ELECTRONICSOCTOBER 2010

UNCONFIRMED MINUTESOCTOBER 18-22, 2010

PITTSBURGH MARRIOTT CITY CENTERPITTSBURGH, PENNSYLVANIA, USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

Tuesday, October 19, 2009 to Thursday, October 21, 2009

1.0 OPENING COMMENTS

1.1 Call to Order / Quorum Check

The Electronics Task Group (ETG) was called to order at 10:00 a.m., 19-OCT-10

It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Aaron Havlovic Cessna Aircraft CompanyErick Henry SAFRAN GroupEddie Hofer Rockwell Collins

* Eric Lacourt Thales* Ed Lewis Goodrich Corporation

John Mastorides Honeywell Aerospace* Scott Meyer Goodrich Corporation

Mark Northrup GE Aviation* Philippe Pons Airbus Chairperson* Richard Rumas Honeywell Aerospace Secretary* Richard Rowe Honeywell Aerospace

Lucille Snedaker General Dynamics Corp.* David Soong Hamilton Sundstrand* Suzanne Steketee Ball Aerospace & Technologies* Barbara Waller Raytheon Co.* Mark Whalley Goodrich Corporation* Dewey Whittaker Honeywell Aerospace Vice Chairperson

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Lee Barrett Logic* Cristiano Bazzi Somacis* Johnny Blackwell Coretec Denver Inc.

Paul Comer Graphic plcSarah Fuqua Kearfott Corp.- Motion Systems Division

* Mark Kasting Coretec Cleveland Inc.* Ishwar Mathur IEC Electronics

Hari Muthuswami Foerster Instruments Inc.

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Kunihide Otomo OKI Printed CircuitsScott Potts WETSU Group, Inc.Douglas Schueller AbelConn LLCRoger Sprague OKI Printed CircuitsTim Voeller Logic PDJennifer Wagner LaBargeChris Wiebe Atlas Group DBA Vitron Mfg.

PRI Staff Present

James Bennett

1.2 Approval of Previous Meeting Minutes / Chairperson Report – OPEN

Philippe Pons presented the Chairperson’s Report. This included a review of the Code of Ethics and Conflicts of Interest.

Secretary Mark Whalley has declined to remain the ETG secretary and wants to be removed from the list as secretary. Richard Rumas will take his place temporarily.

ACTION ITEM: Dewey Whittaker takes the action to determine if Richard Rumas can remain the secretary since he currently does not attend all meetings. Honeywell will determine if he can attend all meetings in the future. (DUE DATE: 01-Feb-10)

Scott Meyer was elected as timekeeper.

Motion made by Dewey Whittaker and seconded by Johnny Blackwell to approve Ishwar Mathur as a new Supplier Voting Member. Motion Passed

Motion made by Dewey Whittaker and seconded by Scott Meyer to approve Dave Soong as the Alternate Subscriber Voting Member for Hamilton Sundstrand. Motion Passed

Motion made by Richard Rumas and seconded by Suzanne Steketee to approve Barbara Waller to officially vote on audit report packages on behalf of the Task Group (TG). Motion Passed

Reviewed ETG Priorities - TG to adjust priorities as necessary at the end of the meeting.

Reviewed ETG Sub-teams - Steve Webster is no longer supporting the ETG. Dave Soong is currently reviewing the need for a replacement. Mark Whalley will no longer be the sub-team lead for AC7120 and Ed Lewis will remain in this role. Changes to the team are as follows:

AC7119 – Add Barbara Waller, Johnny Blackwell AC7120 – Add Ishwar Mathur, John Mastorides, Doug Schueller AC7121 – No change

ACTION ITEM: PRI Staff to modify sub-team listing, issue to sub-team and make available in eAuditNet. (DUE DATE: 12-Nov-10)

Motion made by Scott Meyer and seconded by Dewey Whittaker to approve the June 2010 Singapore minutes as written. Motion Passed

Dewey Whittaker offered on behalf of Honeywell to hold an interim face to face Task Group meeting at a Honeywell site (to be determined). Unfortunately there was insufficient support by the

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Task Group. Dewey also offered a Supplier Symposium in Asia at a Honeywell site, possibly Penang or Shanghai. This is important since the ETG has probably the most Suppliers in Asia of any TG and like to continue to provide resources to those Suppliers, especially if meetings in Asia will be minimal.

