LOGO

LOGO

New Employee Orientation Seminar

University of Makati

January 26, 2012Employees Lounge

Administration Bldg.

We warmly welcome you all to

UNIVERSITY OF MAKATI!

Outline of Presentation

• About the Organization– Brief History of UMak– Vision, Mission, Philosophy– Organizational Structure– Decision Making Bodies

• Payroll Flowchart• Performance Evaluation • Policies and Procedures on

– Absences, Tardiness, Leaves– Dress Code– Participation in University Functions

• Academic Policies on GWA, Retention Policies• Admission Policies• Benefits and Privileges

Brief History of UMAKMay 13, 1972-May 13, 1972-

April 24,1987April 24,1987

December 19,1991December 19,1991

Ordinance No. 64 was passed authorizing the establishment of a tuition-free college known as the Makati Polytechnic Community College.

Ordinance No. 433 was passed converting Makati College into Pamantasan ng Makati.

Ordinance No. 07, Series of 1987 renaming Makati Polytechnic Community College to Makati College.

December 27,2000 December 27,2000

Pamantasan ng Makati was changed to UNIVERSITY OF MAKATI (Ordinance No 111 Series of 2000)

Makati’s Vision-Mission

2002

2001

2000

Makati shall lead the Philippines into the 21st century: its global and national enterprises, leading the creation of a new, responsible and sustainable economy; its citizens productive, empowered and God-loving.

Through breakthrough technologies and enlightened, citizen-centered governance, the city shall promote intense, enhancing and enabling interactions among members of its community – driving the national and global leadership of its resident enterprises, and ensuring richer, fuller and God-centered lives for its citizens.

ARISE

Makati 21

Makati BEST

Action on Revenue, Infrastructure, Social Services, and Education

Development Agenda for the 21st Century for

Makati

All efforts anchored on 3 Development Agenda

Best Place to Live inExcellence in EducationSuperior Place to do BusinessTop Local Government Civil Servants

UMak and the City of Makati

Social Development Sector

Health Sub-SectorSocial Welfare

Sub-SectorEducation and

Culture Sub-sector

DepEd

City Library

MCAO

University

of Makat

i

UMAK Mission-Vision

We envision the University of Makati as the primary instrument for leading the people of Makati and its contiguity towards local, national and global preparedness and competitiveness in the tradition of excellence through affordable quality, creative, innovative, progressive and sustainable program.

To achieve our vision, UMak shall pursue and commit to develop competent professionals through its research, trainings and values-oriented technical, baccalaureate and graduate programs that are relevant to the needs of education, business and industry.

Vision

Mission

Institutional Philosophy

University of Makati is the university of the City of Makati.We serve the children of its less-privileged citizens, so that they can

actively participate in and competitively partake of the City’s economic progress.

We must never

forget, WHO WE ARE,

WHOM WE ARE

FOR

and WHAT WE HAVE TO DO FOR

THOSE FOR WHOM WE ARE

Prof. Tomas B. Lopez, Jr.

Organizational ChartOffice of the President Board of Regents (BOR)

Office of the University Secretary

Office of the Executive Vice President

Office of the Registrar Office of the Vice President for Academic Affairs

College of Arts Sciences and Education

College of Business Administration

College of Governance and Public Policy

College of Technology Management

College of Computer Science

College of Nursing

Physical Education Recreation, Dance & Culture

Center for Performing & Digital Arts

NSTC

Testing & Admission

Office of the Vice President for Administration

Accounting Office

Budget Office

Cash Office

General Services Office

Human Resource & Development Office

Supply & Property Management Office

University Clinic

University Facilities Reservation Office

University Officials

Hon. JEJOMAR ERWIN S. BINAY JR.Makati City Mayor and

Chair Board of Regents

Prof. TOMAS B. LOPEZ, Jr.University President

University Officials

DR. EDITA I. CHANExecutive Vice President

DR. ELYXZUR RAMOSUniversity Secretary

University Officials

PROF. ADELINA S. PATRIARCAVice President for Academic Affairs

RAYMUNDO P.ARCEGA, MBAVice President for Administration

Administrative Vision-Mission

We envision the Administrative Division to be a dynamic partner of the academe in providing quality education for the less privileged citizens of Makati

We envision the Administrative Division to be a dynamic partner of the academe in providing quality education for the less privileged citizens of Makati

Towards this end, the Administrative Division shall:A –DVOCATE the 8 Norms of Conduct in Public Service,D-IGNIFY work at all times,M-ASTER personal leadershipI-NNOVATE continuously for a quality delivery of services, and;N-URTURE a culture of excellence.

