University of Alaska AnchorageEmergency Response Plan

The UAA Emergency Response Plan outlines the University’s procedures for managing major emergencies that may threaten the health and safety or disrupt the programs and activities of the campus community. The plan identifies department or individual positions that are directly responsible for emergency response and critical support services, and it provides a management structure for coordinating and deploying essential resources. These responsibilities include preparedness and response to emergencies and disasters that are both naturally occurring and man-made.

UA Risk Management maintains a comprehensive emergency preparedness and safety training program to mitigate hazards and to familiarize students, employees, and visitors with emergency procedures. Several samples of preparedness and response guidelines are include in the appendix of this document.

The University of Alaska Anchorage maintains that a major emergency in the community that affects our students, employees, and visitors is a University emergency. Partnerships with the Municipality and other major facilities in the UMed District have been initiated and continue to develop and prosper. Interagency discussion, exercises and drills are seen as vital to the preparedness mission.

The Plan applies to a broad range of emergency incidents, and may be activated during:

- volcanic eruptions- hazardous materials releases- major crimes or civil unrest- major snow or ice storms- fires or explosions- extended utility disruptions- mass casualty events- earthquakes- public health emergencies- terrorism- others

EMERGENCY LEVELS-For the purposes of emergency planning and response, the Emergency Response

Plan uses the following classifications according to their severity and potential impact:Level 1- minor localized emergencyLevel 2- major emergency that disrupts sizable portions of the campus communityLevel 3- disaster involving suspension of normal University operations and/or significant community impact

In an emergency situation, the University’s goals will include the protection of life, the protection of property and the environment, and preparing to assist the Office of Emergency Management for use as a congregate care center.

EMERGENCY PERSONNEL-Significant incidents on or near the campus require the coordinated response of

qualified individuals and appropriate equipment:1. University Police Officers- uniformed sworn officers and Student Assistants are

sent to the scene, evaluate the circumstances, determine the actions & supplemental personnel needed, notify UPD Dispatch of their findings, and begin life saving efforts. Senior officer becomes the Incident Commander.

2. Incident Commander- police officer or designee manages the responding resources to effectively accomplish stated objectives pertaining to the incident, in line with Incident Command System (ICS) protocols.

3. University Police Emergency Dispatchers- gather information regarding the situation from officers and telephone calls from witnesses. Briefing is supplied to the Campus Response Team. Request additional resources to respond to the scene or staging area(s).

4. Campus Response Team (CRT)- as the multi-layered group of UAA administrators and supervisors responsible for assessing and directing response to emergencies, a conference call or on-scene collaboration between representatives of University Police, University Relations, Risk Management, Facilities Operations, and Dean of Students consult with the Incident Commander on appropriate strategy. Police chief may use the National Notification Network to send out essential information, call-in employees, lock down facilities, or evacuate buildings or areas of campus.

5. Municipal Fire (AFD), Police (APD), Office of Emergency Management (OEM) Departments- respond to the scene, consult with the Incident Commander, and provide emergency resources as needed. Commanders may become part of an Incident Command Post. Those with sufficient training and experience may choose to relieve the initial Incident Commander.

6. Auxiliary UAA departments- employees may be called to the scene or staging area from Facilities Maintenance, Call Team Officers, Health Services, Technology Services, Environmental Health & Safety or other disciplines as needed. Building Managers may be contacted as resources.

7. Post Disaster Assessment Team (PDAT)- members would respond to designated areas to retrieve PDAT gear bags and respond to a staging area for assignment to evaluate whether effected buildings are suitable for occupancy.

EMERGENCY RESPONSE-A Level 1 incident is relatively minor, localized within a department or building

or small area of the grounds. It is responded to using UAA resources or limited outside help, and has little or no impact on personnel and normal operations outside the effected area. In some circumstances, an information officer through University Advancement may be asked to provide necessary bulletins on and/or off campus. The CRT is not necessarily activated during all Level 1 incidents. Central Scheduling office will

temporarily re-assign class meeting locations, and notices regarding those assignments will be physically and electronically posted.

A Level 2 incident disrupts sizable portions of the campus community and may require assistance from external organizations. These events may escalate quickly, may threaten life safety, and have serious consequences for mission-critical functions. The Incident Commander and CRT leader receive intelligence from responding operational departments, formulate a response strategy, and use UPD Dispatch to activate additional resources. Emergency information is dispensed to stakeholders through the Public Information Officer (PIO), including re-assignment of class meeting places. See Appendix for sources of emergency information.