ACTION ITEM: PRI Staff to look into the possibility of holding a Supplier Symposium in 2011 for the Asia sector, hosted by Honeywell. (DUE DATE: 31-Dec-10)

2.0 SUBSCRIBING USER SUBSCRIBER DISCUSSION – CLOSED

Discussed audit report packages currently in the system that requires Task Group resolution:

Audit #136469 – PRI Staff required clarification on the action to take regarding NCR 3.

Motion made by Suzanne Steketee and seconded by Mark Whalley for the Supplier to define in the procedure the maximum time permitted between the soldering operation and cleaning. If there is no maximum time, then specify this. Motion Passed

ACTION ITEM: AC7120 audit handbook to include clarification for 17.1.1, 17.4.1 & 19.1 regarding maximum time permitted between the soldering operation and cleaning. PRI Staff to make change to handbook. (DUE DATE: 19-Nov-10)

Audit #135516 – Currently on 4 review cycles with a recommendation from PRI Staff to submit for audit failure (NOP-011) per mode D Too Many Review Cycles to Complete, if the next response is not sufficient to close out the NCR. Supplier’s understanding of the root cause and the long term corrective action has been the problem. Airbus and Thales agreed to get in contact with the Supplier to clarify the expectation. This action was completed during the Task Group meeting. Task Group agreed that audit failure ballot would be the appropriate action to take if next response was not acceptable.

Audit #136168 – NCR 2 reviewed. What kind of waiver was given from the Subscriber? What is the process they are performing procedurally and what should they have done? Dewey Whittaker agreed to take a look at the audit and notify PRI Staff of any additional action required to investigate this issue.

ACTION ITEM: Dewey Whittaker to review NCR information (#136168) and notify PRI Staff if additional investigation work is necessary. (DUE DATE: 05-Nov-10)

Audit #137734 – Much discussion surrounding NCR 1 and the description / responses to the issue. It was agreed that PRI Staff would contact the Auditor and request additional clarification and re-write of NCR.

ACTION ITEM: PRI Staff to contact Auditor to obtain clarification regarding audit #137734 NCR 1 and modify NCR accordingly. (DUE DATE: 22-Oct-10)

3.0 NEW MEMBERS PRESENTATION – OPEN

PRI Staff presented the New Members Presentation for those attendees not present at the Supplier Symposium (held 18-Oct-10). Presentation is available on eAuditNet.

ACTION ITEM: PRI Staff to review Subscribers mandate slide (New member’s presentation) and modify accordingly to reflect the latest mandate / acceptance roll out per p-frm-10. (DUE DATE: 12-Nov-10)

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Johnny Blackwell asked question regarding TG review of audits. How many Subscribers on average are reviewing and approving audits for accreditation? No data was shown however PRI Staff clarified that on average four Subscribers officially vote on the audit report packages. Further discussion occurred around more Subscriber involvement necessary in this and other issues.

4.0 PRI REPORT – OPEN

PRI Staff presented the Staff Report including Task Group metrics. Task Group will need to address with the increased number of cycles and Supplier cycle time (higher number for both initial and reaccreditation). The intent being that Supplier Symposiums held in the various regions will help to address this. F cycles (high number for both initial and reaccreditation).

PRI Staff highlighted the poor attendance to Conference Calls / Webex, even after committal and the imperative need to update the Checklists and handbooks to address on-going issues (NCRs Voided, Qualified NOs).

Suppliers were strongly encouraged to complete the Supplier feedback forms truthfully to capture any issues immediately so PRI Staff can take necessary actions. It is more difficult to address situations when Suppliers identify issues on the 2nd / 3rd review cycle of the NCR’s.

5.0 RAIL REVIEW – OPEN

Open RAIL items were reviewed. Refer to RAIL attached in meeting closure items for update.

RAIL item associated with the comparison of the Nadcap Checklist requirements and Subscriber requirements (Delta’s) were discussed. Due to the current workload of the ETG, it was determined that this action would be removed.

