uhcf junior handbook 2015 (april update)

UPPER HUTT CITY FOOTBALL

2015 Junior Club Handbook

YOUR ESSENTIAL GUIDE TO THE SEASON

and supported by

contents

welcome ........................................................................................................................................ 1

development philosophy .............................................................................................................. 3

strategic plan 2014-18................................................................................................................... 4

player programmes and opportunities ....................................................................................... 5

which team? .................................................................................................................................. 7

player trials – how it works .......................................................................................................... 8

games + tournaments ................................................................................................................. 11

ground locations, pitch layouts .................................................................................................. 11

registrations + fees ..................................................................................................................... 13

registrations ............................................................................................................................... 13

fees ........................................................................................................................................... 13

payments ................................................................................................................................... 14

keep up to date............................................................................................................................ 15

share your stories and news with us .......................................................................................... 15

fundraising + sponsorship ......................................................................................................... 16

gear .............................................................................................................................................. 17

player gear ................................................................................................................................ 17

buying club branded gear .......................................................................................................... 18

calendar ....................................................................................................................................... 19

contacts ....................................................................................................................................... 21

club committee .......................................................................................................................... 21

grade managers ........................................................................................................................ 22

code of conduct .......................................................................................................................... 23

all participants ........................................................................................................................... 23

players ...................................................................................................................................... 24

parents ...................................................................................................................................... 25

referees ..................................................................................................................................... 25

coaches ..................................................................................................................................... 26

team managers ......................................................................................................................... 27

grade manager job description .................................................................................................. 28

coaches & managers: making it happen ................................................................................... 29

club rules ..................................................................................................................................... 31

please remember ........................................................................................................................ 34

welcome

Welcome to 2015! Ready to grow your football skills, tackle new challenges and be

part of the mighty Upper Hutt City Football spirit?

We’re sure you are. Thanks to the volunteer team of parents that make our club tick! We all do a

range of jobs from a small project for a couple of hours like a fundraiser or assembling goals

through to coaching teams and promoting our club. Please do make yourself known if you can

spare a few hours we are always looking for people to contribute in some way.

Thanks also to the sponsors, coaches and managers for their continued support that helps make

the club a successful one.

The committee has been working closely with Capital Football and we’re also taking time to extend

on our achievements from last year and build in more best practice. This includes

bringing you more opportunities to boost your coaching and refereeing qualifications and it will be a

prerequisite to attend these courses to coach.

The club has a strong and proud heritage. Upper Hutt Juniors has produced many talented players

that have progressed to higher honours. With the continued support of the club we hope that all

Junior players will continue to develop while enjoying the team and club atmosphere. Many

children will have the opportunity to be ballkids for the senior teams at Maidstone Turf and

represent UHCF as honour guards for the Wellington Phoenix.

Maidstone Turf is the home of the Mighty Rua. This is a fantastic venue and is developing as a

great home base for the club. The Club Executive will continue the Friends of Football initiative to

help build the facility as the main sporting hub in Upper Hutt.

Have a fantastic and rewarding 2015 season full of opportunity. The only way to make this happen

is to be proactive and become involved. We look forward to an enjoyable and successful season

ahead for you, your family and your club.

Let’s go orange!

Upper Hutt City Football Junior Committee

Where do we

meet for

training?

I’m gonna go

give them a

piece of my

mind...

How come we

didn’t make

the squad?

Who’s in

charge

around here?

Hey, that’s

not on!

How do I

sort this?

How can I be

part of the

tournament?

Why did it

happen like

that?

What’s the

best way to

do that?

How can I pay

that?

Always ask your

team coach or grade

manager first.

They’ll seek help from the junior

club committee and the junior club

captain. Anything that needs sorting

between clubs should always go via

the junior club captain after your

grade manager first too.

development philosophy

Our role is to provide a positive, rewarding and first class learning

environment, one that maximises potential, encourages a sense of

belonging and a life-long passion for football.

Our intent is to share and promote the vision and values of New Zealand Football, delivering best

practice in a challenging and professional setting that is enjoyable, inclusive, community and family

orientated. Our club prides itself on the enthusiasm, dedication and commitment of all its

members, supporters and volunteers.

Through assisted discovery and a progressive development plan for all involved in the game, our

aim is to develop talented and intelligent players with individual playing personalities and mental

toughness to be competitive. Positive team ethics and respect is held in high regard, developing

life skills on and off the field.

Development is a continuum and our success is measured by how far we have come;

not by where we are now or how far we have yet to go.

Pedro Garcías

Director of Coaching

strategic plan 2014-18

OUR VISION

Provide a competitive and rewarding environment, promoting fair play, self-confidence

and good citizenship, to encourage more to enjoy the football experience.

OUR PURPOSE

Commitment to the promotion of football by offering challenging and educational programmes

that offers training and competition in line with the ability and interest of the participants.

OUR VALUES

Instil understanding

of relationship

between effort and

success and develop

critical life skills

Promote respect for

teammate opponents,

coaches, spectators

and self

Provide opportunities

for each player to

develop and reach

their full potential

through technical,

tactical, physiological

and psychological

development

Provide all members

with a positive

memorable

experience that instils

and life-long passion

for the game of

football.

STRATEGIC OUTCOMES

Participation

People

management

Facility management

Quality business

management

Marketing & promotion

Maintain financial

viability

Quality education

& training

Membership

2015 KEY PRIORITIES

Committee

structure

Stakeholders and

mutually beneficial

relationships

Financial

stability

Professionalism

and best practice

HOW WE MEASURE SUCCESS

Replacement equipment

Player development and retention

Coach and referee development

Host a significant junior tournament

QMC 1 star Grants and fundraising

Volunteer recognition and retention

Youth football

player programmes

and opportunities

We have one of the largest junior sections in the Wellington region, with

almost 600 players aged from 4 to 17 representing the club every weekend.