A Level 3 disaster typically involves the entire campus and surrounding community. Normal UAA operations would be suspended. A timely resolution of disaster conditions requires University-wide cooperation and extensive coordination with external agencies. CRT members report to the University Police Department as the on-campus command post/coordination center, using 907-786-1143 as the operational period contact telephone number. Normal police calls will continue coming to 786-1120. CRT activation would expand to include their level I-a personnel from upper management. Coordination with the Alaska Division of Homeland Security & Emergency Management would normally take place through direct communication by radio and/or telephone with the municipal Office of Emergency Preparedness (OEM). Campus evacuation procedures, if needed, are those established by the Municipality. Evacuation of residence halls would be coordinated by the CRT through the department of Residence Life. Resident students needing shelter would be relocated to an appropriate emergency site either on or off campus. The American Red Cross would be activated at the request of the municipal Emergency Operations Center, and could assist by bringing food, blankets, and cots to a shelter facility. See Appendix for sources of emergency information.In the event that emergency condition suspends electrical power and telephone service, emergency information, along with all emergency communications, will be profoundly restricted. Modes of communication such as messengers, radios, cellular telephones, satellite phones and amateur (‘ham’) radios will be used until systems can be restored.

RECOVERY-As conditions are stabilized, the emergency response status will be de-activated by the appropriate authority such as the chancellor’s office or CRT leadership. Normal University operations will resume, and a formal announcement will be disseminated to the community. If the nature of the incident requires an extension of some emergency services, special CRT work groups may be appointed to coordinate those activities. These groups may need to consider temporary class and laboratory relocations, support services for impacted students and employees, and community relief assistance through the Congregate Care system.A team consisting of the chancellor, CRT, and others shall gather for an After Action Review of the emergency response. Lessons learned regarding strengths and weaknesses

in our preparedness will be documented, and adjustments to training, planning, and overall preparedness will be addressed.In major incidents, incident command staff will establish a planning/finance section chief who will coordinate documentation of resources used during the response. That chief will work with UAA Risk Management, the Municipality, and state & Federal emergency management organizations to seek cost recovery funds.

UAAEmergency Response Plan Appendix

1. Municipality of Anchorage (MOA) OEM Procedures for Congregate Care Centers

2. MOA/UAA Congregate Care Plan3. UAA Disasters & Emergency Planning Policy4. UAA Safety Information and Instructions5. PDAT General Procedures6. UAA Campus Response Team7. Sheltering In Place8. UAA Emergency Procedures Poster

Municipality of AnchorageOffice of Emergency ManagementStandard Operating Guidelines (SOGs) forCongregate Care CentersI. PurposeA. Mission Open and maintain congregate care centers during times of disastersB. Objectivesa. The sheltering and care of those citizens who are displaced due to a natural or manmade disaster.b. To have a large pool of possible centers available for the public good.II. GuidelinesA. Operationsa. Hours of Operationi. Congregate Care Centers (3C) will be available on a 24/7 recall system in caseof an emergency.

ii. POC of each center will have a 24 hour phone number available to the EOC.iii. Congregate Care Centers will operate on a 24 hour basis during the incident.iv. The host of the congregate care center will decide if they wish to operate as a center during each incident.b. Staffing/ managementi. Staffing of the center will be done under the guidance of the Red Crossii. Management of the center will be done under the guidance of the Red Cross111. Security will be performed under the guidance of the Red Crossc. Set Upi. The Municipality of Anchorage Emergency Operations Center will place the initial call to the desired 3C site.11. Damage assessment and inspection of the facility prior to opening will be conducted by trained and certified damage assessment personnel.111. Approval to become a 3C rests solely on the host. If they do not wish to operate as a 3C during the disaster period their wish will be respected.iv. Red Cross personnel and supplies will be directed to the 3C location within 24 hours.d. Suppliesi. All supplies will be provided by the American Red Cross and or MOA.e. Transportationi. Transportation to and from shelter for those displaced will be provided by MOA people mover service.ii. Individual transportation1 personal automobiles to each facility is discouraged due to limited parking and security considerations.B. Timeframea. This SOG encompasses the first 48 hours of the incident. Hours of obligation may be extended based upon severity of community damage and/or number of individuals displaced.C. Financea. Documentationi. The MOA will retain full responsibility for tracking all goods that are released to American Red Cross agents for shelter purposes.11. The American Red Cross will track all facility personnel hours for possible compensation from the MOA.b. Compensationi. The MOA and American Red Cross will pay for all goods that are distributed to congregate care centers.11. Any damage that may occur to the facility during the use as a shelter will be reimbursed by American Red Cross or MOA.111. Review and DistributionA. Reviewa. SOGs will be reviewed bi- annually or as needed.b. A review of 3C locations and the host desire to be part of the program will be done biannuallyB. Distributiona. Revised SOGs will be distributed to appropriate MOA and 3C personnel.b. Each 3C is responsible for distributing SOGs to their employees.

c. Past copies will be destroyed by the individual.d. Archival copies of the SOG will be maintained by the principal investigator or thefacility manager.e. Copies of current (active) SOGs will be available at the Emergency Operations Centeror at the 3C where the guidelines are to be carried out.