Towards this end, the Administrative Division shall:A –DVOCATE the 8 Norms of Conduct in Public Service,D-IGNIFY work at all times,M-ASTER personal leadershipI-NNOVATE continuously for a quality delivery of services, and;N-URTURE a culture of excellence.

8 Norms of Conduct of Public Officials and Employees

• Commitment to public interest –ALWAYS uphold public interest over and above personal interest

• Professionalism – perform duties with HIGHEST degree of excellence, professionalism, intelligence and skill

• Justness and sincerity – true to ALL people at all times; shall not discriminate against anyone

• Political neutrality – serve anyone REGARDLESS of party affiliations or preference

• Responsiveness to the public – extend PROMPT, COURTEOUS, and EFFICIENT service

• Nationalism and patriotism – LOYALTY to the Republic and the Filipino people

• Commitment to democracy – UPHOLD Constitution; maintain principle of public accountability

• Simple living – lead MODEST LIVES appropriate to position and income

UNIVERSITY ORGANIZATION

Board of Regents

Add Your Text

Add Your TextAdd Your Text

Add Your Text

Add Your Text

Add Your Text

BOR

The governing body and corporate powers of the University shall be vested and exercised by the Board of Regents thru the EXECUTIVE COMMITTEE.

University Council

Formulate the programs of study, including opening and /or revision

of curricular programs, subject to the approval of the Board of Regents.

Formulate the programs of study, including opening and /or revision

of curricular programs, subject to the approval of the Board of Regents.

Prescribe requirements for admission as well as for graduation and

conferment of degrees.

Prescribe requirements for admission as well as for graduation and

conferment of degrees.

Have exclusive power to recommendStudents for graduation or persons

to be conferred with honorary degrees.

Have exclusive power to recommendStudents for graduation or persons

to be conferred with honorary degrees.

UC PowersUC Powers

Personnel Selection Board (PSB)

A. Powers:

- Recommends to the Board of Regents (BOR) matters related to hiring, firing and promotion of faculty and administrative personnel and other matters related thereto.

B. Composition:

VP-Academic - Chair on Academic Matters

VP-Administration - Chair on Admin. Matters

City Personnel Officer - Vice Chair

Faculty Representative - Member

PnMAEA Representative – Member

HRDO Head - Board Secretary/Member

EMPLOYMENT CONCERNS

Employment Status

Career Career

Non-careerNon-career Part-timePart-time

Requirements for FULL TIME faculty members:

- Personnel Data Sheet (PDS)

- Transcript of Records (Original & photo copy)

- Certificate of Eligibility

- Position Description Form

- Certificate of Assumption

- Medical Certificate

- Oath of Office

- Police & Barangay Clearance

Requirements for PART-TIME faculty members:

- Personnel Data Sheet (PDS)

- Transcript of Records (original & photocopy)

- Affidavit if working full-time in a private company

- Permit to Teach if working full-time in government agency

- Certificate of Assumption

- Medical Certificate

- Oath of Office

No documents

No appointment

Processing of Payroll

Step 4

Step3

Step 2

Step 1

Accounting Department

Budget Division

City Hall- HRDO

UMak- Accounting

Step 8

Step 7

Step 6

Step 5

UMak Cash Office for encashment/payment

Cash Division

City Administrator Office

Special Assistant Office

POLICIES AND PROCEDURE

On Leave Credits

• Administrative employees– 15 days vacation leave– 15 days sick leave– 3 days special leave

• Academic employees– NONE

Teaching personnel shall not be entitled to Vacation and Sick Leave but to PROPORTIONAL VACATION PAY (PVP) of 70 days of summer vacation plus 14 days of Christmas Vacation.

A faculty who has rendered continuous service in a School Year without incurring absences without pay of not > 1½ days is entitled to 84 days of proportional vacation pay.

TEACHER’S LEAVE

OTHER LEAVE PRIVILEGES

Maternity LeavePaternity LeaveSabbatical LeaveStudy LeaveTerminal Leave

Who are entitled? - Casual and regular personnel who render an aggregate of two (2) or more years of service. (with Full pay)- An employee who has rendered one (1) year or more but less than two (two) years of service shall be computed in proportion to their length of service.

- For teaching personnel, maternity benefits can be availed even if the period of delivery occurs during the long vacation in which case, both the maternity benefits and the proportional vacation pay shall be received by the instructor concerned.

For sixty (60) calendar days

MATERNITY LEAVE

PATERNITY LEAVE

• For married male employees • 7 working days• For first 4 deliveries of legitimate spouse• Non-cumulative• Non-convertible to cash• May be availed continuous or

intermittent• Can also be availed in case of miscarriage

On Vicarious Learning Activities

• All funds sourced from the university shall be used with prudence and in accordance with COA rules on allowable expenses. It shall also be liquidated within the period prescribed by law.