From First Kicks for the pre-schoolers just starting out through to our elite

travel league (formerly JPL and promo) squads and U17s teams, there are

countless opportunities for young boys and girls.

Whether you want to play socially with your friends or push yourself to our top club teams,

Federation Talent Centre and maybe national and international honours, you will find a positive

and nurturing environment with a coaching team that loves football as much as you do.

We follow the Junior Framework developed by New Zealand Football in its Whole of Football

plan. This is specifically designed to ensure every child gets the most from their involvement in

football and we strongly recommend that you take some time to read it. You can find additional

information on Football Development on the Capital Football website at www.capitalfootball.org.nz.

All Star Academy

In addition to the regular team coaching, we offer an All Star Football Academy, run by director of

coaching Pedro Garcias. This intensive programme operates throughout the year and is highly

recommended for those players, male and female, who want to push themselves to become even

better footballers. It’s perfect for those with ambitions to progress through the Capital Football /

New Zealand Football Talent Pathway. The winter programme begins on 18 May and you can

find out more about the All Stars Academy on the club website or contact Pedro 027 457 0770,

email [email protected].

Girls teams

Under the expert guidance of Lorraine Bowring, we have set the standard for the development of

junior female footballers in the greater Wellington region. Last season in 2014, the club had 127

active junior female players with teams playing in Capital Football’s mixed junior competitions, as

well as teams taking part in the girls Sunday competitions.

http://www.nzfootball.co.nz/whole-of-football/

http://www.capitalfootball.org.nz/

In addition to the regular team coaching, we also offer a girls development squad for those

female footballers (aged 11-14) who want to further develop their skills. The girls development

squad follows the Girls Only Framework developed by New Zealand Football and is highly

recommended for those female footballers who wish to progress along the New Zealand Football /

Capital Football Talent Pathway.

For our under 10s, we offer Introduction to girls’ only football workshops during the holidays.

There is a nominal fee for these.

more on girls opportunities: Lorraine Bowring [email protected]

It’s a football community!

Upper Hutt City Football also provides school holiday programmes. Details of these are

published in the junior section of the club website.

Selected teams take part in several tournaments throughout the year including Kapiti (Easter),

Douglas Villa, Wynton Rufer, Taupo and Karori Cup (Karori v Upper Hutt tournament across

several junior grades).

Our juniors are also huge supporters of the Wellington Phoenix and help out as ball kids and

honour guards at selected Phoenix games.

Our junior players and their families are also very welcome at our own senior games. Our top

men’s and women’s team both love to see our fellow members and supporters cheering them from

the sidelines on game day. The noisier the better! Weekly senior fixtures are posted on the club

website and also on the Capital Football website www.capitalfootball.org.nz .

And our Orange Days are legendary! The wilder and wackier your orange costume – the better!

more on football development: Pedro Garcias DETAILS ON PAGE 21

mailto:[email protected]


which team?

Here’s what you need to know about what team you’ll be in this year.

GRADE AGE TEAMS

First

Kicks

Turning 5 or 6 this

year or born in 2009

and 2010.

Players are mixed each week and play in mixed teams

within the group.

7 + 8th

grade

Turning 7 and 8 this

year or born in 2007

and 2008.

Teams are commonly based around players from the same

schools and/or area. Games are played with teams from

within the grade. ‘Festival’ games with other clubs are

usually every three weeks and played in the Hutt Valley

9th grade + Turning 9 or older

this year or born in

2006 or earlier.

We do trials in 9th grade in preparation for entry into the

travel leagues in 10th grade and above.

Trials are held for players in 9th Grade and above for the

top two teams in each grade to enter the travel leagues.

It's ok not to trial, and players will be put into teams based

on where they live, schools they attend, any specific

requests, or volunteer coaches etc. These teams will play

in the Hutt Valley league which is more social that the

travel league.

Travel league teams

Travel League teams are essentially our first and second teams in

each grade that play with teams from the wider Wellington region.

Players in these teams are expected to commit to two training

sessions per week during winter and pre-season training and commit to their team by being

available on game days (usually Saturday mornings) throughout the season.

During the season players may move between teams based on performance and attendance at

training and games.

Hutt Valley competition teams

Non-travel league teams play in the Hutt Valley competition usually and usually train once a week

and have games once a week throughout winter.

We will enter between 4-8 teams per grade into the non travel leagues. Registrations in each grade

will determine the final number of teams in each grade.

You must be registered

with the club to trial.

In

Player trials – how it works

Dates and times will be communicated via each grade manager and on registration day/evening.

Players will be invited to attend and participate in the trials.

Coaches will meet with grade managers to confirm the grading format.

Players will be assessed during the trials.

Selectors will meet after each trial to discuss player attributes.

After the second (or third session if required), the travelling squad will be selected. Thereafter

non-travel league teams (Hutt Valley competition) will be named.

Parents / caregivers will be contacted by their grade manager informing them of the team their

player has been selected to.

Players do not have to attend grading. No attendance at trials = non-travel league (Hutt Valley

competition team).

Travelling league players must attend trials for selection. Grade managers may vary this rule

on a case by case basis.

The grade manager, the top two team coaches and the independent technical advisor will

decide the “train on squad” for the start of the season.

The grade manager is the final arbiter of any selection disputes.

Trials format

The club grading format has been developed to provide consistency across the grades and to

assure players and parents alike that the grading process is conducted in an equitable and fair

manner. It also ensures players are placed in teams suitable to their level of ability and

commitment.

KEY ASSESSMENT AREAS

New Zealand Football “Whole of Football”

(Mini Football) grading criteria:

Technical competency – the ability to

perform basic skills under pressure

Game Intelligence – decision making,

anticipation, pro-activeness

Physical capacity – speed, agility,

strength, endurance

Additional Considerations – character

and personality

New Zealand Football Whole of Football

(WoF) best practice recommendations have

been incorporated into the trial process to

assess technical competency and enable

selectors to gauge player ability. Specific

age-groups will place emphasis on some

areas more than others. The aim of the trials

is to ensure players get the opportunity to

show their wares.