Motion made by Suzanne Steketee and seconded by Dewey Whittaker to remove the RAIL item associated with the Delta’s review. Motion Passed

6.0 ETG CHECKLISTS – OPEN

NOP-002 Draft 2010-09-29 Checklist Vision.doc has been reviewed by the Task Group to determine how to move forward with ETG checklist changes. Discussion resulted over specific wording of 3.3.1 regarding Subscriber-specific requirements. The wording ‘common’ implies that in order for a requirement to become a ‘baseline’ checklist requirement there needs to be multiple Subscribers who have that requirement. Also para 3.3.2 “The program shall include provisions for auditing of Subscriber unique/specific requirements”. What does this mean, the actual checklist, the overall program or supplements?

ACTION ITEM: Philippe Pons to obtain clarification regarding these statements during the Planning and Operations meeting. (DUE DATE: 20-Oct-10).

Above action was completed. A presentation was given at the Planning and Operations meeting that clarified the expectation of 3.3.1.

PRI Staff indicated that the ballot was closing at the time of this meeting, therefore any concerns or issues cannot be addressed at this meeting and should be addressed with the Subscriber Nadcap Management Council (NMC) representatives.

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ACTION ITEM: Each subscribing Task Group member to go back to their NMC representative to discuss ambiguity in the draft NOP-002 as presented (see above discussion). (DUE DATE: 12-Nov-10)

Question was posed regarding the AQS type questions in the checklist. Should questions regarding the Quality System be asked in the procedural section and the compliance section or just the compliance section?

ACTION ITEM: Dewey Whittaker to obtain clarification from the AQS Liaison team regarding the commodity groups expectation. (DUE DATE: 21-Oct-10)

Action completed. Dewey Whittaker reported AQS type questions should only reside in the job audit section and removed from the procedural questions.

ACTION ITEM: PRI Staff to remove all procedural AQS questions from the checklists. (DUE DATE: 03-Dec-10)

ACTION ITEM: Sub-teams to review PRI Staff’s recommendations for AQS question removals. (DUE DATE: 10-Dec-10)

Common requirements for sections 1-3 of the checklists were discussed.

ACTION ITEM: PRI Staff to ensure the wording in the para 3.3.1 of all three checklists and the Audit Handbook clarifications contain the same information. (DUE DATE: 03-Dec-10)

All discussion topics for ETG Checklists were not completed.

Checklist consistency related to Question 3.3.1 on corrective actions: the question was reworded as “Were corrective actions from the most recent audit verified effective?”

ACTION ITEM: PRI Staff to schedule a 2 hour teleconference 06-Dec-10, 9 am EST to discuss checklist vision. (DUE DATE: 05-Nov-10)

ACTION ITEM: If necessary, PRI Staff to schedule a teleconference in January to follow up on checklist vision. (DUE DATE: 17-Dec-10)

7.0 AC7120 – OPEN

ETG reviewed the proposed changes to rev B via the proposed changes spreadsheet.

Ongoing discussion ensued regarding Humidity requirements situation.

Motion made by Mark Whalley and seconded by Richard Rumas to change paragraph 8.3 to change wording to Is there a procedure that defines actions to be taken when the humidity level falls below 30%? Motion Passed

A new Job Audit question has been added: “Are there chart recorders or electronic data collection files for the humidity readings?”

Discussed para 30.14 to be modified in the handbook to clarify the expectation per the matrix.

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ACTION ITEM: PRI Staff to modify AC7120 Audit Handbook to reflect clarification as identified in proposed changes spreadsheet. (DUE DATE: 03-Dec-10)

Due to the discussion topic associated with para 36.4.5, it was determined that additional time would be required.

Motion made by Mark Whalley and seconded by Johnny Blackwell to move this request to revision C proposal. Motion Passed

ACTION ITEM: PRI Staff to format (including removal of the word ‘documented’) and ready the AC7120 Rev B for ballot. (DUE DATE: 19-Nov-10)

8.0 TASK GROUP CHAIR SUCCESSION PLAN – OPEN

Dewey Whittaker will be the new Chair after the February meeting. Action item was for Subscribers to come forward if they wished to become the Vice Chair during Dewey’s tenure with the prospect of becoming Chair. Scott Meyer indicated an interest in holding this position.

Motion made by Mark Whalley and seconded by Johnny Blackwell to nominate Scott Meyer as Vice Chair after the February meeting. Motion Passed

9.0 AC7119 – OPEN

ETG reviewed ballot comments on AC7119 E draft.