The MOA-UAA plan for Congregate CareUAA and the Municipality Of Anchorage have identified several buildings that would meet the needs of a congregate care center. Listed below are the buildings and the services they would be best suited for:Eugene F. Short Hall (ESH) - Police dispatch, satellite EOC space. Edward and Cathryn Rasmuson Hall- four floor building ideally suited for the gathering and registration of those displaced.1" Floor- registration, FEMA offices, Mental Health Offices, State AssistanceOffices, briefing rooms for displaced persons2nd Floor- Nine large rooms for housing or child care facilities, several smaller offices that may or may not be available3rd Floor- Five large spaces for shelteringWells Fargo Sports Center (WFSC) - Gym floor space for sheltering, locker rooms for both male and female available, showers and bathrooms for large groups.Ice rink- cold storage of human remains if neededGymnasium- Large floor space for sheltering or day care needsPool- area will be secured during events; water can be used as a potable source if necessaryStudent Union (SU) - Large floor space on first floor, ideal for a dining area or sheltering area. Several office spaces also available. Ground floor has a small deli style kitchen for distributing food or drinks.Lucy Cuddy Hall (CUDY) - Dining facility, location is within walking distance of all the buildings.Allied Health Sciences Building (AHS) -Dental clinic, this space is ideal for the minor stitching or first aid that will be required for victims of a major disaster. With 14 treatment areas once manned these areas can reduce some of the surge of patients larger medical centers will see during an event.Professional Studies Building (PSB) - nursing labs, large spaces available with 20 beds for minor treatment of patientsWendy Williamson Memorial Auditorium- Connected to the PSB, this building is ideal for briefings and use by the public affairs personnel.

UAATypical scenario:After a major incident the EOC will determine if a need to open a congregate center is required. If a need to house a large populace is identified the EOC will contact the proper

point of contact to get the ball rolling. The following steps will be taken after that decision to open a center is determined.The EOC will contact the UAA police department and notify them of the need to open the campus as a congregate care center. The police will notify the proper personnel to start the process to open the site.UAA Post Disaster Assessment Teams will inspect the main buildings identified for shelteringOnce the team has approved the safety of the buildings, UAA will notify the EOC which buildings are available.The EOC will start the process of notifying the private companies with MOU of supplies needed for the shelter and give the location.Red Cross and MOA personnel will move to the UAA campus and start setting up for reception of displaced citizens. The estimated time until the center can receive displaced personnel is around 8 to 14 hours after the disaster.Emergency medical personal will start the set up of the mini clinics and prepare for patients, once ready all hospitals and the EOC staff will be notified so they may send those requiring only minor medical treatment to the surge sites on campus. The use of two medical sites on campus will take some of the patient load off the local hospitals.Once open; people will come to the Rasmuson Hall via people mover buses from evacuation centers to register with the Red Cross. They will assign a bunk space and give them information on mental health, FEMA, State and other agencies that are there to assist them in the recovery process.Parking: to control the flow of traffic at a location like UAA, a parking plan will have to be put into effect. The use of the parking on the east side of the campus would be very feasible. The use of people movers or the UAA transit system would allow people to park their vehicles in a nearby location and use the shuttle system to get to the main buildings with out too much inconvenience.Dining: there is one major dinning hall next to Rasmuson Hall which could be used for meals, other option is that the Student Union has a large space on the main floor that can also be used to distribute food. Food items will have to be delivered to the site from those companies that have a MOU with the Red Cross or MOA.

Date prepared: 9/28/2006: RF

University of Alaska Anchorage EHS/RMSADMINISTRATIVE SERVICES MANUAL PolicyPolicies and Procedures Statement

EMERGENCY AND DISASTER PLANNINGEffective Date

8/30/00

General UAA facilities may be damaged in a disaster that could require evacuation or other emergency responses. Fires, explosions, hazardous materials spills, power blackouts, severe weather conditions, civil commotions, nuclear attacks, earthquakes, bomb scares, and other emergencies can occur with little, if any, warning. Planning for such emergencies can save lives and reduce property damage. The plan should include provisions for the protection of personnel and property, and evacuation and care of the injured.A complete emergency and disaster plan should address 1) emergency preparedness, 2) emergency response, and 3) post-emergency recovery.

The following outline addresses each of these phases and the types of emergencies or disaster that might arise at any university facility:

Emergency Preparedness: An emergency response team will be established at each location of the university to:1. Provide an immediately qualified organization to take initial emergency response measures before outside help arrives.2. Provide complete emergency service if municipality or public support is not readily available.3. Develop plans and procedures for dealing with any one of the following emergencies or disasters:a. Workplace accidents involving employee injuriesb. Fire, explosion or detection of smokec. Flooding caused by leakage, system failure, or severe weather conditionsd. Electrical power or other related utility failuree. Earthquake and/or building structural collapsef. Civil commotion or bomb threatsg. Toxic chemical spill or releaseh. Volcanic ash fallouti. Storms4. Instruct all employees/students on the following procedures:a. How and where (usually to Public Safety) to report a serious emergency or fire.b. Where are the exits and evacuation routes (schedule evacuation drills).c. Where to locate outside evacuation assembly points.5. Maintain close liaison with the local fire department. Familiarize them with the campus facilities, hazards, general operations, rescue problems, and the automatic sprinkler system.6. Maintain close liaison with available emergency medical facilities.