Most grades conduct at least two trial

sessions, which are progressive with

selectors mixing players to get a good look at

all attending. Small-sided and age-group

appropriate sided games will be played for a

maximum of 15-minutes duration.

Selectors aim to give all players equal game

time and opportunity to rest and take on

fluids. Selectors should also take into account

previous knowledge and past performance of

returning players. The committee will supply

at least one impartial experienced coach to

assist coaches in selection. It should be

noted that the coach must be able to select

his or her team. The impartial selector is

basically there to assist and ensure the trials

process is fair and equitable.

Shooting

Designed to develop accuracy and shooting

using both feet. Using standard goals, each

player will take 3 realistic strikes (i.e. with

some power, as they would in a game) from

varying angles (right, centre and left) with the

objective to score goals. Players must touch

the ball to the side of the cone and strike at

goal using the related foot to the cone (right

foot – right cone, left foot – left cone and

either foot is allowed for the central cone). A

cone or pole should be placed approximately

2m inside each goal post. Shooting distance

should be relative to the age and ability of

players.

Passing

Encourages the use of both feet by passing

over a short distance. Players should

demonstrate their ability to conduct a basic

side foot pass with both feet between two

cones set approximately one metre apart

with the distance dictated by the coaches

and commensurate with player age and

level of ability.

Dribbling

Designed to measure close control whilst at

pace. Players set out from a start point and

weave in and out of at least 6 cones placed

in a line using the inside outside of both feet

and return the ball to the start point in a

reasonable time set by the coach. Distance

between cones is to be set by coaches.

Coaches should look for how closely the ball

is controlled and the shielding of the ball

while rounding cones. Also coaches should

look for balance and speed.

Juggling

The aim is to keep the ball off the ground for

as long as possible.

This challenge is a way of promoting self-

practice away from the formal environment

and although not a key component of the

game it aims to provide players with more

touches of the ball whilst practicing. This can

be done in a group or individual setting.

Turning

Designed to measure the ability to

turn/change direction when travelling at pace

and in tight areas. This can be done in a

group or individual setting.

Trial dates and venues

All trials will be at the Maidstone Park Turf.

9th Grade

Sunday 22 February 8.30—10am

Saturday 28 February 1—2.30pm

10th Grade

Sunday 22 February 9.30—11am


11th Grade

Sunday 22 February 10.30am-12pm


12th Grade

Wednesday 18 February 5.30—7pm

Sunday 22 February 5.30—7pm

13th Grade



14th Grade



games + tournaments

Games and fixtures

Your team manager will advise you of the time and location of your weekly games. You can also

find these on the Capital Football website www.capitalfootball.org.nz, usually from the Wednesday

before the game. Simply click on fixtures and find the relevant grade. Once you have found your

game, you can then click on the little game reminder icon and SportingPulse (the system behind

Capital Football’s website) will send you an email reminder of your game. (You will need to create

a SportingPulse account first).

First Kicks, 7th and 8th Grade will be at Maidstone Turf each Saturday morning 8am to 9am.

Cancellations

Cancellations, ground transfers and defaults are detailed on:

Capital Football’s website from Friday night

Newstalk ZB 89.3FM, 1035 AM after the 7am news and half hourly thereafter until 9 am

The names Wellington, Hutt and Western Juniors will be used to distinguish the playing area that is

cancelled.

Parents, please be proactive. Don’t just wait for your team coach or manager to contact you;

chances are they are rushing around trying to organise their kids, just like you are!

Coaches and managers: you may wish to use an online facility called Teamer to manage

your team and keep members informed. You can find this at www.teamer.net

You may also choose to communicate with your team via Facebook. If doing so, please set

this up as a ‘group’ and not a new Upper Hutt City Football ‘page’. (The only Facebook 'page

should be the overall club one.)

Ground locations, pitch layouts

Capital Football’s website has them all

www.foxsportspulse.com/assoc_page.cgi?c=1-4205-0-238274-0&sID=265981

First Kicks, 7th and 8th grade Saturday games are played at the Maidstone Park turf.


http://www.sportingpulse.com/assoc_page.cgi?c=1-4205-0-0-0&sID=285154

http://www.teamer.net/

http://www.foxsportspulse.com/assoc_page.cgi?c=1-4205-0-238274-0&sID=265981

Tournaments

The tournaments in the club calendar may only be for specific grades. Please check with your

grade manager for what you’ll be playing this year.

Players selected for away tournaments must provide a signed medical release form (supplied by

the club) before being allowed to travel to tournaments. A player cannot attend an away

tournament if the medical release form is not handed to the team manager grade manager before

travelling. An adult must accompany all players travelling away or staying in accommodation.

Representative football tournaments will always have precedence over club tournaments, as laid

down in the Federation rules.

more on tournaments: Kimberly Mort DETAILS ON PAGE 21

registrations + fees

Registrations for 2015 are open!

Registrations

Registrations are open to all children up to the age of 17.

All player registrations are to be completed at www.upperhuttcityfootball.org.nz.

All players must be registered and fees paid by 11 April 2015.

The playing season begins on 18 April and goes through to 30 August 2015.

First Kicks registrations are welcome through the season and fees are payable on a pro-rata basis.

Fees

First Kicks (4-6) $90 per player (equivalent to $5 per playing week)

7th-12th grade $95 per player

13th & 14th grade $120 per player

U17s $140 per player

For those families with more than one child, you will receive a $10 discount voucher per child that

can be put towards your team photos this year.

What your fees cover:

Capital Football fees.

All equipment and club shirts.

No additional turf fee charges or separate turf bills and payments.

Prizegiving certificates, medals & trophies.

Majority of tournament fees paid.

http://www.upperhuttcityfootball.org.nz/

Payments

Fees must be paid on or before 11 April for players to take part in the season.

