable Process Overview

34

The Accounts Payable Evaluator role has view only access. The sub-process includes the following associated business activities:

Accounts PayableEvaluation Role


Accounts Payable Evaluator

• Maintain Bank Master Data• Manage Invoices• Budget Execution and

Distribution

35

Accounts Payable Displays

• Display Invoice-LIV allows the review of a parked and posted LIV invoice that references a purchase order.Display Invoice-LIV

• Display Parked Invoice-FI allows the review of a parked FI invoice, an invoice that does not reference a purchase order.

Display Parked Invoice-FI

• Display Funds Commitment to view details of a previously created or updated funds commitment.

Display Funds Commitment

• Display Funds Reservation view the details of a previously created or updated funds reservation.

Display Funds Reservation

This chart outlines key Accounts Payable Displays

36

Accounts Payable Displays (Cont.)

Other Accounts Payable Displays

Display Bank Master

Display Bank Master Changes

Display Invoice-FI

37

The Accounts Payable Reporting sub-process includes the following roles and associated business activities based on system access:

Accounts Payable Reporter


Accounts Payable Reporter

• The Accounts Payable Reporter is responsible for running and reviewing accounts payable related reports and activities. Some reports include sensitive data such as bank number, tax ID etc.

38

Accounts Payable Reporter Displays

This chart outlines a selection of key Accounts Payable reports:

• Accounts Payable Reporters use this report to summarize the dollar amount of unpaid posted invoices.

Accounts Payable Aging Report

• Accounts Payable Reporters use this report to display account activity for one or more vendor accounts.Display Line Item Report

• Accounts Payable Reporters use this report to display multiple LIV invoices, invoices that reference a purchase order.

Display List of Invoice Documents

• Accounts Payable Reporters use this report to display the documents in a processing chain using various information sources.

Display Chain Report

39

This section outlines the other reports available in the Accounts Payable process area.

Accounts Payable ReporterOther Reports


Check Register Report Details the check numbers generated within a particular time frame. The report shows the check number, payment document, and payment amount.

Display Changes to Vendor Report

Displays changes to the Vendor Master based on a date timeframe. Changes displayed can include many fields being used with the Vendor Master.

Down Payment List Report

Displays down payments that have been made and are still open for a particular vendor

Due Date Analysis for Open Items Report

Contains all open items, which are due for the selected vendor(s).

40

Accounts Payable ReporterOther Reports (Cont.)


Due Date Forecast for Open Items Report

Forecasts open items based on the date the payment is due.

Electronic Funds Transfer (EFT) Payment Query Report

Summarizes the number and dollar amount of disbursements made by EFT and by Check.

List of vendor Line Items Report

Allows the user to see all transactions entered for a vendor, including documents that have been parked.

Number Ranges for Checks Report

Displays a basic list of the Check Lots.

Payment Settlement List Displays a list of payments that have been executed in FMMI, when they are executed, and vendors to whom the payments are to be paid.

41

Accounts Payable ReporterOther Reports (Cont.)


Vendor List Report Provides vendor details based on criteria set on the execution screen.

Vendor PO Change Report

Lists LIV invoices where the purchase order vendor is different than the LIV invoice vendor.

42

What report displays account activity for one or more vendor accounts?

________________________________________

What report displays the predecessor and successor documents?

________________________________________

Accounts PayableLearning & Checkpoint

Questions

43

What report displays account activity for one or more vendor accounts?

Display Line Item Report

What report displays the predecessor and successor documents?

Display Chain Report


Answers

44

45

Accounts Receivable

45

Accounts Receivable is how USDA records, manages, and collects receivables due from customers. It includes all activities related to documenting and collecting money due for goods or services provided by the USDA to a customer.

The types of receivables that are processed in FMMI include

Revenue Reimbursement Expenditure Refund

Accounts Receivable Module

46

This process flow outlines the key activities related to the Accounts Receivable business activity:

Accounts Receivable Process Flow

Customer Master Data

Process

Sales & Billing

Process

To BAR

Invoice Process

To BCustomer Requests Goods or Services from

USDA

Agreement Required to

Provide Goods or Services

Accounts Receivable Process Overview (A)

YES

NO

47

Accounts Receivable Process Flow (Cont.)

From ACollecti

on Process

Payment

Collected?

Amount Receive

d Exceed

s Amount Due or Refund Require

d?