The action plan should deal with multiple injury situations.Continuous training should be provided to the team. Training sessions should be held frequently after the team is established. The organization of this training is the responsibility of the campus safety officer.Training should provide capabilities in the following areas:1. Evacuation management2. First aid care3. Search and rescue4. Fire suppression5. Salvage and recovery6. Emergency equipment use7. Hazardous material handling8. CommunicationsTeam members that might be involved in hazardous materials operations must be under a medical surveillance program as per DOL requirements.Appropriate gear must be provided and procedures developed.The emergency response team members should report directly to the appropriate team leader at the time of an emergency.

Emergency Response: The prepared detailed emergency plan and procedures will be initiated by the emergency response team. Depending on the situation all or some of the following actions may be implemented:1. Alert affected personnel and appropriate university authorities2. Summon outside help from an emergency medical team or the fire department.3. Provide outside help with hazardous material information.4. Ensure precedence of life safety over protection of property.5. Evacuate buildings.6. Shut off the utilities.7. Protect important records and remove them from the premises.

Post-Emergency Recovery:The emergency response team will assume a leadership role after the emergency is over to:1. Prevent any further injury to persons or damage to property.2. Secure or board up facilities that have received partial damage.3. Institute salvage operations.4. Determine the magnitude of loss from injuries, property damage, interruption of service.

5. Reinstitute operations as soon as possible to avoid an interruption of service or evaluate the possibilities of a temporary location for operations.6. Provide an accounting of all incurred expenses associated with a major emergency or loss.a. Coordinate the documentation of costs with EHS/RMS.b. Retain all information necessary to prove a loss. This may include heavily damaged equipment, witness statements, invoices for repair work, special labor expenses etc.

Post Disaster Assessment Team:EHS/RMS coordinates a post disaster assessment team (PDAT) composed of building managers, Facilities Maintenance workers and other individuals at UAA. The responsibility of this team is to evaluate safe occupancy of UAA buildings after a disaster (earthquake, flood, windstorm, volcanic eruption, etc.). In addition, this team is part of the Municipality of Anchorage’s and the State of Alaska’s overall response system.

Safety Information and InstructionsSafety and Emergency Procedures

1. What do I do if a medical emergency or injury or other emergency occurs in or near my class or office?Call University Police at extension x61120. Clearly report the nature and location of the emergency. Follow the instructions given by University Police or emergency responders. Emergency telephones are located throughout the campus. Familiarize yourself with the location of telephones in your building.

2. What are my responsibilities as a faculty/staff member?Faculty members are expected to remain with their classes and direct their classes as instructed by the University Police, Campus Response Team, Building Manager or emergency personnel. In case of a building evacuation, keep the class together and go to the designated area. Each semester, evacuation instructions are provided to the faculty by Academic Affairs. Staff members should remain at their duty stations or evacuate to the appropriate facility.

3. How does the University handle incidents or events such as an earthquake, blackout or weather emergency?If an event having campus-wide impact occurs, the Campus Response Team is automatically activated. The Response Team will assess the event and call for appropriate responses. For a detailed explanation of the Response Team, see UAA Procedure 02:02:04 (D). Copies of UAA Procedures and Regent's Policies and Regulations are available from your dean's office or in the Consortium Library.

Weather Closures

1. How do we handle snow and weather closures?The decision to cancel any or all UAA activities is made only by the chancellor or designee. On snow days, UAA announces any potential closures by 6 a.m. for day classes and by 4 p.m. for evening classes. The Campus Response Team makes an assessment and recommendation. A detailed explanation of the snow closure procedure can be found in UAA Procedure 02:02:04 (A), available from your

dean's office or in the library. The snow closure procedure is also published in the News Digest early each semester.

Information Distribution

1. How do I find out about closures or emergencies?UAA uses several methods of communications to notify staff and faculty of emergencies or closures.

A) Email: The UAA-wide distribution list is a primary distribution channel and will be used to send notice. All employees are included in this distribution list.

B) Wolf-Radio: UAA has a parking/emergency radio transmitter which operates on 1610 AM. Usually devoted to basic visitor/parking information, this radio station will be used for bulletins and warnings concerning snow closures and emergencies. This signal can be received on campus and in the surrounding area.

C) Web Page: The UAA web page at www.uaa.alaska.edu is updated.

D) Phone: Both the Events Hotline at 786-1000 and the general UAA number at 786-1800 are updated.