• In general, collections from students, other than allowed by the university, are discouraged. Vicarious learning activities (VLA) and other similar activities that supplements and complements classroom teaching that necessitates collecting money from students to conduct such activities should be approved by proper authorities prior to conduct of such. Otherwise, the activity is deemed unauthorized and proper sanctions shall be imposed.

HANDLING PUBLIC FUNDS AND OTHER COLLECTIONS

Conditions for Renewal

Renewal of Appointment

Recommendation

of Dept. Head

Teaching Load

(Faculty)

Performance Evaluation

Attendance

Performance Evaluation

– A performance evaluation system is a management tool which enables the University of Makati to gauge its performance. It identifies high and low performers and therefore guides the university in maximizing its human resources.

– In the university, performance rating is still the major basis for all personnel actions.

Responsibilities

• Forty-Hour Work week (Rule XVII, Sec 5) for non-teaching and teaching but not-teaching personnel

• NMT 6 hours of actual classroom teaching a day • Encode grades within the prescribed period.• Observe dress code.• Report for work on time. Come to class on time• Participate in University functions• Observe B-16• File leave immediately after return from leave

(Rule XVI, Sec 16)

Attendance when work is suspended

Sec. 32, MC # 14 S. 1999 Absence on a regular day for which suspension of work is announced.

Where an official or an employee fails to report for work on a regular day for which suspension of work is declared after the start of the regular working hours, he shall not be considered ABSENT FOR THE WHOLE DAY.

HE SHALL ONLY BE DEDUCTED LEAVE CREDITS OR THE AMOUNT CORRESPONDING TO THE TIME WHEN OFFICIAL WORKING HOURS START UP TO THE TIME THE SUSPENSION OF WORK IS ANNOUNCED.

Responsibilities of a Teacher

• Manage the conduct and supervision of classroom instruction, assessment of student’s class standing performance

• Develop, review and enrich syllabus• Accomplish and submit documents related to

students’ performance• Assist in the enforcement of campus discipline• Attend regular and official meetings and

assemblies

HONORARIUM. Full-time Instructors who are “ABSENT” during their regular teaching load, shall not be allowed to claim honoraria for that day, as per University policy. “Part-timers” are exempted from said policy since they do not have regular teaching load.

Honorarium will be cancelled from the time when the suspension of work is announced. The exact time of suspension onwards wherein the honorarium time falls will be cancelled.

No Honorarium will be allowed to instructors who render half-day (1/2) service for a particular day whether in the morning or in the afternoon likewise to those who did not complete their six hours official time.

ATTENDANCE

Absences

An officer or employee in the civil service shall be considered habitually absent if he incurs unauthorized absences exceeding the allowable 2.5 days monthly leave credit under the leave law for at least three (3) consecutive months during the year

( MC No. 04, s. 1991).

Tardiness

Any employee shall be considered habitually tardy if he incurs tardiness, regardless of the number of minutes, ten (10) times a month for at least two (2) months in a semester or at least two (2) consecutive months during a year

( MC No.04, s.1991).

BENEFITS AND PRIVILEGES

Conditions for Regularization

• At least 3 years in service• VS in the last 2 ratings period• Appropriate CS Eligibility for admin

personnel• For Acad – Revised MPP that is in

conformance with MC # 19 S. 2005MC # 10 s. 2012

Public Officers Welfare

•Pag-Ibig•GSIS•PhilHealth•Employees Compensation

Commission Contribution

COMPENSATION & BENEFITS

• Additional Compensation Allowance (ACA)• Personal Economic Relief Allowance (PERA)• 13TH Month• Fringe Benefits• Cash Gift (P3,000 from National Fund & P2,000

from LGC of Makati)• Rice Allowance• 14th Month

STANDARD BENEFITS – those benefits that are given to all government employees nationwide

SEPARATION FROM SERVICE AND CLERANCE

• File resignation• Secure clearance• Apply for Cash Surrender Value

to GSIS thru HR

To our new partners……

Thank you and we hope you will be an active partner in our goal of

providing quality tertiary education for the less privileged sector of

Makati!

Remember!!!

Institutional Philosophy

University of Makati is the university of the City of Makati.We serve the children of its less-privileged citizens, so that they can

actively participate in and competitively partake of the City’s economic progress.

We must never

forget, WHO WE ARE,

WHOM WE ARE

FOR

and WHAT WE HAVE TO DO FOR

THOSE FOR WHOM WE ARE

Prof. Tomas B. Lopez, Jr.

LOGO

LOGO