Credit Memo Process

Debt Managem

ent Process

End Process

End Process

NO NO NO

Accounts Receivable Process Overview (B)

48

The Accounts Receivable Evaluation is view only access. The sub-process includes the following roles and associated business activities based on system access:

Accounts Receivable Evaluation User Role


Accounts Receivable Evaluator • Display Sales Customer Master Data Record

• Display Parked and Posted AR Documents

• Display Sales Orders• Display Billing Requests• Display Billing Documents and

Accounts Balance for AR Items

49

Accounts Receivable Evaluation Displays

• Display Sales Customer Master data to view a customer’s address, contact and payment information.

Display Sales Customer Master

• Display an existing sales order to review the header information and accounting line items.Display Sales Order

• Use the Display an AR Document task to review parked and posted AR documents.Display AR Document

• Display an existing Billing Document to review the amount due and the individual billing line items.Display Billing Document

This chart outlines key Accounts Receivable Displays:

50

Accounts Receivable Evaluation Displays (Cont.)

Other Accounts Receivable Displays

Display Billing Request Display Condition Records

Display Customer MasterDisplay Customer Master Changes

Display Parked Documents Display Revenue Forecast

51

The Accounts Receivable Reporting sub-process includes the following roles and associated business activities based on system access:

Accounts Receivable & Sales Order Reporter User Roles


Accounts Receivable Reporter

• The Accounts Receivable Reporter will perform activities and tasks related to the execution of Accounts Receivable reports using the Enterprise Resource Planning Central Component (ECC).

Sales Order Reporter

• The Sales Order Reporter is responsible for running real-time reports in the Sales and Distribution module of FMMI.

52

Accounts ReceivableSales Order Reports

This chart outlines a selection of key Sales Order reports:

• Use this report provide a listing of all open and closed sales orders. This report is run on an ad-hoc basis when there is a need to view the sales history of a specific customer

List of Sales Orders Report

• Sales Order Reporters use this (to) provide a listing of all billing documents. This report is run on an ad-hoc basis when there is a need to view all billing documents for a customer or Sales Organization

List Billing Documents Report

• Provides expenditures, billing and collection activity against reimbursable agreements.

Reimbursable Orders Report

53

This section outlines the other reports available in the Accounts Receivable process area.

Accounts Receivable Reporter Reports (Cont.)


Customer List Report

Used for displaying and for printing customer master data information per customer account. The list can be used for information and documentation. You can narrow down the number of customers to be printed using the available selection criteria, such as the account number of the customer.

List of Customer Open Items for Printing Report

Displays a listing of open line items for a specific customer, range of customers, or for all customers.

List of Customer Open Items Report

Displays a listing of open items for a specific customer, a range of customers, or for all customers.

54



Customer Open Item Analysis by Balance of Overdue Items Report

Displays open and outstanding receivable balances for every customer grouped by business area. While the Due Date Analysis for Open Items Report displays a customer’s balance by age category, this report provides the line item details for each customer’s balance

Customer Payment History Report

Allows users to carry out a detailed analysis of the payment history of customers. It also contains a forecast of payment volumes and payment arrears, based on the existing payment history.

Due Date Analysis for Open Items Report

Provides a listing of open receivables and overdue receivables by delinquent debt age categories, such as 30 to 60 days overdue.

55



List of Customer Line Items Report

The review of open receivables balances can be viewed by customer or by company code. Also, three views of receivable balances are available:1. All open items – open invoices or cash received but not

applied2. Only cleared items – invoices and customer payments

which were applied and cleared3. All items – all open invoices and unapplied customer

payments AND cleared invoices and cleared customer payments. The postings or clearing of an invoice or customer payment is immediate and this report can be viewed after the posting is complete and it will reflect real time activity.

56



List of Customer Open Items for Printing Report

Displays a listing of open line items for a specific customer, range of customers, or for all customers.

List of Customer Open Items Report

Displays a listing of open items for a specific customer, a range of customers, or for all customers.

List of Down Payments Open on Key Date – Customers Report

Provides a line item listing of down payments that have not been cleared by the specified key date by customer account.

List of Down Payments Open on Key Date – Customers Report

Provides a line item listing of down payments that have not been cleared by the specified key date by customer account.

57

Accounts Receivable Reporter Reports (Continued)


Transaction Figures: Account Balance Report

This report displays a customer’s total balance by fiscal year and company code. For each customer account, the total debit, total credit, total balance, and accumulated balance (total balance + carry forward balance from previous fiscal year) are displayed.