 E) Radio/Television: UAA notifies all major broadcast outlets of closures as rapidly as possible. Faculty and staff should be aware that not all outlets have 24-hour phone numbers, and that UAA cannot control the content of broadcasts. We make every attempt to notify broadcast outlets by 6 a.m. for day classes and by 4 p.m. for evening classes. To help expedite notification of broadcast outlets and to speed campus notification, please do not personally call University Police or University Advancement. Check your email, tune to Wolf Radio, and check the web page for accurate information.

2. What if UAA is open and I can’t meet my class or get to work?There may be times when conditions in an individual neighborhood prevent faculty from meeting their classes. If this happens, notify your dean's office or department chair as soon as possible so that students can be notified. Staff members should notify their supervisor. Keep a class roster at home, or set up a phone tree in your class. It is the responsibility of the faculty member and the department to notify students if individual classes are canceled when the university remains open.

3. What if students can’t make it to class?Faculty should remember that conditions can vary dramatically around the Anchorage bowl during major snowfalls. We make every effort to keep UAA open and operating in our northern environment, but we recognize that there may be times when students, like faculty, face local conditions that make travel impractical.

4. What about information on earthquakes, fires, etc.?UAA makes available state and federal publications concerning appropriate actions during natural disasters. During the year, the UAA Safety Committee offers special seminars and workshops on selected topics. As residents of an earthquake-prone area, faculty should become familiar with publications and information available on these topics.

© Copyright 2006, University of Alaska Anchorage About UAA | Contact | University of Alaska System

PDAT General Procedures At first appearance, these procedures appear to be limited. However, most emergencies are unique and require much flexibility in response actions. The most important things for the PDAT team to do are to assure the safe occupancy of UAA buildings, restore emergency communications, and consolidate resources to deal with the emergency. 1. After a disaster and after team members have taken care of personal matters, team members should muster at the UAA Facilities Maintenance office area. Watch for signs

or placards which might indicate an alternate meeting place. Go straight to the meeting place. DO NOT go to your shop or office to pick up supplies and equipment. You can do that later.2. Wear clothing that is suitable for the job and weather conditions (heavy boots and work clothes).3. Bring your UAA keys with you.4. Bring non-perishable food and beverages with you if possible.5. Bring your cell phone and portable AM/FM or two-way radios with you if you have them.6. Equipment and assignments will be provided to begin the post disaster assessment of UAA facilities according the the following PDAT priorities. 

PDAT Priorities 1. The PDAT primary mission is to assess the building conditions and not to make repairs. While many PDAT members are qualified to make repairs, only make them if they are incidental to the primary mission and if they can be done quickly.2. The first area to inspect will be UPD dispatch in ESB or wherever it may be located. At that time, some PDAT members may be reassigned to repair activities to get UPD dispatch up and running. For the duration of the emergency, UPD will coordinate operations from their dispatch center. Some PDAT members may be reassigned to assist UPD operations.3. The second area will be the maintenance shops in GHB. After that area is inspected, limited equipment resource consolidation will begin (radios, vehicles, tools, supplies).4. The next level of priorities will be dictated by the circumstances of the particular emergency.  

PDAT Whistle Signals 

1. Two long blasts indicate that individual PDAT teams should reconvene at their start point. 2. A rapid succession of short blasts indicates that someone is in trouble or needs immediate assistance. Go to the source of the sound and use caution as approaching.3. Three long blasts indicate that all PDAT teams and individuals within hearing range should return to the muster point.4. After and if radio communications are restored, monitor the assigned frequencies for more specific information from dispatch. 

 

UAA PROCEDURE 02.02.04 (D)OFFICE OF THE CHANCELLORANCHORAGE CAMPUSAPPROVED 20 OCT 88 1 02.02.04 (D)REVISION 13 NOV 06PART IIADMINISTRATIONCHAPTER IICAMPUS RESPONSE TEAMANCHORAGE CAMPUSThe Campus Response Team (CRT) is a group of University employees that represents a broad knowledge and service capability to meet emergency situations, which occur on or near the UAA Anchorage campus that affect the members of the University community. The primary responsibility of the CRT is to provide a comprehensive response to a wide variety of potential events or situations that may adversely affect the safety of the UAA community. The CRT provides the University’s immediate response to these events or situations, normally up to 24 to 48 hours. After the closure of a CRT Level II response, long-term University responses go into effect.The CRT assessment and service provide support to the Chancellor and the Chancellor’s Cabinet.CRT REPRESENTATIVESThe Campus Response Team is composed of individuals from key units within UAA. Each level is capable of responding at specific times and each has specific responsibilities.LEVEL I FUNCTIONSDesignated representatives from the University Police Department, University Advancement, Student Affairs, and Facilities and Campus Services will respond at the first level of an emergency. Their immediate task is incident assessment, notification of Level I-A members that the Campus Response Team is being mobilized, and the identification of Level II CRT members that are needed to begin the post-incident response and provision of services to the University community. The time requirements will be minimal at this initial stage and the rapid identification of the second level service providers will be the priority.As soon as one Level I member is alerted to a crisis incident, he/she will contact the other three members of the Level I team, or their designees, of the location and nature of the incident; initial estimates of fatalities, casualties, witnesses, and facilities damage; and who has already responded to the scene from the UAA and Anchorage