Motion made by Dewey Whittaker and seconded by Johnny Blackwell to remove para 15.1.2 Motion Passed

Motion made by Mark Kasting and seconded by Mark Whalley to include examples of how to meet the requirements of para 15.2.5 & 15.3.3. Motion Passed

ACTION ITEM: Dewey Whittaker to modify Audit Handbook to identify examples of how to comply with AC7119 para 15.2.5 & 15.3.3. (DUE DATE: 14-Dec-10)

Motion made by Johnny Blackwell and seconded by Christiano Bazzi not to add proposed para 18.1.6. Motion Passed

Motion made by Suzanne Steketee and seconded by Johnny Blackwell to delete para 26.1.1. Motion Passed

Motion made by Richard Rumas and seconded by Johnny Blackwell not to change para 26.2.1 to keep the comment and to review it at the next Checklist revision (will be for rev-F). Motion Passed

Motion made by Mark Kasting and seconded by Scott Meyer to delete para 29.1 associated with custom machining. Motion Passed

Motion made by Dewey Whittaker and seconded by Johnny Blackwell to delete 30.1.3. Motion Passed

Motion made by Dewey Whittaker and seconded by Mark Whalley to modify 30.2.7 to Philippe’s proposal. Motion Passed

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Motion made by Dewey Whittaker and seconded by Mark Whalley to modify 31.5.7 to add an N/A. Motion Passed

Motion made by Mark Kasting and seconded by Christiano Bazzi to delete 34.2.5 and keep procedural question. Motion Passed

The resolution of AC7119 comments from the Rev E ballot is not complete; and will need to be continued.

ACTION ITEM: AC7119 Handbook to be completed and sent to PRI Staff in advance of Barcelona for review there. (DUE DATE: 14-Dec-10)

ACTION ITEM: AC7119 Handbook to be sent out by PRI Staff to TG for review in advance of Barcelona. (DUE DATE: 15-Dec-10)

ACTION ITEM: PRI Staff to schedule handbook teleconference for AC7119 for Jan 12. (DUE DATE: 05-Nov-10)

10.0 AC7121 – OPEN

ETG reviewed the proposed changes to rev A and actions since the last meeting. Minor actions remain to be completed by sub-team leader prior to ballot.

Motion made by Johnny Blackwell and seconded by Suzanne Steketee to strike out the first 3 questions in section 5.0. Motion Not Passed

ACTION ITEM: Richard Rumas to reword para 5.1 of AC7121 over and above the current expectation or delete question altogether. (DUE DATE: 29-Oct-10)

Motion made by Richard Rumas and seconded by Johnny Blackwell to delete para 5.2. Motion Passed

Motion made by Richard Rumas and seconded by Suzanne Steketee to delete para 5.3. Motion Passed

Motion made by Richard Rumas and seconded by Scott Meyer to delete para 5.5. Motion Passed

ACTION ITEM: Richard Rumas to complete final actions on draft rev A ballot. (DUE DATE: 29-Oct-10)

ACTION ITEM: PRI Staff to format and send out for final comments before ballot. Two weeks for further comments. To include all Suppliers who attended the Pittsburgh Supplier Symposium. (DUE DATE: 05-Nov-10)

ACTION ITEM: PRI Staff to schedule teleconference if any comments, and send out ballot after that. (DUE DATE: 03-Dec-10)

11.0 EUROPEAN SUPPLIER SYMPOSIUM – OPEN

The Supplier Symposium held was a success. 32 Suppliers and 11 Subscribers were in attendance. Positive feedback received. It was decided to conduct a Supplier Symposium at the next meeting in Barcelona. The presenters and the day of the Symposium remain the same.

Various Task Group members have received general feedback from the Suppliers on how to improve at the Supplier Symposium on Monday.

A different room layout will be considered to allow more people to be a part of the meeting (too much dispersion).

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ACTION ITEM: Those with feedback from the Supplier Symposium to email to PRI Staff to collect. (DUE DATE: 29-Oct-10)

ACTION ITEM: PRI Staff to schedule teleconference with presenters for Barcelona to discuss feedback. teleconference to be in early December at the latest. (DUE DATE: 29-Oct-10)

12.0 ETG NEWSLETTERS – OPEN

A Newsletter will be issued to promote the next Supplier Symposium in Europe.