Transaction Figures: Special Sales Report

Displays a customer’s total balance from AR transactions marked by a special G/L indicator. It can be executed by customer account, company code, and fiscal year. Special G/L Indicators are used for customer activity in the AR module to identify transactions that are not standard 1310 A/R activity.

Treasury Report on Receivables (TROR) Integration

This report is used to provide information to Treasury on the status of debt owed to federal agencies.

58

Name the types of receivables processed in FMMI. ______________________ ______________________ ______________________

True / False The List of Customer Line Items report can only be executed for open line items.


Questions

59

Name the types of receivables processed in FMMI. Revenue Reimbursement Expenditure Refund

True / False The List of Customer Line Items report can only be executed for open line items.


Answers

60

Cost Management

61

61

This process flow outlines the key activities related to the Cost Management business activity:

Cost Management Process Flow

Need to

Carry Out Cost Accounting per SF

FAS 4/30 Guidelines

Master

Data Proce

ss

Financial

Posting

Made in FI Colle

ct Cost

Project

Settlement Proce

ss

Assess

Cost?

Cost Assessme

ntProce

ss

Analyze

Cost Data Proce

ss

End Proce

ss

Cost Management Process Flow

No

Yes

62

The Cost Management Evaluation sub-process includes the following roles and associated business activities based on system access:

Cost Management Evaluation User Role


Cost Management Evaluator • Display Primary Cost Element• Display Primary Cost Element

Changes• Display Secondary Cost Element

Changes• Display Primary/Secondary Cost

Element Group• Display Cost Center• Display Cost Center Changes

63

Cost Management Evaluation User Role


Cost Management Evaluator (Continued)

• Display Cost Center Group• Display Cost Center

Hierarchy• Display Statistical Key

Figure• Project Builder• Display Statistical Key

Figure Data• Display Assessment Cycle• Display WBS Element

Groups

64

Cost Management Displays

• Use this procedure to display a cost center if you need to review basic data within the master dataDisplay Cost Center

• Use this procedure to display a project if you need to review a basic data within the master dataDisplay Project

• Use this procedure to display project settlement rules if you need to review any rules in place for settlement of costs on a WBS, and the details of those settlement rules

Display Project Settlement Rules

• Use this procedure to display an assessment cycle if you need to review an attribute of an assessment cycleDisplay Assessment Cycle

This chart outlines key Cost Management Displays

65

Cost Management Displays (Cont.)

Other Cost Management Displays

Display Primary Cost Element

Display Cost CenterChanges

Display Statistical Key Figure

Display Primary Cost Element Changes

Display Primary/ Secondary Cost Element Group

Display Activity Type

Display Secondary Cost Element

Display Cost Center Group

Display Activity Type Changes

Display Secondary Cost Element Changes

Display Cost Center Hierarchy

Display Statistical Key Figure Data

Display Activity Type Data

Display Activity Allocation

Display WBS Element Groups

66

The Cost Management Evaluation sub-process includes the following roles and associated business activities based on system access:

Cost Management Reporter User Role


Cost Management Reporter • The Cost Management Reporter performs the activities and tasks related to execution of controlling reports using the Enterprise Resource Planning Central Component (ECC).

67

This chart outlines a selection of key Cost Management reports:

Cost Management Reports

• Cost Management Reporters use this report to provide a complete listing of all expenses posted against each WBS element by fiscal year period. Offers drill down capability.

Actual Projects Cost Per Month – Current Fiscal Year

Report

• Cost Management Reporters use this report to flexibly evaluate the structure of a project according to different criteria.

Display Actual Cost Documents


Structure Overview Report


Project Structure Overview Report

68

This section outlines the other reports available in the Cost Management process area.

Cost Management Reports (Cont.)


Cost Element Master Data Report

Displays cost element master data elements and their features.

Cost Center Master Data Report

Displays cost center master data elements and their features.

Cost by Cost Center – Actual/Plan/Variance Report

Companies period-to-date actual costs to a pre-set cost center plan.

Cost Element Range Report

Displays financial results across a range of cost objects, such as a range of cost centers or WBS elements.

69



Activity Type Range Displays financial results across a range of activity types.

Statistical Key Figure Range

Displays financial results across a range of statistical key figures.