Players who are not up to date or do not have an agreed payment plan in place by the dates above

will become ineligible for any additional components as part of the season until this has been

addressed.

Please contact your grade manager in confidence if you need to discuss payment options.

Refunds for players withdrawing from the season will only be given where

medical evidence is supplied or on a case by case basis agreed with the grade manager.

PAY ONLINE

Club's bank account: 03 0502 0081963 03

Please include your players SURNAME, FIRST NAME, DATE OF BIRTH when asked for

particulars for the club's bank statement.

Single payments for multiple players can be made using the same method above for one of the

players. When you do so, please alert your grade manager so we can allocate the payment for

each player.

more on registrations and payments: Tony Grant DETAILS ON PAGE 21

keep up to date

Stay in touch and help us share the latest news and events, we’d love your

match reports and team photos!

Share your stories and news with us

Post them direct to our Facebook page or pass it on via your grade manager. Remember to check

with the parents in your team first that the photo’s OK.

Our website

www.upperhuttcityfootball.org.nz will be updated regularly

during the season with news, senior fixtures, photos, match

reports, club events and more.

Facebook

Look out for news and game photos. Comments and

feedback are very welcome, and please keep it friendly

folks. You can find us at

www.facebook.com/upperhuttcityfootball

Twitter

Follow us at www.twitter.com/UHCFOOTBALL

Newsletter

You'll receive monthly updates from the junior club committee with all the latest news. Please note,

this doesn’t replace any emails or communication from your manager and/or grade managers, or

you proactively looking up our website or our Facebook page. It’s just another way of getting

information to you so that you don’t miss out on anything important.

If you don’t want to receive these newsletters, you will be able to unsubscribe using the link on the

newsletter. Bear in mind however, that you could miss out on important club information if you do!

http://www.upperhuttcityfootball.org.nz/

http://www.facebook.com/upperhuttcityfootball

http://www.twitter.com/UHCFOOTBALL

fundraising + sponsorship Junior fundraisers

This season, we’re planning one major fundraising event to help with the cost of purchasing new

junior gear and equipment. Please do help us to spread the word and encourage support for these

events. Goal-a-thon Day is a great fundraiser for the club. Watch this space.

Individual teams may also choose to have their own fundraising events to help with, for example,

tournament participation costs. The club can help you promote these.

Sponsorship

Do you, or anyone you know, own or work for a business which would be keen to support

local junior football?

Various sponsorship options are available from as little as $100 for a trophy or $500 for a team’s

playing strip (shirts). Of course, we’d love to hear from you to talk about how sponsoring Upper

Hutt City Football Juniors could benefit your business.

more on sponsorship: Megan Newth [email protected]


gear

Players from 7th through to the 14th grade will be provided with a club-issued

playing top – here’s what you need to know to get the rest.

Player gear

Shorts are to be black football shorts and above the knee.

Players in our top travel league teams will also be provided with club shorts. These remain the

property of the club and are to be returned to your team manager at the end of the season.

Players will require club socks, shin pads and boots (and shorts depending on which team they

are in). These can be purchased from Maidstone Sports, The Mall, Upper Hutt.

First Kicks has no set uniform, though shin pads and boots are a must, and a playing t-shirt will be

provided upon full payment of the fees.

Team gear

The equipment, balls, cones, practice bibs, team jerseys, team shorts (if applicable), team gear bag

are the property of the Club. Club equipment including jerseys, are not to be used without the

permission of the Equipment Officer. All team playing strips are to be kept together throughout

the season. They are not to be taken home by individual players. The exception to this rule is

female players, where it is not deemed appropriate to remove the shirt on the field. Jerseys should

be washed immediately after use as dried mud stains the fabric.

Do not use pre wash soaking solutions. All equipment, jerseys, shorts, gloves, bibs and gear bags

are to be washed before returning at the end of the season. No shirts or equipment are to be

swapped between teams.

more on player and team gear: your grade manager DETAILS ON PAGE 22

Buying club branded gear

All orders are to first go through the equipment officer, Dan McKissock first.

Why does the club want me to purchase club apparel through one outfit?

When we wear the club logo we are representing Upper Hutt City Football Club so it’s important

the club is represented consistently within our community. Believe it or not we have had teams

wanting to purchase blue tracksuits, red jerseys and all sorts of weird and wonderful combinations

which creates confusion about who we are and who our teams are representing.

To help achieve this, all orders will go first through the equipment officer, Dan McKissock first and

he can advise you of our preferred suppliers or equipment sponsors who can arrange a good deal.

But isn’t the range available just limited to Lotto?

No. While some suppliers have strong relationships with Lotto, they are able to source all kinds of

brands that will meet different budgets and requirements. Through talking to Dan and our suppliers

/ equipment sponsors we’ll be able to recommend options that suit.

calendar

The season runs from 18 April 2015 to 30 August 2015.

These calendar dates below may change and updates will be provided

through your grade manager / team manager, on our website

www.upperhuttcityfootball.org.nz and on our club Facebook page.

FEBRUARY

3 Junior club committee meeting

8 Girls Only Summer League restarts

(U8, U10, U14s)

10+12 Registration evening

18 Trials – 12,13,14th grades

22 Trials – 9,10,11,12,13,14th grades

28 Trials – 9,10,11th grades

28 Last day for registrations

MARCH


6 Travel league squads named

13 Travel league teams named

19 Coaches and managers meeting

21 UHCF junior tournament – grades 7th

thru 10th

20-22 Auckland U17s tournament

22 UHCF junior tournament – grades

11th thru14th

APRIL

6-9 School holiday programme


14-17 NZ Football Talent Centre in

Masterton

18/19 First weekend of the season

25 ANZAC Day: no football

27 ANZAC play day (9th grade +)

MAY


11+12 Team / grade photos

TBC Winter All Stars academy starts for

15 weeks

TBC Karori Cup

TBC Stop Out Wynton Rufer Tournament

for 7th and 8th grades

30 FIFA U20s world Cup starts

JUNE


20 Goal-a-thon fundraiser

30 FIFA U20s World Cup ends

JULY



11/12 No league games or First Kicks

(school holiday middle weekend)

