tuross a op n spa a l t s plan · tuross a op n spa a l t s plan version: 29 april 2014 . tuross...

TUROSS HEAD OPEN SPACE FACILITIES PLAN

Version: 29 April 2014

Tuross Head Open Space Facilities Plan __________________________________________________________________________________

Tuross Head Open Space Facilities Plan

Executive Summary This plan has been prepared for the management of the seats, picnic tables, shelters and barbeques

(open space facilities) within Tuross Head. The assets are those that have been provided for the

greater community and therefore do not include assets provided for specific use such as tennis courts,

play grounds or toilet blocks which are all accounted for through other specific asset management

plans.

Maintenance of these assets is the responsibility of Council. Maintenance is based around risk

management and is reliant on regular inspections and timely repairs. Maintenance will be undertaken

within council’s existing management systems.

As assets have a defined life, decisions need to be made on a whole-of-life basis. Renewals will be

based upon replacing unsuitable assets as they are deemed to have reached the end of their useful

lives.

Wherever possible, in the future, assets will be aggregated to provide the best service possible and

reduce duplication. The current location of facilities has been considered and suggestions are made

for new facilities based on current provision, views, and community need.

The location and distribution of these assets has been considered and recommendations have been

made regarding options, locations and arrangements.

Council is committed to works programs that are outlined in Council’s Operational Plan and Delivery

Plan. These are based on a long-term financial plan that has been developed taking into consideration

the community’s ability to fund works, the need to renew assets and maintenance required.

It has been identified that funding for these types of assets is not guaranteed. The funding of any

works by council is subject to the usual budget considerations and allocations each financial year.

Works may be supplemented by community effort and/or fundraising, or through donations (e.g.

memorial seats).

Tuross Head Open Space Facilities Plan Page 1 __________________________________________________________________________________

1 Introduction The purpose of this document is to establish a maintenance management plan for the seats, picnic tables and shelters and barbeques within Tuross Head. This plan includes:

- A review of the existing seats, picnic tables, shelters and similar assets within Tuross Head as

of 31 October, 2013;

- Recommended locations and proposed arrangements for additional facilities;

- A range of options for the selection of seats, picnic tables and shelters within Tuross Head,

including replacement of existing seats.

The plan may require the removal and/or relocation of existing assets within Tuross Head. The plan

also identifies a number of proposed assets including memorial seats.

The plan does not guarantee funding for the proposals outlined herein. The funding of any works by

council is subject to the usual budget considerations and allocations each financial year.

Works may be supplemented by community effort and/or fundraising, or through donations (e.g.

memorial seats).

This plan should be read in conjunction with council’s adopted Recreation Strategy, council’s Parks

and Reserves Facilities Asset Management Plan and the Parks and Reserves Facilities Asset Inspection

and Risk Management Code. Council is also currently documenting a Memorial Seats Policy, that when

adopted should be considered accordingly.

This plan is also to be read in conjunction with relevant policy documents including Council’s

Workplace Health and Safety Policy, Risk Management Policy and Asset Management Policy.

2 Consultation This draft plan has been prepared by Eurobodalla Shire Council in conjunction with the Tuross Head

Progress Association.

Engagement with the wider community will be undertaken by exhibiting the plan within the local area

for a minimum of 21 days, in accordance with Council’s adopted procedures.

3 Existing Facilities Council and the community have provided a range of seating and associated assets around Tuross

Head over many years. These include seating (ranging from basic benches to more elaborate seats),

picnic tables, shelters, barbeques and other minor assets. As at 31 October 2013 there were:

- 23 seats,

- 7 benches,

- 15 picnic tables without shelters and 3 picnic tables with shelters,

- 1 barbeque without a shelter and 2 barbeques with shelters,

- 3 cycle racks,

- 3 (beach) showers,

- 1 information board/shelter.

The details and location of the existing assets are shown in Table 2.1 and are depicted on

locality maps in Appendix B.

Tuross Head Open Space Facilities Plan Page 2

Table 2.1 – Summary of Existing and Proposed Assets

Location Asset Type Existing Type (refer Appendix A)

Proposed Additional

Comments

Coila foreshore reserve Seat 3 Type C 2 aluminium benches

Existing facilities includes a memorial seat

Coila Beach Cycle rack 1 Shower 1 Constructed on a timber deck

Chatham Park Bench 1 Type A(i)

Kyla Park - foreshore BBQ 1 Single - Gas Picnic table 3 Type A(i)

Eva Mylott Reserve (Jutland Ave)

Seat 1 Type B(ii) Also includes water bubbler that is to be removed

Evans Road Cycle Rack 1

Evans Road reserve Picnic shelter/table 2 Type E Picnic table 4 Type D(i) Proposed for removal upon end of useful life

Green Place reserve Seat 1 Type B(i)

Lavender Bay Memorial Seat - Picnic table 1 Type A(i) Shower 1

Memorial Gardens Seats 8 6x type A 1x type B(ii) 1x type C(ii)

1 Additional seat possible Type ‘B’ seat to be replaced with memorial seat

Picnic table 3 2x Type A(i) 1x Type A(ii)

Nelson Parade Seat 1 Type (d) To be replaced with new memorial seat when platform finished and existing seat no useable.