Cost Center: Periodic Breakdown Actual/Plan

Displays monthly cost and related plan data for a cost center(s) across specified fiscal periods.

WBS Master Data Displays project and subordinate WBS elements and their features.

Line Items – Actual Costs/Revenue

Displays the detailed financial postings for a given project or its related WBS elements or review detailed project activities at the financial document level.

70



Cost Hierarchical Plan-based – Plan/Actual/Variance

Compares period-to-date actual project costs to a pre-set cost plan.

Cost Element Plan-based Actual/Commitment/Total/Plan

Displays cost information for a project, a selected group of projects, or projects spending summary at General Ledger account level.

71

What is used to display project settlement rules if you need to review any rules in place for a settlement of costs on a WBS, and the details of those settlement rules?

______________________

What is used to display project and subordinate WBS elements and their features?

_________________________


Questions

72

What is used to display project settlement rules if you need to review any rules in place for a settlement of costs on a WBS, and the details of those settlement rules?

Display Project Settlement Rules (Evaluator Role)

What is used to display project and subordinate WBS elements and their features?

WBS Master Data (Reporter Role)


Answers

73

74

General Ledger

74

This process flow outlines the key activities related to the General Ledger Management business activity:

General LedgerProcess Flow

Receive Request to

Manage GL

Need to Modify G/:

Master Data

Process

Maintain G.L

Master Data

Process

End Process

Need to Create G/L

Account Document

Manage G.L

Adjustments Process

End Process

Need To Review GL

Data

Execute G/L

Reports Process

End Process

End Process

General Ledger Master Data Maintainer

General Ledger Processor

Financial Reporter/ Evaluator

General Ledger Approver

Need To Approve

G/L Account

Document

Approve G/L

Adjustments &

Accruals Process

End Process

General Ledger Process Flow

No

No

No

Yes

Yes

Yes

Yes

75

This process flow outlines the key activities related to the Periodic Processing business activity:

General Ledger Periodic Processing Flow

Periodic Processing Overview

Start General Ledger Closing Process

Month-End Process

Year-End Processing Required?

Year-End Process

Yes

No

End Process

76

The General Ledger Evaluation sub-process includes the following roles and associated business activities based on system access:

General Ledger Evaluation User Role


General Ledger Evaluator • Displays posted G/L documents and the change history of posted and parked G/L documents

• Displays the change history of G/L master data

77

General Ledger Displays

• Display a G/L Account Document to review header and/or line item information of a posted G/L Account document in a non-editable view.

Display G/L Account Document

• Display a Parked G/L Account Document to view the accounting information of the document prior to posting to the General Ledger.

Display Parked G/L Account Document

• Display a Parked G/L Account Document Changes to view the changes made to a parked G/L Account Document prior to posting to the General Ledger.

Display Parked G/L Account Document

Changes

• Display a Parked G/L Account Document Changes to view the changes made to a parked G/L Account Document prior to posting to the General Ledger.

Display G/L Account Line Items

This chart outlines key General Ledger Displays

78

The General Ledger Reporting sub-process includes the following roles and associated business activities based on system access:

General Ledger Financial Reporter User Role


Financial Reporter • The Financial Reporter has access to run standard real-time reports using the Enterprise Resource Planning (ERP) Central Component (ECC).

79

This chart is a selection of key General Ledger and Periodic Processing reports:

General Ledger & Periodic Processing Reports

• Financial Reporters use this report to display a trial balance for selected proprietary and budgetary General Ledger accounts.

Trial Balance by Fund at Full Account Level Report

• FACTS I reporting allows Treasury to collect proprietary accounting information from the agencies on a Standard General Ledger basis.

Trial Balance – FACTS I Report

• FACTS II reporting allows Treasury to collect budgetary accounting information from the agencies on a Standard General Ledger basis.

Trial Balance – FACT II Report

• Financial Reporters use this report to display individual line items that have been posted to FMMI. The Transaction Register report displays all the transactional postings for the General Ledger 95, 96, and 97.

Transaction Register Report

80

This section outlines the other reports available in the General Ledger process area.

General Ledger & Periodic Processing Reports (Cont.)


Balances Report The Balances Report displays the balance of the selected G/L accounts.

G/L Line Items Report The G/L Line Items Report displays a list of open or cleared G/L line items according to the parameters specified.

Recurring Entry Documents Report

The Recurring Entry Documents Report provides an overview of recurring entry documents.