AUGUST


29/30 Last weekend of the season

(weather dependent)

SEPTEMBER


TBC Wests tournament for 2nd teams in

each of 7th-12th grade

(other teams can enter at own cost),

TBC Douglas Villa tournament for 1st

teams in each of 7th – 14th grade and

Girls Only (Other teams can enter at

own cost)

10/11 Prizegiving (dates TBC)

OCTOBER



10/11 Taupo tournament for the top team

in each of 9th – 13th grade, Girls’ only

teams, and U15s boys

TBC UHCF U19s tournament

24/26 National U19 Championships in

Napier (Labour Weekend)

NOVEMBER

2 Summer All Stars Academy starts for

15 weeks

3 Junior club committee meeting and

annual review

TBC Girls Summer league starts

DECEMBER


3 UHCF Club AGM (date TBC)

6 Upper Hutt Christmas Parade (TBC)

12-15 National age group tournament


JANUARY 2016

TBC Junior club committee meeting

ALSO

Winter All Stars Academy

18 May to 7 September

Summer All Stars Academy

2 December through to 2016

Coaching courses & workshops

Contact Tony Grant (details page 21)

contacts

The successful operation of the junior club relies on volunteers. The more

people we have to help out, the more we can achieve each season. If you are

interested in any of the roles below, or could even help out for specific events

such as junior registrations, please do let us know.

Junior club committee

ROLE NAME HOME MOBILE EMAIL

Club Captain - Junior

Donna Springgay

971 9085 027 429 5486 [email protected]

Club Captain -Womens and Girls

Lorraine Bowring

[email protected]

Director of Coaching

Pedro Garcias

027 457 0770 [email protected]

Treasurer Jimmy Young


Secretary Kimberly Mort


Executive Committee Liaison

Gillian Patterson

565 4065 027 262 1767 [email protected]

Coach & Referee Development

Tony Grant 569 6802 027 569 6802 [email protected]

Registrations Officer

Tony Grant 569 6802 027 569 6802 [email protected]

JAG representative

Gillian Patterson

565 4065 027 262 1767 [email protected]

Tournaments Kimberly Mort


Turf Bookings Tim Peirce 027 253 5862 [email protected]

Equipment Dan

McKissock [email protected]

Recording VACANT

Marketing / communications

VACANT

Sponsorship Megan Newth

[email protected]

Trophies VACANT

Events VACANT















Grade managers

Schools liaison

GRADE NAME HOME MOBILE EMAIL

First Kicks Maureen Charles


7th grade James Lamb

027 2669295 [email protected]

8th grade Jimmy Young


9th grade Caroline Carey

528 3214 021 02296570 [email protected]

10th grade Chris Lamont

528 6893 029 3991640 [email protected]

11th grade Tim Peirce 027 2535862 [email protected]

12th grade Fiona Attewell

526 3336 027 4513233 [email protected]

13th grade Donna Springgay

971 9085 027 4295486 [email protected]

14th grade Sharyn Hirst

527 9944 021 102 0080 [email protected]

Youth Gillian Patterson


Womens and Girls

Gillian Patterson


GRADE NAME HOME MOBILE EMAIL

Primary Schools Donna Springgay

971 9085 027 4295486 [email protected]

Heretaunga College

Mary Richards

5289 936 027 4473520 [email protected]

Upper Hutt College

Mary Richards

528 9936 027 4473520 [email protected]

Hutt InternationalBoys’ School

Jon Martin 5297 363 [email protected]

St Patricks Silverstream

Tim Peirce 027 2535862 [email protected]















code of conduct

The following Code of Conduct applies to all Upper Hutt City Football (UHCF)

members and people participating in our activities. The Junior Club expects

all members, referees, administrators, associates, coaches, players,

volunteers and parents or guardians to understand the possible

consequences of breaching the Code of Conduct and ensure that they abide

by the Code.

The purpose of this Code of Conduct is to encourage fair, ethical treatment of all persons and

organisations that come under the umbrella of UHCF, Capital Football and New Zealand Football.

Any serious breaches of this Code of Conduct or persistent violations of any aspect of the Code

of Conduct may result in; suspension, a good behaviour bond, loss of competition points, or loss

of match.

Any breach of this code of conduct (by our club or other clubs) should, in the first instance, be

immediately brought to the attention of the grade manager. If required, it will be followed up via the

junior club captain and if necessary the full UHCF club executive.

All participants

As a UHCF member and/or participant you should meet the following requirements with regard

to your conduct during any Upper Hutt City Football sanctioned activity:

Respect the rights, dignity and worth of others.

Be fair, considerate and honest in all dealings with others.

Be professional in, and accept responsibility for, your actions.

Make a commitment to providing quality service and performance.

Be aware of, and operate within the rules and regulations, policies and procedures of UHCF

and Capital Football.

Understand the possible consequences of breaching the UHCF Code of Conduct.

Refrain from using any obscene language and any form of abuse, harassment,

discrimination or victimisation towards others.

Reject corruption, drugs, racism, violence and other dangers to our sport.

Promote the interests of football and be a positive role model.

Provide a safe environment for the conduct of activity in accordance with relevant UHCF

rules.

Show concern and caution towards others who may be sick or injured.

Do not provide comment to any media, or publish any comment (including on any website),

on behalf of UHCF, unless authorised to do so.

Participate, by mutual agreement, at no charge to UHCF, in any public relations activities

each year including public, promotional and media appearances.

Give consent to the use of my image and its likeness by Capital Football in all promotional

and media material including all communication material.

Do not speak to any media in a negative way, or publish any negative comment (including

on any website) regarding UHCF or any of its members.