Memorial Seat - 1

One Tree Point Seat 1 1x Type B(ii) Existing memorial seat Bench 3 Type A(iii) To be replaced with seats when headland improved Information Shelter 1

One Tree Reserve BBQ (Gas) 1 Double Under timber shelter (pitched roof) Memorial Seat - 1 Additional memorial seat Picnic table 2 1x Type B

1x Type D(ii) 1 Additional table will be provided with shelter

Shower 1

Plantation Point Seats 2 Type E(ii) Includes memorial seat

Sandy Point BBQ 1 Double - Gas Under timber shelter (flat roof) Picnic table 2 Type E(i)

One under shelter

Tuross Head Open Space Facilities Plan Page 3

Location Asset Type Existing Type (refer Appendix A)

Proposed Additional

Comments

Tuross Boat ramp Picnic table 1 Type B

Tuross Boulevard Cycle rack 1 Seats 3 1x type A

2x type C(i) 1 Proposed donation

Bench 3 Type B Two benches under pine tree to be replaced with memorial seat

Water Tower Hill Seats 3 3x Type E(i)


4 Asset Maintenance The maintenance of facilities entails:

- Resource management through all actions necessary for retaining an asset as near as practicable to its original condition, i.e. to slow down deterioration,

- Providing a safe environment for users.

Council undertakes a risk management approach to managing and maintaining its assets and does this through;

regular routine inspections of the network to identify defects;

initiating additional inspections of issues raised by the community or council employees through

Customer Service Requests (CSRs);

recording defects which result in a potential risk to the public;

assessing the potential risk to users due to the defects identified;

prioritising repair of the defects based on the assessment of the risk, taking into account the need

to complete work in an efficient and cost-effective manner and the need to protect the asset;

preparing appropriate work schedules;

undertaking works;

recording and documenting actions taken at the various stages throughout the process.

To properly track actions taken as a consequence of the above approach, Council has developed

systems to manage the large amounts of information generated.

4.1 Accountabilities

1. Council’s Parks Co-ordinator is responsible for the management and upkeep of all assets within

public areas.

2. Council’s Parks Co-ordinator is responsible for the development and implementation of planned

maintenance activities for the assets within public areas.

3. The Parks Co-ordinator reports to the Works Manager for the upkeep of assets and facilities

within Council’s public areas.

4. Council’s Parks Co-ordinator is responsible for advising Council’s Asset Information Support

Section regarding the purchase or disposal of assets.

5. Council’s Works Manager is responsible for the implementation of actions identified in Council’s

annual Operational Plan.

4.2 Types of Maintenance

4.2.1 Reactive Maintenance:

Reactive maintenance will be required from time to time as a result of failure, damage or

vandalism. This will be managed by maintenance requests to Council or work requests by

Council staff. Requests will be lodged through council’s Customer Request System.


4.2.2 Planned Maintenance:

4.2.2.1 Routine Maintenance

Council’s Parks staff are responsible for the following activities:

- Regular inspections

- Occasional cleaning

- Minor repairs to furniture including replacement of slats, etc.

- Cleaning of graffiti

4.2.2.2 Preventative Maintenance

Protection of council’s assets and the safety of the public requires a regular cycle of preventative asset maintenance. The Parks Maintenance Coordinator is responsible for arranging the renewal of surfaces every five years.

4.3 Methodology

Council has developed a Parks and Reserves Facilities Asset Inspection and Risk Management

Code. This plan should be read and considered in accordance with that Code.

The method of control proposed is to prioritise defects (potential hazards) based on the risk-

rating factor. The repairs will then be scheduled based on this risk score, taking into account

the need to protect the asset from long-term degradation and to undertake the work in an

efficient and cost-effective manner.

4.3.1 Identifying Hazards

Hazards (defects) will be identified by:

(a) formal scheduled inspections;

(b) complaints/advice received from the community, users and employees. All of these

are to be treated as Customer Service Requests.