81



Chart of Accounts Report

The Chart of Accounts Report displays the G/L account numbers and their respective long text description.

G/L Chart of Accounts

The G/L Chart of Accounts Report displays various master data information for each selected G/L account, including account number and the account group.

G/L Chart of Accounts by Company Code

The G/L Chart of Accounts by Company Code Report displays a list of G/L account, their long text description, whether they are marked for deletion.

Display Changes to G/L Accounts Report

The Display Changes to G/L Accounts Report displays a list of changes made to G/L Accounts, including the date and time of change, the G/L account modified, the fields updated, and the user who made the changes.

Journal Voucher Listing Report

The Journal Voucher Listing Report displays a processed Journal Voucher G/L document.

82



Balance Sheet Report

The Balance Sheet Report generates a summary of the agency’s financial position at a specific point in time, including assets, liabilities, and net position.

Statement of Net Cost Report

The Statement of Net Cost Report generates a summary that displays the separate components of the net cost of the reporting entity’s operations for the period.

Statement of Changes in Net Position Report

The Statement of Changes in Net Position Report displays the changes in the financial position of USDA due to net cost of operations.

Statement of Budgetary Resource Report

The Statement of Budgetary Resources displays information about how budgetary resources were made available as well as their status at the end of the period.

83



Statement of Financing Report

The Statement of Financing Report displays the relationship between net obligations derived from an entity’s budgetary accounts and net cost of operations.

Reclassified Balance Sheet GFRS Report

The Reclassified Balance Sheet GFRS Report is used to identify line items from the agency financial statement (Balance Sheet) for consolidation by Treasury to produce the Federal Report (FR).

Reclassified Statement of Net Cost GFRS Report

The Reclassified Statement of Net Cost GFRS Report is used to identify line items for agency financial statement (Statement of Net Cost) for consolidation by Treasury to produce the Federal Report (FR).

Line Item of Payroll Entries Report

The Line Item of Payroll Entries Report displays payroll-related information on a summary level.

84



Reclassified Statement of Changes in Net Position Report GFRS

The Reclassified Statement of Changes in Net Position GFRS Report is used to identify line items for agency financial statement for consolidation by Treasury to produce the Federal Report (FR).

Trial Balance by Fund at G/L Account Level Report

Trial Balance by Fund at G/L Account Level Report displays opening balance, debit and credit and ending balance at the USSGL Account level.

Trial Balance by Fund at Full Account Level Report

Trial Balance by Fund at Full Account Level Report displays a trial balance for selected G/L accounts at the full account level (USSGL + Sub-Account + BOC/RSC).

The Tie Point Trial Balance

The Tie Point Trial Balance Report is used to analyze the relationships among sets of various G/L account balances.

85

What report do Financial Reporters use to display individual line items that have been posted to FMMI?

______________________

_________________ reporting allows Treasury to collect budgetary accounting information from the agencies on a Standard General Ledger basis.


Questions

86

What report do Financial Reporters use to display individual line items that have been posted to FMMI?

Transaction Register Report

FACTS II reporting allows Treasury to collect budgetary accounting information from the agencies on a Standard General Ledger basis.


Answers

87

88


88

Report job aids can be found: FAS SharePoint under the FMMI Job Aids Training Library MRP FMMI Web page under FMMI Reporting Information

http://www.aphis.usda.gov/business-services/fmmi

FMMI Online Help

FMMI News


89

http://sharepoint.fas.usda.gov/fasadmin/COO/Training%20Library/Forms/AllItems.aspx?RootFolder=/fasadmin/COO/Training%20Library/FMMI%20Job%20Aids&FolderCTID=0x012000E4F07960A297054792C59F363351DF4C&View=%7BC1966FA7-4020-42E2-8B99-ADAB4AD60DE8%7D

http://www.aphis.usda.gov/business-services/fmmi

Who to contact with questions –

Supervisor

Program Budget Office

FAS - FMMI Training Library

APHIS - Functional [email protected]

Where To Go with Questions



mailto:[email protected]

Provide this page to your supervisor as documentation of completing this required overview.

I certify that I have completed the FMMI ECC Overview.

__________________(Employee’s Name)

___________________ (Employee’s Signature)

FMMI ECC OverviewCertification

91

united states department of agriculture financial management modernization initiative fmmi ecc...

Documents

funds management function

available funds

funds control

internal funds

funds management process

display funds commitment

display funds reservation

key funds management