Unit 1 – Improving Productivity

Christopher green

1.1Why did you use a computer? What other systems / resources could you have used?

I would’ve written it or use a type writer for the presentation. The down fall is that I could not get any photos/ images to make it more interesting. Another down fall is if you make a mistake you might have to restart. Also it would be less eye catching to the intended audience parents/ guardians. When writing you can easily make spelling mistakes in the process of writing. Also the audience would have to listen to it in the order you chose instead of them making that decision themselves. Also you would have to refill ink or change pen to carry on with the presentation. Also the ink could leak onto the presentation meaning you have to start again. I had used a PowerPoint because it means I can easily save my work, and also it have better accessibility. Also PowerPoint has many programs and resources available.

1.2What skills did you need to learn in order to use PowerPoint?

One skill needed to make or use PowerPoint is to use a master slide. A master slide is the design of the entire presentation that you will see through out. Master slides allows you to plan out hyperlink placements etc. Another skill you need to learn in order to use PowerPoint is how to copy (ctrl c) and paste (ctrl v) also go back ( ctrl z). If you know how copy and paste it makes it easier copy needed information. Also you need to be able to save your work. You need to save your work to make sure it is secure for further use.

1.2What resources did you need to make the presentation successful?

To make the presentation aimed at parents or guardians successful I had put in animations, text, images, hyperlink, transitions. I used imagery to show what certain things look like such as our principles ( Mrs miller and Mrs Craig)and teachers, (Mr Dean , Mrs Mali) . Hyperlink is useful because it helps get from one slide to another quicker and more efficiently. This helps to keep the presentation flowing smooth through the presentations. Using transitions can also help to give the presentation a professionalOutcome, and look to it. Another on is animations, this can help to give the presentation a bit of fun to it making it interesting.

1.4What factors might have affected how well you completed the presentation? (e.g. time / attendance / knowledge of software)

One factor that contributed to the success of my presentation, is my attendance. My attendance has contributed because I have been in every lesson concentrating one the presentation/PowerPoint. Also I have been putting in effort after school to make sure I complete the work. Another thing that might have affected my presentation is time. Time is a factor because if I had more time to complete my presentation I could have made it a better quality. Also if I had more time I might have added more information, detail and slides to my smiths wood sports college guide presentation.

1.6Why did you use PowerPoint to make your presentation? What other software was available? Why did you choose not to use them?

I had used the document PowerPoint to make my presentation because it was easy to use and make presentations. Also I used it because it is easy to make it eye catching, you can do this by adding colour or a background pictures. As well as adding animations to make it more fun easier to watch. Also transitions to make it more interesting. Another reason is because there are many tools available for use in PowerPoint . These tools include hyperlink , to help get from one slide to another, and master slide , to make a basic guideline for the look.

1.7Were there any legal constraints or local constraints that changed the way you created your presentation? (e.g. copyright, file sizes, AUP)

During the time period of when I was making my smiths wood sports college PowerPoint presentation there were some legal constraints. One of these legal constraints is copyright. Copyright is the exclusive and assignable legal right, given to the original maker for a certain number of years, to print, publish, perform, film, or record literary, artistic, or musical material. This means I could not use photos or pictures without given permission of the person that it is of or the original maker. Another constraint is file size. File size was a problem because if the file or presentation was to big it would take ages to load or upload.

2.2Which tools within PowerPoint made it appropriate for your presentation?

One tool that made it useful to make the presentation on PowerPoint is the master slide. The master slide is A slide master is the top slide in a hierarchy of slides that stores information about the theme and slide layouts of a presentation, including the background, colour, fonts, effects, placeholder sizes, and positioning. Another tool ,that is appropriate, that was useful/ I used was hyperlink. This is useful because hyperlink is a connection from one slide to another slide in the same presentation (such as a hyperlink to a custom show) or to a slide in another presentation, an e-mail address, a Web page, or a file meaning easy access to which ever slide that is needed or wanted for information.

2.4What improvements do you think you could do to your presentation?

To improve my smiths wood sports college presentation I could have mad it look more professional. When I say make it look more professional I mean make it leas childish. To make it look less childish could take away some of the many animations I have put on my slides. Also I could have added more text and information so the parents or guardians of the year six student. By adding more information it could increase the percentage of chance that people choose to come to smiths wood sports college. Also it might help deepen the guardians understanding of the smiths wood way “ learning together , succeeding together”.

3.2What improvements do you think you could have done to improve your work rate?(keyboard shortcuts, file names & locations, backups, work after school, templates, planning)

There were many ways I could have improved my work rate on the presentation. I had many distraction and I found it hard to completely concentrate on my work. To improve my work rate I could haver managed my distractions better, because I didn't manage my distraction property I ended up not working to the best of my abilities. Another way I could have improved my work rate in by using keyboard short cuts. Short cuts like copy and paste ctrl c and ctrl v. if I had used short cuts it would have improved my work rate by a lot. I could have also done some work after school to make sure I make the rate in which I work faster. By carrying on with my presentation after school I could have added more detail into my work and also my wording of my paragraphs.