The information collected is to be recorded, centralised and evaluated.

Where the complainant identifies that the defect poses a high risk requiring urgent response,

an inspector or crew will be dispatched to review the condition of the asset as soon as

practicable and preferably within 24 hours with appropriate actions taken to reduce the

hazard (repair/barricading/etc).

4.3.2 Evaluation

Customer Service Requests (CSRs) will be dealt with in accordance with Council’s adopted

Maintenance Management Systems.

ASSET INSPECTION & MAINTENANCE ACTIONS

Activity Frequency Record of actions undertaken

Safety assessment 3 monthly Date

Exceptions/failures

Inspection and routine maintenance

3 monthly Date

Required works

Painting as designated in five year cycle

Annually, @ 20% of relevant assets

Date

Asset details

Asset condition assessment

Minimum every 3 years Condition of asset


5 Renewals, Replacements and Disposals It is recognised that all assets have a useful life. This may be either a physical life or an aesthetic life.

Whilst on-going maintenance and repairs may prolong the life of assets, eventually they will require

replacement. At the end of its useful life, it will be determined by council, in conjunction with the

community and in accordance with the principals and directions outlined in this plan, whether the

asset will be replaced or removed.

Priority for replacement will be given to the replacement of unsuitable materials. An example of this

is treated pine.

The type of facility used in the replacement will be determined at the time of proposed replacement

and generally shall be in accordance with the standards outlined in this plan.

Wherever possible, the asset will be replaced in a location that is the most appropriate, with the aim

of aggregating assets. This may mean that some assets will be relocated. An example of this is the

possible relocation of the seat in Nelson Parade overlooking the river entrance to the nearby viewing

platform.

6 New Assets and Upgrades As indicated above, wherever possible in the future, assets will be aggregated to provide the greatest

benefit for the community and visitors alike. This will be achieved by either relocation of existing assets

or the removal of existing assets and replacement with a new asset in a more appropriate location.

The community’s desire for memorial seats is respected and council and the community will work to

locate these in agreed, suitable locations as outlined in this plan. Council is also currently documenting

a Memorial Seats Policy, that when adopted should be considered accordingly.

6.1 Suggested Improvements

Whilst the provision of seats and associated facilities are considered adequate, some minor improvements to the network are suggested. These are:

1. Memorial seats be continued to be encouraged. Seats to be of a similar style to current seats with

plaques attached to indicate for whom the memorial is and within the locations specified in this

Plan.

2. All replacements and new seats be of the park bench style (as illustrated in Figure 1) to provide

unity across the community with recent placements. The seat ends are to be in aluminium due

to its resistance to corrosion, given the exposed location of many of these assets, to reduce future

maintenance costs and ensure adequate service life.

Figure 1 - Park Bench Style


As an alternative, the style of seat used at Plantation Point and One Tree Point will be

considered for exposed situations where conditions may reduce the life expectancy of the

proposed asset.

Figure 2 - "Crawford" Seat

3. It is proposed that additional seats be provided at:

Nelson Parade Viewing Platform, overlooking the Tuross River, upon completion of the

platform

One Tree Reserve

Overlooking Stonesies Beach, looking north

4. Where the existing seats or benches are inappropriate, they will be replaced with a new memorial

seat including

Removal of the two benches under the pine tree between Beach Street and Island View

Road

The existing benches on One Tree Point headland

5. Additional aluminium benches being provided at either end of the Tuross pathway, and at the

intersection of Monash Ave and Anderson Ave. Aluminium benches are proposed as they will be

often used for stretching, etc. by more active users, rather than for seating and may be subject

to greater stresses than usual.

Figure 3 - Current Aluminium Bench


6. All replacement and new picnic tables in those prominent locations agreed to by the

community and identified in this plan, to be of the style as illustrated in Figure 4 to provide

unity across the community with recent placements.

7. A small “pavilion” be installed at One Tree Point to complement the existing picnic benches.

8. The uncovered picnic table at Sandy Point be provided with a shelter, similar to the existing

shelters.

9. A shelter be provided over the table at Kyla Park Boat Ramp

10. The existing assets at the Tennis Courts remain the responsibility of Tuross Tennis Club.

11. The existing uncovered picnic tables within Evans Road Reserve, near the shops, be removed as

they become unusable.

7 Funding Council is committed to a works program that is outlined in Council’s Operational Plan and Delivery

Plan. These plans are based on a long-term financial plan that has been developed taking into

consideration the community’s ability to fund works, the need to renew assets and the maintenance

required to ensure these assets continue to function safely.