Never act in any way that may bring disrepute or disgrace to UHCF members, its

stakeholders and/or its sponsors, potential sponsors and/or partners.

Do not participate (or benefit from assisting others involved) in sports betting or gambling

activity associated with football matches and/or football results in which you are

participating or have been directly involved in.

Upper Hutt City Football expects all members, supporters, advisors, staff and associates of Upper

Hutt City Football to abide by a Code of Conduct that upholds the principles and values of the

organisation. Members should recognise that at all times, they have a duty of care to all Upper

Hutt City Football members.

Players

As a player of UHCF, you will:

play to win and play fair, within the rules of the game.

respect the officials and spectators.

respect your opponents and control your thinking.

not verbally abuse other players, deliberately distract or provoke an opponent.

never argue with an official and concentrate on the game.

cooperate with your coach, manager, team mates and opponents.

applaud all good play from your team and respect good play from the opposition.

express yourself.

play for fun and enjoyment and not just try to please your parents and coaches.

concentrate on the game plan your coach has asked you to play.

play without fear of making mistakes.

want the ball.

encourage, support and co-operate with your teammates

work hard for your team (your team’s performance will benefit and your teammates will

value your effort)

practice and try to improve.

Player declaration

By agreeing to the club code of conduct, rules and regulations when registering online with Upper

Hutt City Football, players agree to the code of conduct while involved in the club in 2015.

Parents

Parents / caregivers agree to abide by this code of conduct at all times:

set a good example at all times, knowing that children learn best by example;

encourage your child to play by the laws of the game;

not criticise mistakes (players need to encouraged to learn by trying things in the game and

a fear of failure will stifle creativity);

support and encourage all players, including the opposition;

never publicly criticise your child or other players;

support all efforts to remove verbal and physical abuse from sporting activities;

will not question or criticise decisions made by the officials;

show appreciation of volunteer coaches, officials and administrators (without them, your

child could not participate);

support your child’s coach;

recognise that the Coaching staff are following a long-term programme of development with

your child;

avoid pressuring the players about winning or losing;

never ridicule or yell at a child for making a mistake or losing a competition;

encourage children always to compete according to the rules and to settle disagreements

without resorting to hostility;

praise effort, rather than winning or losing, to help develop your child’s intrinsic motivation;

focus on performance (the style of play) rather than winning or losing;

remember the only information given to the players should come from the coach; and

discuss any concerns with the grade manager about your child’s welfare and development.

Referees

Referees will:

officiate matches in a fair, safe manner that ensures spectator enjoyment and player safety;

know the Laws of the Game and their interpretations thoroughly;

condemn unsporting behaviour and promote respect for all opponents;

be a good sport;

keep up to date with the latest trends in officiating;

give all people a ‘fair go’ regardless of their gender, ability, cultural background or religion;

maintain physical fitness for peak performance;

keep all appointments assigned to and accepted by them;

conduct themselves in a way that is ethically and morally beyond reproach;

support fellow officials; and

grant players and coaches dignity and self-respect.

Coaches

Your job as coach is a vital and very valuable one. Make your contribution the best it can be by making sure you lead by example towards their players and parents of their players. The Coach has ultimate responsibility regarding team spirit in its entirety.

Respect the rights, dignity and worth of every individual player as a human being and:

treat everyone equally regardless of gender, disability, ethnicity or religion;

respect the talent, developmental stage and goals of each player in order to help each player reach their full potential;

maintain high standards of integrity;

operate within the rules of football and in the spirit of fair play, while encouraging players to do the same;

substitute players equally around all the team, unless used for a legitimate punishment. (On no account should a player be substituted for less ability, or because they did not play very well the week before.); and

not disclose any confidential information relating to their players without written prior consent.

Be a positive role model for the sport and the players and act in a way that projects a positive image of coaching and:

provide all players with the equal attention and opportunities they deserve;

ensure the time spent with your player(s) is a positive experience;

be fair, considerate and honest with players - encourage your players during the games for good play and try not to make loud criticism to individual players on the field. Take them aside after the game and quietly demonstrate how it should have been done; and

encourage and promote a healthy lifestyle.

Show professional responsibility:

display high standards in language, manner, punctuality, preparation and presentation;

display control, courtesy, respect, honesty, dignity and professionalism to all involved within the sphere of sport;

encourage their players to demonstrate the same qualities;

be professional and accept responsibility for their actions;

communicate and co-operate between with other coaches in a professional and sportsman like manner.

accurately represent personal coaching qualifications, experience, competence and affiliations;

refrain from criticism of other coaches;

Make a commitment to providing a quality service to their players:

seek continual improvement through ongoing coach education and other personal and professional development opportunities;

provide players with planned and structured training programmes appropriate to their needs and goals;

seek advice and assistance from professionals when additional expertise is required; and

maintain appropriate records.

Provide a safe environment for training and competition:

adopt appropriate health & safety strategies to ensure that the training and/or competition environment is safe;

ensure equipment and facilities meet safety standards;

ensure equipment, rules, training and the environment are appropriate for the age, physical and emotional maturity, experience and ability of the players;

show concern and caution toward sick and injured players;

allow further participation in training and competition only when appropriate;

discuss players with other coaches, their own team managers Junior Committee members and the parents of those players being discussed and then only for good reason. Never for the purpose of putting a player down or to gain or divulge information they aren’t entitled to.

when acting as a selector, not discuss team selection with anyone other than fellow selectors during/after the trial process;

not discuss team selection for future seasons with players or parents;

encourage players to seek medical advice when required;

provide a modified training programme where appropriate; and

maintain the same interest and support toward sick and injured players.

Protect players from any form of personal abuse:

refrain from any form of verbal, physical and emotional abuse towards players – which includes emails, phone calls containing threats, bad language towards any persons;

refrain from any form of sexual and racial harassment, racial vilification or harassment on the grounds of disability;

ensure that any physical contact with players is appropriate to the situation and necessary for the player's skill development; and

be alert to any forms of abuse directed towards players from other sources while in your care.