community. The Level I members will then notify their designated Level I-A member(s). Based on the initial information, and in consultation with Level I-A team members, the Level I team will identify UAA members needed on the Level II CRT team. Level I members will set up the service coordination location and begin notification of Level II CRT members. Depending on the incident, selected members of Level II may be called into Level I to assist in assessment phase.UNIVERSITY POLICE UNIV. ADVANCEMENT STUDENT AFFAIRS FACILITIES/CAMPUS SVS* Respond to scene * Notify Other Level I CRT * Call other emergency responders* Assess impact on UAA services and Anchorage community facilities, grounds, risk mgmt.* Control scene * Notify VC Univ. Advancement * Notify VC Student Affairs * Notify VC Admin. Services.DEVELOP FACTS FOR LEVEL II RESPONSEAssess the type of incident – accident, natural disaster, crime, etc.Establish the number and names of fatalities, casualties, witnesses, and a process to obtain the names and contact information of family members of victims.Determine who is on the scene and who else needs to respond.Depending on the situation, members from the Level II team may be called in as Level I responders (i.e.Residence Life Director, Building Managers, Provost, Directors, Deans).Establish Level II team members and recommended tasks.Call selected members of Level II team, give brief description of incident, and direct to CRT location.LEVEL I-A FUNCTIONSLevel I-A consists of the Chancellor, Vice Chancellors, and Provost for affected area(s) of campus operations.These administrative officers will be promptly notified of the incident. Depending on the nature of the incident either the University Advancement Level 1 team member or a designated Level I team member will notify and coordinate with the Level I-A members. The task of the Level I-A team is to remain available for consultation and decision-making and to assist Level I CRT in mobilizing and coordinating the Level II response, as appropriate to existing circumstances. The Chancellor will notify the UA President, as appropriate. Level I members or Level I-A members will notify UA General Counsel and UA Risk Management, as appropriate.LEVEL II FUNCTIONS

Level II team members will receive an update on the incident from Level I team member(s) and begin planning the post-incident response and provision of services to the university community and family members. In addition to determining the type of services required, the Level II team will also need to consult with Level I team members and plan the appropriate location for the provision of services. This team will initiate notification of UAA service providers and directing them where to respond. When needed, this team will also begin identification of Anchorage community service providers, notify them of UAA’s need for their services, and direct them onto the campus.Members of UAA units will be subject to call for any incident. Employees of other University units may be called on for special expertise and/or skills. The Level I team will determine who is called for Level II responses based on the nature of the incident.Members of the Level II team actually plan the delivery of services to the University community and updateLevel I team members as the response is progressing. Each Level II member will have a list of service providers within the UAA community and a list of Anchorage community service providers. Once the team has established the needed services and locations for the provision of services, the CRT members will network into the UAA community to set up the intervention process. As needed, the CRT members will network into the Anchorage community service providers.The Level II team will be instrumental in coordination of the arrival of caregivers within the campus and from the community.The information from the Levels I and II teams will be routed to the University Advancement representative, who, in consultation with the Level I-A team, will be responsible for the dissemination of information to theUAA campus and will be the sole spokesperson for UAA when dispensing information to the news media.LEVEL II – A FUNCTIONSLevel II – A are other UAA community members and Anchorage community agencies that provide support forLevel I and II responses. This also includes service providers from UAA and the Anchorage community that provide critical incidence stress debriefing (CISD) and long-term care after the immediate incident response has occurred and after the closure of level II activities.At the closure of Level II activities, usually within 24 to 48 hours, CISD will be provided to Level I and II responders, as appropriate to the severity of the incident. Research indicates that CISD provides an enhanced recovery rate for service providers.LEVEL III FUNCTIONSThe Chancellor may chose to convene a Level III review team for large-scale and/or more severe incidents after the critical incident response has been completed. This review will consist of Level I and II members,