ACTION ITEM: PRI Staff Engineer to write article summarizing Pittsburgh Supplier Symposium. (DUE DATE: 12-Nov-10)

ACTION ITEM: Philippe Pons to write Task Group Chair article. (DUE DATE: 12-Nov-10)

ACTION ITEM: Scott Meyer to provide article on a topic to be determined. (DUE DATE: 12-Nov-10)

ACTION ITEM: PRI Staff to email Task Group for permission to use names and email addresses of Task Group members in the Newsletter in a general table of contact information. (DUE DATE: 29-Oct-10)

ACTION ITEM: PRI Staff to collect all articles. (DUE DATE: 12-Nov-10)

ACTION ITEM: PRI Staff to publish Newsletter. (DUE DATE: 17-Dec-10)

ACTION ITEM: ETG members to use Newsletter to invite Suppliers to Supplier Symposium in Barcelona. (DUE DATE: 17-Dec-10)

13.0 CHECKLIST / MATRIX REVIEW – OPEN

Due to a vote earlier in the meeting to delete this RAIL item, this agenda item was not discussed.

14.0 MERIT CRITERIA – OPEN

The ETG does not have sufficient data to perform an analysis to determine if the current method for assessing Supplier Merit is cause for concern. PRI Staff indicated a potential concern that a Supplier close to the Failure Criteria may still obtain Merit compared to Suppliers that had 50-75% less NCR’s. Is that fair? Should the ‘any other reason by the Task Group’ be utilized to address this? No further discussion at this time.

15.0 MEETING CLOSURE ITEMS – OPEN

NMC proposed changes to the general agenda items (e.g. move NMC general meeting to Thursday morning from Wednesday, move Task Group Chairs & Staff Engineers meeting and Planning and Operations meeting to Wednesday morning at 11:00am and evening from Tuesday evening, respectively. This will have only a minor effect to the agenda formation, with the only concern being the splitting of the Planning & Operations and SSC meeting to different days (usually scheduled for the same time).

Agenda for Barcelona discussed: Supplier Symposium on Monday and 4 day ETG meeting from Tuesday to Friday New Members Presentation will not be given (addressed in Supplier Symposium) Task Group Opening Comments will be compressed (do not review agenda items

as these are available online and take time to review) Friday meeting would be closed all day Metrics will be reviewed for year-end and also audit failure criteria

The Task Group reviewed the priority listing. Modifications were made accordingly. Added conformal coating

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Discussed lead-free finishes and solder – until comments received for AC7120 this will be left as a 3

Ballot issues with IPC Space Addendums will leave NASA supplement sheets as a 3

RAIL Review: Items were added from this meeting and closed actions as necessary.

ACTION ITEM: PRI Staff to send out NCR metrics to Suzanne Steketee so the data can be reviewed for potential changes to the checklists. (DUE DATE: 14-Jan-11)

Paul Comer requested the possibility of having the checklists in excel format so that they can be used more effectively when conducting internal audits.

ACTION ITEM: Suzanne Steketee to format checklists in excel as a tool for Suppliers. Send draft to PRI Staff. (DUE DATE: 14-Feb-11)

Question was asked regarding Conformal Coatings included in the checklist as a couple of companies have expressed an interest in having approval just for Conformal Coatings. Discussion ensued regarding the possibility of including in the Coatings / Chemical Processing checklists. PRI Staff to investigate.

ACTION ITEM: PRI Staff to investigate possibility of an electronics slash sheet as part of the Coatings or Chemical Processing Task Group (including ESD type questions). (DUE DATE: 17-Dec-10)

ACTION ITEM: PRI Staff to investigate possibly having a booth at IPC/APEX Expo in April. (DUE DATE: 17-Dec-10)

Facilitation Feedback Form completed.

Motion made by Richard Rumas and seconded by Dave Soong to adjourn meeting. Motion Passed

ADJOURNMENT – 21-OCT-10 – Meeting was adjourned at 4:35 p.m.

Minutes Prepared by: Richard Rumas (Richard.rumas@honeywell.com) and Jim Bennett (jbennett@sae.org)

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

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*If yes, the following information is required:

Documents requiring revision:

Who is responsible: Due date:

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