Team managers

Team managers will:

be responsible for the overall welfare and well-being of team members and officials when travelling with a team;

be responsible for the behaviour of their respective parents and supporters attending each game. (Any bad behaviour, swearing or abuse directed at the referee should be stopped immediately);

maintain a ‘duty of care’ towards team members and be accountable for the management of the team;

have a sound working knowledge of UHCF and Capital Football rules, regulations and policies, and ensure that the conduct of the affairs of the team is in accordance with these;

and, foster a collaborative approach to the management of the team.

This code of conduct has been created using Capital Football’s FTC code of conduct. Thanks team.

Grade manager job description

Key responsibilities

abide by and champion the club’s and Capital Football’s code of conduct;

co-ordinate organisation and management of all teams within their grade;

attend monthly Junior Committee meetings (first Tuesday of month, 7:00-8:30pm) and notify of queries from teams and notify team managers of relevant details from meetings;

Attempt to resolve any issues within your grade and notify the junior committee if necessary.

Tasks

maintain accurate and confidential records of each grade;

be the first point of contact for potential code of conduct breaches;

provide online link to coaches and team managers for weekly game draws and how to see online about ground closures, so these can be distributed to teams as early as possible;

all scores should be obtained from the team managers or coaches and emailed or sent by text to the grade manager so they can be collated and provided to Capital Football on match day;

organise and make available teams as requested by the tournament controller and if so required to co-ordinate their grades kick off times and results;

pass on details of new players to the registration officer and have the power to close off their grade to late registrations, remembering that no player should be turned away, and a waiting list be utilised until an appropriate vacancy occurs;

follow up non-financial players as advised by the registration officer and if required order coaches to stand down non-financial players until paid, with the proviso that mitigating circumstances like financial hardship be taken into consideration;

officiate for their grade at prizegiving and give positive comment on their performances;

co-ordinate / support your grade for fundraising initiatives like goal-a-thon;

co-ordinate distribution of all gear bags complete with all equipment from all teams and to ensure that the correct amount is returned to the equipment officer when requested.

(for those managing 9th - 16th grades) co-ordinate travel teams trials

organise at least two trial sessions for players wanting to play in the travel league;

inform all registered players of trial times and venues, and trial process;

monitor trials to ensure all parties are seen to be impartial;

work with travel league coaches regards interpreting trial results and selecting 1st and 2nd teams;

communicate the result of the trials to all those who participated – those successful in making a Travel Team and those that are not;

assist coaches in booking turf sessions for their teams;

select players for all other Hutt Valley teams from players that are in the grade after the travel teams have been formed.

Existing grade managers and the junior committee can make themselves available to guide and assist new grade managers.

coaches & managers: making it happen

Here’s a quick guide to game days and things you need to know:

Results

HUTT VALLEY LEAGUE

All results must be given to the Grade Manager, via phone, text or email along with the player of

the day details at a time determined by the Grade Manager on match day.

JPL/PROMO AND TRAVEL LEAGUES

Managers are to complete the following fields on the results card: team, grade, opponents, date,

venue, score, performance of ref, referees id no if available, players shirt number and players

name. Sign it and have an official from the opposition sign it. Cards are to be posted to Capital

Football by the Monday immediately after the game.

Results must be given to the grade manager via phone, text or email, along with the player of the

day details at a time determined by the grade manager on match day.

Defaults

Every effort should be made to not default. Remember the minimum number of players rule as set out

in the Capital Football regulations. Liaise with your grade to secure players from other teams. If

defaulting is unavoidable then this should be notified to your grade manager by the Friday night

before the game. Our club will be fined by Capital Football every time a travel league team

defaults.

Practices

It is entirely up to the coach as to where and when the team practices. Please do be aware, and

consider where the majority of your players live when arranging where to practice. Please also

note that other teams may already have booked the field for practice, so check with your Grade

Manager if there seems to be a problem.

The coach or manager must ensure the grounds they practice on are open. If it has rained on the

day of practice or the days leading up to practice and practice is held on a council ground then

Upper Hutt City Council Parks and Reserves Department should be rung (527 2160) to listen to the

recorded message.

Disputes

Our club will deal with any issues, internally and directly with the other club concerned in order to

have the matter resolved. All complaints should be directed through your grade manager in writing,

specifying:

the time and date of the incident;

a brief summary of what happened and who was involved;

opposition reaction (on and off field) to the incident;

names and if possible, the contact numbers of the key people involved; and

the outcome desired.

If required, we will escalate any complaint to Capital Football. Under no circumstances is a club

member to contact Capital Football in relation to complaints. Our club is charged by Capital

Football for each and every complaint they are required to investigate.

Club equipment

Coaches are responsible for all equipment supplied by the club. The training balls will already be

marked with gear bag numbers, please do NOT mark them with team names or anything else, as

team names change season to season and within a few seasons balls have 3 or 4 team names on

them. Please do not allow players to take balls or any other equipment home. There are two

exceptions to this rule. Girls are permitted to wear their shirt home after each game and club shorts

allocated to teams may be taken home. No equipment should be marked in any way by anyone

other than the equipment officer. All equipment should be returned to the club clean at the end of

the season.

Courses & support

COACHING

Grade managers will advise coaches when courses are being run. Some courses will be run at

Maidstone Park if we can provide sufficient numbers. Junior coaching courses are provided at no

cost to coaches.

Pedro Garcias is the club’s director of coaching. If you need some good ideas or a fresh

perspective, ask your grade manager to arrange for Pedro to try to attend one of your training

sessions to help out.

REFEREEING

Prior to the start of every session Capital Football runs a referee course. It is one of their

requirements that each travel league team provide one person trained as a level 1 referee. Failure

to do so may result in our travel league teams being refereed by the opposition if they have a

registered level 1 referee.

club rules

Upper Hutt City Football is also subject to the Capital Football and New

Zealand Football regulations - found at www.capitalfootball.org.nz

Where relevant, these rules have also been published under each section of this handbook.