and others appointed by the Chancellor. The prime focus of this group will be to constructively:• Review the response of Level I and II;• Identify possible improvements in the Campus Response Team process; and• Communicate those findings and recommendations to the Level I, I-A, II, and II-A Campus Response Teams, as appropriate.• When appointed and designated to do so by the Chancellor, a Level III team may be tasked to conduct a formal review and make a timely written report of its findings and recommendations to the Chancellor, theCampus Response Team, and the Chancellor’s emergency response organization.UAA CAMPUS RESPONSE TEAMANCHORAGE CAMPUS ROSTERLEVEL I• University Police (UPD) – University Police Chief or Designee• University Advancement (UA) – University Advancement Assistant Vice Chancellor or Designee• Student Affairs (SA) – Dean of Students or Designee• Facilities and Campus Services (F&CS) – Administrative Services Associate Vice Chancellor or Designee• Depending situation, key members from Level II may be called in as Level I respondersLEVEL I-A• Chancellor (informed by Level I UA Designee or Level I Member depending on situation)• Provost (informed by informed by Level I UA Designee if incident involves academic areas)• Vice Chancellor for Administrative Services (informed by Level I UPD or F&CS Designee)• Vice Chancellor for Community Partnerships (informed by Level I UA Designee)• Vice Chancellor for Student Affairs (informed by Level I SA Designee)• Vice Chancellor for University Advancement (informed by Level I UA Designee)• UA President (informed by Chancellor, depending on the severity/nature of the incident)• UA General Counsel (consultation by Level I or I-A, depending on the severity/nature of the incident)• UA Risk Management (informed by Level I F&CS designee, depending on the severity/nature of the incident)LEVEL II• Levels I and I-A • University Police Department• University Advancement • Counseling Response Team• Residence Life • University Housing, Dining & Conference Services.• On-Site Building Managers • Student Health & Counseling Center• Facilities & Campus Services. • Environmental Health & Safety/Risk Mgmt.• Academic Affairs & Deans • Information Technology• Alaska Native Student Response Team • Community Campus Directors• Procurement • Other areas as neededLEVEL II-A• Other UAA and Anchorage entities that provide support for Level I and II responses and coordination of longer-term servicesafter the immediate incident response has occurred.

LEVEL III• Individuals from Level I and II, and others appointed by Chancellor.

Chemical Agents: Facts About Sheltering in PlaceWhat “sheltering in place” means Some kinds of chemical accidents or attacks may make going outdoors dangerous. Leaving the area might take too long or put you in harm’s way. In such a case it may be safer for you to stay indoors than to go outside.

“Shelter in place” means to make a shelter out of the place you are in. It is a way for you to make the building as safe as possible to protect yourself until help arrives. You should not try to shelter in a vehicle unless you have no other choice. Vehicles are not airtight enough to give you adequate protection from chemicals.

Every emergency is different and during any emergency people may have to evacuate or to shelter in place depending on where they live.

How to prepare to shelter in placeChoose a room in your house or apartment for the shelter. The best room to use for the shelter is a room with as few windows and doors as possible. A large room with a water supply is best—something like a master bedroom that is connected to a bathroom. For most chemical events, this room should be as high in the structure as possible to avoid vapors (gases) that sink. This guideline is different from the sheltering-in-place technique used in tornadoes and other severe weather and for nuclear or radiological events, when the shelter should be low in the home.

You might not be at home if the need to shelter in place ever arises, but if you are at home, the following items, many of which you may already have, would be good to have in your shelter room:

First aid kit Flashlight, battery-powered radio, and extra batteries for both A working telephone Food and bottled water. Store 1 gallon of water per person in plastic bottles as

well as ready-to-eat foods that will keep without refrigeration in the shelter-in-place room. If you do not have bottled water, or if you run out, you can drink water from a toilet tank (not from a toilet bowl). Do not drink water from the tap.

Duct tape and scissors. Towels and plastic sheeting. You may wish to cut your plastic sheeting to fit your

windows and doors before any emergency occurs.

How to know if you need to shelter in place Most likely you will only need to shelter for a few hours.

If there is a “code red” or “severe” terror alert, you should pay attention to radio and television broadcasts to know right away whether a shelter-in-place alert is announced for your area.

You will hear from the local police, emergency coordinators, or government on the radio and on television emergency broadcast system if you need to shelter in place.

What to do Act quickly and follow the instructions of your local emergency coordinators such as law enforcement personnel, fire departments, or local elected leaders. Every situation can be different, so local emergency coordinators might have special instructions for you to follow. In general, do the following:

Go inside as quickly as possible. Bring any outdoor pets indoors. If there is time, shut and lock all outside doors and windows. Locking them may

pull the door or window tighter and make a better seal against the chemical. Turn off the air conditioner or heater. Turn off all fans, too. Close the fireplace damper and any other place that air can come in from outside.

Go in the shelter-in-place room and shut the door. Turn on the radio. Keep a telephone close at hand, but don’t use it unless there is

a serious emergency. Sink and toilet drain traps should have water in them (you can use the sink and

toilet as you normally would). If it is necessary to drink water, drink stored water, not water from the tap.

Tape plastic over any windows in the room. Use duct tape around the windows and doors and make an unbroken seal. Use the tape over any vents into the room and seal any electrical outlets or other openings.

If you are away from your shelter-in-place location when a chemical event occurs, follow the instructions of emergency coordinators to find the nearest shelter. If your children are at school, they will be sheltered there. Unless you are instructed to do so, do not try to get to the school to bring your children home. Transporting them from the school will put them, and you, at increased risk.

