trainer mentor - part 3

8/19/2019 Trainer Mentor - Part 3

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Trainer-Mentor Program

Part 3: Facilitation and Presentation Skills Training

December 2011


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2 Confidential Services

Objectives

Upon completion of the program, volunteers/participants should be ableto:

1. Design and create one learning session based on Training Needs

Analysis on any identified opportunities;

2. Present and facilitate at least one learning session to their

colleagues using the principles taught in the Trainer-Mentor

Program,

3. Attain at least a 4.00 rating based on trainee feedback, and

4. Provide recommendations using the principles of the P-process.


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Content

Part I: P-Process

Part II: Training Needs Analysis

Part III: Presentation and Facilitation Skills Training

Part IV: Personality and Behavior Management


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TNA - Task

Congratulations on the your progress ofyour report.

Creating your process, trainingor workshop is next.


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Some thoughts to ponder

•

Facilitation is a skill which makes tasks for others easy. – It is not a skill purely driven by your authority over others.

– It is not the “You have to do or understand this because we need to.”

– It is not putting on the 11th commandment.

• Facilitation is guidance of a group in a problem-solving

process. – Hence, this skill can be used in meetings, group discussions, workshops

and many other instances where guidance or focus is required.

• A facilitator is not always the omnipotent being.

–

A facilitator is a catalyst.


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Catalyst : (n.) A substance that increases therate of a chemical reaction without itselfundergoing any permanent change.

Hence, facilitators and presenters are unbiased andunaffected by the opinions or feelings of the

participants.

Nerd Talk…


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Let’s Recall: Trainer-Mentor

•

Trainer – An individual who has recognized expertise in areas of education.

– One that has the capacity to create/use educational modules to impartknowledge and skills in an informal, non-formal or formal setting.

•Mentor – Trusted counsel, tutor, guide or coach.

– A person—usually higher in an organizational ladder—who has thecapacity to influence others.

Through facilitation skills, learning is achievedthrough a single focus—objectives.


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A trainer-mentoris a leader.


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Part III:

Facilitation

and

Presentation

Skills


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Key Responsibilities

1. Clarify and focus the group’s thoughts and actions. 2. Mobilize the group to perform required actions.

Hence:

•The facilitator must not “desensitize” the trainees.

• Must know background information about the topic to bediscussed

• Suggest other resources

•

Equalize opportunities among participants• Ensure knowledge is levelled off through learning

checkpoints

Adapted from Pickett Institute Curriculum, 2002.


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Training, Presentation and Facilitation

•

These three can be seen in action within a session. However,there are still some characteristics that makes the different.

Training Presentation Facilitation

Participants are presentto learn. Audience is present toreceive prepared remarks.

Participants are members

of teams whose missionis to recommend newideas or improvements.

Objectives are basedupon learning.

Objectives are based onwhat is to be

communicated, i.e., sell,inform, motivate,

describe.

Objectives are based onprocess improvements.

Lesson plans areprepared to enhance

learning structure.

Presenter’s outline

structures a logicalpresentation.

An agenda is used tostructure the meeting

for effectiveness.


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Instructor is a catalyst for learning.

Presenter primarilyanswers rather than

asks questions.

Questions are used todevelop individualinvolvement in the

group.

Objectives are basedupon learning.

Objectives are based onwhat is to be

communicated, i.e., sell,inform, motivate,

describe.

Objectives are based onprocess improvements.

Lesson plans areprepared to enhance

learning structure.

Presenter’s outline

structures a logicalpresentation.

An agenda is used tostructure the meeting

for effectiveness.


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Instructor asksquestions to evaluate

learning.

Visual aids are use topresent data (charts,

graphs, tables).

Flip chart is used torecord team member's

inputs and ideas.

Visual and training aids

(tapes, films, cases,roleplays) are used toillustrate learning

points.

Data, charts, graphs

are used to supportmessages or

recommendations.

Facilitator teaches

members to use toolsfor team problem

solving.

Involvement(experiential learning)

is used to learn fromothers' experience and

retain interest.

Communication is

largely one-way frompresenter to audience.

Facilitator manages

the meeting structure,not content.


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Executing your training

From the Principle of Project Management:

1. People – audience and resource analysis

2. Process – situation analysis

3. Technology–

materials and methods

4. Results – expected vs. actual


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People

• Identify who your audience are. Prepare the roster.

• Set and prepare the schedule.

– Schedule may be a tough challenge, but ideally, choose the “peak hours”

vs. those “unholy hours”.

• Prepare the venue.

– Arrange seating that promotes active exchange of ideas.

– What is the optimum learning room temperature?

• Check the equipment (more details in Technology).

– Trainer’s and Trainees’ PC or laptop.

– Projector and projection screen. – Audio player, speaker and microphone when necessary.

– DVD Players? Phone? TeleCon?


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32ft x 24ft layout is ideal for 18 pax.

Trainer’s Stage: 10ft x 24ft

Ideal Room Layout


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Process

• What are the requests your need to execute your training?

• What is the process to request pullout?

• How do you document training?

• How do you acquire feedback?

•

Do you need supplies? Handouts? How do you request it?• How do you identify the topic?