Registrations

1. The Club’s Junior section is open to all

children from 4 up to the age of 17,

regardless of colour or creed.

2. All membership fees will be paid at

registration, unless the committee has

agreed on alternative arrangements. Any

child who is not financial at the start of

the playing season will not be allowed to

take the field in competition. First Kicks

registrations are welcome throughout the

season. Fees will be payable on a pro

rata basis.

Playing

3. All children, providing that they are

financial members, injury free, and free

of disciplinary measures, will be allowed

to play in the weekly Capital Football

competition, and whatever tournament

they are chosen for.

4. The main ideal, for playing, will be

enjoyment.

5. The Club and its Coaches will endeavour

to teach children the basics of the game,

ball skills required and the rules of the

game.

6. Wherever possible, the Club will provide

the best possible Coaches who will be

familiar with the game of football or

instruct would-be Coaches in how to

coach and the laws of the game by the

means of coaches and referees courses.

Grades

7. The grades will start at First Kicks which

includes children born 2010 and will go

as far as 14th Grade where after they will

play for their college and/or our U17s

teams.

8. The 7th and 8th Grades will not be

graded and will be arranged in

geographical areas or schools wherever

possible. The team will be known by

sponsor name, school, or a set of

appropriately themed names.

9. The 9th and 10th Grades will be graded,

in deciding who is the first or second

team coach, the task is to be given to the

grade manager and should go to the

most suitable applicant. Experience and

qualifications should be considered when

making the selection.

10. For the 11th Grade to 14th Grades, in

deciding who is the first or second team

coach, the task is to be given to the

director of coaching, coaching

coordinator, Grade manager, or

chairperson, and should go to the most

suitable applicant. Experience and

qualifications should be considered when

making the selection. Where the grade

http://www.foxsportspulse.com/assoc_page.cgi?c=1-4205-0-0-0&sID=265979

manager is also an applicant to coach

the team, another committee member or

grade manager will replace them on the

selection committee.

Coaches

11. Coaches can be removed if they

encourage their team to cheat, swear, or

use foul play.

12. Coaches can also be removed if they

consistently do not turn up for games, do

not have practices, or it is out of their

ability to teach their players the basics.

They can also be removed if two-thirds of

the team’s parents object to the coach

taking their children, but this must be

submitted in writing in the form of a

petition. The same arbitrary committee

as in paragraph 10 will sit in judgement

of a coach guilty of these misconducts.

Suspensions / disciplinary

13. Any player suspended by the governing

association could face additional

suspension if deemed necessary by the

Arbitrary Committee from paragraph 10.

14. The Committee shall have the power to

suspend for any such time, as it sees fit,

any Team Player, Official, Member,

Parent, or Person who shall be guilty of

any breach of these rules, objectionable

or improper behaviour during or in

connection with any match or of such

other acts that the Committee deem

misconduct.

15. Any player under doctors orders for injury

or sickness will not be allowed to take the

field until clearance is obtained.

16. The coach can discipline any player not

turning up for games or practice for no

reason or not informing the coach. No

child will be penalised if practice or

games conflict with religious beliefs or

part-time work. Substitutions are to be

equally applied around all the team.

17. Assistance from parents is encouraged,

but coaching instructions and direction of

the players is the coaches, managers or

his/her appointed stand-ins responsibility.

Gear

18. The equipment, balls, cones, practice

bibs, team jerseys, team shorts (if

applicable), team gear bag are the

property of the club. Club equipment

including jerseys, are not to be used

without the permission of the equipment

officer. Team playing strips are to be kept

throughout the season. They are not to

be taken home by individual players. The

exception to this rule is female players,

where it is not deemed appropriate to

remove the shirt on the field. Jerseys

should be washed immediately after use.

(Dried mud stains the fabric).

19. Do NOT use pre wash soaking solutions.

All equipment, jerseys, shorts, gloves,

bibs and gear bags are to be washed

before returning at the end of the season.

NO shirts or equipment are to be

swapped between teams. Contact the

equipment officer if you have any

queries.

Tournaments

20. Players selected for away tournaments

must provide a signed medical release

form (supplied by the club) before being

allowed to travel to tournaments. A

Player cannot attend an away

tournament if the medical release form is

not handed to the team manager / grade

manager before travelling. An adult must

accompany all players travelling away or

staying in accommodation.

21. Representative football tournaments will

always have precedence over club

tournaments, as laid down in the

Federation rules, but if it only involves

practice, every endeavour will be made

to release players for club tournaments.

22. Players must attend the grading session

in their own grade for their age group first

before being invited to attend the grading

session for the grade above (or below for

girls who can play down a grade and 2

grades at 14th grade). They may play in a

higher grade than their age dictates if it is

considered beneficial for both the club

and the individual. A player should make

every effort to attend trials at both levels

to avoid missing out on a position in

graded teams at both levels. Any player

who wishes to be considered for this

MUST discuss with their grade manager.

Each individual case will be reviewed

annually by the grade manager.

23. The junior club management committee

can make any amendments, additions or

alterations at any future time providing

seven of the same committee is present

at a normal monthly meeting.

please remember

1. These are kids 2. This is a game 3. The coaches are volunteers 4. The referees are human 5. This is NOT

… the English Premier League, (or even the Hyundai A-League!)

6. Enjoy the game ☺

Modified from the Northern Gold Coast Netball Association

and supported by

We would like to thank and acknowledge the support of these sponsors and charitable

trusts which provide the Junior Club with funding to enable the successful operation

of our club. Please do support the people who support you.

www.facebook.com/upperhuttcityfootball

www.twitter.com/ UHCFootball

www.upperhuttcityfootball.org.nz

uhcf junior handbook 2015 (april update)

Documents