Listen to the radio for an announcement indicating that it is safe to leave the shelter.

When you leave the shelter, follow instructions from local emergency coordinators to avoid any contaminants outside. After you come out of the shelter, emergency coordinators may have additional instructions on how to make the rest of the building safe again.

     

UNIVERSITY OF ALASKA ANCHORAGE EMERGENCY PROCEDURESUniversity Police Department (UPD): 766-1120 or 9-911 for Fire or Medical Emergencies

Facilities Maintenance Services (FMS) : 786-6980 Environmental Health & Safety (EHS     EVACUATION INFORMATION EARTHQUAKES FIRE

      * Evacuate the building using * Drop and cover. Stay under a table or * Activate the nearest fire alarm pull the nearest exit ( or alternate exit desk or against an inside wall - not station and call 9-911 if nearest exit is blocked). in a doorway - until the shaking stops. phone if possible. If possible, also    notify UPD. * Do not use elevators! They are traps! * After the shaking stops, check yourself    and others for injuries and move towards * Evacuate the building and go to the * Take personal belongings (keys the nearest exit or alternate exit. Watch Evacuation Assembly Point (EAP) or purses, wallets, winter coats, etc.). for falling debris and trip hazards. designated area of safe refuge.     

* Secure any hazardous materials or * Evacuate the building (see EVAC. INFO.). * Advise emergency personnel of

equipment before leaving without   anyone still in the building. sacrificing your own safety. * Do not leave the area or campus until    your status is reported to your supervisor, * Do not enter the building until * Follow directions given by resident advisor or instructor. authorized by emergency personnel. emergency personnel.         

* Go to Evacuation Assembly Points POWER OUTAGE SUSPICIOUS PERSON (EAP) if designated on this building's     emergency evacuation sign. If EAPs * Remain calm, provide assistance * It is okay to inquire if you can provide are not designated, move 50 to 100 to others if necessary. assistance (if appropriate). Do not feet away from the building.   physically confront the person.  * Move cautiously to a lighted area. Exits   * Mobility impaired individuals should may be indicated by lighted or * Do not let anyone into a locked seek shelter in designated areas phosphorescent signs. building or office. like enclosed stairwells and     supervisors or "buddies" should * Turn off and unplug computers and * Do not block the person's access to advise emergency responders of other voltage sensitive equipment. an exit or attempt to restrain them. their locations. Do not attempt to     move them unless the situation is * For information about a prolonged * Within your area, set up a code word or immediately dangerous. outage, call FMS phrase that triggers a call to UPD    without alerting the suspicious person. * Do not leave area/campus until your     status is reported to your supervisor VIOLENCE IN THE WORKPLACE * Call UPD. Provide as much resident advisor or instructor.   information as possible about the

  * Do not confront individual. person and their direction of travel.

     HAZARDOUS MATERIALS * Call UPD or 9-911 if safe to do so.  

    SUSPICIOUS OBJECT * If an emergency or if anyone is in * If possible, move to a safe location.   danger, call UPD or appropriate responder.   * Do not touch or disturb the object.  * Provide responding police with as much   * Move away from the site of the hazard as information as possible. * Notify your supervisor and/or any to a safe location closing doors behind you.   other administrative personnel.     

* Follow the instructions of the MEDICAL EMERGENCY * Attempt to determine if any associated emergency response personnel.   threat or reason for object being present.  * Call 9-911 and UPD (if time permits).   * Alert others to stay clear of the area.   * Call UPD.   * Render 1st Aid or CPR/AED if qualified.   * Notify emergency personnel if you   * Clearly describe object and location.

have been exposed to or have * Remain with victim and provide Emergency  

information about the release. Responders with detailed information * Be prepared to evacuate if required by  (who, what, when, where, why, etc.). police and or emergency officials.

     PERSONAL SAFETY & SECURITY * Avoid moving or transporting victim. Let  

  the medical professionals do that. CONTACT NUMBERS * Call UPD for safety escorts to your car     after hours or whenever needed.   * UPD 786-1120  REPORTING HAZARDOUS   * Travel in groups of two or more. OR UNSAFE CONDITIONS * Fire and Medical 9-911    and UPD if time permits. * Avoid dark or low visibility areas. * Call UPD, FMS or EHS immediately.      * Facility Maintenance Services (FMS) * Know the locations of emergency   786-6980 phones or carry a cell phone. WEB RESOURCES      * Environmental Health & Safety * Remember to close and lock doors behind * UPD: http://www.uaa.alaska.edu/upd/ (EHS) 786-1351 you when using areas during off-hours.      * EHS: http://ehsrms.uaa.alaska.edu/ * Disability Support Services (DSS) * Notify UPD if you are working off-hours,   786-4530 especially if working alone. * DSS: http://edit.uaa.alaska.edu/dss/       

2/7/07 UAAEmergencyResponsePlan