It is recognised that Council has limited funding for not only the provision of new assets but also on-

going maintenance of existing facilities. As a result, Council has included in its Asset Management

Policy that before any new assets are constructed and council is committed to on-going management,

the whole of life costs are to be considered.

It is recognised that the community often desires additional facilities which council has not planned

for and therefore offers alternative funding for those assets such as memorial seats, community

fund raising, etc. Council will not agree to these additional assets unless the whole of life costs are

reduced to a manageable amount and the costs are able to be managed within existing adopted

budgets.

Figure 4 - Park Bench Style


Appendix A – Asset Types

Type A – Harwood/Concrete ends on concrete slab

Example - Memorial Gardens

Type B - Hardwood/steel on concrete slab

Example - Green Place

Example – Eva Mylot Reserve

Seats

Type C - Hardwood/cast iron ends on concrete slab

Example – Tuross Pathway near Wave St

Example - Memorial Gardens

Type D - Pine on concrete slab

Example – Tuross Pathway overlooking Tuross Entrance

Type E - Hardwood

Example – Water Tank Reserve

Example – Plantation Point – “Saunders”



Type A - Timber

Example – Chatham Park

Example – Tuross Tennis Club

Example – One Tree Point

Benches

Type B - Aluminium

Example – Tuross Shared Path

Type C - Steel/Cast Iron on concrete slab




Type A - Pine

Example – Kyla Park Foreshore

Example – Memorial Park


Picnic Facilities

Example – Kyla Park Foreshore

Type B - Hardwood


Type C - Timber/Steel

Example – Sandy Point

Type D - Timber on Timber posts

Example – Evans Road Reserve




Shelters

Timber/steel – sloping roof


Timber/steel – Pitched roof


BBQ Facilities

Double


Single

Example – Kyla Park foreshore


Appendix B – Asset Locality Plans

Figure B1 - Location of existing and proposed assets along Tuross Pathway

Seat

Ref er Fig. B3 f or detail




Proposed Bench

Proposed Bench

Seat

Seat

P icnic set

Bench

C hatham Park

Seat

Seat

[Saunders] Memorial seat

Seat

Proposed memorial seat

ShowerCy cle rack


Seat

Ref er B6 f or detail

Picnic set


3x Seats

HAWKINS RO

AD

SALM

ON S

TREET

NORFOLK BLVDE

LO CROWN

SW

OR

DF

ISH

ST

RE

ET

CLIVE COURT

RALEIGH CRESENT

GREEN PLACE

MA

RL

IN S

TR

EE

T

EVANS ROAD

GR

EN

VIL

LE

AV

EN

UE

WA

IGH

TS

PLA

CE

ISLAND VIEW ROAD

LO E

SC

BR

EA

M S

TR

EE

T

SH

EL

L S

TR

EE

T

TU

RO

SS

BLV

DE

SU

RF S

TR

EE

T

BEACH STREETVIE

WP

OIN

T C

OU

RT

WH

ITIN

G S

TR

EE

T

ALL

EN

BY

RO

AD

MO

RWON

G STREET

KIT

CH

EN

ER

RO

AD

WIN

STO

N P

LA

CE

COIL

A AVENUE

AND

ERSO

N A

VENUE

BRID

GES A

VENUE

PLEASAN

T PLA

CE

CO

OG

EE

PLA

CE

CHAUVEL CRESCENT

BO

ND

I STR

EE

T

GO

ULD

ST

RE

ET

ME

AK

IN S

TRE

ET

LO ESC

MONASH AVENUE (COILA) TO WAVE ST

WAVE STREET

HE

CTO

R M

CW

ILLIA

M D

RIV

E

LAKE STREET

CO

OG

EE

ST

RE

ET

BRIGHTON STREET

CO

OG

EE

ST

RE

ET

HO

RS

E I

SLA

ND

RO

AD

NELSON PARADE

JUTLAND AVENUE

TR

AF

ALG

AR

RO

AD

CRADDOCK ROAD

ST

UR

DE

E S

TR

EE

T

DRAKE STREET

GLEN STREET

Eurobodalla National Park


Figure B2 – Kyla Park Precinct


Figure B3 – Plantation Point

Existing facilities

Proposed facilities

Replace existing with ‘memorial” seats

Replace 2x benches with Memorial seat

Proposed ‘memorial” seat


Figure B4 – Evans Road Park

Existing facilities

Figure B5 – One Tree Point

Existing facilities

Cycle rack

Info Shelter

Shower

BBQ

Picnic table

Picnic table

Bench

Bench

Memorial seat

Bench


Figure B6 – Sandy Point

Existing facilities

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