• How do you follow-through?

• Are pre/post-tests necessary?

BOTTOMLINE: Organizational Analysis


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Technology – LCD Projector

• How to use the LCD Projector?1. Connect the CPU/Laptop display cord to the projector. It’s the round

wire with rectangular blue ends. OUT from the CPU, IN to the projector.

2. Turn on the projector.

3. On your desktop, right-click the free space in the screen.Choose “Display Properties” or “Resolution”.

4. Click “Detect” or “Identify”. 5. Choose from:

a. Extend

b. Duplicate

c. 1 | 2 only

6. If the desktop is not displayed, press the “source” buttonon the projector until the “VGA” appears. Wait for the projectorto refresh or until the desktop is showing.

7. When finished, make sure to turn it off. However, let the fan blowstreams of air for the instrument to cool down prior to storage.


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Technology – LCD Projector

3.5mm Audio I/O

S-VideoPower In

VGA In 2

VGA Out RCA AV

LAN (for network)VGA In 1

HDMI


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Technology – Keystone Effect

• Literally, a keystone is the trapezoid-shaped block on top of astone arch which holds the pressure to maintain the curve ofthe structure.

•In presentations, keystone effect is a visual error that needs tobe corrected.

– It distorts images being projected.

– To some, it causes nausea.

• Many projectors nowadays have an auto-keystone correctionfeature. But do not always rely on them.

• Keystones can either be vertical or horizontal.

The Trainer’s pet peeve. The trainees’ sacrifice.


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Technology – Keystone

Just move the projector or the screen until the keystone is eliminated.


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Technology – Keystone Effect

•

How to remove the keystone? – Move the projector or the screen, whichever

is the quickest.

– Let’s try out three ways.


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Technology – MS PowerPoint

• Characteristics of a great deck:

1. Simple

2. Clean

3. Concise

4. Consistent

• Templates are available for companies such as Dell. – Standard color scheme.

– Standard font styles.

› Museo For Dell

› Museo Sans For Dell – Standard layout.


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• Characteristics of a great deck:

1. Simple

2. Clean

3. Concise

4. Consistent

• Templates are available for companies such as Dell. – Standard color scheme.

– Standard font styles.

› Museo For Dell

› Museo Sans For Dell – Standard layout.

› Right-click the slide, then choose layout.


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How to make a bad PowerPoint Presentation• Use a busy background. Who cares if half the room can’t read

the text?

• Don’t show the company logo. It’s not about re-enforcing the

brand.

• Clip art rocks! Use as much as possible!

• Use text that blend into the background.

Just because no one can read it

doesn’t mean you can’t do it.

PowerPoint Tutorial – Bad Presentation, Thomas McMahon. www.twistermc.com. 2005.

http://www.twistermc.com/http://www.twistermc.com/


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How to make a bad PowerPoint Presentation• Use white text on light colors. Again, readability isn’t important.

Especially for those who are more than ten feet from the

presentation.

• Don’t vertically align your category titles. That’d just look to

professional.

• Put as much information on one slide as possible. Use small

font size to make them all fit.

• Use varying sounds and transition effects!

PowerPoint Tutorial – Bad Presentation, Thomas McMahon. www.twistermc.com. 2005.

http://www.twistermc.com/http://www.twistermc.com/


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A Basic Element of Visual Composition


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Objectives

After the presentation, the participants should be able to:

1. Define Rule of Thirds,

2. Identify applications of the rule in common visual materials;

3. Apply Rule of Thirds in basic layout in taking photos andcreating basic materials.


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Definition


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What is the Rule of Thirds?

• As early as man learned how to produce visual materials, theRule of Thirds has been followed.

• This was formalized in 1797 in paintings.

• Also related to the Divine Proportion in art or the Golden

Mean in Math. • When applied in visual layout, this creates dynamic, easy-

on-the-eye layout for visual presentation.


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• This divides the visual space into nine equal spaces creatingfour intersecting lines.


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Professional Camera Viewfinders (Nikon and Pentax)


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Point -and-Shoot Camera Viewfinder (Canon)


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How to use


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How do I use the Rule of Thirds?

• Psychologists say that the Rule of Thirds is intrinsic to man’ssense of beauty.

• “Something’s not right…”

• Usually, we put visual elements at Dead Center like an ID

photo.• Although Dead Center photos are not at all bad, Rule of

Thirds will make a visual material interesting and veryengaging.


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1. Don’t abuse Dead Center layout. Dead Center layout doesn’tproduce significant eye movements or motion.


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2. Move the element around the visual space. If the elementcan’t move, play with camera instead.


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3. Zoom in and out. Make your subjects or elements bigger orsmaller.


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4. Remember the ratio 1:2 to create breathing spaces.


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1. Don’t abuse Dead Center layout.

2. Move the elements around the visual space.

3. Zoom in or out.

4. Remember the ratio 1:2.


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Application


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1. Album Cover


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2. Billboard


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3. Small Port Against Sunset


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4. Street Signs


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Thank youSoliven OrtegaTraining Lead – Dell [email protected]


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trainer mentor - part 3

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